11 days Mon 12/7/15 Mon 12/21/15. 4 days Tue 12/8/15 Fri 12/11/ days Mon 1/4/16 Mon 2/29/16. External Milestone. Manual Summary Rollup Split
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1 ID Mode WBS Name Duration Start Finish 1 1 Behavioral Health Center (BHC) Grant writing Proposal with BRG 11 days Mon 12/7/15 Mon 12/21/ BRG draft for Jay Mittal and 5 days Mon 12/7/15 Fri 12/11/15 Alice Chan (and Dr. Gail Cunningham) Draft 1 for Dr. Suntha 1 day Mon 12/14/15 Mon 12/14/ Review after Dr. Suntha's 5 days Mon 12/14/15 Fri 12/18/15 feedback Grant submission- final 1 day Mon 12/21/15 Mon 12/21/ Maxim and Harry Brandt 4 days Tue 12/8/15 Fri 12/11/15 Clinic Collaboration meeting Finalize Maxim contract 4 days Tue 12/8/15 Fri 12/11/ Finalize Harry Brandt Contract 4 days Tue 12/8/15 Fri 12/11/ Center's Operation 56 days Mon 12/14/15 Mon 2/29/ Decide on anticipated center standup date Schedule weekly meeting 2 days Mon 1/4/16 Tue 1/5/16 with BH operation team (Gail, Alice, Jay, Jackie Moore, Brandt and Maxim) to get guidance on ongoing issues Build team expectation of assigning deliverables and delivery deadline before center opens 41 days Mon 1/4/16 Mon 2/29/16 Nov 29, '15 Dec 6, '15 D S M T W T F S S M T W T F S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 1
2 ID Mode WBS Name Duration Start Finish Schedule bi-monthly 2 days Mon 1/4/16 Tue 1/5/16 meeting with exec sponsor Schedule bi-monthly 2 days Mon 1/4/16 Tue 1/5/16 meeting with governance committee Discuss questions for this 21 days Mon 2/1/16 Mon 2/29/16 committee, develop policies and procedures Schedule meeting with IT to identify their needs before ordering IT equipment, EMR considerations, point 2 days Mon 1/4/16 Tue 1/5/ Schedule meeting with Operations/Facilities to learn more about center/facility planning considerations 2 days Mon 12/14/15 Tue 12/15/ Schedule meeting with 2 days Mon 1/4/16 Tue 1/5/16 Material management to learn more about supply order/management considerations Identify any legal issues in 2 days Mon 1/4/16 Tue 1/5/16 above meetings and schedule meeting with legal, if needed 20 4 Patient Referral Plan 5 days Mon 1/4/16 Fri 1/8/ Develop patient referral workflow 5 days Mon 1/4/16 Fri 1/8/16 Nov 29, '15 Dec 6, '15 D S M T W T F S S M T W T F S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 2
3 ID Mode WBS Name Duration Start Finish 22 5 Finance Plan 22 days Mon 2/1/16 Tue 3/1/ Funding for BHC Center 21 days Mon 2/1/16 Mon 2/29/ Setting up Cost Center 21 days Mon 2/1/16 Mon 2/29/ Determine appropriate 1 day Tue 3/1/16 Tue 3/1/16 cost allocations for staff Determine appropriate 1 day Tue 3/1/16 Tue 3/1/16 cost allocations for supplies 27 6 Staffing Plan 85 days Tue 12/1/15 Mon 3/28/ BHC : consulting 23 days Tue 12/1/15 Thu 12/31/15 psychiatrist, case manager (nurse), rotating therapist Maxim CHW 23 days Tue 12/1/15 Thu 12/31/ Practice manager oversight TBD : Harold Kuwazaki or Brandt's case manager as clinic supervisor Develop workflows 41 days Mon 1/4/16 Mon 2/29/ Develop job aids, SOPs, manual 41 days Mon 2/1/16 Mon 3/28/ Facilities 66 days Mon 11/30/15 Mon 2/29/ Identify space 1 day Mon 11/30/15 Mon 11/30/15 requirements Identify location 1 day Mon 11/30/15 Mon 11/30/ Sign lease 23 days Tue 12/1/15 Thu 12/31/ Locate ADA compliant Space 20 days Fri 1/1/16 Thu 1/28/ Initial site walk through 1 day Mon 11/30/15 Mon 11/30/ Second site walk through1 day Mon 12/28/15Mon 12/28/15 Nov 29, '15 Dec 6, '15 D S M T W T F S S M T W T F S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 3
4 ID Mode WBS Name Duration Start Finish Schedule conversation with 1 day Mon 1/11/16 Mon 1/11/16 architect to design build out and interiors Schedule time with 21 days Mon 2/1/16 Mon 2/29/16 furnishing company to furnish center Determine build 36 days Mon 1/11/16 Mon 2/29/16 outs/upgrades (minimize if possible to keep standup time/cost low) Schedule contractor 36 days Mon 1/11/16 Mon 2/29/16 meeting for design improvements/ build outs Take possession and 1 day Mon 2/29/16 Mon 2/29/16 complete walk through 45 8 Marketing/Communications 60 days Tue 12/8/15 Mon 2/29/ Develop communication 4 days Tue 12/8/15 Fri 12/11/15 strategy: work with Marketing Dir. Kellie Edris Develop HRC Brochure 15 days Mon 2/1/16 Fri 2/19/ Identify targets - for marketing program - PCPs, hospitalists 1 day Fri 1/15/16 Fri 1/15/ Deploy physician liaisons to 21 days Mon 2/1/16 Mon 2/29/16 visit physician offices to convey BHC mission and discuss how we can work closely with their office 50 9 Finalize Deliverables 1 day Wed 12/9/15 Wed 12/9/15 Nov 29, '15 Dec 6, '15 D S M T W T F S S M T W T F S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 4
5 ID Mode WBS Name Duration Start Finish Finalize Patient Brochure/Handbook Pending grant Finalize Informational Brochure Pending grant Finalize MD Bio Inserts Pending grant Order Printed Material 1 day Wed 12/9/15 Wed 12/9/ Order Patient Brochure/Handbook Pending grant Order Informational Brochure Pending grant Order MD Bio Inserts Pending grant an Obtain Approval on MD Bio Inserts Pending grant Schedule Internal Meetings & 42 days Mon 1/4/16 Tue 3/1/16 Presentations Identify Physician, RN, Case 41 days Mon 1/4/16 Mon 2/29/16 Mgmt Champion/Evangelist Start presentations with 1 day Tue 3/1/16 Tue 3/1/16 aims, services, appropriateness criteria. Have an explicit request for attendees (ongoing) Internal Communication 1 day Wed 12/9/15 Wed 12/9/15 ( , webpage, screensaver) Talk to IT, communications to facilitate staff publicity at launch Pending grant Nov 29, '15 Dec 6, '15 D S M T W T F S S M T W T F S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 5
6 ID Mode WBS Name Duration Start Finish External Communications 1 day Wed 12/9/15 Wed 12/9/ Non employed PCPs/ Other Pending grant PCPs Technology (IT) 1 day Wed 12/9/15 Wed 12/9/ Install phone/ data lines Pending grant an Order computer (registration, MA, MD, Case Mgr., pharmacist) Order printers(registration, MA, MD, Case mgmt., pharmacist) Decide on outpatient EMR vs Inpatient EMR with IT staff License EMR for outpatient or use inpatient as transition Build specific sections in discharge notes, case management notes to highlight referral, risk score Pending grant Pending grant Pending grant - add to Epic scope Pending grant - add to Epic Pending grant - add to Epic scope Equipment 23 days Tue 12/1/15 Thu 12/31/ Assess equipment needs 23 days Tue 12/1/15 Thu 12/31/ Order medical equipment - exam room, scale 23 days Tue 12/1/15 Thu 12/31/15 Nov 29, '15 Dec 6, '15 D S M T W T F S S M T W T F S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 6
7 Dec 13, '15 Dec 20, '15 Dec 27, '15 Jan 3, '16 Jan 10, '16 Jan 1 S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 7
8 Dec 13, '15 Dec 20, '15 Dec 27, '15 Jan 3, '16 Jan 10, '16 Jan 1 S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 8
9 Dec 13, '15 Dec 20, '15 Dec 27, '15 Jan 3, '16 Jan 10, '16 Jan 1 S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 9
10 Dec 13, '15 Dec 20, '15 Dec 27, '15 Jan 3, '16 Jan 10, '16 Jan 1 S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 10
11 Dec 13, '15 Dec 20, '15 Dec 27, '15 Jan 3, '16 Jan 10, '16 Jan 1 S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 11
12 Dec 13, '15 Dec 20, '15 Dec 27, '15 Jan 3, '16 Jan 10, '16 Jan 1 S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 12
13 17, '16 Jan 24, '16 Jan 31, '16 Feb 7, '16 Feb 14, '16 Feb 21, '16 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 13
14 17, '16 Jan 24, '16 Jan 31, '16 Feb 7, '16 Feb 14, '16 Feb 21, '16 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 14
15 17, '16 Jan 24, '16 Jan 31, '16 Feb 7, '16 Feb 14, '16 Feb 21, '16 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 15
16 17, '16 Jan 24, '16 Jan 31, '16 Feb 7, '16 Feb 14, '16 Feb 21, '16 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 16
17 17, '16 Jan 24, '16 Jan 31, '16 Feb 7, '16 Feb 14, '16 Feb 21, '16 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 17
18 17, '16 Jan 24, '16 Jan 31, '16 Feb 7, '16 Feb 14, '16 Feb 21, '16 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 18
19 16 Feb 28, '16 Mar 6, '16 Mar 13, '16 Mar 20, '16 Mar 27, '16 T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 19
20 16 Feb 28, '16 Mar 6, '16 Mar 13, '16 Mar 20, '16 Mar 27, '16 T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 20
21 16 Feb 28, '16 Mar 6, '16 Mar 13, '16 Mar 20, '16 Mar 27, '16 T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 21
22 16 Feb 28, '16 Mar 6, '16 Mar 13, '16 Mar 20, '16 Mar 27, '16 T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 22
23 16 Feb 28, '16 Mar 6, '16 Mar 13, '16 Mar 20, '16 Mar 27, '16 T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 23
24 16 Feb 28, '16 Mar 6, '16 Mar 13, '16 Mar 20, '16 Mar 27, '16 T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T External Manual Rollup Inactive Manual Inactive Inactive Project Manual External s Page 24
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