Zoom Web Conferencing

Transcription

1 Logging In 1. There are (3) host licenses to choose from: If there is a meeting scheduled on the date & time you need to schedule a meeting, log out and log into a different account to verify if the date & time is available in that account. Scheduling a Meeting 1. When you first login, your screen looks like this: 1

2 2. Click Schedule a New Meeting. You will be taken to the details screen: Topic Description (Optional) When Duration Time zone Recurring Meeting Registration Video Audio Meeting Options Alternative Hosts Meeting Title A longer description of the meeting being scheduled Date & Time of meeting Length of meeting Defaulted to Central Time; use the drop down and select a new time zone if necessary Check this box if this meeting requires a set schedule; a new set of options appears complete based on your meeting needs Check this box to require your participants to register with their , name, and other custom questions; only useful if leading a webinar or something similar Selecting on will start either the Host or Participant video automatically when joining the meeting; this defaults to off Choose how your participants call-in; Telephone Only will only give them an option to call in using a Zoom provided phone number; VoIP Only will only give them an option to use their computer audio (i.e. microphone); Telephone and VoIP will allow them to use either Require meeting password: check this box if you want your participants to use a password to join a meeting Enable join before host: check this box if you want to allow your participants to join a meeting before you, as the host, are there to get it started Mute participants upon entry: check this box if you want your participants to be silent when they enter the meeting; only useful if you are leading a webinar or something similar Use Personal Meeting ID xxx-xxx-xxxx: check this box if you want to associate a PMI to your meeting; less relevant because we are sharing (3) accounts; if you do not check this box, you will be randomly assigned a Meeting ID Record the meeting automatically: only check this box if you absolutely need the meeting recorded; there is 1GB of cloud recording available The only addresses that can be used in this space are the (3) host addresses provided at the beginning of this guide 3. Once you have finished completing the details of your meeting, click Save. 2

3 Inviting Others to Your Meeting 1. If you have logged out, log into the account you created the meeting in. 2. Select Meetings on the left-hand toolbar, and under Upcoming Meetings, navigate to the meeting you are inviting others to. *NOTE: If you have just created this meeting and hit Save, you will already be in the meeting details screen and can skip Steps 1 & Under Topic, click on your meeting name: 4. Next to Time, there are options for adding to your calendar. If you click on Google Calendar it will create a calendar event automatically. 3

4 5. The second option is, next to Invite Attendees, select Copy the invitation. A window opens, which allows you to copy and paste the text into a separate or elsewhere. 4

5 Starting an Instant Meeting 1. If you need to start a meeting on the spot, when you first sign-in, navigate to the top right of the screen, and hover over the Host a Meeting selection: 2. There are (3) options. Choose the best one for your meeting. Click Open Zoom Launcher on the following pop-up if it prompts you. If you selected Screen Share Only, you will be asked which window or application you wish to share. Choose, then select Share Screen. 3. If you need to invite others to your meeting, hover over the meeting bar, likely at the top of your screen, navigate to More, then down to Invite: 4. You can choose to send out via , or use one of the options at the bottom: Copy URL or Copy Invitation and then paste into whatever application you want to forward the invite to your participants. 5