Company Setup Paycheck Attributes Tab

Transcription

1 Reference Sheet Company Setup Paycheck Attributes Tab Paycheck attributes allow you to create predefined check types within a company that are used during payroll entry. A paycheck attribute is a property of a paycheck type that affects how the check will be calculated or taxed. Paycheck attributes are part of the concept that you create different paycheck types for different purposes. For example, assume you have a company that pays a quarterly bonus that has no direct deposits and Federal tax is calculated at 28%. You would: A. Create a Bonus check type. B. In that check type, block direct deposits (that is one attribute). C. In that check type, override the FITW percentage (that is another attribute). In order for that check type to be used in future payrolls, you add it to either the calendar or batches within the calendar. Note Any attribute of a paycheck type can be overridden at the employee level in Payroll entry. To work with paycheck attributes, select [company] > Company Maintenance > Company Setup > Paycheck Attributes tab. The system displays the Paycheck Attributes page and associated subpages: M3-CoStpPyckAttrT-RS-AL

2 Company Setup Paycheck Attributes Tab Figure 1: Paycheck Attributes page Explanations of the columns in the items list are as follows: Pay Type Description The identifier that represents the pay type (also known as check types ). The concise explanation of what this pay type is or represents. Explanations for each of the subtabs follow. Each subpage pertains to and defines the particular pay type you have highlighted in the items list. The title of each subpage is the pay type ID and description that you are defining. Edit Pay Type subtab Click on the Edit Pay Type subtab. Use this subpage to define the deduction multiplier, tax frequency, whether direct deposit should be blocked, and tax percentage overrides. 2 Millennium 3 Reference Sheet

3 Release 3.29 Figure 2: Edit Pay Type subpage Explanations of the fields in the Edit Pay Type subpage are as follows: Description Deduction Multiplier Tax Frequency Override FITW % Block Direct Deposit Special Payment Flag Enter a concise description of the pay or check type. Use this field to increase the number of times deductions are taken from a paycheck. For example, if the client s pay schedule is weekly and an employee is receiving two weeks of vacation pay in one check, you can set the deduction multiplier to 2 (two) to ensure all the employee s weekly deductions are taken. When a deduction is taken from the employee s check, the deduction multiplier is multiplied by the deduction amount to calculate the actual amount of the deduction. If the value of this field is 0 or 1, the deduction is multiplied by 1. Use this field to override the employee level tax frequency for this check type. If you leave this field blank, the employee s tax frequency is used. You set the employee s tax frequency under [company] > Employees > [employee] > Auto Pays tab. Use this field to override the standard FITW calculation. Type the percentage as a whole number; for example, enter ten percent as All employee level tax overrides are ignored. Put a check in this check box to block direct deposits for all employees who receive this check type. Put a check in this check box to indicate that this paycheck is used for a special payment, such as a bonus or supplemental rate. This setting is overridden by a check in the Exclude Special Checks check box, which is found under the [company] > Employees > [employee] > Direct Deposits tab. M3-CoStpPyckAttrT-RS-AL

4 Company Setup Paycheck Attributes Tab Override SITW % Use this field to override the standard SITW calculation. Type the percentage as a whole number; for example, enter ten percent as All employee level tax overrides are ignored. Block Earnings subtab All earnings that are defined for this company appear on this subpage. Any recurring earnings you select here will be blocked for this paycheck type. However, if a blocked earning is entered in the Pay Details screen, the earning will not be blocked. Figure 3: Block Earnings subpage Explanations of the fields in the Block Earnings subpage are as follows: check boxes Block All Clear All Each check box represents an earning, as defined for this company. To include a particular earning in a check of this pay type, click the box to enter a red X. Click this button to put an X in every box, which will block all of the possible earnings for checks of this pay type. Click this button to remove the X from every box, which will allow all of the possible earnings for checks of this pay type. Block Deductions subtab All deductions that are defined for this company appear on this subpage. Any recurring deductions you select here will be blocked for this paycheck type. However, if a blocked deduction is entered in the Pay Details screen, the deduction will not be blocked. 4 Millennium 3 Reference Sheet

5 Release 3.29 Figure 4: Block Deductions subpage Explanations of the fields in the Block Deductions subpage are as follows: check boxes Block All Clear All Each check box represents a deduction, as defined for this company. To include a particular deduction in a check of this pay type, click the box to enter a red X. Click this button to put an X in every box, which will block all of the possible deductions for checks of this pay type. Click this button to remove the X from every box, which will allow all of the possible deductions for checks of this pay type. Checkstub Memo subtab Use the text area in this subpage to enter a simple memo. It will be displayed on all employee check stubs for this pay type. For example, you could enter Great job this quarter or Company wide meeting on the last Friday of this month. Figure 5: Checkstub Memo subpage M3-CoStpPyckAttrT-RS-AL

6 Company Setup Paycheck Attributes Tab Notes subtab Use the text area in this subpage to enter a simple notation concerning this pay type. It will not be displayed on employee check stubs for this pay type. Figure 6: Notes subpage Adding Pay Types To create a new pay type: 1. Click the yellow star button in the page header: Figure 7: Yellow star button to add an item The system displays a pop up window in which you define the label for the new pay type: Figure 8: Enter ID for New Pay Type dialog 2. Enter a descriptive label for this new pay type and click the OK button. The system creates a new pay type, adds it to the items list, and puts the cursor in the Description field of the Edit Pay Type subtab. 3. Fill in the appropriate information for this new pay type. 6 Millennium 3 Reference Sheet

7 Release 3.29 Deleting Pay Types To remove a pay type: 1. Highlight the pay type in the items list. 2. Click the black X button in the page header: Figure 9: Black X button to delete an item The system removes the pay type. M3-CoStpPyckAttrT-RS-AL

8 Company Setup Paycheck Attributes Tab 8 Millennium 3 Reference Sheet