MARCH 15, 2017 EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE FOR NON-SUPERVISORY ROLES INCLUDES TIMESHEET ENTRY EASTCONN HUMAN RESOURCES

Transcription

1 MARCH 15, 2017 EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE FOR NON-SUPERVISORY ROLES INCLUDES TIMESHEET ENTRY EASTCONN HUMAN RESOURCES

2 Table of Contents About ESS and How to Login... 1 ESS Dashboard Overview... 2 ESS Personal Information... 4 ESS Time Off... 7 ESS Paychecks ESS Time Entry ESS Logout ESS Contacts About ESS and How to Login EASTCONN Employee Self Services (ESS) online system provides access to your personal information, and pay and tax information. ESS also enables you to request time off and submit time sheets through the online portal rather than a paper process. To access EASTCONN ESS go to ess.eastconn.org/mss Click the login button on the top right of the screen Log in using the same username and password as your or network login Please note that the Forgot your password does not work. If you have questions about your login information, please ask your supervisor. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 1

3 You will now see the home screen of ESS displaying your information. ESS Dashboard Overview The home page of the ESS application displays an overview of personal information, organizational announcements, time-off, and pay details. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 2

4 The Announcements section displays announcements that have been entered into ESS by an administrator. This could include announcements about time entry, holidays or other messages that may be important from your supervisor or HR. The Personal Information area shows a snapshot of your personal information. The Time Off section displays a visual representation of your time off dependent on your job title at EASTCONN. You may see vacation, sick, and personal time off. Click Show Time Off Taken to show the dates you requested time-off for the current year. You can click on a square to see details. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 3

5 The Paychecks section displays information for the most recent pay periods in which you received pay. For security purposes, year-to-date and last-paycheck earnings do not display initially. Click Show Paycheck Amounts to show the dollar amount; click Hide Paycheck Amounts to hide the amount. In the Tools section, options are available for simulating your paycheck and viewing W-2. ESS Personal Information To view Personal Information in detail, click the View profile button on the dashboard/overview page or click the Personal Information menu button and go to Employee Profile. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 4

6 You will now be able to view all your details. To view your overall profile, click the Return to Personal Information link on the top right of the screen or the Personal Information menu item. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 5

7 The Personal Information page displays contact information for yourself and those you have identified as emergency contacts. To make changes or update your personal information please contact Human Resources. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 6

8 ESS Time Off To request time off from the home page, click the blue text from the dashboard under Time off. If you re on another screen select the Time Off menu item, and click Request Time Off. The Time Off Menu item shows you an overview of the time you have depending on your job title, the max amount you re allowed for the year, the number of hours you ve earned to-date and the time you ve requested off. To request time off, select Request Time Off on the Time Off. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 7

9 ESS displays the Select Dates page. Click the date (s) to highlight the day you are requesting time off and then click Continue. Select one type of time you are requesting off by clicking the bubble next to the type of time. Your screen may vary depending on your position at EASTCONN. Click Continue. The program displays a list of the dates you requested and allows you to change the dates or adjust the number of hours needed. Click Continue after you have finished editing. The program provides a final summary of your request. Click Make Request. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 8

10 The program processes the request, sends an to your supervisor requesting approval and displays on the My Requests page with your most recent request included. You will also receive a confirmation if your time is approved. To view time off in a calendar view, click the Calendar View option link on the top right. You can also view previous years on this screen. If you click on a highlighted day, you can view the details of the time off. You can also view your overview of time off by selecting the My Request menu item from the Time Off Menu. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 9

11 ESS Paychecks If you re on the homepage, the Paychecks section has links to information for the five most recent pay periods in which you received pay. For security purposes, year-to-date and last-paycheck earnings do not display initially. Click Show Paycheck Amounts to show the dollar amount; click Hide Paycheck Amounts to hide the amount. To view details of individual paychecks, click the detail text next to the check. Under Tools, options are available for simulating your paycheck and viewing last year s W-2. If you re on another page you can also get to the Payroll/Tax info by click on the Pay/Tax Information on the menu. When you click the Pay/Tax Information button from the menu, you will see a list of your paychecks for the last 24 months Click the YTD Information menu item under Pay/Tax Information on the menu to see an overview of your year-to-date earnings. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 10

12 You can go back to the beginning of your career time with EASTCONN or as far back as Click the drop-down Year Menu to view a previous year. To view your W-2 information click the W-2 menu item under Pay/Tax Information. Select the year you want to view from the Year drop-down menu. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 11

13 The Paycheck Simulator is a tool to view what your paycheck could be depending on different tax selections and different rates. This will NOT make actual changes to your paycheck. ESS Time Entry If you are an hourly employee, you need to submit a time sheet. Click the Time Entry menu item. If you are a salaried employee but still submit time sheets, you will need to continue the paper submission. This screen differs a bit from the rest of the ESS System. If you have different positions within the organization, use the drop-down menu on the left to select the job title for which you are inputting time. Click on an empty box to enter hours worked per day in hours. You can also see your available Vacation, Sick, and Personal Time if your position has it. By default, you ll see the current week. Use the prior week and next week text to change week. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 12

14 To access the Payroll Calendars please visit: Hours must be submitted by 12pm ET the Friday before the next pay week or as per instructed by your supervisor. When you click on an empty space, you can enter your time. If you worked an hour and a half, put in 1.5 (do not type 1:30). You can select a reason from the drop-down and/or add any notes you wish your supervisor to see. Click Save for Later or Submit on the top right of the screen if you are done inputting hours for the week. When finished using the Time Entry screen, use back button to return to the ESS system. ESS Logout For security reasons, please log out of your account prior to closing the browser. Click your name on the top right of the screen and click Log Out. ESS Contacts If there are errors in your timecard or time off, or you need to update your personal information, or access the tax forms, please contact EASTCONN Human Resources at or visit the intranet site: If you are having technical difficulties, please contact Technology Solutions. EASTCONN EMPLOYEE SELF-SERVICE (ESS) SYSTEM USER GUIDE PAGE 13