ADDENDUM #001. Medical Supplies. July 24, 2018 at 2:00 p.m., Eastern Time

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1 ADDENDUM #001 Solicitation : Solicitation Title: Opening Date/Time: Medical Supplies July 24, 2018 at 2:00 p.m., Eastern Time Addendum : 001 Failure to file a protest within the time prescribed in Section (3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. This Addendum includes the Department s answers to written questions received. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Addendum #001 1

2 Responses to Written s Medical Supplies 1 Would you consider a nitrile glove for Group 1 that has been third party tested against fentanyl? Possibly in the future. However, this solicitation is for the provision of gloves as outlined in Attachment I-Price Page. 2 The quantity given for Group C-Gloves; is this number in reference to pairs of gloves, boxes or cases? See Attachment I, Price Page of the ITB. Columns A-C are referencing individual gloves, not pairs. 3 Do you know approximately what quantity will be going to which facilities or will they be all delivered to a central warehouse for your distribution? Approximately cases of gloves are delivered to each major institution, on a quarterly basis. More large and x-large gloves are ordered than any other sizes. 4 Do any of the facilities require a lift-gate for delivery or is there a loading dock available? To our knowledge, Florida State Prison is the only Institution that requires a lift-gate for delivery. 5 Do you have a brand that you prefer for the gloves? There is not a brand preference, as long as the gloves meet the minimum requirements as outlined in Attachment I-Price Page. 2

3 6 Do you have a color that you prefer for the gloves? There is not a color preference, as long as the gloves meet the minimum requirements as outlined in Attachment I-Price Page. 7 The thickness given for gloves,.11 mil, is this for the palm or finger thickness? This is the requirement for the thinnest area of the glove. 8 Is there a previous bid tabulation for bid FDC-ITB ? The Department s prior Agency Decision may be found here: Pursuant to Section (1)(b), Florida Statutes, F.S., sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from public records until such time as the Department provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. If the Department rejects all bids, proposals, or replies submitted in response to a competitive solicitation and concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies remain exempt until such time as the Department provides notice of an intended decision concerning the reissued competitive solicitation or until it withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than 12 months after the initial agency notice rejecting all bids, proposals, or replies. 3

4 9 Are you able to tell me the current pricing the gloves and napkins are being sold for under the current contract? The current pricing for Vinyl Gloves and Sanitary Napkins on the Alternate Contract Source (ACS) may be found here: urchasing/state_contracts_and_agreements/alternate_contract _source/medical_supplies. The Department is currently making purchases off this ACS. 10 Since there is no order minimum is there an example of an order you can share? If not are you able or send an average order amount for a facility? The amounts listed in Column B are the estimated monthly quantities broken down for each size. Please see the to #3 for additional information. 11 Is the unit cost (Column A) for each glove? Please see the to #2. 12 Is the Estimated monthly Quantity usage based on example Line 1, 1000 gloves per month? Please see the to #3. 13 Is request for Vinyl Clear PF Exam, or Stretch Vinyl PF Exam? The Department is seeking a standard vinyl, powder-free exam glove, and does not have a specification relating to this. 14 Regarding Group I for gloves, can you advise if column B (Quantity) is in boxes/each or cases? Please see the to #2. 4

5 15 This looks much like ITB we participated in March. Was that cancelled and this issued? 16 This states it is a three-year contract. How does it address price increases? Can you provide further explanation? Previously answered: We are re-soliciting Medical Supplies for Vinyl Gloves and Sanitary Napkins. The previous Agency Decision for ITB may be found here: Pursuant to Section (1)(b), Florida Statutes, F.S., sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from public records until such time as the Department provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. If the Department rejects all bids, proposals, or replies submitted in response to a competitive solicitation and concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies remain exempt until such time as the Department provides notice of an intended decision concerning the reissued competitive solicitation or until it withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than 12 months after the initial agency notice rejecting all bids, proposals, or replies. Prices should be at a fixed rate for the total Contract term. An equitable price adjustment is possible via formal Contract amendment if evidence from the manufacturer showing cost increase is presented. Additional information on evaluation of price increases may be found in PUR1000, referenced in Section 5.1 of the ITB. 5

6 17 Regarding the solicitation FDC-ITB in which you are the Procurement Officer, in ATTACHMENT I are the estimated monthly quantities expressed by the unit, box or case? Please see the to #2. 18 The tender is to award a contract for the supply of medical supplies that covers the 4 regions in which the State of Florida is divided. Is it possible to be awarded in a region or a part of it? The Department intends to issue one Contract based on Section 4.11, Basis of Award, of this ITB. 19 The average monthly amounts are the consumption of a correctional facility or for the total number of centers? This is for all Department locations, as typically satellite facilities have orders placed by their parent Institutions. 20 I understand that there is not a single receiving center for the delivery of medical supplies and that these must be delivered in each of the penitentiary centers located in the different regions in which the state of Florida is divided. In case of being awarded to perform the delivery of medical supplies? Can it be processed through a company that handles the logistics of monthly delivery? 21 After delivery of medical supplies and the corresponding invoice. How long would I receive the payment? The Department intends to award a single Contract. Shipping and delivery shall be included in firm prices bid. Subcontractors may be utilized in accordance with Section 5.4, Subcontracts, of the ITB. Please see Section 3.7, Payment and Invoicing of the ITB. Payment guidelines are established in Chapter 215, Florida Statutes. 6

7 22 Are the gloves required to be Medical grade? Gloves shall be non-sterile medical exam gloves. 23 We have a question on the shipping. You have listed variety of locations for delivery. To properly bid, we need to understand our shipping charges. Will each different location receive less than $750 of supplies? We realize it will be hard to answer this question in dollar; it would be helpful for us to know minimum number of supplies received in quantities each location per month. Please see the to #3. The minimum order will be one (1) case. (Please see Column F of the Attachment I, Price Page). 24 Vinyl Exam Gloves Small is the estimated monthly quantity 1000 boxes or 1000 gloves? Please see the to #2. 25 Can you advise if I need to quote shipping/freight or is FDC coordinating freight / shipping? Bids must be firm prices, and shall include all packaging, handling, shipping, and other applicable fees. 26 We want to ask you why in the application we could just see the quantity of protective gloves and feminine hygiene products, and we cannot find information for the safety apparel, bath and body and urinary incontinence pad. This solicitation is only for the provision of Gloves and Sanitary Napkins as outlined in Attachment I-Price Page. 27 Will you be able to share an estimated schedule of delivery per month? There are close to 125 different delivery points in your The majority of the deliveries will be to the 50 Parent Institutions. On average, gloves are ordered on a quarterly basis. Please see the to #3. 7

8 RFP. We are a small business, and it would be very important for us to understand monthly scheduled delivery information. 28 How can I get the required RFP Proposal Format (RFP)? Please see Attachment I-Price Page of the ITB. A list of documents which must accompany any response may be found in Section 4.6of the ITB, Mandatory Documentation. 29 I would appreciate your assistance in obtaining the pricing history of the following contract. The current pricing for vinyl gloves on the Alternate Contract Source (ACS) may be found here: urchasing/state_contracts_and_agreements/alternate_contract _source/medical_supplies. 30 Past award tabulations and past usage reports per delivery location regarding the following bid; Please see the s to #3, #8 and #9. Advertisement : ITB Can you provide us with the bid award tabulation from the previous bid for Group 1: Gloves, indicating the award pricing per item and winning Vendor. Please see the to #8. 32 Can you also provide us with the brand name and number, gloves per box, and boxes per case that awarded vendor has been providing? The Department does not have a current Contract for these items, and is purchasing off of an Alternate Contract Source, which may be found here: 8

9 te_purchasing/state_contracts_and_agreements/alternate_con tract_source/medical_supplies. Most of the orders are for McKesson gloves at $25.70 a case. 33 Are you asking for pricing per box or per case for the gloves? For each item, the Vendor shall provide the proposed brand and number of units (items) in each box or case, as indicated in Columns D-F of the Price Page. See Attachment I, Price Page of the ITB. Pricing is requested per item (per glove). 34 Based on previous ordering history, can you tell us how often orders are placed by the various locations listed in the bid (monthly, quarterly or other?) and what an approximate box or case order is. Please see the to #27 and #3. The amounts ordered vary with each Institution. 9