Clemson University Procurement Services

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1 Clemson University Procurement Services Bid Information Contact Information Ship to Information Bid Owner Tammy Crooks BuyerIT Address 108 Perimeter Road Address CU: ICAR 5 Research Drive Phone (864) Clemson, SC Greenville, SC Fax (864) Contact Tammy Crooks BuyerIT Contact Mike Davis Department Procurement Services Department Bid Number Building ASB Building Title Integrated Audio Video Systems & Floor/Room Floor/Room Equipment Telephone (864) Telephone Bid Type RFP Fax (864) Fax Issue Date 08/15/ CU-ICAR Close Date 9/11/2013 2:30:00 PM Supplier Information Company Name Contact Name Address Supplier Notes Telephone Fax Signature Date / / Bid Notes Clemson University is seeking proposals for Integrated Audio Video Systems and Equipment as outlined below and in attached Scope of Work Document under "Bid Attachments" section. You are required to register and login to view complete details and to submit bids. Bid Activities Date Name Description 8/22/2013 3:30:00 PM Pre-Proposal Conference A non-mandatory Pre-Proposal Conference is scheduled for 08/22/2013, 3:30 PM ET, Clemson University, Procurement Services, Administrative Services Building, 108 Perimeter Road, Clemson, SC 29634, Room /26/ :00:00 PM Deadline for Receipt of All solicitation questions must be sent via to Tammy Crooks at Questions duncant@clemson.edu no later than 08/26/2013, 12:00 Noon ET. Questions must be received by date and time shown. Bid Messages Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Line Filename Description Header Final Scope of Work.pdf Final Scope of Work Header Attachment 1 - Scope of Attachment 1 - Scope of Work/Detailed Specifications Work_Specifications.pdf Page 1 of 5

2 Header Attachment 2 - Drawings.pdf Attachment 2 - Drawings Header Attachment 3 - Statement of Attachment 3 - Statement of Qualifications (must complete and re-attach to "Response Attachments" tab in Qualifications.pdf online bidding system) Header Appendix G - Cost Appendix G - Cost Proposal/Bidding Schedule (must complete and re-attach to "Response Attachments" tab Proposal_Bidding Schedule.xlsx in online bidding system for evaluation purposes). Header IMPORTANT TAX NOTICE.doc Withholding Requirements for Payments to Nonresidents. Header Clemson University Standard Clemson University Standard Terms of Purchase RevB pdf Terms of Purchase RevB pdf Header Clemson University Standard Clemson University Standard Bidding Terms and Conditions RevB Bidding Terms and Conditions RevB pdf Bid Attributes Please review the following and respond where necessary # Name Note Response 1 Terms & Conditions You agree to be bound by the terms of the Solicitation (Required) which include this document, Clemson University Standard Bidding Terms and Conditions and Clemson University Standard Terms of Purchase (available for reference in the Bid Attachment Section of this package, and/or You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. We agree to all terms and conditions contained in the bid. 2 Submittal Requirements Offeror is required to submit a response to the RFP by (No Response Required) submitting two separate files. One file should be the technical proposal and contain no financial/pricing information. This file should address the specific requirements noted in the attached Scope of Work document. The other file should be any financial details. However note, that the financial proposal must be a firm fixed price that must also be entered as one dollar value in the line item below. Not withstanding, should you need to submit a redacted copy of your proposal, you should also attach a copy of the redacted copy of the proposal as described below. 4 Submitting your offer or modification (a) Offers and offer modifications must be submitted by (No Response Required) submitting your offer electronically in the Clemson online bidding system (buyways). (b) If you are responding to more than one solicitation, you must submit separate bids for each solicitation. (c) Facsimile, hardcopy, or offers, modifications, or withdrawals, are NOT authorized. 5 Contradictory Terms You agree that your bid does not include either (Required) modifications to any of this solicitation s contractual requirements or any other Vendor standard terms and conditions. Doing so may make your bid non-responsive and not considered for award. If you have questions or would like Clemson to consider alternate terms or requirements, you are required to submit questions to the procurement officer prior to the noted deadline requesting Clemson consider such deviations. Clemson is not required to accept changes, but will address changes as necessary with an amendment to the solicitation. Page 2 of 5

3 6 Protest - CPO - ITMO Address Any protest for this solicitation must be addressed to the (No Response Required) Chief Procurement Officer, Information Technology Management Office, and submitted in writing (a) by to protest-itmo@itmo.sc.gov, (b) by facsimile at , or (c) by post or delivery to 1201 Main Street, Suite 430, Columbia, SC 7 Conflict of Interest If you have any relatives employed with Clemson (Optional) University, you must provide their names and relations. 8 Discount for Prompt Payment If you offer a discount for prompt payment, provide these (Optional) terms here. 9 Illegal Immigration Do you certify that you fully comply with the applicable (Required) requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agree to provide to the State upon request any documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable to you and your subcontractors or sub-subcontractors; or (b) that you and your subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 1? Pursuant to Section , "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." You agree to include in any contracts with your subcontractors language requiring your subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subcontractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14. [07-7B097-1] (An overview is available at 10 SC Taxes Do you collect South Carolina Taxes? Do NOT (Required) include taxes in your bid price. Valid Responses: [Please Select], Yes, No 11 Delivery Date Enter your best delivery for this purchase, or completion (Required) date of services, as days after receipt of order. 12 Shipping Method Freight/shipping costs MUST be included in bid price. (Required) Freight/shipping cannot be added at a later date. If applicable to this bid, is this cost included in your bid price? 13 Posting of Award The award for this soliciation will be posted at the (No Response Required) Administrative Services Building, Silas N. Pearman Boulevard, Clemson, S. C (as well as at the following website - within 30 working days of bid opening (unless Procurement Officer provides otherwise). 14 Bid Acceptance Period In order to withdraw Your Offer after the 60 days specified (No Response Required) above, you must notify the Procurement Officer in writing. 15 Opening Proposals - Prices not Divulged In competitive sealed proposals, prices will not be divulged (No Response Required) at opening. [ & R (c) (1)] Page 3 of 5

4 16 Public Opening Offers will be publicly opened at the close date / time at (No Response Required) Clemson University/Procurement Services, Administrative Services Building, Silas N. Pearman Boulevard, Clemson, S. C 17 Discussion with Offerors After opening, the Procurement Officer may, in his sole (No Response Required) discretion, initiate discussions with you to discuss your offer. [Section (6)] 19 Award Made to One Offeror Award will be made to one Offeror. (No Response Required) 20 Award Criteria - Proposals Award will be made to the highest ranked, responsive and (No Response Required) responsible Offeror whose offer is determined to be the most advantageous to the University. 21 Installation / On Site Labor If Installation or On Site Labor is requested, as part of this (Optional) contract, then the contractor agrees to install all items acquired pursuant to this contract and/or shall be required to conduct work at Clemson as part of this contract. The contractor awarded this contract is required to submit an ACORD 25 form prior to commencement of work per Clemson Standard Terms of Purchase (available for reference in the Bid Attachment Section of this package and/or *Failure to maintain insurance and submit this form to University Procurement may result in termination of contract for failing to comply with this requirement. 22 Offshore Contracting Work that will be performed offshore by the Offeror and/or (Optional) its subcontractors must be identified in the Offeror s response. For the purpose of this solicitation, offshore is defined as outside the 50 States and US territories. Offeror is to include an explanation for the following: (a) What type of work is being contracted offshore? (b) What percentage (%) of the total work is being contracted offshore? (c) What percentage (%) of the total value of the contract is being contracted offshore? (d) Provide a Service Level Agreement (SLA) demonstrating the arrangement between the off-shore contactor and the Offeror. Attach Service Level Agreement to this document or paste here. Data provided by the Offeror in regards to this clause is for information only and will not be used in the evaluation and determination of an award. Page 4 of 5

5 Line Items # Qty UOM Description Response 1 1 LO Total Firm Fixed Price for all products/services for the Integrated Audio Video Systems and Equipment as outlined in all attachments "Bid Attachments" tab above and any other costs involved to complete the base solution. This total will be used for evaluation purposes. Complete breakdown of costs must be included in Cost Proposal and attached to online response. $ Manufacturer: Manufacturer #: Supplier Notes: Page 5 of 5

ORIGINAL BID - Invitation For Bid Automated External Defibrillator (AED)

ORIGINAL BID - Invitation For Bid Automated External Defibrillator (AED) Page 1 of 6 BID Effective Date: 03/08/2013 Bid Invitation Number: 6100024894 Issuing Office: Cheryl Barth Attention: Bid Room Department of General Services 555 Walnut Street Harrrisburg PA 17101-1921