ACH IMPORT. User Guide

Transcription

1 ACH IMPORT User Guide 1

2 TABLE OF CONTENTS Overview... 2 ACH Detail Screen & Cutoff Times... 3 ACH Batches: Non-NACHA Import ACH Import: Non-NACHA Import ACH Batch Activation: Non-NACHA & NACHA Import ACH Batch Approval: Non-NACHA & NACHA Import ACH Import: NACHA Import

3 OVERVIEW The ACH Import service allows a customer to submit a pre-defined fixed file or CSV file format into TreasurySource. When used in conjunction with a map that is created by your bank, a properly formatted National Automated Clearing House Association (NACHA) file is created. This service requires pre-arranged set up with the bank. Please contact your Commercial Client Services Professional or Treasury Management Officer with questions. 2

4 ACH DETAIL SCREEN & CUTOFF TIMES ACH Detail Screen - The ACH option on TreasurySource allows customers to easily build ACH files that conform with the supported ACH file record formats, which conform with the NACHA rules and standards. ACH Cutoff Times - The ACH cutoff times are Monday through Friday, 10:30 am, 2:00 pm, 4:00 pm, 7:00 pm and 8:00 pm (CST). 3

5 ACH BATCHES: NON-NACHA IMPORT The ACH Batches service allows you to add and manage the ACH batch templates for ACH companies. 1. To begin, select the ACH option from the drop-down menu on the TreasurySource home page. 2. Select the ACH Batches tab at the top of the page. 3. Select the appropriate Company from the Available Companies drop-down box. 4. From the list of ACH Batches for the Company you have selected, click the Add A Batch button. 5. Complete the Add A Batch information. Be sure to uncheck the Prenote box at the bottom of the input screen. Click Add Batch. 6. When you click Add Batch, the following message will appear. Click OK. 4

6 ACH IMPORT: NON-NACHA IMPORT The ACH Import service allows you to import a formatted file into the ACH product, which can add a new batch template, add entries to the new batch template, add entries to an existing batch template, change entries for an existing batch template and delete entries from an existing batch template. NOTE: Prior to starting the Import process, rename your host file to match your entry description (i.e., payroll, debits, etc.). 1. To begin, select the ACH option from the drop-down menu on the TreasurySource home page. 2. Select the ACH Import tab at the top of the page. 3. Select the import Map to be used and click the Import icon. Or if the map you d like to select is not available, search for the map in the Search for Map Section. 5

7 ACH IMPORT: NON-NACHA IMPORT (CONTINUED) 4. Select the appropriate company from the Available Companies drop-down box. Then select the appropriate Available Batch by clicking the radio button. 5. Once the available batch is selected, the screen will refresh. You should now see a section titled Select a Format. Click the radio button next to the Process Mode, Add Only option. 6

8 ACH IMPORT: NON-NACHA IMPORT (CONTINUED) 6. The screen will refresh again and display a new section titled Select a File. Click the Browse button. 7. Select the file you wish to import and click Open. 8. Once the file path is located in the File Path and Name box, click Import File. 7

9 ACH IMPORT: NON-NACHA IMPORT (CONTINUED) 9. When you click Import File, the following message will appear. Click Close. 10. To view the results of the import, click on the View Import Results link. Click the Accept icon and then click the Accept Batch button. 8

10 ACH BATCH ACTIVATION: NON-NACHA & NACHA IMPORT The ACH Batch Activation service allows you to activate a batch that has been accepted through ACH Import. 1. To begin, select the ACH option from the drop-down menu on the TreasurySource home page. 2. Select the ACH Batch Activation tab at the top of the page. 3. Select an ACH Company and click the Display Batches button. 4. Edit the Effective Entry Date and Descriptive Date fields, if necessary. 5. To activate all available batches, click Select All Batches. If you have more than one batch, but do not wish to activate all batches, click the box next to the batch you wish to activate. 6. Click Activate Selected to list all batches that have been activated. NOTE: All activated batches must be approved in order to be processed. A proactive bulletin, requesting approval, will appear on the screen upon user login. 9

11 ACH BATCH APPROVAL: NON-NACHA & NACHA IMPORT The ACH Batch Approval service allows you to approve activated batches. 1. To begin, select the ACH option from the drop-down menu on the TreasurySource home page. 2. Select the ACH Batch Approval tab at the top of the page. 3. To review a file, select the Company or Batch Name and click the Details icon. 4. To approve all available batches, click Select All Batches. If you have more than one batch, but do not wish to approve all batches, click on Select (Company Name/Company ID) Batches above each batch you wish to approve. 5. Click Approve Selected to approve all batches that have been selected. 6. Once you click Approve Selected the Batch Approval Confirmation page will display. Click OK. 10

12 ACH IMPORT: NACHA IMPORT The ACH Import service allows you to import a formatted file into the ACH product, which can add a new batch template, add entries to the new batch template, add entries to an existing batch template, change entries for an existing batch template and delete entries from an existing batch template. NOTE: Prior to starting the Import process, edit your host file, such that the first ten characters of the company name, in the 5 record, reflect the entry description you desire. TreasurySource will automatically populate the entry description from the first ten characters of the company name in the 5 record. 1. To begin, select the ACH option from the drop-down menu on the TreasurySource home page. 2. Select the ACH Import tab at the top of the page. 3. Click the Import icon for the NACHA-Standard U.S. ACH map file that you want to import. 11

13 ACH IMPORT: NACHA IMPORT (CONTINUED) 4. You should now see a section titled Select a Format. Click the radio button next to Non-Repetitive. 5. The screen will refresh and display a new section titled Select a File. Click the Browse button. 6. Select the file you wish to import and click Open. 7. Once the file path is located in the File Path and Name box, click Import File. 8. When you click Import File, the following message will appear. Click Close. 9. To view the results of the import, click on the View Import Results link. Click the Accept icon on the batch you wish to accept. 10. In the Batch Import Summary, enter the appropriate Batch Code and Batch Name, click Accept Batch. 12