100 Most Useful Keyboard Shortcuts of MS Excel

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1 100 Most Useful Keyboard Shortcuts of MS Excel Here's the list of Excel Keyboard Shortcuts which will help you in your day-to-day activities. It feels great when you can accomplish the same work in half the time..!! Here's how you can achieve it. Download the file 100 most useful Shortcuts of MS Excel here: Download file1348 downloads TIP: Print the above file on an A3 Size paper and paste it on your desk for best use of it. The detailed list of 100 Most useful Shortcuts of MS Excel is elaborated below: Navigating with Worksheet 1 Insert a new worksheet. SHIFT+F11 2 Move to the next sheet in the workbook. CTRL+PAGE DOWN 3 Move to the previous sheet in the workbook. CTRL+PAGE UP 4 Select the current and next sheet. To cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a different sheet, press CTRL+PAGE UP. SHIFT+CTRL+PAGE DOWN 5 Select the current and previous sheet. SHIFT+CTRL+PAGE UP Rename the current sheet (Format menu, Sheet submenu, Rename command). Move or copy the current sheet (Edit menu, Move or Copy Sheet command). Delete the current sheet (Edit menu, Delete Sheet command). ALT+O, H, R ALT+E, M ALT+E, L Data Selection 9 Select the current region around the active cell. In a PivotTable report, select the entire PivotTable report. CTRL+SHIFT+8 10 Select all cells that contain comments. 11 In a selected row, select the cells that don't match the active cell value CTRL+SHIFT+O (alphabet) CTRL+

2 Data Selection 12 In a selected column, select cells which don't match the active cell value CTRL+SHIFT Select all cells directly referenced by formulas in the selection. Select all cells directly or indirectly referenced by formulas in the selection. Select cells that contain formulas that directly reference the active cell. Select cells that contain formulas that directly or indirectly reference the active cell. CTRL+[ (opening bracket) CTRL+SHIFT+{ (opening brace) CTRL+] (closing bracket) CTRL+SHIFT+} (closing brace) 17 Select the visible cells in the current selection. ALT+; (semicolon) 18 Select the entire column. CTRL+SPACEBAR 19 Select the entire row. SHIFT+SPACEBAR 20 Select the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. CTRL+A 21 With multiple cells selected, select only the active cell. SHIFT+BACKSPACE Print and Print Preview 25 Display the Print dialog box. CTRL+P or CTRL+SHIFT+F12 Use the following keys in print preview press CTRL F2 26 Move by one page when zoomed out. PAGE UP or PAGE DOWN 27 Move to the first page when zoomed out. 28 Move to the last page when zoomed out. CTRL+UP ARROW or CTRL+LEFT ARROW CTRL+DOWN ARROW or CTRL+RIGHT ARROW Enter & Edit Data 29 Complete a cell entry and select the cell below. ENTER 30 Start a new line in the same cell. ALT+ENTER 31 Fill the selected cell range with the current entry. CTRL+ENTER

3 32 Select the Previous cell. SHIFT+ENTER 33 Select next cell to the right TAB 34 Select previous cell to the left SHIFT+TAB 35 Cancel a cell entry. ESC 36 Move to the beginning of the line. HOME 37 Repeat the last action. F4 or CTRL+Y 38 Create names from row and column labels. CTRL+SHIFT+F3 39 Fill down. CTRL+D 40 Fill to the right. CTRL+R 41 Define a name. CTRL+F3 42 Insert a hyperlink CTRL+K 43 Enter current date. CTRL+; (semicolon) 44 Enter current time. CTRL+SHIFT+: (colon) 45 Display a drop-down list of active column values ALT+DOWN ARROW 46 Undo the last action. CTRL+Z 47 Edit the active cell F2 48 Delete text to the end of the line. CTRL+DELETE 49 Display the Spelling dialog box. F7 50 Insert and Edit a cell comment. SHIFT+F2 51 While editing formulas to change the reference type from absolute to relative vice versa F4 52 Delete the selected cells. CTRL+- (MINUS SIGN) 53 Insert blank cells. CTRL+SHIFT+PLUS SIGN Extend your Selection Range

4 54 Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection. F8 55 Select Multiple Range of Cells SHIFT+F8 56 Extend the selection by one cell. SHIFT+arrow key 57 Extend the selection to the last nonblank cell in the same column or row as the active cell. CTRL+SHIFT+arrow key 58 Extend the selection to the beginning of the row. SHIFT+HOME 59 Extend the selection to the beginning of the worksheet. CTRL+SHIFT+HOME 60 Extend the selection to the last used cell on the worksheet (lower-right corner). CTRL+SHIFT+END 61 Extend the selection down one screen. SHIFT+PAGE DOWN 62 Extend the selection up one screen. SHIFT+PAGE UP 63 Extend the selection to the last nonblank cell END+SHIFT+arrow key 64 Toggle the display of formulas CTRL+ ~ Data Formatting 65 Display the Style dialog box. ALT+' (apostrophe) 66 Display the Format Cells dialog box. CTRL+1 67 Apply the General number format. CTRL+SHIFT+~ 68 Apply the Currency format with two decimal places (negative numbers in parentheses). CTRL+SHIFT+4 69 Apply the Percentage format with no decimal places. CTRL+SHIFT+5 70 Apply the Exponential number format with two decimal places. CTRL+SHIFT+6 71 Apply the Date format with the day, month, and year. CTRL+SHIFT+3 72 Apply the Time format with the hour and minute, and AM or PM. CTRL+SHIFT+2 73 Apply the Number format with two decimal places, thousands separator, and minus sign ( ) for negative values. CTRL+SHIFT+1 74 Apply or remove Bold/Italic/Underline formatting. CTRL+B / I / U

5 75 Apply or remove strikethrough. CTRL+5 76 Hide the selected rows. CTRL+9 77 Unhide any hidden rows within the selection. CTRL+SHIFT+9 (opening parenthesis) 78 Hide the selected columns. CTRL+0 (zero) 79 Unhide any hidden columns within the selection. CTRL+SHIFT+0 (closing parenthesis) 80 Apply the outline border to the selected cells. CTRL+SHIFT+& 81 Remove the outline border from the selected cells. CTRL+SHIFT+_ 82 Apply Format Painter ALT+H+FP 83 Apply Wrap Text ALT+H+W 84 Align the text to Right / Center / Left ALT+H+AR / AC / AL 85 Increase Indent ALT+H+6 86 Decrease Indent ALT+H+5 87 Apply Autosum Alt + = 88 Merge Cells ALT+H+M 89 Apply All borders to the selected range ALT+H+BA 90 Change Font Style ALT+H+FF 91 Change Font Size ALT+H+FS 92 Go To Specific Cell CTRL+G 93 Set Auto-Filter CTRL+SHIFT+L 94 Find / Replace Data CTRL + F / H 95 Freeze Panes (First select the cell where you need to freeze panes and then apply short cut) ALT+W+FF 96 Insert a Function or Formula from a list of functions SHIFT+F3 97 Paste Name in a cell range F3

6 Hide/Unhide 98 Groups rows or columns. 99 Ungroups rows or columns. ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW 100 Hide / Unhide Excel ribbon CTRL + F1 What are your most utilized keyboard shortcuts? Do provide us with your comments. For any kind of queries on MS Excel, please feel free to Contact us. Stay tuned with us on for more amazing tips on MS Excel.