Visual Voic Guide

Transcription

1 Visual Voic Guide Aastra 6739i Schmooze Com Inc. 6739i L1 John Doe Thu Feb 23 2:25pm Park Intercom DND CallFwd John Doe Ext Day-Night ConfRooms Follow-Me Status: Not Set MagicButton Presence ACDAgents Tr-Vmail Hold Redial Goodbye Messages Callers Directory Services Conf. Transfer ABC DEF 4 GHI 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ * 0 # Mute Line 3 Line 2 Line 1 Speaker/ Headset

2 Visual Voic gives you a whole new way of interacting with your voic s by giving you a graphical look at all your new or saved voic s, allowing you to pick which voic s you want to listen, delete or move. This feature gives you a visual of each voic by showing you the caller ID name and number of each message for fast retrieval. Just imagine, no more having to listen through all your messages to find that one voic you re looking for! Hold Redial Goodbye Messages Callers Directory Services Conf. Transfer 1 2 ABC 3 DEF 4 GHI 5 JKL 6 MNO 7 PQRS 8 TUV 9 WXYZ * 0 # Mute Line 3 Line 2 Line 1 Speaker/ Headset To check your voic , press the Voic button. Enter your password, if required, and press the Submit button. 11:33am Voic Access (4002) Enter Password Change User Submit You can also choose to log in with a different extension and their voic password by pressing the Chg. User button. This way you can check other users voic boxes.

3 Once you are logged in as a user, you will see a list of voic s on the main screen. You can use the up/down arrow keys to scroll through all of your messages. Here are some options you have: Play- This will play the message of the currently highlighted voic . - This will give you some system options, like changing your voic greeting and password. Delete- This will delete the highlighted voic . Change User- Log in as a different user by pressing this button. Detail Mode- This will give you more in-depth details of the highlighted voic . - Leave the Voic application and return back to the main screen. 11:33am Play Mailbox 4002 (6) DID ( ) Thu 08/30 10:17 AM (00:07) Delete Change User DID ( ) Thu 08/30 09:42 AM (00:50) Call back DID ( ) Mon 08/27 03:14 PM (00:11) Detail Mode Forward DID ( ) Mon 08/27 12:57 PM (00:00)

4 Interacting with a Voic Message You can use the up and down keys to scroll to the message you would like to interact with and press the Play button from the main Voic screen. 11:34am New-001 Replay DID Thu 08/30 10:17 AM Duration: 00:07 Delete REW Pause NOW PLAYING FWD Stop While a message is being played, you get the following options: Replay- Press this to re-listen to the message. REW- Rewind 3 seconds. Pause/Resume- Pause the playback or, if paused, resume the playback. Delete- Delete this voic . FWD- Fast forward 3 seconds. Stop- Stop the message and go back to the main Voic screen.

5 In-depth Details of a Voic Message On the main Voic screen, we also get a Details option. If we press this option it will give us in-depth details on the voic that is currently highlighted with the up/down keys. You will now see the caller ID of who left the voic , the exact date and time the voic was left at and the duration of the voic . Here are some useful options in this mode: Play- Press this option to play the message. Call back- Press this option to call the person back who left the voic based on the caller ID. Forward- Forward the voic to other users on your phone system. Delete- Delete the voic . 11:34am Play READ-001 Delete DID Thu 08/30 10:17 AM Duration: 00:07 Change User Next Call back List Mode Forward The Call Back option that is displayed under the Details of a voic will allow you to call back the person who left the voic . Call back

6 11:35am Number to dial Edit Number Submit Cancel After pressing the Call Back button, we can use the Backspace button to edit the number if need be or press the Dial button to call the person. To exit back to the previous screen, press the Cancel button. Voic Lastly, we have some settings that we can change under on the main voic screen. From here we can: Change Password- Allows you to change your voic password. Enable/Disable Auto Login- By default, this is disabled. If you enable it, when you press the Voic button on your phone, it will not prompt you to enter your voic password. Play Name- This will play the name associated with your extension. This name is used for things like the Magic Button and Company Directory. Modify Name- Re-record your name. Delete Name- Delete the recording associated with your name. Play Unavailable- This will play your Unavailable greeting. This is the greeting that is generally played to callers when they call your extension and you are not around to answer the call. Modify Unavailable- Re-record your Unavailable greeting. Delete Unavailable- Delete the recording associated with your Unavailable greeting. Play Busy-This will play your Busy greeting. This is the greeting that is generally played to callers when they call your extension and you are in Do Not Disturb mode or on another call. Modify Busy- Re-record your Busy greeting. Delete Busy- Delete the recording associated with your Busy greeting. Record Temporary- Allows you to record a temporary greeting that will be played to all callers until you remove the Temporary greeting. Reset Greetings- This will remove all your greetings and names recorded for this voic box.

7 11:36am Change Password Enable Auto-login Play Name Back Modify Name 11:36am 11:36am Delete Name Play Busy Play Unavailable Modify Busy Modify Unavailable Back Delete Busy Back Delete Unavailable Record Temporary 11:36am Reset Greetings Back

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