IMAGE SCANNER IS100e Operating Instructions

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1 IMAGE SCANNER IS100e Ricoh Printer Marketing Group

2 Copyright 2003 by Ricoh Corporation. All Rights Reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language, in any form or by any means, electronic, mechanical, optical, chemical, manual or otherwise, without the prior written permission of Ricoh Corporation. GlobalScan is a registered trademark of Ricoh Corporation. Windows, Microsoft Exchange and Internet Explorer are registered trademarks of Microsoft Corporation. All other trademarks are the property of their respective owners. The material in this document is for information only and is subject to change without notice. While reasonable efforts have been made in the preparation of this document to assure its accuracy, Ricoh Corporation, its contractors and partners, assume no liability resulting from errors or omissions in this document or from the use of the information contained herein. Ricoh Corporation reserves the right to make changes in the product design without reservation and without notification to its users. Ricoh Printer Marketing Group 2

3 Contents Introduction... 4 How to Configure... 5 How to Scan-to How to Scan-to-Folder IS100e Specifications Ricoh Printer Marketing Group 3

About GlobalScan TM GlobalScan enables select network printers, with connected IMAGE SCANNER IS100e, to quickly scan documents to e-mail or to a folder.

4 About GlobalScan TM GlobalScan enables select network printers, with connected IMAGE SCANNER IS100e, to quickly scan documents to or to a folder. This powerful, yet easy-to-use, paper document capture and distribution system integrates seamlessly with your existing mail infrastructure to significantly boost small workgroup productivity by combining scanning functionality within an accessible copier platform. Most importantly, dramatic cost efficiencies are gained by speeding throughput of common business transactions that may otherwise require slower and more costly methods of communication. IS100e shown with FAC-26 rack, G081 printer and optional paper feed unit IMAGE SCANNER IS100e Feature Highlights Scan to via QWERTY keyboard Scan to a folder (local or network) B&W and color scanning capabilities Flatbed for scanning bound originals (4.5 x 5.5 to 8.5 x 14 ) 25-page ADF capacity Enter multiple addresses Send scanned document as using Lotus Notes, Microsoft Exchange, RedHat, Mac Mail Server Wide variety of supported image viewers Browse and select an address from company s Global Address Book (via LDAP) Search Global Address Book by keyword Address book capabilities: 2000 maximum; 50 groups (99 addresses per group) Manually enter (ad hoc) address(es); send document as SMTP Up to 100 multifunctional devices supported per GlobalScan Server Scan documents from either the document feeder or flatbed Save Black & White documents in PDF, TIFF or PCX format; color documents are saved in PDF, JPEG or TIFF format HTTP/HTTPS POST method enables communication between printer and GlobalScan Server NT, Novell and LDAP authentication For detailed IS100e specifications, please refer to the last page of this guide. Ricoh Printer Marketing Group 4

5 How to Configure To configure the IMAGE SCANNER IS100e to work with GlobalScan, proceed as follow 1. Press Menu key on IS100e control panel. 1. General 2. Network Configuration 3. Copy Filing 6. Function Buttons 7. Administrator 8. Information 2. Press key until Administrator is highlighted. 1. General 2. Network Configuration 3. Copy Filing 6. Function Buttons 7. Administrator 8. Information 3. Press Enter key. Login: Password: Ricoh Printer Marketing Group 5

6 4....Type Login. 5. Press Enter. Login: Password: rjones 6. Type Password. Login: Password: rjones **** 7. Press Enter key. 1. Admin Login Name : 2. Admin. Address : 3. Admin. Password : ********** 4. Logon Server : POP3 5. Logon Filing Server : No 6. Add To Addr. after Sending : No 7. Add New Folder after Filing : No 8. Show Folder s Location : No 8. Press key until Logon GlobalScan is highlighted. 5. Logon Filing Server : No 6. Add To Addr. after Sending : No 7. Add New Folder after Filing : No 8. Show Folder s Location : No 9. Def. from : 10. Logon GlobalScan 11. Save Current Settings as Default 12. Exit Ricoh Printer Marketing Group 6

7 9. Press Enter key. 10. Press key. 1. Enable GlobalScan : No 2. GlobalScan Server : Domain Name : gs.ricohcorp.com 4. Location : 5. Description : 6. Save and Exit 7. Exit 1. Enable GlobalScan : No 2. GlobalScan Server : Domain Name : gs.ricohcorp.com 4. Location : 5. Description : 6. Save and Exit 7. Exit 11. Toggle Enable GlobalScan (Yes / No) using - or + keys on IS100e control panel. 12. Press Enter key, then and keys. 14. Enter/edit GlobalScan Server IP Address, if necessary. 15. Press Enter key, then and keys. 16. Type Domain Name. 17. If desired, type Location and Description, in same manner. 18. Highlight Save and Exit. Note: To exit the Configuration Menu without saving changes, highlight Exit. 19. Press Enter key. 1. Enable GlobalScan : Yes 2. GlobalScan Server : Domain Name : gs.ricohcorp.com 4. Location : 5. Description : 6. Save and Exit 7. Exit Ricoh Printer Marketing Group 7

8 5. Logon Filing Server : No 6. Add To Addr. after Sending : No 7. Add New Folder after Filing : No 8. Show Folder s Location : No 9. Def. from : 10. Logon GlobalScan 11. Save Current Settings as Default 12. Exit 20. Press key until 12. Exit is highlighted. 21. Press Enter key. 22. Press OK key on IS100e control panel. Configuration is complete! Choose either Scan-to- or Scan-to-Folder functions. Instructions to follow Ricoh Printer Marketing Group 8

9 Scan-to- To send a document to one or more addresses, follow the steps outlined below. Note: Unless otherwise noted, all data entry is via the IS100e s attached keyboard. To correct data entered into a given field, press the Backspace key. Characters are deleted right to left. To delete just one character, position the cursor (using the and keys) to the right of the character and press the Backspace key. When scanning from the platen glass, one page can be transmitted at a time. 1. Press key on IS100e control panel. Please Login User Name: Password: Domain: Login Screen 2. Press, then key. Please Login User Name: _ Password: Domain: 3. Type User Name. 4. Press Enter key. 5. Press, then key. Ricoh Printer Marketing Group 9

10 . Please Login User Name: dsmith Password: _ Domain: 6. Type Password. 7. Press Enter key. 8. Press, then key. Please Login User Name: dsmith Password: **** Domain: _ 9. Type Domain. Please Login User Name: dsmith Password: **** Domain: gs.ricohcorp.com 10. Press Enter key. 11. Press # key on IS100e s control panel. Press Next < # > to Scan to < * > PREV Ricoh Printer Marketing Group 10

11 Note: If display reads: Login Failed. Please try again, confirm that you have the correct User Name, Password and Domain. Repeat steps 2 through Press # key on IS100e control panel. From: _ Subj: To: CC: BCC: Memo: Size: LT > Press to change 13. Press Address Book / Folders key on IS100e control panel. Display reads: Search Format: 14. Press key. 15. Type character(s) to search by, for example, rick. Search Format: rick 16. Press Enter key. Ricoh Printer Marketing Group 11

12 17. Press # key on IS100e control panel. 1gstestRicoh@gl.. 2gstestRicoh@gl.. 3gstestRicoh@gl.. 4gstestRicoh@gl.. AgstestRicoh@gl.. RickThomas@glo.. Show next page : No 1gstest, 1gstest, 1gstest, 1gstest, Agstest.., Rick Thom.., 18. Press or key to highlight the desired address. 1gstestRicoh@gl.. 2gstestRicoh@gl.. 3gstestRicoh@gl.. 4gstestRicoh@gl.. AgstestRicoh@gl.. RickThomas@glo.. Show next page : No 1gstest, 1gstest, 1gstest, 1gstest, Agstest.., Rick Thom.., Selecting Another Page within Address Book If the search screen contains more than 6 addresses, advance to next page as follow a. Press key to highlight Show Next Page. b. Press key to highlight No. c. Press or key to select desired page 1, 2, 3, etc. (page number is displayed). 1gstestRicoh@gl.. 1gstest, 2gstestRicoh@gl.. 1gstest, 3gstestRicoh@gl.. 1gstest, 4gstestRicoh@gl.. 1gstest, AgstestRicoh@gl.. Agstest.., RickThomas@glo.. Rick Thom.., Show next page : Page4 d. Press Enter key. e. Press # key on IS100e control panel. Display shows new addresses. Repeat above steps to choose another page of the Address Book. Highlight desired address and continued Ricoh Printer Marketing Group 12

13 19. Press Enter key. Note: Just one address can be selected at a time. 20. Press # key on IS100e control panel. 21. Type Subject. From: Rick Thomas@ricohcorp.com Subj: _ To: CC: BCC: Memo: Size: LT > Press to change 22. Press Enter key. From: Rick Thomas Subj: Meeting Schedule To: _ CC: BCC: Memo: Size: LT > Press to change 23. In the To field, type the recipient address. Note: To add more than one address (maximum: 20), press Enter key and type next address. Repeat for additional addresses. Or use Address Book Lookup function by following steps 13 through 20 above. 24. Press key. From: Rick Thomas Subj: Meeting Schedule To: Amy Smith CC: _ BCC: Memo: Size: LT > Press to change 25. Type CC (carbon copy) address(s), if desired. Note: To add additional addresses, press Enter key, type address and repeat. Ricoh Printer Marketing Group 13

14 26. Press key. From: Rick Thomas Subj: Meeting Schedule To: Amy Smith CC: John Miller Julia Howard BCC: _ Memo: Size: LT > Press to change 27. Type BCC (blind carbon copy) address(s), if desired. 28. Press key. 29. Type MEMO line, if desired. Note: To type multiple lines, press the Enter to advance cursor (maximum lines:18, maximum characters per line: 34). From: Rick Thomas Subj: Meeting Date To: Amy Smith CC: John Miller Julia Howard BCC: Memo: Attached is our meeting schedule. Please contact me if any conflicts exist. Size: LT > Press to change 30. Place document face up on IS100e s ADF or face down on platen glass. Note: The IS100e scans letter-, legal-, half-letter, and A4-size paper. The default paper size is LT (letter-size). To select another paper size a. Press key on IS100e control panel. Display reads: Doc. Size: <LT> LG HLT A4 b. Press key to select desired paper size, for example LG (legal-size). Doc. Size: LT <LG> HLT A4 c. Press Enter. Ricoh Printer Marketing Group 14

15 31. Press Black&White or Full Color START button on IS100e control panel to initiate scanning/transmission. Send GlobalScan _2003_01_01_00_37_41_ To GlobalScan Server Page 1..\ < < < Connecting to >>> Note: If display reads: Failed to send File via HTTP. Error Code: xxxxx. Press any key to continue, try again. If that attempt should fail, please contact your GlobalScan administrator. Ricoh Printer Marketing Group 15

Scan-to-Folder To send a document to a specific folder on the network, please follow the steps outlined below. 1. Press Filing key on IS100e control panel.

16 Scan-to-Folder To send a document to a specific folder on the network, please follow the steps outlined below. 1. Press Filing key on IS100e control panel. Please Login User Name: Password: Domain: Login Screen 2. Press, then key. Please Login User Name: _ Password: Domain: 3. Type User Name. 4. Press, then key. Please Login User Name: dsmith Password: _ Domain: 5. Type Password. Ricoh Printer Marketing Group 16

17 6. Press, then key. Please Login User Name: dsmith Password: **** Domain: _ 7. Type Domain. Please Login User Name: dsmith Password: **** Domain: gs.ricohcorp.com 8. Press # key on IS100e control panel or keyboard. Press Next < # > to Scan to Folder < * > PREV 9. Press # key on IS100e control panel or keyboard. Ricoh Printer Marketing Group 17

18 There are more than one folders. Please use arrow key to select a folder. Folders : test < * > PREV How to Selecting Another Folder In the above example, the folder named test is displayed. To select another folder, proceed as follows a. Press Enter to highlight current folder, e.g., test. b. Press or to scroll through folder. c. When desired folder is displayed, press Enter key. d. Press # key and continue. 10. Press # key on IS100e control panel. Press Mono / Color to Send! Size: LT > Press Filing to change Ricoh Printer Marketing Group 18

19 11. Place document face up on IS100e s ADF or face down on platen glass. Note: The IS100e scans letter-, legal-, half-letter, and A4-size paper. The default paper size is LT (letter-size). To select another paper size a. Press Filing key on IS100e control panel. Display reads: Doc. Size: <LT> LG HLT A4 b. Press key to select desired paper size, for example LG (legal-size). Doc. Size: LT <LG> HLT A4 c. Press Enter. 12. Press Black&White or Full Color START button on IS100e control panel to initiate scanning/transmission. Sending GS_Filing_2003_01_01_00_08_08_0023 to GlobalScan Server Page 1. 75% Sending File > > > Display then reads. Scan to Folder Successful! Ricoh Printer Marketing Group 19

20 Specifications IMAGE SCANNER IS100e Type CCD Flatbed scanner with ADF Memory 2MB Flash ROM, 8MB DRAM Resolution Copy Mode: 300 dpi, 600 dpi Scanning Mode: 150 dpi, 300 dpi Bit Depth 24 bits/pixel Scanning Speed Copy Mode: 9 ipm Black & White, 1.5 ipm Full Color Scanning Mode: 9 ipm Black & White, 7 ipm Full Color First Copy Out Time Dependent on target printer Multiple Copies Up to 99 Original Sizes 8 ½ x 14 (216 x 356mm) through ADF 8 ½ x 11 (A4) on scanning platen ADF Capacity 25 sheets ADF Document Weight 14 to 28 lb. bond (53 to 105 g/m 2 ) Density Control 7 levels Copy Features Brightness control, intensity control, background removal Preset Scaling 155%, 129%, 121%, 100%, 93%, 78%, 65% Zoom 25% - 400% in 1% increments Warm-up Time 45 seconds Printer Connectivity IEEE 1284 ECP/SPP Power Consumption Sleep mode 10.7 W, Stand-by 14.8 W, Scanning (off glass) 22.0 W, Scanning (ADF) 25.3 W Dimensions 17.7 x 15.2 x 11.0 (444 x 382 x 275mm) Weight lb. (6.25kg) Network Connectivity Interface Ethernet 10/100BaseTX Protocols TCP/IP, DNS, DHCP Configuration Requirements IP address, IP subnet mask, IP gateway, SMTP server IP Network Management SNMP Supported Browsers IE 4.1 or later; Netscape Navigator 4.0 to Specifications Scan Speed 9ppm Black & White, 7ppm Full Color Communication Protocols SMTP, SMTP-AUTH, MIME, POP3, POP before SMTP Supported File Formats Black & White: PDF, TIFF, PCX Color: PDF, JPEG, TIFF Data Compression JPEG, G3 MH/MR, Run Length Encoding (RLE) Supported Viewers Windows Paint, Adobe Acrobat 4.0 or later, Adobe Photoshop 4.0 or later, Ulead PhotoImpact 6.0, ACDSee Classic v2.43, Windows Imaging Supported Mail Servers Lotus Mail Server 5.0, MS Exchange Server 2000, RedHat 7.0 SendMail, Mac Mail Server in OS 9.04 Supported Applications MS Outlook 2000, MS Outlook Express 5.0/6, Netscape Messenger 4.7/4.73, Mac Built-in Mail application, Eudora 4.3.2j, Lotus Notes R5 Supported LDAP Servers Windows 2000 Active Directory, Windows NT MS Exchange 5.5, Lotus Notes R5 Configuration Scanner Mainframe (EDP ) FAC-26 Scanner Rack (EDP ) Keyboard, ADF, Printer Cable, Power Cord, Power Adapter Ricoh Printer Marketing Group 20

21 Ricoh Corporation, Five Dedrick Place, West Caldwell, NJ Phone (973) /03 Rev. 1 Ricoh Printer Marketing Group 21

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imanage TM Plug-in Guide Installation Administration MFD Operation Guide Installation Administration MFD Operation Copyright 2004 by Ricoh Corporation. All Rights Reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval