Manual Export Data from OpenClinica Version 1

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Leona McBride
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Export data from OpenClinica This manual describes how to export data from OpenClinica Data can be exported by someone who has the role of Study Director, Data Manager, Data Specialist, Investigator

1 Export data from OpenClinica This manual describes how to export data from OpenClinica Data can be exported by someone who has the role of Study Director, Data Manager, Data Specialist, Investigator or Monitor. Procedure is as follows: 1. Login to OpenClinica with your username and password that has been provided by the CTMM-TraIT servicedesk. In case you are authorized for different studies, switch to the study you want to export data from. To do this, click on Change Study/Site (see screen print below): Then choose the appropriate study, click on Change Study and click Confirm in the next screen 1

Create a Dataset Now you can select the data items that you want to export

2 2. In order to export data go to Tasks Create Dataset : Read the steps that are described in the OpenClinica screen below and click on Proceed to Create a Dataset Now you can select the data items that you want to export from OpenClinica from the task pane on the left side of the screen (see below). 2

For this, you need to select the first event that you want to export data

3 A. You can either select all data items in the study (see screen below) B. Or select specific data items that you want to export. For this, you need to select the first event that you want to export data from then select the first CRF within that Event from which you want to export data... 3

4 ... and then select the items that you want to export (see 1 below), or click select all items (see 2 below). If you want to select additional data items from other CRFs/Events you need to click save and Add More Items (see 3 below and see following screens) Then you proceed with the second CRF within the first selected Event from which you want to export data... 4

5 ... and then again select the items that you want to export or click select all items. If you completed all the CRFs within the first Event and you also want to export data from another Event, you need to click save and Add More Items and select the second Event that you want to export data from 5

... and select the first CRF within that Event from which you want to export data...... and then again select the items that you want to export or click select all items.

6 ... and select the first CRF within that Event from which you want to export data and then again select the items that you want to export or click select all items. Continue this process (select Event, select CRF, select data items) until you selected all the data items that you want to export. Then click Save and Define Scope 6

7 In the next screen, you may filter study event data by date of subject enrollment. If you do not wish to apply such a filter, you may click Continue In the following screen you need to enter a name and description of the dataset you want to export. In the example below, the Dataset has been given the Name test 24 juni and a description is entered. You also need to indicate whether you want to limit data export to data from CRFs marked complete, CRFs not marked complete, or if you want to export data regardless of completeness of the CRFs. In case of doubt, the best choice is to select Data from all Available CRFs. Then click continue 7

8 In the next sreen you are asked to confirm. If you want to proceed, click Confirm and Save. In the following screen you need to choose the export file format. For example, you may choose the Excel format by clicking Run Now behind Excel Spreadsheet (see below) 8

You may now either click on the hyperlink in the Email

9 Then you will see the screen below:... and as soon as the export is finished you will receive an from with a notification that the data export is completed You may now either click on the hyperlink in the (see further explanation on page 12) or click Back to Dataset in the OpenClinica screen (see screen below) 9

10 And from that screen you can now download the dataset in the chosen format by clicking on the download arrow (see screen below) To open the file, click Open 10

11 Double click on... Click Openen 11

These codes are used as header for the columns that contain the data (see row 15 in the example sheet above).

12 Then the excel file with the exported data opens: In this spreadsheet an explanation is given about the content in the first rows. In column B it is explained from which events and CRFs data are exported and in column C the codes of these events and CRFs are given. These codes are used as header for the columns that contain the data (see row 15 in the example sheet above). You may now of course save the file on any lacation. If you want to acces the exported dataset from the notification you can click on the hyperlink (see screen below) 12

13 Then login to OpenClinica with your username and password and click login From your OpenClinica homepage, select Tasks and view Dataset Click on the export icon behind the appropriate dataset 13

14 In the following screen you can download the file by clicking on the download arrow and proceed as indicated on pages

OpenClinica Manual Data Entry NONSEDA

OpenClinica Manual Data Entry NONSEDA - The OpenClinica system is found here: https://oc.ctu.dk/nonseda/openclinica Login When entering the system you will be met with a login screen. Use the credentials