University of Nebraska-Lincoln

Size: px

Start display at page:

Download "University of Nebraska-Lincoln"

Judith Blake
5 years ago
Views:

1 University of Nebraska-Lincoln Bid Information Contact Information Ship to Information Bid Owner Claudette Biskup Sourcing Address 1700 Y Street Address 1110 S 67th Street Specialist claudette.biskup@unl.edu Lincoln, NE Omaha, NE Phone (402) Contact Claudette Biskup Contact Brad Hurst Fax (402) Department Procurement Services Department Holland Computing Center Building Building 152 Peter Kiewit Institute Bid Number Addendum 1 Floor/Room Floor/Room Title HCC Archive Storage System with Telephone 1 (402) Telephone 402 (554) 4141 Redundant Backup Fax 1 (402) Fax 402 (472) 2246 Bid Type RFP - Request for Proposal ebid@unl.edu ebid@unl.edu Issue Date 06/24/2014 Close Date 7/11/2014 4:00:00 PM Supplier Information Company Name Contact Name Address Supplier Notes Telephone Fax Signature Date / / Bid Notes In order to participate in this bid you must submit your responses electronically through this ebid system. No paper bids will be accepted. The Holland Computing Center (HCC) at the University of Nebraska Lincoln (UNL) is requesting proposals to serve as an archive storage servers for two HCC Clusters. Bid Activities Date Name Description 7/3/2014 4:00:00 PM Bidder Questions Deadline In order to be given consideration, any questions or requests for bid interpretation must be received by UNL's Procurement Office no later than this date/time. Questions must be submitted to ebid@unl.edu. 7/8/2014 4:00:00 PM UNL Response to Bidder UNL will respond to any questions or clarifications submitted to the Procurement Services Questions Office in writing by the deadline date. Those responses will be posted on this bid via an addendum. Bid Messages Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Addendum 1 - Page 1 of 6

2 Line Filename Description Header UNL Bidder Requirements.pdf Standard Bidder Requirements document. Each bidder must review this document and acknowledge so in the Attributes tab. Header UNL Terms and Conditions.pdf Standard Bidder Requirements document. Each bidder must review this document and acknowledge so in the Attributes tab. Header Scope of Work.pdf UNL has provided the following Scope of Work document in order to provide each bidder with specific and relevant background information related to this bid document. Bid Attributes Please review the following and respond where necessary # Name Note Response 1 Bidder Requirements I acknowledge reading and understanding the UNL Bidder (Required) Requirements attachment. All bids must be received by the system prior to the bid deadline. It is the responsibility of the bidder to allow adequate time for reviewing and submitting their proposal prior to the deadline to ensure all required responses have been completed. Incomplete bids will be rejected by the system. 2 Bid Terms and Conditions I acknowledge reading and understanding the Bid Terms (Required) and Conditions attachment. 3 Scope of Work I have carefully examined the Scope of Work attachment (Required) and I fully understands the type and quality of the product(s) and/or service(s) sought by UNL and hereby propose to supply such at the prices stated and in accordance with this bid. 4 Bid Responses Unless a response specifically requests an attachment I (Required) shall make every effort to provide answers in the spaces available within each bid tabs. Furthermore I understand that by not doing so this may disqualify my proposal as submitted. 5 Company Profile Describe your company (a brief history may be (Required) appropriate), its size and locations, and number of employees. 6 Audited Financial Statements The bidder shall, upon request, provide UNL with audited (Required) financial statements and that of any parent or holding company for the three most recent fiscal years. Demonstrated financial ability and stability to ensure performance under any contract awarded is of extreme importance to the evaluation process. Without stating specific reasons, the University may reject or refuse to further evaluate any proposal based on the exercise of its judgment in its sole discretion that the financial position presented in a proposal lacks the qualities that UNL deems necessary to the success of the project. Entities unable to meet the requirements set forth in this paragraph may provide other information or guaranties, which in the discretion of UNL, meet its concerns regarding financial stability. Can you provide, if requested, three years of audited financial statements as described above? Valid Responses: [Please Select], Yes, No Addendum 1 - Page 2 of 6

3 7 Litigation or Claims Identify any litigation or claim brought against your (Required) company within the last seven years, which might reflect adversely on your company's professional image or ability in relation to providing the goods or services sought under this bid. 8 Company Sale or Acquisition Is your company currently for sale or involved in any (Required) transaction to expand or to become acquired by or merged with another organization? If so, please explain. Has your company been involved in any reorganization, acquisition or merger within the last two years? If so, please explain. 9 Reference #1 Provide a list of systems of comparable size (or larger) (Required) that you have deployed in the last year. Provide a client reference (including length and nature of service relationship, name of the contact person, title, phone number, , and address) with whom you have or have had a comparable business relationship. Other educational institutions would be most valuable. Do NOT reference University of Nebraska or it's employees. 10 Reference #2 Provide a list of systems of comparable size (or larger) (Required) that you have deployed in the last year. Provide a client reference (including length and nature of service relationship, name of the contact person, title, phone number, , and address) with whom you have or have had a comparable business relationship. Other educational institutions would be most valuable. Do NOT reference University of Nebraska or it's employees. 11 Reference #3 Provide a list of systems of comparable size (or larger) (Required) that you have deployed in the last year. Provide a client reference (including length and nature of service relationship, name of the contact person, title, phone number, , and address) with whom you have or have had a comparable business relationship. Other educational institutions would be most valuable. Do NOT reference University of Nebraska or it's employees. 12 Warranty I warrant that all equipment and supplies offered will (Required) conform to the design, specifications, samples, or other descriptions contained in this bid, will be free from defects in workmanship and material and to the extent that I know, or have reason to know of the purpose for which the supplies are intended, will be fit and sufficient for such purpose as deemed applicable. The warranty required here under must provide all parts, equipment, transportation, technical assistance, labor and supervision necessary to correct any deficiency resulting from manufacturing defects without charge for a period of one (1) year after the date of final acceptance of all materials, equipment, and services furnished by successful bidder. Thereafter the manufacturer's standard warranty will apply. 13 University System Participation I acknowledge that in some instances, other University (Required) campuses or state agencies may wish to explore the possibility of sharing in the benefits of this bid and its resultant contract. 14 Non-Collusive Bid I acknowledge that any bid responses submitted are not (Required) the result of collusion with other eligible bidders, with any employee of the State or University, and no effort has been made to preclude UNL from obtaining the most advantageous response possible to this bid Addendum 1 - Page 3 of 6

4 15 University Employee I affirm that if I am an employee of the University of (Optional) Nebraska, I have notified the buyer of my status as such and that this contract must be completed in accordance with Board of Regents Policy , Purchases Involving University Personnel. 16 Deviations/Exceptions/Bid Compliance If you do not comply or partially comply with any terms, (Optional) conditions, specifications, processes, etc. of this bid, we ask that you indicate those sections and your counter term, condition, explanation here. Failure to provide such information here indicates that you are in complete compliance with those terms, conditions, specifications as stated in this bid. Attachments can be included in your bid response, but you must indicate here that an attachment is provided. Please include any deviations/exceptions/bid compliance counter terms. 17 Attachments Any response attachments must be 25MB or smaller in (Required) size per file. Please indicate whether or not you will be supplying attachments with your bid response. Valid Responses: [Please Select], Yes, attachments included, No attachments 18 Delivery Addresses The new hardware and any supporting components are to (Required) be shipped to two locations: Storage server location is equipment going to Omaha will need to be shipped to: Brad Hurst, Holland Computing Center, 152 Peter Kiewit Institute, 1110 S 67th Street, Omaha, NE Backup server location going to Lincoln, will need to be shipped to: Tom Harvill, University of Nebraska-Lincoln, Holland Computing Center, 118 Schorr Center, Lincoln, NE Valid Responses: [Please Select], Yes 19 Delivery Time Line This system must be delivered 45 calendar days after the (Required) purchase order has been issued. Can you meet this requirement? Valid Responses: [Please Select], Yes, this is possible., No, I cannot 20 Lead Time What is the lead time for delivery, in days? (Required) 21 System-Wide Performance Estimates Failure to meet specifications within 10 days of delivery (Required) may result in the return of hardware, cancellation of agreements, and University re-bidding of project. 22 Recycling or Reuse Supplier should clarify any services to aid in recycling or (Required) reuse (recovery) of packaging materials. 23 Honor Prices We require the supplier to honor the prices used for the (Required) bid response for at least 1 year after the purchase of the system. Valid Responses: [Please Select], Yes, I can honor prices, No, I will not honor prices 24 Third-party hardware Third-party hardware The supplier is required to provide a (Required) detailed description on issues dealing with installing third party hardware on their system, in particular hard drives. I acknowledge this request Addendum 1 - Page 4 of 6

5 25 Third-party hardware The supplier is required to provide a detailed description (Required) on issues dealing with installing third party hardware on their system, in particular hard drives. The supplier response to this RFP must contain in writing any limitations of the warranty or support of the system in the event that various third party options like memory upgrades or disk subsystems are installed on the machine. The supplier will be required to honor the warranty in the event that no restrictions are documented in the supplier response, but made known at a later point in time. 26 Third-party Warranty The supplier will be required to honor the warranty in the (Required) event that no restrictions are documented in the supplier response, but made known at a later point in time Addendum 1 - Page 5 of 6

6 Line Items # Qty UOM Description Response 1 1 EA Archive storage system server with redundant backup as specified in Scope of Work. Item Notes: Submit your whole solution pricing. 2 1 EA Price for an upgrade path should be included for adding 100TB of additional disk onto the same filesystem, and good for one year. Item Notes: See Section 3. A. 1. a. 3 1 EA Warranty 4 year Item Notes: Pricing for 4th year of warranty. 4 1 EA Warranty 5 year Item Notes: Pricing for 5th year of warranty. 5 1 EA Cost of any training or other service recommended Item Notes: Describe and itemize the cost of any training or other service recommended. State if deployment services are required. If not applicable, click No Bid. 6 1 EA Support Item Notes: Technical assistance and other support services should be detailed and itemized. Specify if support includes assistance for troubleshooting, performance tuning, or other operational expertise. If not applicable, click No Bid Addendum 1 - Page 6 of 6

Clemson University Procurement Services

Clemson University Procurement Services Bid Information Contact Information Ship to Information Bid Owner Tammy Crooks BuyerIT Address 108 Perimeter Road Address CU: ICAR Email duncant@clemson.edu 5 Research