D A R S B A T C H P R O C ESSIN G O F F I C E O F T H E R E G I S T R A R U N I V E R S I T Y O F W I S C O N S I N - MADISON

Transcription

1 D A R S B A T C H P R O C ESSIN G O F F I C E O F T H E R E G I S T R A R U N I V E R S I T Y O F W I S C O N S I N - MADISON

2 THE DARS BATCH MAIN PAGE LOG ON TO Log in using your NetID and Password From the Advisor Online Request page, Click Batch Request:

3 Once logged in, you will see a page like this:

4 BATCH REQUESTS PROCESSING DEGREE AUDIT BATCH REQUESTS IS RELATIVELY EASY: JUST FOLLOW THESE STEPS 1. CHOOSE YOUR PROCESSING REQUEST OPTION USING THE RADIO BUTTONS: Overnight processing: Up to 500 audits will be processed overnight When started by DARS administrator: Contact your DARS administrator to begin processing. For over 500 IDs or special release times. Immediately after submitting: Up to 50 IDs during business hours or up to 500 during nights and weekends will be processed immediately

5 2. ENTER YOUR LIST OF CAMPUS IDS: To copy and paste Campus IDs from an Excel table, you will need to complete the following steps: 1. Copy IDs needed from column in the desired Excel table (highlight the fields, Ctrl + c) 2. Paste the column into a blank Word document (Ctrl + v) 3. Highlight the column (Don t use Select All, highlight with the mouse cursor) 4. Convert Table to Text a. For Word ; when the column is highlighted, go to the Table menu, click Convert, and click Table to Text. Click ok. b. For Word 2007; when the column is highlighted, click the Layout tab. Then click Convert to Text on the far right. c. For TextPad; when the column is highlighted, go to Edit and click Reformat. 5. Replace paragraph marks with commas a. For Word ; click the Edit menu, click Replace. Click More, and select paragraph mark (^p) from the Special menu so it gets placed in the Find field. In the Replace field, put a comma (,). Click Replace All. b. For Word 2007; on the Home Tab click Replace on the far right. Click More, and select paragraph mark (^p) from the Special menu so it gets placed in the Find field. In the Replace field, put a comma (,). Click Replace All. c. For TextPad: go to Search and click Replace. Put a space (by hitting your space bar) in the Find field, and put a comma (,) in the Replace field. Click Replace All. 6. Remove end commas from the lists of Campus IDs 7. Select All (Ctrl + a) 8. Copy (Ctrl + c) 9. Paste into the Enter Campus IDs box on your Request Batch page (Ctrl + v)

6 3. CHOOSE YOUR OUTPUT OPTIONS: 1. Degree Audit Text will output items to you View Audits/View Batches pages. 2. Not everyone has the option of outputting to the Analysis tables. If you are interested in doing so, you should contact your school s DARS encoder for more information. 4. CHOOSE THE SCHOOL/COLLEGE: Choose which School/College code you will be running the audits under. If you have students that are in different schools/colleges, you will need to run a batch under each specific school. (For example: If you have some L&S students and a few CALS students that you would like DARS reports for, you will have to run a L&S batch and a CALS batch separately) 5. SPECIFY THE DEGREE PROGRAM: Leave this field blank if you want to run all of the students default programs in the selected school/college. If you want all of the students to be run on one program, then specify it here. For more information about Degree Plan Name, you can click Selection Help.

7 6. ENTER THE CATALOG YEAR/TERM FIELD: Leave blank if the students default values should be used. 7. ENTER THE HONORS OPTION: 8. INCLUDE WHICH COURSES: This field allows you to tell DARS whether to use current and/or the next future term's courses, as well as completed courses, when completing each student's degree audit. The options are: 1. Courses from previous, current and future terms. (This is the default value) 2. Courses from previous and current terms. 3. Courses from previous terms only. 9. PRINT ACTIONS/EXCEPTIONS FIELD: Use this field to control whether the text of Actions from ISIS and/or DARS Exceptions gets printed on the degree audit. The options are: 1. Both actions and exceptions (This is the default value) 2. Neither actions nor exceptions 3. Actions only 4. Exception only

8 10. SET SPECIAL COM VALUES (OPTIONAL): Use the COM parameters page to set special run parameters. If you have specified a School/College code, then the default values will be the same as those for the college you indicated. 11. CLICK CONTINUE Click Continue when you ve finished filling out the request page. DARS Web will validate your selections and redirect you to a Request Confirmation page, where you can review your choices before committing.

9 12.THE DARS BATCH CONFIRMATION PAGE: If all the Campus IDs are correct in the Campus ID box, your confirmation page will look like this: If there are any incorrect ID numbers, the confirmation page will tell you how many are invalid and how many are correct. Only valid IDs will be processed in the DARS Batch. This is the page you get after clicking Continue from the Batch Request page. It shows the parameters you chose for the batch you re about to submit, and if there is a problem with the values you chose, the page will indicate the error. If you want to re-edit your setting before submitting, click Edit Request to return to the Batch Request page. If you want to start all over again, click Cancel Request If there are no serious errors, you can click Submit to finalize your request. There will be a short pause while the requests are processing. Please be patient while the batch run is being populated.

10 MONITORING THE STATUS OF YOUR REQUESTS The Recent Requests Summary page will list the batch requests you have ordered in the last 30 days: Once the audit server has finished processing all of your requests, the Status will state: The job ran to completion. You can click the Refresh button in your browser to update the status of your request.

11 VIEWING AND PRINTING AUDITS FROM THE VIEW AUDITS PAGE Click View Audits to view and/or print your reports. You can print out the audits or them your UW account, just like you would with individual audits. The All Reqs Met column will indicate whether the student has completed all program requirements with a C in the column. For further assistance, Contact your DARS administrator University of Wisconsin- Madison Office of the Registrar 333 East Campus Mall Suite Madison, WI 53715