BACS Hints and Tips. What is the cut off time for processing BACS payments. When will the transaction Credit / Debit my account?
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1 BACS Hints and Tips What is the cut off time for processing BACS payments When will the transaction Credit / Debit my account? How many beneficiaries can be added to a BACS payment on BusinessOnline? HMRC Reference Is this a mandatory field? File format and record layout BACS Credit File format and record layout BACS Debit Allowed Characters
2 Q: What is the cut off time for processing BACS payments. A: BACS payments must be submitted, fully approved and processed no later than on the processing date. If submitting a file on the processing day, please do so as early as possible to allow sufficient time for the file to be approved and processed. Note: Did you know.bacs Credit/Debit payments can be submitted up to 30 days in advance of the processing date! Q: When will the transaction process through my account? A: BACS Credit/Debit payments are paid on the 3 rd business day inclusive of the processing day. Example: DAY 1 Processing Day DAY 2 DAY 3 Release Day Monday.Processing day Tuesday Wednesday...Account credited/debited Tuesday.Processing day Wednesday Thursday Account credited/debited Wednesday.Processing day Thursday Friday.Account credited/debited Thursday Processing day Friday Monday. Account credited/debited Friday..Processing day Monday Tuesday Account credited/debited Q: How many beneficiaries can be added to a BACS payment on BusinessOnline? A: A total of 749 beneficiaries can be added to a single BACS batch. For batches of more than 10, the recommended method is by file upload. Further guidance on creating a file upload is available on the Help and Support page. Guidance on creating a BACS payment is available on the FAQs guide via the Help section on your dashboard. Q: HMRC Reference Is this a mandatory field? A: The HMRC Reference is provided by either your payroll services supplier or from HMRC. This column is optional, if not required it should remain empty.
3 File Format and Record Layout BACS Credit A file may contain up to 749 records. Files should be in either.csv (Comma Separated Values) format (Microsoft Excel) or.txt (notepad), with each record on one line. Note: Files can be saved for upload as either.csv or.txt. File Records Field Name Min Max Type Mandatory? Beneficiary Name 1 35 Alphanumeric Y Reference 6 18 Alphanumeric N Beneficiary Sort Code 6 6 Numeric Y Beneficiary Account Number 8 8 Numeric Y Amount (See Note 1) 1 12 Numeric Y Account Code 1 1 Numeric - value is 0 Y Transaction Code 2 2 Numeric - value is 99 Y HMRC Reference (See Note 2) 4 4 Alphanumeric N Note 1: Amount The pence value in the amount should be specified as two digits following the decimal point for example: ten pounds is ten pence is or 10.0 would be interpreted as ten pounds. Note 2: HMRC Reference - The HMRC Reference is provided by either your payroll services supplier or from HMRC.
4 File format and record layout BACS Debit A file may contain up to 749 records. Files should be in either.csv (Comma Separated Values) format (Microsoft Excel) or.txt (notepad), with each record on one line. Note: Files can be saved for upload as either.csv or.txt.. File records Field Name Min Max Type Mandatory? Beneficiary Name 1 35 Alphanumeric Y Reference 6 18 Alphanumeric Y Beneficiary Sort Code 6 6 Numeric Y Beneficiary Account Number 8 8 Numeric Y Amount (see note 1) 0 12 Numeric Y Account Code 1 1 Numeric - value is 0 Y Transaction Code (see note 2) 2 2 Numeric Y Note 1: Amount The pence value in the amount should be specified as two digits following the decimal point for example: ten pounds is ten pence is or 10.0 would be interpreted as ten pounds. Note 2: Transaction Codes First payment 01 Regular Payment 17 Representation 18 Final Payment - 19
5 List of Allowed characters Alpha characters A Z or a - z Numeric characters 0 9 Full stop. Ampersand & Slash / Hyphen - Blank space If you have any further questions, please contact the BusinessOnline Helpdesk on
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