System Process Document Process SAP. Department Responsibility/Role File Name Revision Document Generation Date Date Modified. Process SAP Trigger:
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1 Department Responsibility/Role File Name Revision Document Generation Date Date Modified 2/11/2015 1:20:00 PM Last Changed by aswade, 11/18 Status Sent for Review 11/27 _SPD_ /18/2014 3:19:00 PM Trigger: Required Field(s) Comments Output - Result(s) Comments Additional Information Last changed on: 2/11/2015 1:20:00 PM Page 1
2 Procedure To create a run control to evaluate and determine Satisfactory Academic Progress eligibility for selected students. 1. The SAP online or batch process determines a student's SAP status by comparing calculated values with established setup or student-specific rules. The process calculates up to eight separate tests, uses the user-defined rules to calculate a status code for each individual test and then calculates an overall status code. 2. To sign in to Campus Solutions, go to sis.illinoisstate.edu. Click the Please click here to PeopleSoft logon page link. Page 2 Last changed on: 2/11/2015 1:20:00 PM
3 3. You will be directed to the Campus Solutions logon screen. Enter your User ID and Password then click the Sign In button. Last changed on: 2/11/2015 1:20:00 PM Page 3
4 4. Once you sign in, you will see a list of navigation links that relate to your roles and responsibilities. Satisfactory Academic Progress (SAP) is within the Financial Aid menu. Click the Financial Aid link. 5. is within the Satisfactory Academic Progress folder. Click the Satisfactory Academic Progress link. Page 4 Last changed on: 2/11/2015 1:20:00 PM
5 6. In the Satisfactory Academic Progress folder, click the link. Last changed on: 2/11/2015 1:20:00 PM Page 5
6 7. On the find page, enter the Run Control ID, then click the Search button. Leave the fields blank for a list of all values, or to create a new Run Control ID, click the Add a New Value tab. 8. On the page, the Population Selection check box is selected or cleared, depending on the value in the Selection Criteria field in the Input Parameters group box. To restrict the selection of ID's to only the ID's identified, change the Selection Criteria to Population Selection. Page 6 Last changed on: 2/11/2015 1:20:00 PM
7 9. Once the criteria is changed to Population Selection, the fields are now available in the Population Selection group box. Last changed on: 2/11/2015 1:20:00 PM Page 7
8 10. In the Population Selection group box, use the Selection Tool to select from Equation Engine, PS Query, or External File to select the ID's to review for an SAP calculation. Additional parameters are displayed for your selected tool. 11. Select PS Query for the Selection Tool. Click the Look Up button for the Query Name. Select ISU_FA_SAP_SELECT for the Query Name. Page 8 Last changed on: 2/11/2015 1:20:00 PM
9 12. The information provided in the Input Parameters determines which IDs are selected and evaluated. Enter the Academic Institution, Academic Career, and Term, or click the Look Up buttons to select a value from the list. Last changed on: 2/11/2015 1:20:00 PM Page 9
10 13. Click the Processing Option drop down menu button and select if you want to Update Only, Report Only, or do both, Update and Report. Page 10 Last changed on: 2/11/2015 1:20:00 PM
11 14. If you select to Update Only, or Update and Report, you get the choice to Update using most recent evaluation term. Select this check box to update Pass 2 into the Student SAP record. If this is not selected, Pass 2 results are not updated in the Student SAP record. Select the Skip Status and s check box to skip the Statuses and s rules set up when processing Pass 1 for multiple aid years or terms. Use this option when you are running multiple aid year or term processes and comparing with the prior status would not be accurate. Last changed on: 2/11/2015 1:20:00 PM Page 11
12 15. For this example we will select Report Only from the list. Check the box Don't Run If SAP Status Exists if you do not want to recalculate for students who already have a SAP Status code for either the aid year or term that you are processing. If you do not select Don't Run If SAP Status Exists, two additional options will appear under Update Options. Choose to Calc SAP Status Change Only to insert a new SAP record if no SAP record exists. Select Any Calculation Value Change to insert a new row (create a new SAP calculation) if any of the values change from a previous calculated row for the same term/aid year - even if the resulting changes do not change the Calculated Status. 16. Click the Save button to save the information. Refer to the Preview Selection Results link to review the list based on the information selected in the Input Parameters. Page 12 Last changed on: 2/11/2015 1:20:00 PM
13 17. The Preview Selection Results list provides the ID and Name of the students whose SAP will be processed. Click the Return button. Last changed on: 2/11/2015 1:20:00 PM Page 13
14 18. Once the parameters are selected, click the Run button. Page 14 Last changed on: 2/11/2015 1:20:00 PM
15 19. On the Process Scheduler Request page, verify the process row checkbox is checked. Click the OK button. 20. The Process Instance number is now listed. Click the Process Monitor link to review the job status. Last changed on: 2/11/2015 1:20:00 PM Page 15
16 21. Click the Refresh button until the Run Status is Success and the Distribution Status is Posted. Click the Go back to link. Page 16 Last changed on: 2/11/2015 1:20:00 PM
17 22. The setup is completed and the system will now run the batch SAP process. To return to the Navigation Menu screen, click the Home link at the top, right of the page. 23. To review, print, or save the report that was processed, refer to the UPK Review Report Data. 24. Congratulations! You have successfully completed a request. End of Procedure. Last changed on: 2/11/2015 1:20:00 PM Page 17
Quick Admit Batch Apps_SPD_ Revision Document Generation Date Date Modified Last Changed by aswade, 12/04 Status
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Create Billing Request_Student_SPD_ Revision Document Generation Date Date Modified Last Changed by ctbrand2 12/16/2014 Status
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