ApeosPort-II 5010/4000/3000 DocuCentre-II 5010/4000. Network Administrator Guide

Transcription

1 ApeosPort-II 5010/4000/3000 DocuCentre-II 5010/4000 Network Administrator Guide

2 Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries. Novell, NetWare, and NDS are registered trademarks of Novell, Inc. in the United States. and other countries. Adobe, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated. EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Computer, Inc. Intel is a trademark or registered trademark of Intel Corporation. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Ltd. NIS (Network Information Services) is a trademark or registered trademark of Sun Microsystems Inc. in the United States. PCL and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation. All product/brand names are trademarks or registered trademarks of the respective holders. Permission has been obtained from Microsoft Corporation for use of software screen shots. The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking. Important 1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher. 2. Parts of this manual are subject to change without prior notice. 3. We welcome any comments on ambiguities, errors, omissions, or missing pages. 4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment. An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation or Fuji Xerox Co., Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation or Fuji Xerox Co., Ltd.

3 Table of Contents Table of Contents Table of Contents Before Using the Machine...7 Preface...8 Using This Guide...9 Related Information Sources...9 Organization of This Guide Conventions Product Overview Machine Components...14 Overview of Features Print CentreWare Internet Services Scan ifax Tools Power On / Off Powering On Powering Off Interface Cables Using the Parallel Interface Using the USB Interface Using the Ethernet Interface Control Panel...28 Internal Fonts Installation When Using Parallel Port Preparations Installation Procedure Installation Overview Configuration on the Machine Configuration on the Computer Installation When Using USB Port Preparations Installation Procedure Installation Overview Configuration on the Machine Configuration on the Computer

4 5 Installation When Using TCP/IP (LPD/Port 9100) Preparations Installation Procedure Installation Overview Configuration on the Machine Configuration on the Computer Installation When Using NetWare Preparations Installation Procedure Installation Overview Configuration on the Machine Configuration on the Computer Installation When Using Microsoft Network (SMB) Preparations Installation Procedure Installation Overview Configuration on the Machine Configuration on the Computer Installation When Using Internet Printing Protocol (IPP) Preparations Installation Procedure Installation Overview Configuration on the Machine Configuration on the Computer Installation When Using EtherTalk Preparations Installation Procedure Installation Overview Configuration on the Machine Configuration on the Computer Using CentreWare Internet Services Preparations Installation Procedure Installation Overview Configuration on the Machine Confirmation of the Configuration Network Setting Items (Port/Protocol) for CentreWare Internet Services Ethernet Parallel USB

5 Table of Contents EtherTalk SMB NetWare...73 TCP/IP LPD SNMP IPP...79 Port SMTP POP HTTP WebDAV Bonjour Overview Preparations Installation Procedure Installation Overview Enabling Port and Setting TCP/IP Configuring Environment Using the Scan Service Scan Service Overview Configuration of Preparations Installation Overview Enabling Port and Setting TCP/IP Configuring Environment Configuration of Scan to Mailbox Installation Overview Enabling Port and Setting TCP/IP Registering a Mailbox Configuration of Network Scanning (Job Template Scanning) Preparations Installation Overview Enabling Port and Setting TCP/IP Configuring the SNMP Port Configuration on a Computer Configuration of Scan to PC Preparations Installation Overview Enabling Port and Setting TCP/IP Configuration on the Computer

6 Configuration of the Job Flow Installation Overview Enabling Port and Setting TCP/IP Configuring the SNMP Port Configuration on the Computer Using the ifax Service ifax Overview Preparations System Requirements for the Machine Installation Procedure Installation Overview Enabling the Port and Setting TCP/IP Configuring the Environment Testing ifax Using the Server Fax Service Server Fax Overview Preparations System Requirements for the Machine Installation Procedure Installation Overview Fax Settings Setting the Server Fax Feature Security Security Service Overview Communication Security Service Scan File Security Services Configuration of HTTP Communication Encryption Installation Overview Configuration on the Machine Configuration on a Computer Configuration of Encryption/Digital Signature Installation Overview Configuration on the Machine Configuration on a Computer Configuration of Scan File Signature (PDF/DocuWorks Signature) Installation Overview Configuration on the Machine Configuration on a Computer Problem Solving SMB

7 Table of Contents Troubleshooting Notes and Restrictions NetWare Troubleshooting TCP/IP Troubleshooting Notes and Restrictions EtherTalk Troubleshooting Notes and Restrictions Bonjour Notes and Restrictions CentreWare Internet Services Troubleshooting Scanner Features Troubleshooting Notes and Restrictions Features Troubleshooting Internet/Intranet Connection Troubleshooting Notes and Restrictions Index

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9 1 Before Using the Machine This chapter describes how to use this guide. Preface...8 Using This Guide...9

10 1 Before Using the Machine Preface Before Using the Machine 1 Thank you for selecting the Fuji Xerox ApeosPort-II 5010/4000/3000, DocuCentre-II 5010/4000 (hereafter referred to as "the machine"). This guide describes a number of configuration procedures for using this machine on a network. This guide assumes that the operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. Please read this guide thoroughly to obtain the best performance on the machine. After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine. Refer to the User Guide for the machine operation, clearing paper jams, daily maintenance, setting various items and safety information. For details about optional accessories, also refer to the guide provided with each optional accessory. 8

11 Using This Guide Using This Guide This section describes the organization of this guide. Related Information Sources Accompanying Manuals We provide the following guides for optimum usage of the machine. The machine comes with the following documentation, which is referred to as accompanying manuals. The accompanying manuals include the descriptions of how to configure and use the machine. User Guide Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily care, setting the various items and safety information. Before Using the Machine 1 Network Administrator Guide (this guide) Aimed toward network administrators, as a guide to setting up the network environment. ApeosPort Function Guide Describes the features unique to the ApeosPort series. Manual (HTML) A guide to installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit. Guides for Optional Accessories Optional accessories are available for this machine. Some of them come with user guides. The user guides, provided as printed or online documentation, are referred to as guides for optional accessories. The guides for optional accessories describe all the necessary steps for using the optional accessories and installing the software. 9

12 1 Before Using the Machine Organization of This Guide This guide consists of the following chapters. Before Using the Machine 1 1 Before Using the Machine Describes the organization of this guide. 2 Product Overview Describes basic information such as identifying the major components, how to switch the machine on and off, and how to use the touch screen. 3 Installation When Using Parallel Port Describes how to install the machine using a parallel interface. 4 Installation When Using USB Port Describes how to install the machine using a USB interface. 5 Installation When Using TCP/IP (LPD/Port 9100) Describes how to install the machine using the TCP/IP (LPD/Port 9100) protocol. 6 Installation When Using NetWare Describes how to install the machine to a NetWare network. 7 Installation When Using Microsoft Network (SMB) Describes how to install the machine to a Microsoft Networks (SMB). 8 Installation When Using Internet Printing Protocol (IPP) Describes how to install the machine to enable Internet printing. 9 Installation When Using EtherTalk Describes how to install the machine to an EtherTalk network. 10 Using CentreWare Internet Services Describes how to use the CentreWare Internet Services. 11 Describes how to use the feature on this machine. 12 Using the Scan Service Describes how to use the scan service on this machine. 13 Using the ifax Service Describes how to use the ifax service on this machine. 14 Using the Server Fax Service Describes how to use the Server Fax service on this machine. 15 Security Describes how to use services using the communication security function on this machine. 16 Problem Solving Describes how to solve the problems you may encounter. 10

13 Using This Guide Conventions In this document, Computer refers to a personal computer or a workstation. The following terms are used in this guide: Important :Indicates important information that you should read. Note :Indicates additional information on operations or features. The following symbols are used in this guide: " " : Cross-references in this guide, messages displayed on the touch screen, and input strings [ ] : The names of screens, tabs, buttons, features, and options displayed on the touch screen The names of menus, windows, dialog boxes, buttons, and other items displayed on computer monitors < > button : Hardware buttons on the machine s control panel < > key : Keys on computer keyboards > : Indicates a path to a certain item within a procedure on the control panel. Example: When you see the procedure "select [System Settings] > [Setup Menu] > [Mailbox]", this means that you need to select [System Settings], select [Setup Menu], and then select [Mailbox]. Indicates a path to a certain item within a procedure on a computer. Example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this means that you need to click [Start], click [Search], and then click [For Files or Folders] in order to search for files and folders. The reference is indicated in the following manner: "Refer to "6 System Settings" > "Common Settings" > "Audio Tone" in the Administrator Guide." The sentence above means that you need to refer to the section "Audio Tone", which can be found under "Common Settings" in chapter 6 System Settings of the Administrator Guide. In this guide, the orientations of originals and paper loaded in trays are described as follows:,, Long Edge Feed (LEF) : The long edge of the paper is positioned to enter the machine first.,, Short Edge Feed (SEF): The short edge of the paper is positioned to enter the machine first. Before Using the Machine 1 LEF Orientation SEF Orientation Paper feed direction Paper feed direction 11

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15 2 Product Overview This chapter describes machine s basic information such as component names, available features and tools, how to switch on and off, cable connections, and how to use the touch screen. Machine Components...14 Overview of Features...18 Tools...22 Power On / Off...24 Interface Cables...26 Control Panel...28 Internal Fonts...31

16 2 Product Overview Machine Components This section describes the main components and functions of the machine. 1 Product Overview No. Component Function 1 Duplex automatic document feeder Automatically feeds 2 sided originals from a stack. Note In this manual, the duplex automatic document feeder is abbreviated as document feeder. 2 Control panel Consists of operation buttons, LED indicators and a touch screen. Refer to "Control Panel" (P.28). 3 Exit 2 Tray (optional) Printed or copied documents are delivered with the printed side facing down. 4 Center output tray Printed or copied documents are delivered with the printed side facing down. Note When the Exit 2 Tray is installed on the machine, the center output tray is referred to as "center tray - lower". 5 Power switch Switches the power of the machine on/off. 6 Front cover Opened to replace consumables. 7 Tray 1-2 Tray 3-4 (optional) Accommodates paper. 8 Side Tray (optional) Printed or copied documents are delivered with the printed side facing up. 9 Duplex module Automatically prints or copies on the both sides of paper. 10 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special media) that cannot be loaded in the Trays 1 to 4. 14

17 Machine Components C-Finisher / C-Finisher with Booklet Maker!! " # $ % & ' Product Overview 2 No. Component Function 11 Document glass Holds original documents. 12 C-Finisher (Optional) / C- Finisher with Booklet Maker (Optional) Staples or punches output sheets. C-Finisher with Booklet Maker also folds output sheets and staple them. 13 Output tray Receives output sheets. 14 Finisher tray Receives stapled sheets. 15 Hole punch container Holds punch scraps. 16 Staple cartridge Contains staples. Pull out the cartridge when clearing staple jams, or when replacing the cartridge. 17 Booklet tray (For C Finisher with Booklet Maker Only) Receives documents when [Folding] is selected in the booklet creation function. 18 Front cover Open this cover to access the insides of the machine to clear paper or staple jams, replace staples, or throw punch dust away. 19 Staple cartridges for Booklet Maker (For C Finisher with Booklet Maker Only) Two staple cartridges for Booklet Maker. 20 Booklet unit (For C Finisher with Booklet Maker Only) Folds sheets in half and staples the folded sheets. 15

18 2 Product Overview No. Component Function 21 Document feeder glass Scans documents loaded in the Document Feeder. 22 Toner cartridge Contains toner (image forming powder). 23 Drum cartridge Contains a photo conductor to transfer toner. The C Finisher and C Finisher with Booklet Maker are optional. In this manual, C Finisher and C Finisher with Booklet Maker is referred to as "finisher". Product Overview 2 30 Tandem Tray Module + B-Finisher No. Component Function 24 B-Finisher (optional) Allows you to staple printed or copied documents. Note In this manual, the B-Finisher is abbreviated as finisher. 25 Finisher top cover button Pressed to open the upper cover of the finisher when clearing paper jams. 26 Finisher tray Stapled documents are delivered. 27 Front cover Opened to clear staple jams, or replace staples. 28 Staple cartridge Contains staples. 29 Stand Connects the machine and the finisher. 30 Finisher transport cover Opened to clear paper jams. 31 Tray 3-4 (optional) Accommodates paper. 16

19 Machine Components LINE4 39 LINE2 38 TEL LINE Product Overview 2 No. Component Function 32 USB 2.0 interface connector (optional) Connected to a USB cable. 33 Parallel interface connector Connected to a computer using a Centronics standard interface cable BASE-T / 100BASE-TX connector Telephone Line Connectors Connected to a network cable. 35 <RESET> button Automatically turns the power off if detecting current leakage. No. Name on the machine cover Name on the touch screen Function 36 TEL - Used to connect an external telephone. Note Do not connect other fax machines. 37 LINE 1 Line 1 Connected to a public telephone network. 38 LINE 2 Line 2 Connected to a public telephone network. (optional) 39 LINE 4 (optional) Line 4 Connected to a public telephone network. Note Some models require an optional kit to use Fax features. For details, contact our Customer Support Center. 17

20 2 Product Overview Overview of Features The following features are provided in a network environment. Print CentreWare Internet Services Scan Product Overview 2 Print ifax This section describes the environment where the machine is able to provide print services. This machine can be used as a local printer by directly connecting to a computer, or as a network printer when connecting to a network. Enable the necessary port using the control panel. Via Internet IPP Local connection USB Network connection LPD/ SMB/ Port9100/ EtherTalk Network connection NetWare/ Windows shared printer Server Using as a Local Printer When using as a local printer, the machine can be connected by the following methods. Parallel : Used to connect the machine with a computer using a parallel interface cable. USB : Used to connect the machine with a computer using a USB interface cable. Using as a Network Printer When using as a network printer, the machine can be connected by the following methods. LPD : Used when communicating with the machine using the TCP/IP protocol. NetWare : Used when sharing the machine using a NetWare server. The NetWare Kit (optional) or Adobe PostScript 3 Kit (optional) is required. SMB : Used when printing through Microsoft Networks. 18

21 Overview of Features IPP : Used when printing through the Internet. Port 9100:Used when using the port 9100 port. EtherTalk:Used when printing from Macintosh machines. Adobe PostScript 3 Kit (optional) is required. Supported Operating Systems OS Connection method Port Local connection Parallel USB 2.0 Protocol - - Network connection LPD NetWare *6 SMB IPP TCP/ IP TCP/ IP IPX/ SPX Net BEUI TCP/ IP TCP/ IP Port 9100 TCP/ IP Ether Talk Apple Talk Windows 2000 O O *1 O O O O O O O Windows XP O O *1 O O O O O O Windows Server 2003 O O *1 O O O O O O Windows Vista O O *1 O O O O UNIX O *3 Macintosh O *1,2,5 O *2,4 O *2 Product Overview 2 *1: The computer must be equipped with a USB 2.0 port. *2: Adobe PostScript 3 Kit (optional) is required. *3: Adobe PostScript 3 Kit (optional) and a Unix filter are required to print PostScript data. *4: Supports Mac OS X to only. *5: Supports Mac OS 8.6 to 9.2.2, and Mac OS X to only. *6: NetWare Kit (optional) or Adobe PostScript 3 Kit (optional) is required. For detail information on network environments, refer to the manual in the CD-ROM of the Driver CD Kit. CentreWare Internet Services CentreWare Internet Services provides services such as displaying the status of the machine and jobs, and altering configurations using a web browser in a TCP/IP environment. For setting as a printer, the properties screen of the services allows users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine. The following are functions offered under each tab within CentreWare Internet Services when the machine is enabled with the Internet Services (HTTP) port. 19

22 2 Product Overview Tab name Main function Status Displaying the machine status Displaying the status of the paper trays, output trays and consumables such as toner cartridges. Linking to the copyright screen. Product Overview 2 Jobs Displaying a list of jobs and job history, and deleting jobs. Print/Scan Job Submission Allows you to specify and print a file stored on your computer. Mailbox Allows you to register and set mailboxes. Job Flow Sheets Allows you to register and set job flow sheets. Job Template Allows you to create, edit, and delete job templates. Properties Displaying and setting the following items: Machine information and configuration such as memory and a print language, usage counters, paper trays, paper, power saver mode, Address Book, PKI (Public Key), mail notice, authentication/auditron administration, user details, Xerox Standard Accounting, remote authentication server/directory service, Internet Services, proxy server, and port status. Port settings Protocol settings Emulation settings Memory settings Report settings Support Displaying support information Displaying error history information System administrator settings Pool server settings Audit log Scan The following scan services are available: Note This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center. Scanned documents can be converted into an electronic format and transmitted via e- mail. Scan to Mailbox Scanned documents are saved into a mailbox. When the machine is connected to a TCP/IP network, scanned documents in a mailbox can be retrieved from a computer connected to the network. Network Scanning (Job Template Scanning) A job template is a configuration file for defining scanning conditions. You can apply a template to a scanned document on the machine. The scanned document will be saved as files on the machine and then sent automatically to computers (servers) such as SMB servers connected to the network. 20

23 Overview of Features Note This feature is available on the ApeosPort models only. Scan to PC When the machine is connected to a network which can use either the FTP or SMB protocol, the scanned documents can be saved on a network computer. Job Flow Sheet Scanning is performed according to a job flow. Note This feature is available on the ApeosPort models only The following services are available: Note This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center. Scanned documents can be converted into an electronic format and transmitted via e- mail. Product Overview 2 Printing with attachments in either TIFF, JPEG, or PDF format can be sent to the machine from computers. Received will be automatically printed. Consumables Status Notice containing contents (status of consumables, paper, and replaceable parts, etc.) set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified recipient. You can properly determine when to replace toner and drum cartridges by receiving their status periodically. Job Completion Notice When a computer has submitted a job to the machine, its completion can be notified by . ifax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scan documents as attachments. Note This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center. 21

24 2 Product Overview Tools The following tools are provided with this machine. Available settings vary depending on the tool. Product Overview 2 Control Panel The control panel is located at the center on top of the machine. It consists of operation buttons, LED indicators and a touch screen. The touch screen is located at the center of the control panel. Messages required for operation and feature buttons are displayed on this display. You can directly touch the buttons and tabs displayed in the touch screen to set features or to instruct operations in screens. CentreWare Internet Services CentreWare Internet Services provides services such as displaying the status of this machine as a printer and its print data, altering configurations, and operating on mailboxes using a web browser in a TCP/IP environment. For setting as a printer, the properties screen of the services allow users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine. Tools in the Driver CD Kit The Driver CD Kit CD-ROM contains various tools such as print drivers, and software that helps you install and set up a print driver easily. EasyOperator allows you to print or fax documents with drag-and-drop mouse operation. This tool also allows you to remotely register mailboxes and make scanning setup for the machine. Document Monitor allows you to see the machine status (such as paper status, toner status, and paper jams) when you submit a print job. It also allows you to see the status of print jobs, as well as to suspend, resume, and cancel print jobs. ApeosWare EasyAdmin ApeosWare EasyAdmin is a tool to reduce the management tasks for printers, faxes, and scanners. It allows users to centrally configure multiple items on multiple devices from a computer. Note ApeosWare EasyAdmin is an optional. 22

25 Tools The relation of the tools and their configurable items are as follows: Note that the description in this manual is focused on the configuration from the control panel. Item Control Panel CentreWare Internet Services Tools in the Driver CD Kit ApeosWare EasyAdmin Enabling a port Setting an IP address Configuring the e- mail environment Registering a mailbox O O O O (change only) (IP Address Setting Tool/ LPD only) O (IP Address Setting Tool) O (change only) O X O O O (EasyOperator) Address book O X O Confirming printer status Confirming print data (job) status Setting authentication Setting personal authentication information O O (Document Monitor) X O O X O X O O O X O O X Product Overview 2 O : Configurable : Partly configurable X : Not configurable 23

26 2 Product Overview Power On / Off Product Overview 2 Powering On Turn on the power before operating the machine. The machine is ready for operation within 24 seconds after the power is turned on. The time may vary depending on the machine configuration. Turn the machine off at the end of the day or when it is not in use for a long period of time. If you want to reduce power consumption, use the power saving feature. Important Switching off the power of the machine may cause loss of data being processed. For information on the power saving feature, refer to "Power Saver Mode" in Chapter 2 of the User Guide. Note When the power is turned off, all functions of the machine will stop. Do not turn the machine off if it is used all day for receiving faxes. The procedure for turning on the power is as follows. 1 Press the power switch to the [ ] position to turn the power on. Note The Please wait... message indicates that the machine is warming up. The machine cannot be used during warming up. Note When the power does not come on, check if the power cord is plugged into the power outlet and the <RESET> button is in a reset state (button is pressed in). <RESET> button 24

27 Power On / Off Powering Off The procedure for turning the power off is as follows. Important Turning off the power of the machine may cause loss of data being processed. 1 Before turning the power off, make sure that all copy or print jobs have completely finished. Also, make sure that the <Online> indicator is not lit. Important Never turn the power off in the following instances: - While data is being received - While jobs are being printed - While jobs are being copied - While jobs are being scanned 2 Press the power switch to the [ ] position. Important Power off processing is performed internally on the machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off. Note Before you turn the power back on after turning it off, wait 20 seconds. Product Overview 2 25

28 2 Product Overview Interface Cables When connecting the machine directly to a computer, use either the parallel interface or USB interface. When connecting to a network, use the Ethernet interface. Using the Parallel Interface Product Overview 2 This section describes the installation procedure for the parallel interface. Note When connecting with a computer using parallel interface, our parallel interface cable (optional) is required. For information on accessories, refer to "Optional Components" in "Chapter 16 Appendix" in the User Guide. 1 Ensure that the machine is off. 2 Insert the connector of the interface cable into the machine s parallel interface connector and fasten it with the clips on either side of the connector. 3 Connect the other end of the interface cable to a computer. Parallel 4 Switch on the machine. 5 Restart the computer. For details of setting items, refer to "Installation When Using Parallel Port" (P.33). Using the USB Interface The USB interface supports USB 2.0. This section describes the installation procedure for the USB interface. 1 Ensure that the machine is off. 2 Connect the USB interface cable to the USB 2.0 interface connector on the side of the machine. USB Connect the other end of the USB interface cable to a computer. 4 Switch on the machine. 5 Restart the computer. For details of setting items, refer to "Installation When Using USB Port" (P.37). 26

29 Interface Cables Using the Ethernet Interface The Ethernet interface supports the following 2 types. 100BASE-TX 10BASE-T This section describes the installation procedure for the Ethernet interface. 1 Ensure that the machine is off. 2 Connect the network cable to the Ethernet interface connector. Note Prepare a network cable suitable for your network connection. When changing the network cable, consult our customer engineers. 3 Switch on the machine. Ethernet Product Overview 2 27

30 2 Product Overview Control Panel The following describes the names and functions of components on the control panel. DocuCentre Series Product Overview # C ApeosPort Series C No. Component Function 1 Contrast dial Adjusts the contrast of the touch screen. Use this dial to enhance or decrease the contrast. 2 Touch screen Displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations and set features. 3 <Online> indicator Lights when the machine is sending or receiving data to or from a client. 4 <Job in Memory> indicator Lights when data is stored in the machine's memory. You can check stored documents in [Stored Documents List]. For information on [Stored Documents List], refer to "Stored Documents List" under "Chapter 12 Machine Status" in the User Guide. 5 <Job Status> button Press this button to check or cancel the current job, to check or print saved documents, or to check completed jobs. In this manual, this button is indicated as the <Job Status> button. 28

31 Control Panel No. Component Function 6 <Review> button Press this button to open the [Review] screen. In this screen, you can check a list of the status of copy, fax and scan features whose settings have changed from the defaults. You can also check the destination information for sending faxes and . In this manual, this button is indicated as the <Review> button. 7 <Machine Status> button Press this button to check the machine status and meters, to check the status of consumables, and to print reports. In this manual, this button is indicated as the <Machine Status> button. 8 <Log In/Out> button Press this button to display a login screen for the System Administrator or for the users managed by the authentication feature. In this manual, this button is indicated as the <Log In/Out> button. 9 <Power Saver> button If the machine is not operated for a while, the machine's power consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again. In this manual, this button is indicated as the <Power Saver> button. 10 <Clear All> button Returns the settings you made to their default values, to return the machine to the same status as when it is powered on. In this manual, this button is indicated as the <Clear All> button. 11 <Interrupt> button/indicator Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job. In this manual, this button is indicated as the <Interrupt> button. Some types of jobs cannot be executed in the Interrupt mode. For details, refer to "Notes and Restrictions on the Interrupt Mode" under "Chapter 16 Appendix" in the User Guide. 12 <Stop> button Press this button to stop the current copy job or communications. In this manual, this button is indicated as the <Stop> button. 13 <Start> button Press this button to start copying or scanning. In this manual, this button is indicated as the <Start> button. 14 Numeric keypad Use the numeric buttons on the keypad to enter the number of copies, passwords and other numerical values. In this manual, these buttons are indicated as the numeric keypad. 15 <Speed Dial> button Used to specify address numbers for fax or transmission. In this manual, this button is indicated as the <Speed Dial> button. 16 <C (Clear)> button Press this button if you have entered a wrong numerical value with the numeric keypad. In this manual, this button is indicated as the <C> button. 17 <Dial Pause> button Used to insert a pause into a destination number. In this manual, this button is indicated as the <Dial Pause> button. 18 <Custom> buttons (<Copy>, <Custom 2>, <Custom 3> buttons) Used to call their associated features. To the buttons, you can assign [Language] or any features displayed on the [All Services] screen. For information on assigning features to buttons, refer to "Screen/Button Settings" under "Chapter 10 System Settings" in the User Guide. 19 <All Services> button Used to display the [All Services] screen. In this manual, this button is indicated as the <All Services> button. You can change the features that appear in the [All Services] screen. For details, refer to "Screen Defaults" in "Chapter 10 System Settings" in the User Guide. Product Overview 2 29

32 2 Product Overview No. Component Function Product Overview 2 20 One touch button panels Panels for one touch buttons. You can leaf through panels to display 001 to 030, 031 to 060, and 061 to 070. M01 to M20 are reserved for the stored programming feature. These buttons correspond to Stored Programs 01 to 20. Note This feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. 21 One touch buttons Used to specify a destination in one operation. These buttons are available for fax and ifax. The one touch buttons are associated with address numbers 001 to

33 Internal Fonts Internal Fonts The following fonts are available as standard. Refer to the manual in the PostScript Driver Library CD-ROM for the PostScript fonts. Stroke fonts (for PCL5 and HP-GL/2) European Stroke fonts Outline fonts European ESC/P PDF PCL Roman Sans Serif Arial Arial Italic Arial Bold Arial Bold Italic Courier Courier Italic Courier Bold CG Times CG Times Italic CG Times Bold CG Times Bold Italic Univers Medium Univers Medium Italic Univers Bold Univers Bold Italic Univers Medium Condensed Univers Medium Condensed Italic Univers Bold Condensed Univers Bold Condensed Italic Antique Olive Antique Olive Italic Antique Olive Bold CG Omega CG Omega Italic CG Omega Bold CG Omega Bold Italic Garamond Antiqua Garamond Kursiv Garamond Halbfett Garamond Kursiv Halbfett (Default): Courier Courier Italic Courier Bold Courier Bold Italic Letter Gothic Letter Gothic Italic Letter Gothic Bold Albertus Medium Albertus Extra Bold Clarendon Condensed Coronet Marigold Arial Arial Italic Arial Bold Arial Bold Italic Times New Times New Italic Courier Bold Italic Symbol Times New Roman Times New Roman Bold Italic ITC Zapf Dingbats GoldSEMM Gold SAMM Times New Bold Times New Bold Italic Symbol Wingdings Line Printer Times Roman Times Italic Times Bold Times Bold Italic Helvetica Helvetica Oblique Helvetica Bold Helvetica Bold Oblique CourierPS CourierPS Oblique CourierPS Bold CourierPS Bold Oblique SymbolPS Palatino Roman Palatino Italic Palatino Bold Palatino Bold Italic ITC Bookman Light ITC Bookman Light Italic ITC Bookman Demi ITC Bookman Demi Italic Helvetica Narrow Helvetica Narrow Oblique Helvetica Narrow Bold Helvetica Narrow Bold Oblique New Century Schoolbook Roman New Century Schoolbook Italic New Century Schoolbook Bold New Century Schoolbook Bold Italic ITC Avant Garde Book ITC Avant Garde Book Oblique ITC Avant Garde Demi ITC Avant Garde Demi Oblique ITC Zapf Chancery Medium Italic ITC Zapf Dingbats Product Overview 2 31

34 2 Product Overview Product Overview 2 KO PCL5 Muyngio Gothic R- Gothic KS Muyngio Gothic R- Gothic Graphic Kungso Saemmul TC PCL5 ShuSong SC PCL5 ShuSong ESC/P-K Graphic Kungso Saemmul T-Myungio T-Gothic TR-Gothic T-Graphic T-Kungso T-Saemmul 32

35 3 Installation When Using Parallel Port This chapter describes how to install the machine when using the parallel interface. Preparations...34 Installation Procedure...34

36 3 Installation When Using Parallel Port Preparations Prepare the following items to use the machine with a parallel interface. Parallel interface cable Installation When Using Parallel Port 3 Parallel port CD-ROM of the Driver CD Kit (provided with the machine) Installation Procedure Installation Overview The machine can be connected directly to a computer using a parallel interface cable. Other computers on the same network can also print via the computer that the machine is connected to. The following is the configuration procedure to use a parallel interface. Configuration on the machine Configuring the parallel port on the machine. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to use a parallel interface on the machine. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Connect a parallel interface cable to the parallel interface connector on the machine. 2 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is "11111". When the Authentication feature is enabled, a passcode may be required. The default passcode is "x-admin". 3) Select [System Settings]. 3 Enable the parallel port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Parallel], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 34

37 Installation Procedure 4 Configure the following items as necessary. Print Mode Configure the print language on the machine to match the received data. PJL Enable when receiving a job using PJL commands. The PJL commands are independent of any print languages. A print language used in the next data can be set independently of the current print language. Auto Eject Time Specifies the time-out period when print data is not sent to the machine sequentially. If the specified time elapses, the remaining data inside the machine is automatically printed out. Adobe Communication Protocol Configure the protocol defining the communication method between PostScript printers and a host. Bi-directional Communication Configure the parallel port for either half duplex transmission or full duplex transmission. Note Adobe Communication Protocol can be configured when Adobe PostScript 3 Kit (optional) is installed. Leave the default settings unchanged for general use. Some items, however, may be required to be changed depending on the operating system on the computer. 5 Select [Close] repeatedly until the [System Settings] screen is displayed. Installation When Using Parallel Port 3 6 Select [Exit]. 7 After the machine is restarted, print out a settings list to confirm that the parallel port is enabled. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. 8 Turn off the computer. 9 Connect a parallel interface cable to the parallel interface connector on the computer. 10 Restart the computer. Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported OS, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CD-ROM of the Driver CD Kit. 35

38

39 4 Installation When Using USB Port This chapter describes how to install the machine when using a USB interface. Preparations...38 Installation Procedure...38

40 4 Installation When Using USB Port Preparations Prepare the following items to use the machine with a USB interface. USB cable CD-ROM of the Driver CD Kit (provided with the machine) USB port Adobe PostScript 3 Kit (optional: when using Macintosh) Installation When Using USB Port 4 Installation Procedure Installation Overview The machine can be connected directly to a computer using a USB cable. The following is the procedure to use a USB interface. Configuration on the machine Configuring the USB port on the machine. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to use a USB interface on the machine. Note The configuration can also be performed using CentreWare Internet Services. To print binary data by using a USB interface, set [Adobe Communication Protocol] to [RAW]. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Display the USB port configuration screen. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [USB], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 38

41 Installation Procedure 3 Configure the following items as necessary. Print Mode Configure the print language on the machine to match the received data. PJL Enable when receiving a job using PJL commands. The PJL commands are independent of any print languages. A print language used in the next data can be set independently of the current print language. Auto Eject Time Configure the time that the data so far received by the machine will automatically be printed since data is no longer sent to the printer. Adobe Communication Protocol Configure the protocol defining the communication method between PostScript printers and a host. 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the USB port is enabled. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Installation When Using USB Port 4 Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CD-ROM of the Driver CD Kit. You can also print from a Macintosh using USB. You will need optional Adobe PostScript 3 Kit. Refer to the manual contained in the CD-ROM provided with the kit for the print driver installation procedure. 39

42

43 5 Installation When Using TCP/IP (LPD/Port 9100) This chapter describes how to install the machine when using a TCP/IP (LPD/ Port 9100) protocol. Preparations...42 Installation Procedure...42

44 5 Installation When Using TCP/IP (LPD/Port 9100) Preparations Prepare the following items to use the machine with the TCP/IP (LPD/Port 9100) protocol. TCP/IP network environment CD-ROM of the Driver CD Kit (provided with the machine) Installation When Using TCP/IP (LPD/Port 9100) 5 Adobe PostScript 3 Kit (optional: when using Macintosh) Installation Procedure Installation Overview The machine can be connected to a computer using a TCP/IP (LPD/Port 9100) protocol. The following is the procedure to use a TCP/IP(LPD/Port 9100) protocol. Configuration on the machine Configuring TCP/IP (LPD/Port 9100) on the machine. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to use a TCP/IP (LPD/Port 9100) protocol on the machine. Enable a LPD Port/Port 9100 port, then assign an IP address. Note The configuration can also be performed using CentreWare Internet Services or IP Address Setting Tool included in the CD-ROM of the Driver CD Kit. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Enable either the LPD port or the Port 9100 port as appropriate. In this example, the LPD port is enabled. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [LPD], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 42

45 Installation Procedure 3 Set an IP address. If an IP address is already set, this step is not necessary. If DHCP or BOOTP is available in your environment, select it in [TCP/IP - Get IP Address]. If an IP address cannot be obtained automatically, or if manual configuration is preferred, manually enter an IP address, subnet mask, and gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] and [Manual], and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using CentreWare Internet Services" (P.63). 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter the IP address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (clear) button and enter again. When you want to move to the next value without entering all 3 digits, select [save/select next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter gateway address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 8) Select [Close] repeatedly until the [Network Settings] screen is displayed. Installation When Using TCP/IP (LPD/Port 9100) 5 4 If the operating system on the client is MacOS X v10.2 or later, the discovery feature that automatically detects printers on the IP network can be enabled. Note [Bonjour] can be set when Adobe PostScript 3 Kit is installed. In order to print from a printer detected by [Bonjour], the LPD port must be activated in advance. 1) Select [Port Settings]. 2) Select [Bonjour] and then select [Change Settings]. 3) Select [Port Status] and then select [Change Settings]. 4) Select [Enabled] and then select [Save]. 5) Select [Close] repeatedly until the [Network Settings] screen is displayed. 5 Select [Close] repeatedly until the [System Settings] screen is displayed. 6 Select [Exit]. 7 After the machine is restarted, print out a settings list to confirm that the LPD port is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Configure other LPD settings as necessary. Refer to "LPD" (P.76) for the LPD configuration. Also if using Port 9100, configure the Port 9100 as necessary. Refer to "Port 9100" (P.80) for the Port 9100 configuration. 43

46 5 Installation When Using TCP/IP (LPD/Port 9100) Configuration on the Computer Installation When Using TCP/IP (LPD/Port 9100) 5 The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CD-ROM of the Driver CD Kit. You can also print from a Macintosh using TCP/IP (LPD). You will need optional Adobe PostScript 3 Kit. Refer to the manual contained in the CD-ROM provided with the kit for the print driver installation procedure. 44

47 6 Installation When Using NetWare This chapter describes how to use the machine when using a NetWare network. Preparations...46 Installation Procedure...46

48 6 Installation When Using NetWare Preparations Prepare the following items to use the machine with a NetWare network. NetWare server TCP/IP or IPX/SPX network environment CD-ROM of the Driver CD Kit (provided with the machine) NetWare Kit (optional) or Adobe PostScript 3 Kit (optional) Installation Procedure Installation Overview Installation When Using NetWare 6 The machine supports a PServer mode both for the NetWare Directory Service and Bindery Service. The PServer mode enables the machine to function as a print server and to capture print jobs in the print queue to output. The printer created for the machine consumes one file server license. Note The machine does not support a Remote Printer (RPrinter) mode. You can use the machine as a printer in a NDPS environment by using a Novell NDPS Gateway. When using in a NDPS environment, settings of the machine to be used under a NetWare print environment are required. Or, you need to enable LPD in advance and set it as a gateway destination in a Novell NDPS Gateway setup. However, attribute information that can be set or captured by NDPS is not supported. Supported interfaces 100BASE-TX 10BASE-T Supported frame types Ethernet II specification IEEE802.3 specification IEEE802.3 / IEEE802.2 specification IEEE802.3 / IEEE802.2 / SNAP specification Note The machine will send packets of each frame type on the network, and will initialize for the same frame type as the first reply packet received. You can fix a frame type in use. However, if there are multiple protocols running on the same network, use Ethernet II specification. Some network equipment (hubs, etc.) may not support the automatic frame type detection. If a data link indicator corresponding to the port of the network equipment connected with the machine does not light up, change the settings of the frame type of the machine to the frame type of the file server. Configuration can also be performed using CentreWare Internet Services. The following describes the configuration procedure to connect the machine to a NetWare network. Configuration on the Machine - To use IPX/SPX, configure the machine using the CD-ROM of the Driver CD Kit after enabling the NetWare port of the machine. - To use a LPD port in NDPS, configure the machine using the CD-ROM of the Driver CD Kit after enabling the LPD port of the machine and setting TCP/IP. 46

49 Installation Procedure Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to connect the machine to a NetWare network. Note The configuration can also be performed using CentreWare Internet Services or IP Address Setting Tool included in the CD-ROM of the Driver CD Kit. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). Using IPX/SPX 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Enable the NetWare port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [NetWare], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. Installation When Using NetWare 6 3 Select [Close] repeatedly until the [System Settings] screen is displayed. 4 Select [Exit]. 5 After the machine is restarted, print out a settings list to confirm that the NetWare port is enabled, the NetWare device name and the network address. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. 6 Configure the machine using the CD-ROM of the Driver CD Kit. Refer to the manual contained in the CD-ROM of the Driver CD Kit for the configuration procedure. Using a LPD Port in NDPS 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 47

50 6 Installation When Using NetWare 2 Enable the LPD port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [LPD] and then select [Change Settings]. 5) Select [Port Status] and then select [Change Settings]. 6) Select [Enabled] and then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 3 Set an IP address. If an IP address is already set, this step is not necessary. If DHCP or BOOTP is available in your environment, select it in [TCP/IP - Get IP Address]. If an IP address cannot be obtained automatically, or if manual configuration is preferred, manually enter an IP address, subnet mask, and gateway address. Installation When Using NetWare 6 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] and [Manual], and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using CentreWare Internet Services" (P.63). 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter the IP address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter the gateway address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the LPD port is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Configure other LPD settings as necessary. Refer to "LPD" (P.76) for the LPD configuration. 7 Configure the machine using the CD-ROM of the Driver CD Kit. Refer to the manual contained in the CD-ROM of the Driver CD Kit for the configuration procedure. 48

51 Installation Procedure Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CD-ROM of the Driver CD Kit. Installation When Using NetWare 6 49

52

53 7 Installation When Using Microsoft Network (SMB) This chapter describes how to install the machine when using a Microsoft Network (SMB). Preparations...52 Installation Procedure...52

54 7 Installation When Using Microsoft Network (SMB) Preparations Prepare the following items to use the machine with Microsoft Network (SMB). TCP/IP or NetBEUI network environment CD-ROM of the Driver CD Kit (provided with the machine) Installation Procedure Installation Overview Installation When Using Microsoft Network (SMB) 7 The machine can be connected to computers using Microsoft Networks (SMB). Depending on the network environment, the machine may need to be configured with an IP address, subnet mask and gateway address. Confirm with the network administrator and set up the necessary items. The following is the procedure to connect the machine to a Microsoft Network (SMB). Configuration on the machine Enabling the SMB port on the machine and configuring TCP/IP. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to connect the machine to Microsoft Networks (SMB). First enable the SMB port, then set the TCP/IP settings. Note The configuration can also be performed using CentreWare Internet Services or IP Address Setting Tool included in the CD-ROM of the Driver CD Kit. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Enable the SMB port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [SMB], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 52

55 Installation Procedure 3 Set an IP address. If an IP address is already set, this step is not necessary. If DHCP or BOOTP is available in your environment, select it in [TCP/IP - Get IP Address]. If an IP address cannot be obtained automatically, or if manual configuration is preferred, manually enter an IP address, subnet mask, and gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] and [Manual], and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using CentreWare Internet Services" (P.63). 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter the IP address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter the gateway address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the SMB port is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Installation When Using Microsoft Network (SMB) 7 Note If using the NetBEUI protocol, select [NetBEUI] as the protocol used by SMB for the port configuration using CentreWare Internet Services. Configure other SMB settings as necessary. Refer to "SMB" (P.72) for the SMB configuration. Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CD-ROM of the Driver CD Kit. 53

56

57 8 Installation When Using Internet Printing Protocol (IPP) This chapter describes how to install the machine when using an Internet Printing Protocol (IPP). Preparations...56 Installation Procedure...56

58 8 Installation When Using Internet Printing Protocol (IPP) Preparations Prepare the following items to use the machine with the Internet Printing Protocol (IPP). TCP/IP network environment CD-ROM of the Driver CD Kit (provided with the machine) Installation Procedure Installation Overview Installation When Using Internet Printing Protocol (IPP) 8 The machine can be connected to computers using IPP. The following is the procedure to enable Internet Printing (IPP). Configuration on the machine Enabling an IPP port on the machine and configuring TCP/IP. Configuration on the computer Installing a print driver. Configuration on the Machine The following describes the configuration procedure to enable Internet Printing (IPP) on the machine. First enable the IPP port, then set the TCP/IP. Note The configuration can also be performed using CentreWare Internet Services or IP Address Setting Tool included in the CD-ROM of the Driver CD Kit. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Enable the IPP port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [IPP], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 56

59 Installation Procedure 3 Set an IP address. If an IP address is already set, this step is not necessary. If DHCP or BOOTP is available in your environment, select it in [TCP/IP - Get IP Address]. If an IP address cannot be obtained automatically, or if manual configuration is preferred, manually enter an IP address, subnet mask, and gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] and [Manual], and then select [Save]. If you select anything other than [Manual], proceed to step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using CentreWare Internet Services" (P.63). 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter the IP address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter the gateway address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the IPP port is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Configure other IPP settings as necessary. Refer to "IPP" (P.79) for the IPP configuration. Installation When Using Internet Printing Protocol (IPP) 8 Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on the driver installation procedure, refer to the manual contained in the CD-ROM of the Driver CD Kit. 57

60

61 9 Installation When Using EtherTalk This chapter describes how to install the machine when using an EtherTalk network. Preparations...60 Installation Procedure...60

62 9 Installation When Using EtherTalk Preparations Prepare the following items to install the machine with an EtherTalk interface. EtherTalk network environment Adobe PostScript 3 Kit (optional) Installation Procedure Installation Overview The machine can be connected to computers using an EtherTalk network. The following is the procedure to use EtherTalk. Configuration on the machine Setting EtherTalk on the machine. Configuration on the computer Installing a print driver. Configuration on the Machine Installation When Using EtherTalk 9 The following describes the configuration procedure to connect the machine to an EtherTalk network. Enable the EtherTalk port. Note EtherTalk can be configured when Adobe PostScript 3 Kit (optional) is installed. The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Enable the EtherTalk port. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [EtherTalk], and select [Change Settings]. 5) Select [Port Status], and select [Change Settings]. 6) Select [Enabled], then select [Save]. 3 Select [Close] repeatedly until the [System Settings] screen is displayed. 4 Select [Exit]. 60

63 Installation Procedure 5 After the machine is restarted, print out [Settings List] to confirm that the EtherTalk port is enabled. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Configure other EtherTalk settings as necessary. Refer to "EtherTalk" (P.71) for EtherTalk configuration. Configuration on the Computer The following describes the configuration procedure for the computer. In order to print from the machine, the computer needs to have a print driver installed. For information on the supported operating systems, refer to "Supported Operating Systems" (P.19). For information on how to install a print driver, refer to the manual contained in the CD-ROM included in Adobe PostScript 3 Kit. Installation When Using EtherTalk 9 61

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65 10 Using CentreWare Internet Services This chapter describes how to use CentreWare Internet Services. Preparations...64 Installation Procedure...64 Network Setting Items (Port/Protocol) for CentreWare Internet Services...67

66 10 Using CentreWare Internet Services Preparations Prepare the following items to use CentreWare Internet Services. Computer supporting the TCP/IP protocol Configuration on the machine - IP address - Subnet mask Refer to "Problem Solving" (P.149) when any troubles occur during the configuration. Installation Procedure Installation Overview CentreWare Internet Services provides services such as displaying the status of the machine as a printer and jobs, and altering configurations using a web browser in a TCP/IP environment. For settings as a printer, the Properties screen of the services allows users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine. Follow the procedure below to use CentreWare Internet Services. Configuration on the Machine Configuring the machine to be able to use CentreWare Internet Services. First enable the Internet Service (HTTP) port, then set the IP address. Using CentreWare Internet Services 10 Confirmation of the Configuration Confirming whether the machine is set to use CentreWare Internet Services. Configuration on the Machine The following describes the configuration procedure for using CentreWare Internet Services on the machine. First enable the Internet Service (HTTP) port, then set the IP address. 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Enabling the Internet service (HTTP) port on the machine. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Internet Services (HTTP)] and then select [Change Settings]. 5) Select [Port Status] and then select [Change Settings]. 64

67 Installation Procedure 6) Select [Enabled] and then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. 3 Set an IP address. If an IP address is already set, this step is not necessary. If DHCP or BOOTP is available in your environment, select it in [TCP/IP - Get IP Address]. If an IP address cannot be obtained automatically, or if manual configuration is preferred, manually enter an IP address, subnet mask, and gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] and [Manual], and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using CentreWare Internet Services" (P.63). 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter the IP address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter the gateway address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not want to set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the port for CentreWare Internet Services is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Using CentreWare Internet Services 10 65

68 10 Using CentreWare Internet Services Confirmation of the Configuration Connect to CentreWare Internet Services from a computer. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the web browser, and press the <Enter> key. Example of the IP address entry (when the machine's IP address is ) Example of the Internet address entry (when the machine's Internet address is myhost.example.com) Using CentreWare Internet Services 10 Note If your network uses DNS (Domain Name System) and the machine's host name is registered with the domain name server, you can access the device using the Internet address that is a combination of the host name and the domain name. For example, if the host name is myhost, and the domain name is example.com, then the Internet address is myhost.example.com. When specifying a port number, add : and the port number to the end of the Internet address. If the Logon Setup feature is enabled on the machine, enter a user ID and a passcode in [User ID] and [Password]. Contact your System Administrator about the user ID and passcode. If you have encrypted communication by selecting [Enable] under [Properties] > [PKI Settings] > [SSL/TSL Settings] > [SSL/TSL Communication], enter an address beginning with https instead of "http into the address box in the web browser. Example of the IP address entry Example of the Internet address entry Refer to "Problem Solving" (P.149) if CentreWare Internet Services is not displayed. 66

69 Network Setting Items (Port/Protocol) for CentreWare Internet Services Network Setting Items (Port/Protocol) for CentreWare Internet Services CentreWare Internet Services enable you to alter various settings on the machine from a computer. Note Confirm that the port in use is enabled in [Port Status] of the [Properties] tab, if an item that you want to set is not displayed. When a setting is changed from CentreWare Internet Services while operating the control panel, the setting items changed on the screen of the control panel are not displayed. Switch the machine off and on in this case. This section describes about the settings of ports and protocols. Ethernet Parallel USB EtherTalk SMB NetWare TCP/IP LPD SNMP IPP Port SMTP POP HTTP WebDAV Bonjour Note Click [Help] at the top right of the CentreWare Internet Services screen for details on the setting items. The following browsers have been confirmed to operate with CentreWare Internet Services. For Windows Microsoft Internet Explorer 6.0 Service Pack1 or later Netscape Navigator 7.0 or later For MacOS X 10.2 or later Microsoft Internet Explorer 5.2 or later Using CentreWare Internet Services 10 Netscape Navigator 7.0 or later For MacOS X or later Netscape Navigator 7.1 or later Safari 1.3 or later 67

70 10 Using CentreWare Internet Services Ethernet This section describes the settings for the Ethernet interface. 1 Start a web browser. 2 Enter the machine s IP address or the Internet address to the address box on the web browser, and press the <Enter> key. Example of the IP address entry Using CentreWare Internet Services 10 Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Port Settings] to display the items in the folder. 5 Click [Ethernet]. 6 Set the communication speed for the Ethernet interface using the [Ethernet Settings] pull-down menu. 7 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and then click [OK]. Note The default user ID is and passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting values will be reflected. 68

71 Network Setting Items (Port/Protocol) for CentreWare Internet Services Parallel This section describes the settings for the parallel interface. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the web browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Port Settings] to display the items in the folder. 5 Click [Parallel]. 6 Select the [Enable] check box to enable [Bi-directional Communication]. 7 Set [Auto Eject Time]. 8 Set the protocol using the [Adobe Communication Protocol] pull-down menu. Note Adobe Communication Protocol can be set only when optional Adobe PostScript 3 Kit is connected. 9 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and then click [OK]. Note The default user ID is and passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 69

72 10 Using CentreWare Internet Services USB This section describes the settings for the USB interface. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the web browser, and press the <Enter> key. Example of the IP address entry Using CentreWare Internet Services 10 Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Port Settings] to display the items in the folder. 5 Click [USB]. 6 Set [Auto Eject Time]. 7 Set the protocol using the [Adobe Communication Protocol] pull-down menu. Note Adobe Communication Protocol can be set only when optional Adobe PostScript 3 Kit is installed. 8 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and then click [OK]. Note The default user ID is and passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. 70

73 Network Setting Items (Port/Protocol) for CentreWare Internet Services EtherTalk This section describes the settings for EtherTalk. Note EtherTalk can be set only when optional Adobe PostScript 3 Kit is installed. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the web browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [EtherTalk]. 6 Set [Printer Name]. 7 Set [Zone Name]. 8 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and then click [OK]. Note The default user ID is and passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 71

74 10 Using CentreWare Internet Services SMB This section describes the settings for SMB. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the web browser, and press the <Enter> key. Example of the IP address entry Using CentreWare Internet Services 10 Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [SMB]. 6 Set [Workgroup]. 7 Set [Host Name]. 8 Set [Maximum Number of Sessions]. 9 Select the [Enable] check box to enable [TBCP Filter]. Note The TBCP filter is set only when optional Adobe PostScript 3 Kit is installed. 10 Select the [Enable] check box to enable [Unicode Support]. 11 Select the [On] check box when using [Auto Master Mode]. 12 Select the [On] check box when using [Password Encryption]. 13 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and then click [OK]. Note The default user ID is and passcode is x-admin. 72

75 Network Setting Items (Port/Protocol) for CentreWare Internet Services 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. NetWare This section describes the settings for NetWare. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the web browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [NetWare]. 6 Set [Host Name]. 7 Select an operation mode from the [Active Mode] pull-down menu. 8 Set [File Server Name]. Note The File Server Name is set only when the operation mode is in Bindery Service. 9 Set [Polling Interval]. 10 Set [Number of Searches]. 11 Set [Password]. 1) Enter [Password]. Using CentreWare Internet Services 10 73

76 10 Using CentreWare Internet Services 2) Re-enter the same password in [Re-enter Password]. 12 Select the [Enable] check box to enable [TBCP Filter]. Note The TBCP filter is set only when optional Adobe PostScript 3 Kit is installed. 13 Set the NDS. Note The tree name is set only when used in the Directory Service. 1) Enter a tree name into [Tree Name]. 2) Enter a context name into [Context Name]. 14 Select a frame type from the [Frame Type] pull-down menu under [Transport Protocol (IPX/SPX) ]. 15 Select the [Enable] check box to enable [Active Discovery] under [SLP]. 16 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and then click [OK]. Note The default user ID is and passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. TCP/IP This section describes the settings for TCP/IP. Using CentreWare Internet Services 10 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry 74

77 Network Setting Items (Port/Protocol) for CentreWare Internet Services Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [TCP/IP]. 6 Set [Host Name]. 7 Select how to obtain an IP address from the [Get IP Address] pull-down menu. 8 Set [Machine IP Address]. Note This item is not necessary if either [DHCP], [BOOTP], [RARP], or [DHCP/Autonet] has been selected from the [Get IP Address] pull-down menu. 9 Set [Subnet Mask] and [Gateway Address]. Note This item is not necessary if either [DHCP], [BOOTP], [RARP], or [DHCP/Autonet] has been selected from the [Get IP Address] pull-down menu. 10 Set the DNS information. 1) Select the [DHCP] check box if using DHCP for [Get DNS Server Address]. 2) Set [DNS Server Address 1-3]. Note This item is not necessary if [DHCP] has been specified for [Method to Get the DNS Address]. 3) Set [DNS Domain Name]. 4) Select the [On] check box when using [Generate Domain Search List Automatically]. 5) Set [Domain Name 1-3]. 6) Set [Connection Time-out]. 7) Select the [On] check box to enable [Dynamic DNS Update]. 11 Set the WINS information. 1) Select the [DHCP] check box if using DHCP for [Get WINS Server Address]. 2) Set [Primary WINS Server Address]. Note This item is not necessary if [DHCP] has been specified for [Get WINS Server Address]. 3) Set [Secondary WINS Server Address]. Note This item is not necessary if [DHCP] has been specified for [Get WINS Server Address]. 12 Set the IP Address List information. 1) Select the [Enable] check box for [IP Filter]. 2) Click the [Edit] button. A screen to enter the user name and passcode will be displayed. 3) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and passcode is x-admin. 4) Set [Permitted IP Address]. 5) Set [IP Mask]. 6) Click [Apply]. A screen to enter the user name and passcode will be displayed. Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 7) The right frame on the web browser will change to the machine reboot display. 13 Click [TCP/IP] in the [Protocol Settings] folder. 14 Reflect the values as the machine's setting values. Using CentreWare Internet Services 10 75

78 10 Using CentreWare Internet Services 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 2) The right frame on the web browser will change to the machine reboot display. 3) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. LPD This section describes the settings for LPD. Using CentreWare Internet Services 10 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [LPD]. 6 Set [Port Number]. 7 Select the [Enable] check box to enable [TBCP Filter]. Note The TBCP Filter is set only when optional Adobe PostScript 3 Kit is installed. 8 Set [Connection Time-Out]. 9 Set [Maximum Number of Sessions]. 10 Reflect the values as the machine's setting values. 76

79 Network Setting Items (Port/Protocol) for CentreWare Internet Services 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. SNMP This section describes the settings for SNMP. Note When managing the machine using software such as the CentreWare, enable the SNMP port. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [SNMP]. 6 When changing the community name, set [Community Name (Read Only)], [Community Name (Read/Write)], and [Community Name (Trap Notification)]. 7 Set [System Administrator]. 8 Specify a destination for trap notification as necessary. Using CentreWare Internet Services 10 77

80 10 Using CentreWare Internet Services When selecting an existing destination Use the [Trap Notification] pull-down menu to select a destination, and proceed to step 9. When registering a new destination or when modifying the settings for an existing destination 1) Use the [Trap Notification] pull-down menu to register a new destination or to select an existing destination. 2) Click [Edit]. A window appears prompting you to enter the user name and passcode. 3) Enter the system administrator s user ID and passcode into [User Name] and [Password] respectively, and then click [OK]. Note The factory default user ID and passcode are [11111] and [x-admin] respectively. 4) Select a transport protocol from [Transport]. 5) If you selected [IPX] under [Transport], set [Network Number (IPX)], [MAC Address (IPX)], [Socket Number (IPX)], [Trap Version], [Community String (Trap Notification)], and [Notification Event]. 6) If you selected [UDP] under [Transport], set [IP Address (UDP)], [Port Number (UDP)], [Trap Version], [Community String (Trap Notification)], and [Notification Event]. Using CentreWare Internet Services 10 Note Do not use the existing port numbers. 7) Click [Apply]. 8) The right frame on the web browser will change to the machine reboot display. 9) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. 9 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. 78

81 Network Setting Items (Port/Protocol) for CentreWare Internet Services IPP This section describes the settings for the IPP port. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [IPP]. 6 Set [Add Port Number]. 7 Select the [Enable] check box to enable [TBCP Filter]. Note The TBCP Filter is set only when optional Adobe PostScript 3 Kit is installed. 8 Select the [Enable] check box to enable [Administrator Mode]. 9 Select the [Enable] check box to enable [DNS]. 10 Set [Connection Time-Out]. 11 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. Using CentreWare Internet Services 10 79

82 10 Using CentreWare Internet Services 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. Port 9100 This section describes the settings for the Port 9100 port. Note Enable the Port 9100 port when using HP-UX. 1 Start a web browser. Using CentreWare Internet Services 10 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [Port 9100]. 6 Set [Port Number]. 7 Select the [Enable] check box to enable [TBCP Filter]. Note The TBCP Filter is set only when optional Adobe PostScript 3 Kit is installed. 8 Set [Connection Time-Out]. 9 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 80

83 Network Setting Items (Port/Protocol) for CentreWare Internet Services 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. Enabling the Ports This section describes the procedure to enable the ports that are used for the and ifax features. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [Port Status]. 5 Enable the ports which are used for the feature. 1) Select the [Enable] check box for [Receive ] when using the Printing or ifax feature. 2) Select the [Enable] check box for [Mail Notice Service] when using the mail notice or job completion notice feature. 6 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. Using CentreWare Internet Services 10 81

84 10 Using CentreWare Internet Services 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 82

85 Network Setting Items (Port/Protocol) for CentreWare Internet Services Setting Items This section describes the setting items for the and ifax features. Using CentreWare Internet Services 10 Note Click [Help] at the top right of the CentreWare Internet Services screen for details on the setting items. 83

86 10 Using CentreWare Internet Services 1 Start a web browser. Using CentreWare Internet Services 10 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Set the addresses for the machine and administrator. 1) Click [Description]. 2) Set [Administrator s Address]. 3) Set [Machine s Address]. 5 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 6 Click [+] on the left of [Protocol Settings] to display the items in the folder. 7 Click [TCP/IP]. 8 Set [Host Name]. 9 Set the DNS information. Note The DNS settings are required when the addresses for a POP3 server and a SMTP server are set with the domain name instead of their IP addresses. 1) Select the [DHCP] check box if using DHCP for [Get DNS Server Address]. 2) Set [DNS Server Address 1-3]. Note This item is not necessary if [DHCP] has been specified for [Get DNS Server Address]. 3) Set [DNS Domain Name]. 4) Select the [On] check box when using [Generate Domain Search List Automatically]. 5) Set [Domain Name 1-3]. 6) Set [Connection Time-Out]. 7) Select the [On] check box to enable [Dynamic DNS Update]. 10 Reflect the values as the machine's setting values. 1) Click [Apply]. 2) The right frame of the web browser will change to the machine reboot display. 3) Click [Reboot Machine]. The machine will reboot, and the setting value will be reflected. 11 Click [ ] in the [Protocol Settings] folder. 12 Set the protocol using the [Receiving Protocol] pull-down menu. Note Set this item when using the Printing or ifax feature. 84

87 Network Setting Items (Port/Protocol) for CentreWare Internet Services 13 Set the print method using the [Incoming Print Options] pull-down menu. Note Set this item when using the Printing feature. 14 Set the print method using the [Output Destination for Incoming ] pull-down menu. Note This item appears only when the machine has two or more output destinations by being equipped with optional components, such as a finisher. 15 Set the print method using the [Auto Print Delivery Confirmation Mail] pull-down menu. Note Set this item when using the Printing feature. 16 Select the [Enable] check box to enable [Print Error Notification ]. 17 Select the [Enable] check box to enable [Response to Read Receipts]. Note Set this item when using the Printing or ifax feature. 18 Set the sending/receiving restriction. Note Set this item when using the ifax or Printing feature. 1) Select either [Enable Receive] or [Disable Receive] from the [Domain Filtering] pulldown menu. 2) Click [Edit]. 3) Specify the domain to be permitted if you permitted the receiving transmission, or specify the domain to be rejected if you rejected the receiving transmission. 4) Click [Apply]. 19 Set the sender. 1) If enabling [Allow Authenticated Users to Edit "From:" Field when: ], select either one of the [Address Book (LDAP) Search Successful] or [Address Book (LDAP) Search Failure] check boxes. 2) If enabling [Allow Guest Users to Edit "From:" Field], select the [Enable] check box. 3) If enabling [Allow Authenticated Users to send despite Search Failure], select the [Enable] check box. 4) If enabling [Edit "From:" Field when Authentication is not Required], select the [Enable] check box. 20 Set the default subject to [Default] under [Subject]. 21 Set the message. 1) Set the default message to [Default] under [Message Body]. 2) If enabling [User], select the check boxes to be enabled. 3) If enabling [Attachment], select the check boxes to be enabled. 4) If enabling [Device Information], select the check boxes to be enabled. 22 Set the default signature to [Default] in [Signature]. 23 Reflect the values as the machine's setting values. 1) Click [Apply]. 2) The right frame on the web browser will change to the machine reboot display. 3) Click [Reboot Machine]. The machine will reboot and the setting values will be reflected. 24 Set the SMTP server. For information on the settings, refer to "SMTP" (P.86). Note Set this item when using the , ifax, Mail Notice, or Job Completion Notice feature. Using CentreWare Internet Services 10 85

88 10 Using CentreWare Internet Services SMTP 25 Set the POP3 server. For information on the settings, refer to "POP3" (P.87). Note Set this item when using the ifax or Printing feature and [Receiving Protocol] is set to [POP3]. This section describes the SMTP server settings. Note Set this item when using the , ifax, Mail Notice, or Job Completion Notice feature. Using CentreWare Internet Services 10 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add ":" and the port number after the Internet address. 3 Click the [Properties] tab. 4 Click [+] at the left of [Protocol Settings] to display the items in the folder. 5 Click [SMTP]. 6 Set the SMTP server. 1) Set [Server Address]. 2) Set [Port Number]. Note Do not use the numbers of any other ports. 3) Set the SMTP authentication method using the [Send Authentication] pull-down menu. 4) Set [Login Name]. 5) Set [Password]. 7 Configure the settings for sending . 86

89 Network Setting Items (Port/Protocol) for CentreWare Internet Services 1) Specify a maximum size (capacity) for sending in [Maximum Size]. Note Set this item when using the or ifax feature. 2) Specify the number of pages to be split for sending in [Max. Number of Pages for Split Send]. Note Set this item when using the or ifax feature. 8 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is "11111" and the default passcode is "x-admin". 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting values will be reflected. POP3 This section describes the POP3 server settings. Note Set this item when using the Printing or ifax feature and [POP3] is specified for [Receiving Protocol]. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. Example of the IP address entry Example of the Internet address entry Using CentreWare Internet Services 10 Note When specifying a port number, add ":" and the port number after the Internet address. 3 Click the [Properties] tab. 4 Click [+] at the left of [Protocol Settings] to display the items in the folder. 5 Click [POP 3]. 87

90 10 Using CentreWare Internet Services 6 Set the POP3 server. 1) Set [Server Address]. 2) Set [Port Number]. Note Do not use the numbers of any other ports. 3) Set [POP Receive Password Encryption]. 4) Set [User Name]. 5) Enter [User Password]. 7 Set [POP3 Server Check Interval] of [Incoming Mail Settings]. 8 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is "11111" and the default passcode is "x-admin". 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting values will be reflected. HTTP This section describes the settings for the HTTP port. Using CentreWare Internet Services 10 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. 88

91 Network Setting Items (Port/Protocol) for CentreWare Internet Services Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [HTTP]. 6 Set [Port Number]. 7 Set [Maximum Number of Sessions]. 8 Set [Connection Time-Out]. 9 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. WebDAV This section describes the settings for the WebDAV port. Using CentreWare Internet Services 10 1 Start a web browser. 2 Enter the machine s IP address or the Internet address to the address box on the browser, and press the <Enter> key. 89

92 10 Using CentreWare Internet Services Bonjour Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [WebDAV]. 6 Set [Port Number]. 7 Set [Connection Time-Out]. 8 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 This section describes the settings for the Bonjour port. Note Bonjour can be set only when optional Adobe PostScript 3 Kit is installed. 1 Start a web browser. 2 Enter the machine's IP address or the Internet address to the address box on the browser, and press the <Enter> key. 90

93 Network Setting Items (Port/Protocol) for CentreWare Internet Services Example of the IP address entry Example of the Internet address entry Note When specifying a port number, add : and the port number to the end of the Internet address. 3 Click the [Properties] tab. 4 Click [+] on the left of [Protocol Settings] to display the items in the folder. 5 Click [Bonjour]. 6 Set [Host Name]. Note It is recommended that you use the default host name. Note the following if you use another host name. Do not append "(<number>)" to the printer name. Example: FX (2) The host name can be up to 32 characters; however, using 26 characters or less is recommended. 7 Set [Printer Name]. Note It is recommended that you use the default printer name. Note the following if you use another printer name. Do not append "(<number>)" to the printer name. Example: FX (2) The printer name can be up to 62 characters; however, using 54 characters or less is recommended. 8 Reflect the values as the machine's setting values. 1) Click [Apply]. A screen to enter the user name and passcode will be displayed. 2) Enter the System Administrator user ID and passcode into [User Name] and [Password], and click [OK]. Note The default user ID is and the default passcode is x-admin. 3) The right frame on the web browser will change to the machine reboot display. 4) Click [Reboot Machine]. The machine will reboot and the setting value will be reflected. Using CentreWare Internet Services 10 91

94

95 11 This chapter describes the configuration to utilize the services using on the machine. Overview...94 Preparations...95 Installation Procedure...97

96 11 Overview The machine supports transmission/reception. The following features are available for transmission/reception. ifax Printing 11 Consumables Status Notice Job Completion Notice Scanned documents can be converted into an electronic format and transmitted via e- mail. ifax Unlike conventional fax machines which utilize public phone lines, the machine can transmit or receive scanned data as attachments using either corporate networks or the Internet. Contents of are processed according to the settings of [Incoming Internet Fax Print Options] in CentreWare Internet Services. Printing with attachments in the TIFF, JPEG, or PDF format can be sent to the machine from computers. Received will automatically be printed. Contents of are processed according to the settings of [Incoming Print Options] in CentreWare Internet Services. Consumables Status Notice containing contents (status of consumables, paper, and replaceable parts, etc.) set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified recipient. You can properly determine when to replace toner and drum cartridges by receiving their status periodically. It is recommended that you register the address of a network administrator or a shared address. Job Completion Notice When a computer has submitted a job to the machine, its completion can be notified by . Register the address of a network administrator or a shared address as necessary. 94

97 Preparations Preparations The following items are required in order to use the feature. Item TCP/IP address Subnet mask Gateway address Administrator address Machine e- mail address DNS server address SMTP server address SMTP AUTH Login Name and password POP3 server POP user name and password S/MIME settings Description The TCP/IP address for the machine. TCP/IP is used for . Required when the network is divided into subnets. Required when multiple networks are connected by gateways. Set the address for the machine administrator. Used as a sender address when the machine sends e- mail. Required when the addresses for a POP3 server and a SMTP server are set with a domain name format instead of their IP addresses. The machine uses a SMTP server to send . The SMTP server can also be used for receiving . If an SMTP server requires authentication, specify the authentication user name. Also specify a password as required. If a POP3 server is used to receive s, register the machine's address and a user to the POP3 server. Also, it is necessary to set the POP3 server address on the machine. Set the POP receiving user address. Also specify a password as required. via SMTP via POP3 via SMTP ifax via POP3 ifax Direct *1 via SMTP Printing Consumables Status Notice Job Completion Notice O O O O O O O O O O O O O O O O O O O O O O O O O O O O - O O O - - O - O - - O - O - Set the S/MIME information. 11 O : Necessary to set : Set as required -: Not necessary to set : Not supported * 1: When you use ifax Direct, select [System Settings] > [Fax Mode Settings] > [ifax Control], and then select [Direct (P2P)] under [ifax Path]. 95

98 11 Registering account A mail account for the machine needs to be registered to a mail server. Note Information on mail account registration, contact your System Administrator. 11 Configuring Environment Enable the port and configure the machine address, TCP/IP environment, and server from the machine. Note The configuration can also be performed using CentreWare Internet Services. Information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 96

99 Installation Procedure Installation Procedure Installation Overview This section describes the configuration procedure to use the feature on the machine. The following two steps are necessary to use the feature. Enabling port and setting TCP/IP Set the machine to be able to use TCP/IP. Configuring Environment Set the items for on the machine. 11 Enabling Port and Setting TCP/IP The following describes the configuration procedure to use TCP/IP on the machine. First enable the port, then set the IP address. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Enable a port which is used for the feature. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Send ], and then select [Change Settings]. 5) Select [Port Status], and then select [Change Settings]. 6) Select [Enabled], and then select [Save]. 7) Select [Close]. 8) Enable [Receive ] in the [Receive - Port Status] screen as above to use Printing. 9) Enable [Mail Notice Service] in the [Mail Notice Service - Port Status] screen as above to use mail notice or job completion notice. 10)Select [Close] repeatedly until the [Network Settings] screen is displayed. 3 Set an IP address. If an IP address is already set, this step is not necessary. If DHCP or BOOTP is available in your environment, select it in [TCP/IP - Get IP Address]. If an IP address cannot be obtained automatically, or if manual configuration is preferred, manually enter an IP address, subnet mask, and gateway address. 97

100 11 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Manual] and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using CentreWare Internet Services" (P.63) 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. 11 Note Enter the IP address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter the gateway address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the ports are enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Configuring Environment The following describes the configuration procedure to use the feature. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Set the address, host name, and domain name. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Machine s Address/Host Name]. 4) Select [ Address] and then select [Change Settings]. 98

101 Installation Procedure 5) Enter an address using the keyboard displayed. 6) Select [Save]. 7) Set a host name and a domain name as above. 8) Select [Close]. If [SMTP] has been selected for [Mail Receive Protocol] Aliases cannot be configured. A user can decide an account name (the left side of mark). An address (the right side of the@ mark) is a combination of a host name and a domain name. Example: mymail@myhost.example.com Account name : mymail Host name : myhost Domain name : example.com If [POP3] has been selected for [Mail Receive Protocol] Specify a POP user name to an account name (the left side of mark), and a mail server to an address (the right side of mark). A user can decide an alias such as mymail@example.com. Example: mymail@mb1.abc.example.com Account name : mymail Set the protocol for receiving . 1) Select [Other Settings]. 2) Select [ Receive Protocol] and then select [Change Settings]. 3) Select either [SMTP] or [POP3] as appropriate for your environment. 4) Select [Save] and then press [Close]. If [SMTP] has been selected for [Mail Receive Protocol] 1) Select [Outgoing/Incoming Settings]. 2) Select [SMTP Server Settings] and then set the following items for the SMTP server. [SMTP Server Port Number] Enter a value in the range from 1 to If [POP3] has been selected for [Mail Receive Protocol] 1) Select [Outgoing/Incoming Settings]. 2) Select [POP3 Server Settings] and then set the following items for the POP3 server. [POP3 Server Setup] Select from [By IP Address] or [By Server Name]. [POP3 Server IP Address] Enter an IP address if [By IP Address] has been selected for [POP3 Server Setup]. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 99

102 11 [POP3 Server Name] Enter a server name if [By Server Name] has been selected for [POP3 Server Setup]. [POP3 Server Port Number] Enter a value in the range from 1 to Note Do not use the numbers of any other ports. [POP3 Server Check Interval] Set the interval for checking the on the POP3 server. [POP3 Server Login Name] 11 Enter the name to login to the POP3 server. [POP3 Server Password] Enter the same password in [New Password/Passcode] and [Re-enter Password/ Passcode]. If you do not set the password, leave it blank and select [Save]. [POP Receiving Password Encryption] Select [On (APOP)] to encrypt the password. 3) Select [Save] and then press [Close]. 4 Configure the transmission. 1) Select [SMTP Server Settings] and then set the following items for the SMTP server. [SMTP Server Setup] Select from [By IP Address] or [By Server Name]. [SMTP Server IP Address] Enter an IP address if [By IP Address] has been selected for [SMTP Server Setup]. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. [SMTP Server Name] Enter a server name if [By Server Name] is selected for [SMTP Server Setup]. [SMTP Server Port Number] Enter a value in the range from 1 to Note This configuration is not necessary if [SMTP] has been selected for [ Receive Protocol] and has already been configured. [ Send Authentication] Select one from [Off], [POP before SMTP], or [SMTP AUTH]. Note If [POP before SMTP] is selected, the POP3 settings must be set. [SMTP AUTH Login Name] Set this item if [SMTP AUTH] is selected for [ Send Authentication]. [SMTP AUTH Password] Set this item if [SMTP AUTH] is selected for [ Send Authentication]. Enter the same password twice in [New Password/Passcode] and [Re-enter Password/ Passcode]. If you do not set the password, leave it blank and select [Save]. 2) Select [Close]. 100

103 Installation Procedure 5 Configure the domain restriction. 1) Select [Domain Filter] and set the following items. Domain filtering Select one from [Off], [Enter Permitted Domain Names], or [Enter Rejected Domain Names]. [Domain 1] - [Domain 50] Specify up to 50 domains if either [Enter Permitted Domain Name] or [Enter Rejected Domain Name] has been selected for [Domain Filter]. 2) Select [Close] several times to display the [Network Settings] screen. 6 Set the S/MIME information. 1) Select [PKI (Public Key) Settings]. 2) Select [S/MIME Settings] and set the following items. Device Certificate - S/MIME 11 Link a certificate to the machine. For information on creating a certificate, refer to "Security" (P.139). S/MIME Communication Set whether to enable or disable S/MIME Communication when a certificate ID is set. Receive Untrusted Set whether to receive untrusted or not. Receive Untrusted ifax Set whether to receive untrusted ifax or not. Message Digest Algorithm Select a message digest algorithm from [SHA1] or [MD5]. Contents Encryption Method Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128]. Digital Signature - Outgoing Set whether to always attach a digital signature to or to select a digital signature when sending . Digital Signature - Outgoing ifax Set whether to always attach a digital signature to ifax or to select a digital signature when sending ifax. Certificate Auto Store Select whether or not to automatically store a S/MIME certificate attached with the when receiving sent from an address registered in the address book. 7 Select [Close] repeatedly until the [System Settings] screen is displayed. 8 Select [Exit]. 9 After the machine is restarted, print a settings list to confirm that each item is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. 101

104

105 12 Using the Scan Service This chapter describes the configuration to utilize the scan services on the machine. Scan Service Overview Configuration of Configuration of Scan to Mailbox Configuration of Network Scanning (Job Template Scanning) Configuration of Scan to PC Configuration of the Job Flow...122

106 12 Using the Scan Service Scan Service Overview The machine is capable of scan services. The following functions are available by using the scan services. Using the Scan Service 12 Scan to Mailbox Network Scanning (Job Template Scanning) Scan to PC Job Flow Scanning Note This feature does not appear for some models. An optional package is necessary. For details, contact our Customer Support Center. Network Scanning and Job Flow Scanning are available on the ApeosPort models only. Scanned documents can be converted into an electronic format and transmitted via e- mail. Scan to Mailbox Documents which you want to take in as data can be scanned and stored into a mailbox. Stored documents can be accessed from network computers. In addition to scanned documents, documents received by the Remote Mailbox feature from other fax machines can be retrieved from a mailbox. Network Scanning (Job Template Scanning) A job template is a configuration file for defining scanning conditions. You can apply a job template to a scanned document on the machine. The scanned document will be saved to the machine as a file and then sent automatically to the computer (server) such as a SMB server connected to the network. Scan to PC When the machine is connected to a network, scanned data can be stored on network computers using the FTP or SMB protocol. Documents which you want to take in as data can be scanned and stored on network computers. Job Flow Sheets You can perform scanning using a job flow processing a scanned document from a network computer with CentreWare EasyOperator. 104

107 Configuration of Configuration of Preparations Prepare the following to use the feature on the machine. Registering account An account for the machine needs to be registered to a mail server. Note Information on mail account registration, contact your system administrator. Installation Overview This section describes the configuration procedure to use on the machine. The following is the procedure to use . Enabling Port and Setting TCP/IP Enable the mail send port and mail receive port, and set an IP address of the machine. Using the Scan Service 12 Configuring Environment Set items for on the machine. Enabling Port and Setting TCP/IP The following describes the configuration procedure to use TCP/IP on the machine. Enable the mail send port and mail receive port, and set an IP address of the machine. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Enable the ports which are used for . 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Send ] and then select [Change Settings]. 5) Select [Port Status] and then select [Change Settings]. 6) Select [Enabled] and then select [Save]. 7) Select [Close]. 8) Enable [Receive ] in the [Receive - Port Status] screen as above. 9) Select [Close] repeatedly until the [Network Settings] screen is displayed. 105

108 12 Using the Scan Service 3 Set an IP address. If an IP address is already set, this step is not necessary. If DHCP or BOOTP is available in your environment, select it in [TCP/IP - Get IP Address]. If an IP address cannot be obtained automatically, or if manual configuration is preferred, manually enter an IP address, subnet mask, and gateway address. 1) Select [Protocol Settings]. Using the Scan Service 12 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] and [Manual], and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using CentreWare Internet Services" (P.63). 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the mail send port is enabled and TCP/IP is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Configuring Environment The following describes the configuration procedure to use the feature. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 106

109 Configuration of 2 Set an address, host name, and domain name. 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Machine s Address/Host Name]. 4) Select [ Address] and then select [Change Settings]. 5) Enter an address using the keyboard displayed. 6) Select [Save]. 7) Set a host name and a domain name as above. 8) Select [Close]. If [SMTP] has been selected for [Mail Receive Protocol] Aliases cannot be configured. A user can decide an account name (the left side of mark). An address (the right side of mark) is a combination of a host name and a domain name. Example: mymail@myhost.example.com Account name : mymail Using the Scan Service 12 Host name : myhost Domain name : example.com If [POP3] has been selected for [Mail Receive Protocol] Specify a POP user name to an account name (the left side of mark), and a POP3 receiving mail server to an address (the right side of mark). A user can decide an alias such as mymail@example.com. Example: mymail@mb1.abc.example.com Account name : mymail 3 Set the protocol for receiving . 1) Select [Other Settings]. 2) Select [ Receive Protocol] and then select [Change Settings]. 3) Select either [SMTP] or [POP3] as appropriate for your environment. 4) Select [Save]. 5) Select [Close]. If [SMTP] has been selected for [Mail Receive Protocol] 1) Select [Outgoing/Incoming Settings]. 2) Select [SMTP Server Settings] and then set the following items for the SMTP server. [SMTP Server Port Number] Enter a value in the range from 1 to If [POP3] has been selected for [Mail Receive Protocol] 1) Select [Outgoing/Incoming Settings]. 2) Select [POP3 Server Settings] and set the following items for the POP3 server. [POP3 Server Setup] Select from [By IP Address] or [By Server Name]. 107

110 12 Using the Scan Service [POP3 Server IP Address] Enter an IP address if [By IP Address] has been selected for [POP3 Server Setup]. Using the Scan Service 12 Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. [POP3 Server Name] Enter a server name if [By Server Name] has been selected for [POP3 Server Setup]. [POP3 Server Port Number] Enter a value in the range from 1 to [POP3 Server Check Interval] Set the interval for checking on the POP3 server. [POP3 Server Login Name] Enter the name to login to the POP3 server. [POP3 Server Password] Enter the same password in [New Password/Passcode] and [Re-enter Password/ Passcode]. If you do not set the password, leave it blank and select [Save]. [POP Receiving Password Encryption] Select [On (APOP)] to encrypt the password. 3) Select [Save]. 4) Select [Close]. 4 Configure the transmission. 1) Select [SMTP Server Settings], and then set the following items for the SMTP server. [SMTP Server Setup] Select from [By IP Address] or [By Server Name]. [SMTP Server IP Address] Enter an IP address if [By IP Address] has been selected for [SMTP Server Setup]. Note Enter the address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. [SMTP Server Name] Enter a server name if [By Server Name] has been selected for [SMTP Server Setup]. [SMTP Server Port Number] Enter a value in the range from 1 to Note This configuration is not necessary if [SMTP] has been selected for [ Receive Protocol] and has already been configured. [ Send Authentication] Select one from [Off], [POP before SMTP], or [SMTP AUTH]. Note If [POP before SMTP] has been selected, the POP3 settings must be set. 108

111 Configuration of [SMTP AUTH Login Name] Set this item if [SMTP AUTH] has been selected for [ Send Authentication]. [SMTP AUTH Password] Set this item if [SMTP AUTH] has been selected for [ Send Authentication]. Enter the same password in [New Password/Passcode] and [Re-enter Password/ Passcode]. If you do not set the password, leave it blank and select [Save]. 2) Select [Close]. 5 Configure the Domain filter. 1) Select [Domain Filter] and set the following items. Domain filtering Select one from [Off], [Enter Permitted Domain Names], or [Enter Rejected Domain Names]. [Domain 1] - [Domain 50] Specify up to 50 domains if either [Enter Permitted Domain Name] or [Enter Rejected Domain Name] has been selected for [Domain Filter]. 2) Select [Close] several times to display the [Network Settings] screen. Using the Scan Service 12 6 Set the S/MIME information. 1) Select [PKI (Public Key) Settings]. 2) Select [S/MIME Settings] and set the following items. Device Certificate - S/MIME Link a certificate to the machine. For information on creating a certificate, refer to "Security" (P.139). S/MIME Communication Set whether to enable or disable S/MIME Communication when a certificate ID is set. Receive Untrusted Set whether to receive untrusted or not. Receive Untrusted ifax Set whether to receive untrusted ifax or not. Message Digest Algorithm Select a message digest algorithm from [SHA1] or [MD5]. Contents Encryption Method Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128]. Digital Signature - Outgoing Set whether to always attach a digital signature to or select a digital signature when sending . Digital Signature - Outgoing ifax Set whether to always attach a digital signature to ifax or select a digital signature when sending ifax. Certificate Auto Store Select whether or not to automatically store a S/MIME certificate attached with the when receiving sent from an address registered in the address book. 109

112 12 Using the Scan Service 7 Select [Close] repeatedly until the [System Settings] screen is displayed. 8 Select [Exit]. 9 After the machine is restarted, print a settings list to confirm that each item is configured. For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Using the Scan Service

113 Configuration of Scan to Mailbox Configuration of Scan to Mailbox Installation Overview This section describes the configuration procedure to use Scan to Mailbox on the machine. The following is the procedure to use the Scan to Mailbox feature. Enabling port and setting TCP/IP When using Network Scanner Utility2 (Scan Driver and Mailbox Viewer2) provided by Fuji Xerox, enable a salutation port and configure an IP address. When using an application supporting a WebDAV protocol provided by Fuji Xerox such as CentreWare EasyOperator, enable a WebDAV port and an Internet Services (HTTP) port, and configure an IP address. CentreWare EasyOperator enables to obtain documents stored in a mailbox of the machine without a scan driver. Registering a mailbox Using the Scan Service 12 Register a mailbox for storing the scanned data. Configuring a computer Install CentreWare EasyOperator on a computer when using CentreWare EasyOperator. CentreWare EasyOperator is stored in the CD-ROM of the Driver CD Kit provided with the machine. For information on the installation procedure, refer to the manual contained in the CD-ROM of the Driver CD Kit. Enabling Port and Setting TCP/IP First enable ports for Scan to Mailbox (a salutation or WebDAV port and an Internet Services (HTTP) port), and then set the IP address. The procedure for setting the machine is as follows. Note The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to "Using CentreWare Internet Services" (P.63). 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Enable the port. When using Network Scanner Utility 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [Salutation] and then select [Change Settings]. 111

114 12 Using the Scan Service 5) Select [Port Status] and then select [Change Settings]. 6) Select [Enabled] and then select [Save]. 7) Select [Close] repeatedly until the [Network Settings] screen is displayed. Using the Scan Service 12 When using an application supporting a WebDAV protocol provided by Fuji Xerox such as CentreWare EasyOperator 1) Select [System Settings]. 2) Select [Network Settings]. 3) Select [Port Settings]. 4) Select [WebDAV] and then select [Change Settings]. 5) Select [Port Status] and then select [Change Settings]. 6) Select [Enabled] and then select [Save]. 7) Select [Close] repeatedly until the [Port Settings] screen is displayed. 8) Enable [Internet Services (HTTP)] in the [Internet Services - Port Status] screen as above. 9) Select [Close] repeatedly until the [Network Settings] screen is displayed. 3 Set an IP address. If an IP address is already set, this step is not necessary. If DHCP or BOOTP is available in your environment, select it in [TCP/IP - Get IP Address]. If an IP address cannot be obtained automatically, or if manual configuration is preferred, manually enter an IP address, subnet mask, and gateway address. 1) Select [Protocol Settings]. 2) Select [TCP/IP - Get IP Address] and then select [Change Settings]. 3) Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] and [Manual], and then select [Save]. If you select anything other than [Manual], proceed to Step 4. Note When using a DHCP server, also configure the WINS (Windows Internet Name Service) server. To set a DHCP server, use CentreWare Internet Services. For details, refer to "Using CentreWare Internet Services" (P.63). 4) Select [TCP/IP - IP Address] and select [Change Settings]. 5) Enter the IP address using the numeric keypad. Note Enter the IP address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. When you make an entry mistake, press the <C> (Clear) button and enter again. When moving to the next value without entering all 3 digits, select [Next]. 6) Select [Save]. 7) Configure [TCP/IP - Subnet Mask] and [TCP/IP - Gateway Address] as the above. Note Enter the gateway address in the format xxx.xxx.xxx.xxx. The "xxx" must be a numeric value in the range from 0 to 255. However, xxx.xxx.xxx, and 127.xxx.xxx.xxx cannot be used. Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 255. However, you cannot use 0 between non-zero values. If you do not set the gateway address, enter " ". 4 Select [Close] repeatedly until the [System Settings] screen is displayed. 5 Select [Exit]. 6 After the machine is restarted, print out a settings list to confirm that the salutation or WebDAV port and the Internet Services (HTTP) port are enabled and the IP addresses are configured. 112

115 Configuration of Scan to Mailbox For information on how to print a settings list, refer to "Print Report/List" under "Chapter 12 Machine Status" in the User Guide. Registering a Mailbox The following describes the procedure to register a mailbox for storing scanned documents. Documents stored in a mailbox can be imported into a computer using a scan driver, CentreWare Internet Services or CentreWare EasyOperator. For information on how to import documents, refer to "Importing Scanned Data" under "Chapter 8 Computer Operations" in the User Guide. For information on the operations of CentreWare EasyOperator, refer to the CentreWare EasyOperator online help. Up to 200 mailboxes can be registered. The items that can be set or changed are as follows. Mailbox Name Set the mailbox name. Up to 20 characters are allowed. Check Passcode Set this item when you want to apply access restriction to operations. To apply restriction, enter a passcode and then select an item to restrict access. The passcode must be a string of up to 20 digits, consisting of numeric values (0 through 9). Using the Scan Service 12 Delete Documents after Retrieval Set whether to delete a document in a mailbox after the document is retrieved, printed, or transferred by a job flow. Delete Documents with Expiry Date Specify whether to enable the feature to delete documents stored in a mailbox at a specified time after a storage period has expired. Link Job Flow Sheet to Mailbox Set or change a link to a job flow, or run a job flow. The following describes the procedure to register a mailbox on the machine. 1 Display the [System Administrator Menu] screen. 1) Press the <Log In/Out> button. 2) Enter the user ID with the numeric keypad or a keyboard displayed by pressing [Keyboard], and select [Confirm]. Note The default user ID is When the Authentication feature is enabled, a passcode may be required. The default passcode is x-admin. 3) Select [System Settings]. 2 Select [Setup Menu]. 3 Select [Mailbox]. 113

116 12 Using the Scan Service 4 Select a mailbox to register and then select [Create/Delete]. Note Mailboxes that have not been registered are displayed as (Not In Use). Using the Scan Service 12 5 Select [Check Passcode] to configure the Check Passcode settings. When applying access restriction 1) Select [On]. 2) Enter a passcode using numeric values (0 through 9). Up to 20 digits are allowed for the passcode. 3) Select an item from [Target Operation], and select [Save]. The [Mailbox XXX - Create/Delete] screen appears. XXX indicates the mailbox number to be registered. Note The passcode entered is displayed as. When you make an entry mistake, press the <C> (Clear) button and enter again. When not applying access restriction 1) Select [Off] and select [Save]. The [Mailbox XXX - Create/Delete] screen appears. XXX indicates the mailbox number to be registered. Target Operation Select an item to which you want to restrict access. Always (All Operations) A passcode entry is required for all operations. Save (Write) A passcode entry is required when the mailbox is selected. Print/Delete (Read) A passcode entry is required when a document in the mailbox is printed or deleted. 6 Configure the following items as necessary. Select an item to configure and select [Change Settings]. When the setting is completed, select [Save]. Mailbox Name Set the name used for a mailbox. Up to 20 characters can be used for the name. Note The buttons on the control panel can also be used for the entry. Delete Document after Retrieval Set whether to delete a document in a mailbox after the document is retrieved, printed, or transferred by a job flow. 114