GOOGLE DRIVE & DOCS. USERNAME: [for example,

Transcription

1 GOOGLE DRIVE & DOCS CONTENTS Logging In... 1 Creating & Saving Files... 1 Uploading Files to the Drive... 2 Edit and Format A Document... 3 Share and collaborate... 4 Definitions... 7 LOGGING IN All PFHS students have a Google account specifically for school assignments. You can save files to the Google Drive, so you won t lose them when the server crashes at school, plus you can access it from home or from school. To log in, go to: USERNAME: studentid@locker.lcps.org [for example, @locker.lcps.org] PASSWORD: lcps2016 If you have never logged on before. If you already logged on to Google with this account, put in the password you created. CREATING & SAVING FILES While in Google Drive, click on NEW. You will be able to pick what kind of document you want to make. Editing documents is very similar to what you do in Word or PowerPoint. The tool bar across the top will be familiar (see below). As soon as you create a new file, create a name for it. Put the curser in the top left of the window, where it says Untitled document. Type in the name you want to give it. The files you create will automatically save to your Drive, as you type.

2 You can also save the documents to your computer, if you want. Click on File Download As. Pick what type of document you want to save it as. It will automatically download into your folder with the same name you gave it originally. Now you can open it in a normal program. UPLOADING FILES TO THE DRIVE Have files you want to save to Google Drive, so you can access them at home (or make sure that they aren t lost to the school servers)? It s easy! Open the folder on your computer that has the file you want to copy. Put the browser window with your Google Drive open on it next to it. Now you have both side by side like above. Click on the file you want to copy, then (with your finger still holding down the button) drag that file into your Drive. A blue note will pop up saying Drag files to instantly upload them to My Drive. Let go of the button. Your file will now upload to the Drive, so you can access it from anywhere.

3 EDIT AND FORMAT A DOCUMENT ADD AND EDIT TEXT Rename your document: At the top of the page, click Untitled document, enter a new title, and click OK. Add or edit text: Just click in the page and start typing. ADD COLORS AND STYLES To change margins, page color, and orientation, click File > Page setup. Use the toolbar to customize your document further. Here are some highlights:

4 ADD PICTURES, LINKS, TABLES, AND MORE The Insert menu lets you add different features to your document. Here are the highlights: Image Insert an image from your computer, the web, or Drive. Link Add a link to another page or to a header or bookmark in the same document. Drawing Create shapes, pictures, and diagrams right in your document. Table Select the number of columns and rows to create a table. Bookmark Add shortcuts to specific places within your document. Table of contents Create an auto generated table of contents that links to each heading in your document that has a heading style applied. CREATE PAGE COLUMNS If you re working on an academic paper or another large document, you can organize your text in columns. To create page columns 1. Click Format > Columns. 2. Select the number of columns you want. 3. (Optional) To adjust the spacing, or add lines between column, click Format > Columns > More options. 4. Click Apply. SHARE AND COLLABORATE To work on your document with teammates or even people outside of your company, just share it. People can make changes at the same time, and you can see their changes as they happen.

5 SHARE WITH YOUR TEAM To share a file you own or can edit: 1. Open the file you want to share. 2. Click Share. 3. Enter the addresses or Google Groups you want to share with. 4. Choose what kind of access you want to grant people: o Can edit Collaborators can add and edit content as well as add comments. o Can comment Collaborators can add comments, but not edit content. o Can view People can view the file, but not edit or add comments. 5. Click Send. Everyone you shared the document with receives an with a link to the document. ADD COMMENTS AND REPLIES If you can t collaborate in real time, you can leave feedback and questions on the side of the document for team members to look at when they open the file. 1. Select a section of text. 2. On the toolbar, click Add comment. 3. Add your notes and click Comment. If a comment is important for a specific collaborator to see, enter +followed by their address. They ll get an with your comment, along with a link to the document. They can then reply to your comments to answer questions or start a discussion. When you re done with a comment, click Resolve. SUGGEST EDITS You can also propose changes directly in the document without editing the text by suggesting an edit. Your suggestions won t change the original text until the document owner approves them. You must have edit or comment access to the document to suggest changes. In the top corner, make sure you re in Suggesting mode, which may also appear as

6 To suggest an edit, simply begin typing where you think the edit should be made in the document. Your suggestions appear in a new color, and text you mark to delete or replace is crossed out (but not actually deleted until the document owner approves the suggestion). The document s owner will receive an with your suggestions. When they click any suggestion, they can Accept or Reject it. CHAT WITH PEOPLE DIRECTLY You can collaborate in real time over chat, too. If more than one person has your document open, just click Show chat to open a group chat. You can get instant feedback without ever leaving your document.

7 DEFINITIONS CALENDAR: A calendar program, which allows you to record dates, make reminders and share events with others. CHROME: An internet browser. If you sign in with your Google account, you can bookmark websites and remember passwords. CLASSROOM: Teachers may create a Classroom where they can give you assignments and you can turn in documents. DRIVE: This is the location where all your documents are stored. You can access them from anywhere with an internet connection. DOCS: A word processor for creating normal documents. The Google version of Word. DRAWINGS: A program for creating & editing images. The Google version of Paint. FORMS: A program for creating surveys & forms for others to fill out. SHEETS: A spreadsheet program. The Google version of Excel. SLIDES: A presentation tool. The Google version of PowerPoint. GMAIL & SITES: Unfortunately, you will not have these options through LCPS. Gmail is the program and Sites is where you can make websites. Currently, we do not have enough room in our data plan to allow students to create websites. If that changes, this will be updated.