Product Information Manager PIM. How to Create Smartsheet Single Items

Transcription

1 Product Information Manager PIM How to Create Smartsheet Single Items

2 Smartsheet item information Smartsheet item is for data that is for singe items not for online IF Online use the ECOMM Item smartsheet Name is the name of the item (Ex: Grandfather Clock) All columns in Blue are mandatory GTIN Type/GTIN is the UPC number and are mandatory Color name First letter must be capitalized Example (Red) or if it is two colors (Red/White) Ship Point - is your 8 digit vendor code the item is under (primary 8 digit code) Additional Ship Point can be added in the QE_ShipPoint column, if more than one, enter number then comma and no spaces then add the next number. If you mark on-line as yes, then more information is required before you can send. Best to use SS ECOMM item for on-line or if it is both on-line and store. 2

3 How To Create Item - Export Smartsheet Supplier Login Page: 3

4 How To Create Item - Export Smartsheet Home Page - Click on SS Export Item Smartsheet for Single item add On-line item - use SS ECOMM items Smartsheet for Single item add Family items not online (Softlines) Use for Item that are not family and not on-line Family items for ON-LINE items (Softlines) or item is Online and store Use for on-line Single items or if they are both Online and Store 4

5 Create Smartsheet items Homepage, click on SS Export Items widget. Products (GPC Products) Will Open, Drop down to the product category for your item. Highlight item, then click okay 5

6 Under SS Export Item widget (A) Product Item category visible in Search box (B) Click on Export A B 6

7 Smartsheet/Item Add Status Log Once file is exported, Status will show Succeeded Click on Downloaded xml file. (A) Click on excel catagory name at the bottom of log page. (B) Save the file in your device to be able to retrieve the data A B 7

8 Click enable Content (A) Tab at bottom, click on file name this will take you to Smartsheet (B) A 8

9 Item name should be unique that you will be able to search within PIM webui Online should be no, if online then use SS ECOMM item smartsheet Columns in blue are Mandatory to move to the next workflow. Color name Start with a Capital letter Ex: (Red) or if two colors (Red/White) Ship Point is the Primary 8 digit vendor code, more than one enter in the QE column, multiple ship points enter the number and comma (no space) see below example GTIN Type and GTIN (UPC) number are mandatory Once complete Click Validate Sheet 9

10 Once Required Information and mandatory fields have been entered, Validate Sheet Validate Smartsheet Contents pop-up will appear. Enter username and password that you log in with, must be logged into PIM when validating your spreadsheet. If information is missing, You will receive Validate Smartsheet Content with error message. Return to Smartsheet And enter missing information or error data in red Validate again then save again 10

11 Note: Validate Sheet, Next Error, Duplicate Row, Delete Row Validate Sheet When you complete all field and mandatory fields for your item, you will click validate sheet Next Error - if there are errors on the sheet, the error will be in red, once you correct an error click next error will take you to the next error on the smartsheet Duplicate row if all data is the same just the UPC, color and child item name is different you can highlight the completed row then click duplicate row. Delete Row simply highlight the row and click delete row 11

12 Error on Smartsheet Errors will be highlighted in Red, correct the data in the error columns. If more than one error, click on Next Error tab will take you to the next error to be corrected. Once corrections are made click Validate Sheet and click save 12

13 Smart sheet Single Item Add Once data is complete click Validate sheet If no errors, pop up will appear stating Examined product Ok Click done, and save navigate back to PIM homepage 13

14 Import Smartsheet Click on Import Smartsheet under Quicklinks widget. Quick links may be on the second page, click on circle at bottom to get to next page. 14

15 Smartsheet Item Add (A) Select smartsheet file pop-up will appear Find the Smartsheet file within your device, highlight and open (B) The file name will appear on the pop-up, (C)click okay (D) Click on the BGP_### link A B C D 15

16 File will upload and state Succeeded, once it is succeded Click on Arrow to the right or Exchange logo to go back to the homepage 16

17 Under Vendor Workflow (A) Click on number under normal column. (B) Check box in dark gray next to file name Make sure you check only the items that need to be completed. (C) Click on Submit to next state in Workflow icon (D) Pop up will appear, click OK, if any error, you will see warning message to correct the data if no errors, it will show the number of items submitted to the buying team A C D B 17

18 (A) You will see that items were not submitted (B) Warning message that attributes are missing or in error, to correct the data (C) Click on the x on the Warning pop up A B C 18

19 Go to homepage under Vendor Workflow, Item review and click on the number (A) Check the Single item again (B) Complete the attribute with errors. Click Save, arrow back to Homepage or click on Exchange Logo Vendor Workflow, Item review, click on number again. (C) Check gray box to the right to bring up the submit to next state in workflow click on icon, click ok on pop up If all data is good, you will see the number of items submitted to buyer for approval. C B A 19

20 20 PIM address

21 Thank You!