Intermediate Microsoft Office 2016: Word

Transcription

1 Intermediate Microsoft Office 2016: Word Updated January 2017 Price: $1.20

2 Lesson 1: Setting Margins A margin is the distance from the text to the paper s edge. The default setting is 1 all around the page. How to Change Margins: 1. Click the Layout tab. 2. Click the Margins icon. 3. From this menu, you can select the margin sizes you prefer, or click Custom Margins to manually set your desired settings. NOTE: If you have a specific portion of the document you would like to adjust, select that portion by placing the cursor in front of it or highlight the section. NOW YOU TRY: o Set the left and right page margins to 2 using the Custom Margins menu. o Since that makes the page too narrow, change the page margins back to 1 using the Normal page margins setting. Lesson 2: Changing Paper Size & Orientation The Page Setup group, on the Page Layout ribbon, contains commands for changing paper size and the orientation of your document. There are two page orientations: landscape and portrait. Landscape is a horizontal layout; this orientation is great for pictures, notices, or flyers. Portrait is a vertical layout; this orientation is great for letters, books, and instructions. Portrait is the default orientation of Word. Let s look at two methods to change the paper size or orientation. Method 1 The Page Setup dialog box lets you make multiple changes at once. You can set the orientation, the size, and the margins by selecting different tabs in the box. 1. Click the Page Setup dialog box launcher. 2

3 2. Click either Landscape or Portrait, under the Margins tab (see below left). 3. Click the Paper tab and select the size from a drop-down box (see below right). 4. Click OK. NOTE: You will notice a button in the lower-left corner, called Set as Default. Click this button when you want your settings to apply to all new documents during this session of Word. This way you will not have to adjust margins, orientation, or size again. Be warned: once you close Word, the settings return to normal. Method 2 1. Click Page Layout tab. 2. Select the Orientation option. 3. Choose Landscape or Portrait. Lesson 3: Headers and Footers Headers and footers are used to label the document. For example, you can insert the document title, page numbers, the date, or author s names on every page. Headers are at the top of the page and footers are at the bottom. Anything typed in these sections will appear slightly lighter than the rest of the document. Tip: Think of it as a quick organization method. If you keep hard copies of various documents, headers and footers will help you keep pages from mixing. Example of Header 3

4 To insert a header: 1. Click the Insert tab, at the top of the ribbon. 2. Click Header. 3. Select your preferred style from the menu. 4. Edit the header by typing in the designated areas: a. Click the area that says, [Type Text]. b. Start typing what you need. 5. You can follow these steps for editing the Footer as well NOW YOU TRY: Put your name into the header of the document. Lesson 4: Page Numbering You can automatically number the pages of your document. Word will keep track of the pages and assign the appropriate number to each. You can insert page numbers anywhere in the header or footer. To number your pages: 2. Click Page Number. 3. Select page number location and style. NOTE: For additional options, select Format Page Numbers to reveal another dialog box (see below) NOW YOU TRY: Try to add page numbers in the top right corner of the document. 4

5 Lesson 5: Page Borders You can add page borders for decoration around the edges of your document. For informal or sentimental documents, borders can add a nice touch. To add borders: 1. Click the Design tab. 2. Click Page Borders. NOTE: The Design Ribbon was new to Word in However, the Design Ribbon was available in previous versions of PowerPoint and Publisher. 3. Select the line width, color, style, or Art design (if preferred). You can apply borders to the whole document or just the current page. 4. Click on the Preview area to add/remove sides (see right). The buttons that are blue indicate which edges will have borders. NOTE: You could also click Box to add a simple all-sides border. 5. Click OK. NOW YOU TRY: Add a red border to your page. Lesson 6: Adding Columns to a Document 1. Click Layout. 2. Click Columns. 3. Select the style you need. 5

6 If you need additional columns, click More Columns to reveal the Column dialog box. To convert text into columns: 1. Highlight text. 2. Select Columns from the Page Layout tab. 3. Select the number of columns. 4. Click OK. NOTE: If you have text before your cursor, make sure you select This point forward (from the Column Dialog box); otherwise, the columns will invade your previous text. You can also organize your document using breaks. Page Breaks separate the page into sections. If you use a Column Break, you will be able to click in column 2 to add information, and then click back to column 1 (without losing your formatting). To insert a column break: 1. Click Page Layout. 2. Click Breaks. 3. Select Column break. Lesson 7: Inserting a Table Tables are used to display data. Begin by placing the cursor where you want the table to appear in the document. Follow one of these two methods: Method 1 2. Select Table. 3. Highlight how many rows and columns you would like by using the grid table (See below). The number of selected rows and columns will be highlighted in orange. Method 2 2. Click the Table command. 3. Click Insert Table. 4. Use the Table Dialog Box to adjust the table. 5. Click OK. Once you insert your table, Word lets you choose from a few design templates: 6

7 To exit the Table Design feature, click anywhere on the page (off the table). NOW YOU TRY: o Insert a table into your document. o Try typing different numbers or words into the table. o Change the style of the table. Lesson 8: Adding an Image from a File You can add your own digital photos or images into Word. You will want to make sure that you have an image already saved on your computer, in a location you can easily find and get to, before attempting to insert the picture in your Word document. To add your own image file: 2. Click the Picture button. 3. Word will open your My Pictures folder. 4. Select the image you would like to use (or, search the rest of your folders, if needed). 5. Click Insert. NOW YOU TRY o Insert the penguins picture from the class files. o The Class Files folder is located on the desktop navigate here first. o Follow the rest of the steps listed above to complete inserting the picture. Lesson 9: Adding Images from the Web You can also add pictures or images to a Word document to make it more appealing. To insert an image from the web: 2. Click the Online Pictures button. 3. In the search bar next to Bing Image Search, type the search term of the image you would like to use. 4. Select your image and click Insert. CAUTION: By default, Bing will only search for images with the Creative Commons license (meaning you can freely use some of these images). You can choose show all images to see more results without this restriction. Be aware of copyright laws in either case and research licenses independently. 7

8 Once you insert your image, a new tab appears in the ribbon. This new ribbon, called Picture Tools, is a conditional ribbon, meaning it only appears under certain conditions. The Picture Tools ribbon only appears when a picture/image is selected. A faint border will appear when you select an image, and the Picture Tools ribbon will appear. From the Picture Tools ribbon, you can change the color, add artistic effects, and add picture frames/borders. You also decide how it will interact with text. NOW YOU TRY: o Search on the web to find for an image of an owl. o Insert the image into your document. o Add a Style to the picture using the Picture Tools ribbon. Lesson 10: Wrap Text The Wrap Text feature lets you decide how an image will interact with text. The most frequently used options are: Behind Text: the image will appear behind the text. In front of text: the image will cover the text. Through: the image will appear beside the text (without covering it). In Line with Text: the image will stay on the same line as text (Word will treat it like another text character). By selecting one of these wrap text features, you will have more freedom to move and change the image without it affecting the rest of your document. There are two ways to access the Wrap Text Menu. 1. Click the Picture Tools tab (when an image is selected) and choose Wrap Text. OR 8

9 2. When the image is selected, the Wrap Text shortcut button appears next to the picture. Click it to access the menu. NOW YOU TRY: Change the text wrap setting to Behind Text. What happens to the text of your document that is by the image? Lesson 11: Editing a Graphic When you click an image, it is selected and a new Picture Tools ribbon appears. You will also notice seven squares appear around the image. These along with a lined border around the image form the frame. When you click and drag these squares of the frame, it resizes the image. The counter-clockwise arrow at the top lets you change the orientation of the picture. Clicking and dragging the arrow will change the orientation of the image. NOW YOU TRY: Adjust the size of the penguin image so it s smaller and bigger. Also try changing its orientation The following are commands found on the Picture Tools ribbon: 1. Remove Background: Crop out the background of a photo while focusing on the center. 2. Corrections: Darken or brighten the image. 9

10 3. Color: Give the picture a specific color focus. 4. Crop: click and drag the handles on the activated image to delete outer portions of the image. 5. Picture Border buttons will add a variety of borders to the graphic. 6. Text wrapping: will modify the way the image interacts with text. 7. Reset Picture: delete all the modifications made to the image. 8. Artistic Affects: Add an artistic element, such as Paint Strokes or chalk. We suggest playing with these commands to see the different ways you can manipulate an image. Lesson 12: Shapes The Shapes button allows you to draw many different geometrical shapes on the document. To add shapes: 2. Click Shapes. 3. Select your Shape. 4. After selecting a shape, the cursor will change into a plus ( + ) sign. Click and drag the cursor on the page to place the shape. You can place a shape anywhere on your document. They can be any color or size. When you have inserted a shape, the Drawing Tools ribbon appears with similar options as Picture Tools. You can create a wide variety of shapes for various purposes, including: Lines, stars, triangles, rectangles, hearts Thought and speech bubbles Flow Chart symbols 3D shapes Mathematical symbols NOW YOU TRY: o Insert a star into the document. o Change the size of the star. o Change the color of the star to red. Lesson 13: Text Box Text boxes are used when you want to add additional information separate from the main document. They can also be used to emphasize text. For example: This is typed in a text box. 10

11 To add a text box: 2. Click Text Box. 3. Select the style you prefer. 4. Type your text. A text box can be manipulated like any image (such pictures, or shapes). You can move a text box anywhere on the page and remove or change the text box borders. Word will give you additional formatting options for your text box. Click Drawing Tools found at the top. You will only see the Drawing Tools option when the text box is active (meaning you need to click the text box first). Lesson 15: Bulleted and Numbered Lists To create a bulleted or numbered list: 1. Click on the Home tab. 2. Click the Bulleted List button or Numbered List button. NOTE: To change the bullet or number style, click the down-arrow next to the list icons. When you type the list, you create a new list item by pressing Enter on your keyboard. Use the Increase Indent and Decrease Indent buttons to create the next hierarchal layer in your list. NOTE: Pressing the Tab key on the keyboard acts as the same as the Increase Indent button; Shift + Tab on the keyboard will act the same as Decrease Indent. Tip: You can write the list first. Highlight the text, and then add the bulleted items after (just click on the list buttons). NOW YOU TRY: Create a list underneath the star shape that gives three reasons why you like stars. 11