Key Terms. Differentiation Extended Time Four square

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1 Subject: Computer Applications Grade: 9th Mr. Holmes Unit Lesson Layer Duration MS Excel Enhancing a Worksheet Applied (do) 10/1/12 10/11/12 Essential Questions What do you think about, prove, apply, what if, what would you do if, evaluate, how would this be different if, suggest? 1. What are the steps in inserting a header and footer into spreadsheets? 2. How do you insert page breaks into a document? 3. How do you print column and row titles on multiple pages? 4. How do you filter data in a worksheet? 5. What are the steps in planning a worksheet? Objectives/Standards Standards: CA2.1 Format a spreadsheet to enhance its appearance Objectives: 1. Change worksheet margins 2. Center a worksheet horizontally and vertically on the page 3. Insert a page break in a worksheet 4. Print gridlines and row and column headings 5. Set and clear a print area 6. Insert headers and footers 7. Customize print jobs Key Terms 1. header 2. footer 3. Page Break 4. Page Setup dialog box 5. Find and Replace dialog box 6. Sort Dialog Box Materials 1. Computer 2. Data files 3. Textbook 4. video display projector Differentiation Extended Time Four square

2 Anticipatory Set LESSON LEAD-IN DISCUSSION Spend a few moments reviewing the concepts from the last lesson and ask for questions from the assigned work. Following are review questions: How do you insert a row or column? How do you delete a row or column? Describe how to add a border. How do you add shading to a cell using the toolbar? How does the Format Painter feature operate? Procedure Begin with an overview of Excel s default page layout options: Letter size paper in portrait orientation.75 inch top and bottom margins; 0.7 inch left and right margins Describe landscape orientation and mention that worksheets often have to be set to print landscape to fit more columns on a page. Mention that the Page Layout ribbon is used to control the page layout of the worksheet. Stress the importance of using Print Preview before printing a worksheet to view how the printout will appear. This step will save wasted paper and time. If the worksheet does not fit on a page, several options are available to either shrink the data to one page or break the page in a logical location. If you have access to a computer connected to a video display projector, demonstrate the following tasks. If time is constrained due to previous discussion, focus the demonstration on the tasks preceded by an asterisk: - Have on disk the student data file ExcelC04Project01. - *Open Microsoft Excel and open ExcelC04Project01. - *Display the worksheet in Print Preview. Zoom the display and click Next to show the text that does not fit on the first page. Close Print Preview. - *Point out the dashed line between columns G and H. The line indicates a page break. Page breaks do not occur until the worksheet is previewed or printed. - *Open the Page Layout ribbon. - Go over the different options available. - *Click the Margins drop down arrow under the Page Setup tab. - *Change margins to Narrow and then click the Print Preview button. - *After reviewing the new margins, change the setup so that Excel calculates where to print to center the page vertically as follows: o Click the Page Setup button. o Click the Vertically check box in the Center on page section under the Margins tab.

3 o Click OK. - *Review the revised layout and then close the Print Preview window. - *At the Page Setup tab, change the orientation to Landscape, and then click the Print Preview button in the dialog box. - Mention that there are two methods to insert a page break. Demonstrate both methods as follows: o Make A12 active and then insert a page break (Breaks under the Page Setup tab). Tell students that the location of the active cell is important before inserting the page break. o Preview the worksheet and then close Print Preview. o o Display the worksheet in Page Break Preview mode (View/Page Break Preview). Drag the blue page break between rows 11 and 12 to position the break between rows 12 and 13 Drag the blue line to adjust the page break. Tell students that solid blue lines are manual breaks and dashed blue lines are - Change the Zoom to 100% while in Page Break Preview. Mention that you can work on the worksheet in this view. - Change back to Normal view (View/Normal). - *Open the Page Layout ribbon. - *Click Print Title - *Set the Columns to repeat at top and turn on Gridlines as shown below. Use the collapse dialog button to enter this by pointing and clicking

4 - *Click the Print Preview button to review the new settings. - *Close Print Preview. - Review the Scale to Fit options and show students how the page changes based on changes you make.\ - Tell students that you can insert a background picture to enhance the worksheet using the background button under the Page Setup tab. You can add a picture if desired however, in many cases a picture will make it difficult to read the text. - Ask students to describe a header or footer. Tell students that in Excel, several predefined headers and footers are available that can be selected from a list. - *Open the Insert ribbon dialog box and click the Header &Footer button under the Text tab. - *Show students that a new ribbon option is now available Design. - *Click the down-pointing arrow next to the Header list box and show the list of predefined headers that are available. - *Scroll to the bottom of the list and click the header shown below. - Click the Print Preview button. View the header with the worksheet data and then close Print Preview. - *Use Save As to save the revised worksheet and name it Lesson10-Practice. - *Close Lesson10-Practice.

5 WRAP-UP CLASS DISCUSSION TOPICS depending on time available, consider the following topic: - Emphasize again the importance of checking the worksheet in Print Preview to avoid printing errors. Challenge the students to print their graded assessments only once! 1. P. 142 Concepts Check 2. P Skills Check 3. P Case Study 1&2 4. Test MC Assessment