Using Search Pages Searching for Students... 4 Advanced Search... 5 Lookup Function... 6 Sorting Results... 6 Search Results Options...

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1 Table of Contents Signing into MyRED... 2 Navigation Overview... 2 Using Search Pages Searching for Students... 4 Advanced Search... 5 Lookup Function... 6 Sorting Results... 6 Search Results Options... 7 Viewing Information New Window... 8 Effective Dating... 8 View All/View One... 8 Saving Transactions User Defaults Signing out of MyRED Term Code Structure /14/2010 Page 1

2 Signing into MyRED 1. Open your web browser 2. Go to 3. From the Current Student Link, click on the MyRED Link. 4. Enter your NU ID number in the User ID field. 5. Enter your password. Use your TrueYou password the same one that is used to access firefly. 6. Click Sign In The menu item availability under the Employee tab depends on the security access needed to complete your job duties. Navigation Overview There are a variety of ways to navigate through MyRED. Use the menu panel on the left to open menus, folders, and pages. In the example below, the Curriculum Management menu is selected from the menu panel. The Curriculum Management menu is expanded, showing the folders beneath it. These folders also appear as icons in the main menu. You may click on the folder from either the menu panel or the icon in the main menu. Pages are stored in each folder. You may click on the links from the menu panel or the main menu to access a page. Use the menu panel on the left or the main menu below to open folders or pages. Click on the Home Link to return to the MyRED homepage. 9/14/2010 Page 2

3 After clicking on the Schedule of Classes link from the menu panel or the main menu, you will see additional pages (depending on your security access) within the folder. Click on the blue links from the menu panel or the main menu to go to a page. Using Search Pages When a page is selected from a menu panel or the main menu, the system will display a Search page. Use the Search page to retrieve the appropriate record/information from the database. Enter search criteria in the search boxes to narrow down your search results. If you have set up your user preferences, some search criteria will default into the search fields. 9/14/2010 Page 3

4 In this search, the Academic Institution, Term code, Subject Area and Catalog Nbr. were entered as search criteria. You may enter as much search criteria as you would like to narrow your search. If you do not like the results of your search, click on the Clear button and re enter different search criteria. This indicates how many results are retrieved in your search. Searching for Students When searching for students, it is best to enter the NU ID into the ID field. If you do not have the NU ID, you may search by Last and First Name. Please remember that when you search by name, your search results will return students from all four institutions in the database. Some search results do not indicate which institution the student is associated with. 9/14/2010 Page 4

5 Advanced Search Conditional operators (options in the drop down list box by the field name) are provided on fields for advanced search capabilities. While conditional operators can be useful, caution should be used with them. For instance, entering only the Academic Institution and the Term will result in a slow search with too many results. If you enter very specific search criteria, your search results may not return all the records you need. Conditional operators In this search, the Academic Institution and Term code were used with a conditional operator of Contains in the subject area field. Notice that the search results only display a maximum of 300 results. You will need to refine your search to reduce the number of search results. 9/14/2010 Page 5

6 Lookup Function The Lookup Function page appears when you click on the show all available choices for the field. Lookup button. MyRED will automatically Sorting Search Results You may sort search results on any search results page by clicking on the search criteria in the blue bar. Click the search criteria twice to reverse the sort order. Click any of the descriptions to change the sort order of your search result. 9/14/2010 Page 6

7 Search Results Options When multiple search results are returned, you may not know which record you need to view. When you select a record, you can use the buttons at the bottom of the page to Return to Search, view Previous in List, or Next in List. Use the Return to Search tab to return to your list of search results on the search page. Use the Previous in List or Next in List to scroll through your list of results. Viewing Information Pages categorize all the data within the system and allow access to pre organized information. A page can also be called a window or a screen. A component is a series of related pages that are used for a particular function. The tabs across the top of the page and blue links at the bottom of the page represent components of a particular page. You may navigate through the page by clicking on the individual tabs or the blue links at the bottom of the page. You may click on the tabs across the top of the page or the blue links at the bottom of the page to access the different components. 9/14/2010 Page 7

8 New Window The New Window link allows you to open another session of MyRED without logging into the system again. This is helpful when you need to navigate to a new page, but you don t want lose any unsaved data on the page you are currently using. Once you are finished using the new window, use the X at the top of the page to exit and return to your original MyRED session. If you Sign Out of your new window, you will also sign out of your original window and lose any unsaved data. Effective Dating Effective date is the date on which a table row becomes effective or the date that an action begins. Most tables in MyRED have effective dates. When working with information in the system, you will need to be familiar with the concept of effective dated rows. To ensure that you are viewing all effective dated rows, you should check the Include History check box on search pages or click on the Include History button at the bottom of the page. View All/View One There are two different ways to view date effective rows using View All or View One. Each page will detail for you how many rows of information are available. When a record contains multiple rows of information (i.e., changes in the course catalog over time) users have a choice in how to view the rows, by means of the toggle View All/View One. View One shows one row at a time and may be viewed by means of the arrow buttons or first and last row links. View All stacks all records on top of each other, and adds a scroll bar on the right for easy navigation. The most current or future dated row will be at the top. The example below is in View One mode. Note the toggle says View All. Indicates total rows Use the First/Last link and arrow buttons to view rows. 9/14/2010 Page 8

9 The following example is in View All mode. Note the toggle now says View 1. Use the Scroll to view multiple rows when in View All mode. Multiple rows of data may also exist for records that do not have effective dates. For example, many sections of a course could be scheduled within one term, so multiple rows of section data could exist. There are five sections of this course scheduled and the first three sections of five are available to view. Click on View All Sections to see all five sections. 9/14/2010 Page 9

10 Saving Transactions Every time you enter data into MyRED, you must save your work before leaving the page. The button is located at the bottom left side of every page. If you attempt to exit before saving a transaction, you will receive a warning message. Click on Ok to return to the page and save your transaction or Cancel to exit the page without saving. When your transaction is saved you will see the Saved icon in the upper right hand corner of the page. User Defaults Navigation: Home > Set Up SACR > User Defaults You may set User Defaults so that you do not have to enter certain search criteria on every search page. For example, you may set your Institution default to NEUNL so that you never have to enter an institution code on search pages. Enter NEUNL in the Academic Institution box. When you enter an academic institution value, the Career Group Set ID and the Facility Group Set ID default on the User Defaults 1 tab. 9/14/2010 Page 10

11 Click on the User Defaults 2 tab and enter NEUNL in the SetID box. Click on the User Defaults 4 tab and check the Carry ID checkbox. This allows you to move between pages without re keying an NU ID. Click the Save button to save your user defaults. 9/14/2010 Page 11

12 Signing Out of MyRED Click the Sign out link to securely exit MyRED. Always remember to Sign out before navigating to another web site or before leaving your workstation. Term Code Structure All terms are assigned a four digit code. The first digit represents the century, the second and third digits represent the calendar year and the fourth digit represents the term. First Digit: 0 = 20 th Century 1 = 21 st Century Second and Third Digit: Represent the Calendar year, for example 10 represents Fourth Digit: Represents the Term 1 = Spring Term Begins in January 5 = Summer Term Begins in May 8 = Fall term Begins in August Examples 0988 = Fall = Spring = Fall /14/2010 Page 12