2. Meeting Details includes a list of participants

Transcription

1 Meeting Control App The Meeting Control App is designed for hosts or administrators to control live meetings (meetings that are in progress). Hosts can manage the virtual meeting rooms (VMRs) under their accounts while administrators can view and control all meetings across their entire enterprise. 1. Live Meeting Overview 1. Number of the participants in the meeting. Colour turns from green to red, when the meeting has reached the maximum number permitted (as defined by the VMR type). 2. Meeting room lock/ unlocked status (open for participants to join or not). 3. Conference video mute status. 4. Conference audio mute status. 2. Meeting Details includes a list of participants 5. Audio mute/unmute: allows you to mute/unmute all participants (except the host). Note: Participants will not be able to change this status. Only the host can un-mute them 6. Video mute/unmute: for the host to mute/unmute all participants video (except the host). Participants will not be able to change this status. Note: After the host has muted all participants, any new participants joining the meeting will be automatically muted. The participants however will still be able to use the chat window to communicate with the host. 7. Clear chat content: Allows the host to erase all content of his VMR chat from the portal during a live meeting without having to log-into the app. 1

2 8. Lock /unlock the meeting room to prevent participants entering the rooms while a meeting is in progress. Once the meeting is locked, participants can no longer join the meeting and will be placed into the lobby until the host unlocks the meeting. Figure 1: the red lock box shows the meeting room is locked Note: The host cannot allow selective participants only to join the room from lobby. Once unlocking the meeting, all participants waiting in the lobby will all be able to join the room. Currently guests do not receive an indication the meeting has been locked when they attempt to join. 9. Host has options to change the meeting layouts for certain participants using SIP equipment. See Figure 2. Figure 2: Layout change Note: Available only for SIP endpoints subject to compatibility. A list of tested SIP equipment can be found here. 2

3 Examples of layouts telepresence stacked speakeronly allequal allequalquarters allequalninths allequalsixteenths allequaltwentyfifths Reproduced by permission of Acano 3

4 Note: There are no screenshots available currently for the latestoneplusfive, OnePlusSeven and OnePlusNine layouts, however a diagramtic representation is shown below. Reproduced by permission of Acano 3. Participant Details - click to see the conference details and access the participant roster list 10. Video/Audio mute/unmute an individual participant: host can choose to mute/unmute specific participants individually. 11. Host can check a participant s bridge connection data such as audio packet loss (see Figure3). This display all user data from any end point. Figure 3: Participant connection details 4

5 Note: if accessed via mobile devices, the display layout will adapt to your screen. See Figure 4. Figure 4: Mobile view 4. Administrators View Figure 5: Administrator view *Note: Administrators will be able to see all meetings that are taking place at the same time (Figure 5) and to control the meetings (Figure 6) 5

6 Figure 6: Administrator view - expanded 6