Microsoft PowerPoint 2013 Tips & Tricks

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1 Microsoft PowerPoint 2013 Tips & Tricks

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3 ABOUT COMAT TRAINING SERVICES PTE LTD COMAT is a pioneer in the training industry, establishing our presence since From a traditional brick and mortar training business, COMAT has evolved itself over the last 20 years into an end-to-end learning solution company. Through our years of relentless hard work and effort, we have proven to our clients and valued partners that we always deliver the best quality training and service. And should we fall short, at times (and we expect to realistically), we strive to learn and do better the next time. COMAT s Learning Solution encompasses personal and organizational productivity to certification courses and end-to-end learning solutions. Being the preferred partners to major principals like Microsoft, IBM, Macromedia and etc, we are enabled to provide trainings on their suite of products and services. Our continued commitments to making our training innovative had seen us help many reputable organizations and individuals achieve their full potential in their workplace, which cement our position as their preferred learning partner of choice. DISCLAIMERS LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: Author and publisher have used their best efforts in preparing this book. COMAT Training Services Pte Ltd makes no representations or warranties with respect to the accuracy or completeness of the contents of this book and specifically disclaims any implied warranties of merchantability or fitness for a particular purpose. There are no warranties that extend beyond the descriptions contained within this paragraph. No warranty may be created or extended by any sales representative or sales materials. The accuracy and completeness of the information contained herein and the opinions stated herein are not guaranteed or warranted to produce any particular results and the advice and strategies contained herein may not be suitable for every individual. COMAT Training Services Pte Ltd. shall not be liable for any loss of profit or any other commercial damages, including but not limited to special, incidental, consequential, or other damages. Published By: COMAT Training Services Pte Ltd 10 Anson Road International Plaza, #06-19/20 Singapore COMAT Training Services Page i

4 TIPS AND TRICKS POWERPOINT 2013 Hassle-Free Presenter View... 4 Widescreen & Fullscreen Report... 7 Applying Artistic Effects... 9 Apply Animation Effects Reuse Your Animation Effects with Animation Painter COMAT Training Services Page ii

5 Microsoft PowerPoint 2013 Tips & Tricks Topics in this Module: Hassle-Free Presenter View Widescreen Friendly Presentations Use Artistic Effects for Your Pictures Apply Animation Effects Reuse your Animation Effects with Animation Painter

6 Tips and Tricks PowerPoint Microsoft PowerPoint 2013 Hassle-Free Presenter View Concepts Presenter View allows you to see your notes on your monitor while the audience only sees the slide. In previous releases, it was difficult to figure out who saw what on which monitor. The improved Presenter View fixes that headache and makes it simpler to work with. Use Presenter View on one monitor Presenter View no longer requires multiple monitors. Now you can rehearse in Presenter View without hooking up anything else. Zoom in on a slide Click the magnifying glass to zoom in on charts, diagrams, or whatever you want to emphasize for your audience. Jump to a slide Use Slide Navigator to browse to other slides in the presentation. Automatic set up PowerPoint can automatically sense your computer setup and choose the right monitor for Presenter view. Steps You may have had a problem setting up Presenter View in the past but it s vastly improved in PowerPoint Just connect the monitors and PowerPoint automatically sets it up. In Presenter View, you can see your notes as you present, while the audience sees only your slides. Open the file Practice 1.pptx from your exercise files folder. Page 4 COMAT Training Services

7 Microsoft PowerPoint At the bottom of the PowerPoint slide window, click Slide Show View. Tips and Tricks PowerPoint 2. By Default, the slide show is started in Presenter View. To change the view, click More slide show options. 3. Now, if you are working with PowerPoint on a single monitor and you want to display in Slide Show View, on the control bar at the bottom left, click and then click Hide Presenter View. 4. To run the presentation in Presenter view, Click and then click Show Presenter View to start the slide show in Presenter View. You can do the following in Presenter View: To 5. Move to the previous or next slide, click Previous or Next. Use COMAT Training Services Page 5

8 Tips and Tricks PowerPoint Microsoft PowerPoint View all the slides in your presentation, click See all slides. 7. You ll see thumbnails of all the slides in your presentation, making it easy to jump to a specific slide in the show 8. View a detail in your slide up close, click Zoom into slide, and then point to the part you want to see. 9. Point to or write on your slides as you present, click Pen and laser pointer tools. 10. To hide or unhide the current slide in your presentation, click Black or unblack slide show. 11. To manually determine which computer will display your notes in Presenter View and which will face the audience (Slide Show View), on the task bar, at the top of Presenter View, click Display Settings, and then click Swap Presenter View and Slide Show. Save and close Practice1.pptx. Page 6 COMAT Training Services

9 Microsoft PowerPoint 2013 Widescreen & Fullscreen Report Tips and Tricks PowerPoint Concepts Much of the world s TVs and video have gone to widescreen and HD formats, and so has PowerPoint. There s a 16:9 layout, and new themes designed to take advantage of widescreen possibilities. Steps To change the slide size from standard to widescreen. Open Practice1.pptx from your exercise files if you have not opened it yet. 1. Click the Design tab, and then click Slide Size. 2. Click Widescreen (16:9). To change the slide size from widescreen to standard, do the following: 1. Click the Design tab, and then click Slide Size. 2. Click Standard (4:3). COMAT Training Services Page 7

10 Tips and Tricks PowerPoint Microsoft PowerPoint 2013 Note When PowerPoint is unable to automatically scale your content, it will prompt you with two options: Maximize Select this option to increase the size of your slide content when you are scaling to a larger slide size. Choosing this option could result in your content not fitting on the slide. Ensure Fit Select this option to decrease the size of your content when scaling to a smaller slide size. This could make your content appear smaller, but you ll be able to see all content on your slide. Note: You can also change your slide size to a custom dimension. To do this, on the Design tab, click Slide Size, and then click Custom Slide Size. In the Slide Size box, set the height and width dimensions, and the orientation. Set 4:3 aspect ratio as the default size for your slides If you want to continue to use the 4:3 aspect ratio, you can set it as your default slide size. 1. With the 4:3 aspect ratio applied to your slides, on the Design tab, in the Themes group, click More, then click Save Current Theme. 2. In the File name box, enter the name of the theme, and then click Save. Page 8 COMAT Training Services

11 Microsoft PowerPoint Right-click the saved theme, and then pick Set as Default Theme. Tips and Tricks PowerPoint Save the presentation as Practice 5.pptx. Close the file. Applying Artistic Effects for Your Picture Concepts The Artistic Effects command in the Adjust group allows you to add artistic effects such as pastels, watercolors, glowing edges and more. It is important to note that artistic effects will not work with some clip art images. Steps To apply an artistic effect: Display slide 1, if necessary. COMAT Training Services Page 9

12 Tips and Tricks PowerPoint Microsoft PowerPoint Select the picture you want to apply with an artistic effect. The picture is selected and the PICTURE TOOLS FORMAT contextual tab is displayed. 2. Select the PICTURE TOOLS FORMAT contextual tab. The FORMAT tab is displayed. Click on the picture of the soccer ball Click on the FORMAT tab 3. Select the Artistic Effects button in the Adjust group. The Artistic Effects gallery is displayed. 4. Select the desired effect. The Artistic Effects gallery closes and the selected effect is applied to the picture. Click Click on Pencil Grayscale (1st row, 3rd col) Apply Animation Effects Concepts In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures. Animation, or movement, on the slide can be used to draw the audience's attention to specific content or to make the slide easier to read. There are many different animation effects that you can choose from, and they are organized into four types: Entrance: These control how the object enters the slide. For example, with the Bounce animation, the object will fall onto the slide and then bounce several times. Emphasis: These animations occur while the object is on the slide, often triggered by a mouse click. For example, you can set an object to Spin when you click the mouse. Exit: These control how the object exits the slide. For example, with the Fade animation, the object will simply fade away. Page 10 COMAT Training Services

13 Microsoft PowerPoint 2013 Tips and Tricks PowerPoint Motion Paths: These are similar to Emphasis effects, except the object moves within the slide along a pre-determined path, for example a circle. Steps To animate text and objects in a presentation: From the student data folder, open WORLD18.PPTX. Display slide 6 in Normal view. 1. Select the object you want to animate. The object is selected. 2. Select the ANIMATIONS tab. The ANIMATIONS tab is displayed. Click the money key clip Click on the ANIMATIONS tab 3. Select the desired animation from the Animation gallery. The desired animation is selected. Click 4. To change the direction of the animation, select the Effect Options button. The related list of effect options is displayed. 5. Select the desired animation effect. The appropriate animation effect is selected and the animation effect is previewed in the selected object. Click Click Reuse Your Animation Effects with Animation Painter Concepts Copying a similar animation to another object can be quick and easy using Animation Painter COMAT Training Services Page 11

14 Tips and Tricks PowerPoint Microsoft PowerPoint 2013 To copy an animation, do the following: Open Practice4.pptx Select Slide 5 if nessessary 1. Select the object with the animations that you want to copy. Select the purple car 2. On the Animations tab, in the Advanced Animation group, click Animation Painter Click 3. Select The Blue Car Click on the Blue Car Page 12 COMAT Training Services