Quick Reference Guide for Blackboard Elluminate Virtual Classroom Part 1

Transcription

1 Quick Reference Guide for Blackboard Elluminate Virtual Classroom Part 1 Virtual Classroom Elluminate Live! is a real-time (synchronous) virtual classroom environment that has been integrated with the Vincennes University Blackboard system to provide real-time teaching and learning to distance education instructors and students. The Participants window includes: Par cipant names and statuses Raise/Lower hand bu on Emo con bu ons Polling Response bu ons Away (from session) bu on Microphone, Chat, Whiteboard, Applica on Sharing, and Video availability icons Breakout Rooms Moderators can choose one of the following Tool control methods: Selec ng a par cipant s name and choosing from the Tools menu The Moderator/Faculty Tools Right clicking a Par cipant s name and choosing a desired ac on Clicking a tool icon next to a Par cipant s name (individually) or on the column (globally) to enable/disable tool Dragging and dropping a Par cipant s name into a Breakout Room Sor ng the Par cipants List Sor ng the Par cipants list is helpful in sessions with large a endance. Click the double arrow bu on located in the upper right corner of the Par cipants window for sor ng op ons. Sort by Raised Hands (default) displays Par cipants who have pressed the Raise hand bu on on the top of the list, thus reducing the need to scroll lengthy lists. As Moderators you can print the Par cipants list to review at a later me. Names in the list are sorted as they are currently sorted in the session and are appended by the session a endees roles. Prin ng the Par cipants List Breakout Rooms Moderators can move Par cipants into breakout rooms at any me during the session. A breakout room has the same features as the main room and can be used to facilitate small group ac vi es or private mee ngs. Breakout rooms have their own private Audio, Whiteboard, Applica on Sharing, Video, etc. What is said or viewed in a breakout room is not captured in a recording. Moderators can manually drag/ drop Par cipants into rooms or allow Elluminate to distribute users based on guidelines set in the Distribute Par cipants pale e. It can be accessed via Tools > Breakout Rooms or by right clicking anywhere on the Par cipants window. Note: Even without a Moderator in the room, Par cipants can collaborate. If Par cipants raise their hands or send private messages to the Moderator, Moderators are no fied even if they are not in the breakout room.

2 Crea ng or Modifying Elluminate Live! Master Session Virtual Classroom You can create a basic session simply by using the default settings and clicking on the Submit button. This will create a one-hour session that begins on the next nearest quarter hour after the current time. The session can be attended by course enrollees only. From within any Course Content area: 1. In the breadcrumb area, make sure Edit Mode is ON 2. In the content area tool bar, click Tool 3. Click on Elluminate Live! Crea ng a Master Virtual Classroom Within Blackboard there are 2 loca ons that grant access to the Elluminate Live! tool: The Course Management Control Panel From within any Course Content area Loca on 1 The Course Management Control Panel Menu on the le 1. Click on Course Tools 2. Click on Elluminate Live! Loca on 2 From within any Course Content area: 1. In the breadcrumb area, make sure Edit Mode is ON 2. In any of the content areas, click Tool 3. Click on Elluminate Live! As Faculty you can modify the basic default session by changing the default values, as follows: 1. Enter a name for your session. The default name is the name of the course for which the session is being created, appended by the current date and me (e.g., Chemistry /11/17 16:54:41). The session name cannot be more than 64 characters in length and cannot contain any of the following invalid characters: & \ < > # " and %. 2. Set Start Date and End Date for your session. Either select them from the drop down lists or click on the Calendar icon and click on the desired dates. The default scheduled start and end dates are both the current date (the date the session is being created). 3. Set Start Time and End Time for your session by selec ng them from the drop down lists. The default scheduled start me is the next nearest quarter hour a er the current me and the default end me is one hour a er the start me. (For example, if the current me is 2:03 p.m., by default the session start me will be 2:15 p.m. and the session will end at 3:15 p.m.) 4. Click on the Submit bu on to create your new session. The Session Details page appears. 5. Click on the OK bu on to return to the Elluminate Live! Sessions page. Crea ng or Modifying an Advanced Elluminate Live! Session You can create or modify an advanced Elluminate Live! session by se ng a number of op onal session parameters. 1. Enter the name of your session and start 2. Expand Advanced Session Se ngs at the bo om of the Schedule sec on (click on the icon). 3. In the Schedule sec on the advanced scheduling se ngs Repeat Session, Reserve Seats and Set Boundary Time appear. 4. Addi onal sec ons also appear: Session Access (Op onal), Session Moderators & Par cipants (Op onal), Session A ributes (Op onal) and Teleconferencing Instruc ons (Op onal). 5. Click on the Submit bu on to create the session. The Session Details page appears. Contact Distance Educa on at distanced@epcc.edu or November 4, 2013

3 Crea ng or Modifying Elluminate Live! Master Session Con nued Define Session Name Enter the Name of you master session. Maximum 64 characters Set the following session access parameters in the Session Access (Optional) section: Set Session Access Parameters Session Type: select an option (radio button) to define access to the session: Define the following advanced scheduling settings in the Schedule section: Define Advanced Scheduling Se ngs Repeat Session: select this option to repeat the session on a daily or weekly basis. Two drop-down lists will appear. Select either Daily or Weekly and the number of times (from 2 to 99) to repeat the session. (Default: this option is disabled i.e., only one session will be created.) Reserve Seats: select this option to reserve seats for this session. A text box and the Check Availability button will appear. Enter a positive number into the text box and click on the Check Availability button. A window will appear, indicating whether or not the seat reservation can be made. (Default: this option is disabled i.e., no seats will be reserved.) If you are reserving seats for a repeated session, seat availability is checked for each individual instance of the session. The number of seats you can reserve is limited by the seats already reserved for other sessions. The maximum number of seats available for all sessions is defined by your Elluminate Live! license. Set Boundary Time: from the drop-down list, select the number of minutes (0, 15, 30, 45 or 60 minutes) before the scheduled Start Time a participant may join the session. Course: makes the session available only to participants registered in this course. (Default) Shared: makes the session available across multiple courses. Once this option is selected, the Session Sharing section appears. From the Available Courses list box, select the courses you want to be able to share this session and then click on the button to move them into the Selected Courses list box. Public: makes the session available to all the individuals within your organization. (This option is visible only if the administrator has enabled your login type (Instructor or Teaching Assistant) to create public sessions.) (Elluminate Live! Manager only) Display on Elluminate Live! Manager Public Page: select this option if you want the session to appear on the Elluminate Live! Manager public sessions page. (Elluminate Live! Manager only) Session Password: if you selected to display this session on the Elluminate Live! Manager public page and want to restrict access with a password enter that password here. This password also will appear in the message sent to guests you are inviting to this session. (Default: this option is disabled i.e., users will not require a Note: By default: the Elluminate Manager option is disabled i.e., this session will not be displayed on the Elluminate Live! Manager public page.

4 Crea ng or Modifying Elluminate! Master Session Con nued Expand the Session Moderators & Participants (Optional) section (click on the icon) and assign users either Moderator or Participant status. The Session Moderators & Participants (Optional) section is not visible if you are creating a Public session. Restrict Participants: select this option to restrict which course enrollees can enter the session. (Default: this option is disabled i.e., everyone enrolled in the course can attend the session.) Once this option is selected, the Participant Role list box is enabled, allowing you to build a list of Participants who can attend the session. Select users from the Available Participants lists (Instructors, Teaching Assistants and Students) and then click on the button to move the names into the Participant Role list box. All Moderators: select this option to give moderator privileges to all course enrollees. Note: (Default: this option is disabled i.e., only users specifically designated as Moderators will have moderator privileges.) Designate Moderators and Participants Available Participants/Selected Roles: select users from the Available Participants lists (Instructors, Teaching Assistants and Students) and then click on the button to add them as either moderators or participants (for participants, first enable the Restrict Participants option). To remove users from the Participant Role and Moderator Role list boxes, select the users' names and click on the button. The user names will move back into their respective Available Participants list boxes. Expand the Session Attributes (Optional) section (click on the icon) and define the following session attributes: Recording Mode: select an option from the dropdown list to set the recording mode for the session: Define Session Attributes Manual: a moderator must manually start a recording. Disabled: the session cannot be recorded. Automatic: the session is recorded as soon as the first person joins the session. Simultaneous Talkers: from the drop-down list, select how many users can talk at the same time in the Elluminate Live! session (from 1 to 6). This number also can be changed by moderators during the session. Supervised: select this option if you want moderators to see all private messages of participants and enable the Follow Moderator option (the participants will not be able to scroll through slides independently). Note: If the option is not selected, moderators will not see the private messages of participants and the Follow Moderator option will be disabled (the participants will be able to scroll through slides independently). This attribute can be changed by moderators during the session. All Permissions: select this option if you want participants to have audio, video, text messaging, whiteboard and application sharing privileges. Note: If this option is not selected, the participants will have no privileges when they join a session and a moderator will have to grant these privileges manually to the participants once they have joined the session. When the last moderator leaves the session, participants will lose their permissions. Raise Hand on Enter: select this option if you want to specify that, when users enter the Elluminate Live! session, they will automatically raise their hand to notify others they have joined the session. This attribute can be changed by moderators during the session. Contact Distance Educa on at distanced@epcc.edu or November 4, 2013

5 Crea ng or Modifying Elluminate! Master Session Con nued Expand the Teleconferencing Instructions (Optional) section (click on the icon) and define the following teleconferencing instructions: To Moderator: use this text field to provide instructions about the session to moderators. The instructions will pop up when moderators pass their cursor over the icon at the end of the row of session information on the Elluminate Live! Sessions page. Define Teleconferencing Instruc ons To Participant: use this text field to provide instructions about the session to participants. The instructions will pop up when participants pass their cursor over the icon at the end of the row of session information on the Elluminate Live! Sessions page. By default, the instructions also will appear in the message sent to guests you are inviting to this session. Same as Moderator: select this option if you want the teleconferencing instructions provided to participants to be the same as those for moderators. (Default: this option is disabled i.e., the participant instructions will be different than the moderator instructions.) Invite Guests to the Session You may invite guests (Blackboard users who are not enrolled in the course and non-blackboard users) to this session as participants. This is done after you have created your session and set all parameters. Once you have clicked on the Submit button to create the session, the Session Details page appears. 1. In the Session Details page, click on the Send button. The Elluminate Live! Send page appears. 2. Enter guest addresses in the To text box. Separate addresses with semicolons. 3. Enter a subject for your invitation in the Subject text box. 4. Review and edit the message in the Message text box. By default, the message includes information about the session, a link to join the session, a link to add the session to a calendar and a link to download the Elluminate software. Optionally, the message may include teleconferencing instructions and a password required to join the session. 5. Click on the Submit button to send out the invitation. An Results confirmation page will appear. 6. Click on the OK button to close the confirmation page and return to the Elluminate Live! Sessions