WRAP Site Waste Management Plan Template version 2.3

Transcription

1 User Guide for WRAP Site Waste Management Plan Template v2.3 WRAP Site Waste Management Plan Template version 2.3 This User Guide accompanies the WRAP Template for Site Waste Management Plans (SWMPs) version 2.3. The Template allows users to demonstrate compliance with the Site Waste Management Plans Regulations (2008), calculate Key Performance Indicators (KPIs), implement Good and Best Practice and report on overall project performance. Project code: ISBN: Research date: Date: January 2011

2 WRAP helps individuals, businesses and local authorities to reduce waste and recycle more, making better use of resources and helping to tackle climate change. Written by: Andrew Venn and Adam Mactavish of Cyril Sweett, updated by Richard Martin of WRAP Front cover photography: WRAP SWMP Template v2.3 Project Homepage Screenshot WRAP and Cyril Sweet believe the content of this report to be correct as at the date of writing. However, factors such as prices, levels of recycled content and regulatory requirements are subject to change and users of the report should check with their suppliers to confirm the current situation. In addition, care should be taken in using any of the cost information provided as it is based upon numerous project-specific assumptions (such as scale, location, tender context, etc.). The report does not claim to be exhaustive, nor does it claim to cover all relevant products and specifications available on the market. While steps have been taken to ensure accuracy, WRAP cannot accept responsibility or be held liable to any person for any loss or damage arising out of or in connection with this information being inaccurate, incomplete or misleading. It is the responsibility of the potential user of a material or product to consult with the supplier or manufacturer and ascertain whether a particular product will satisfy their specific requirements. The listing or featuring of a particular product or company does not constitute an endorsement by WRAP and WRAP cannot guarantee the performance of individual products or materials. This material is copyrighted. It may be reproduced free of charge subject to the material being accurate and not used in a misleading context. The source of the material must be identified and the copyright status acknowledged. This material must not be used to endorse or used to suggest WRAP s endorsement of a commercial product or service. For more detail, please refer to WRAP s Terms & Conditions on its web site:

3 Contents 1.0 Introduction Background How to use the Template Project Homepage Homepage SWMP Section Homepage Guidance Standard, Good and Best Practice Homepage Compliance Homepage Help How to use the Template Entering Data How to use the Template 1.0 Basic Details Sheet Data entry what you need to fill in How to use the Template Recording Waste Prevention, Reduction and Management and Recovery actions How to use the Template 3 Forecast Waste Sheet How to use the Template 4 Specify Waste Carriers Data entry Answering the four questions Data entry Waste carrier Data entry Waste management facility How to use the Template 4 Plan Waste Destinations Data entry Expected facility and cost of disposal Data entry Multiple Destinations Data entry Answering the three questions How to use the Template 5 Actual Waste Movements Summary Data Waste totals Data Entry Actual Waste Movements How to use the Template 6 Key Performance Indicators (KPIs) How to use the Template 6 Reporting How to use the Template 6 Declaration How to use the Template Standard, Good and Best Practice (SGBP) Data Entry Recording your level of practice How to use the Template Compliance The Site Waste Management Plan Tracker WRAP Site Waste Management Plan Template version 2.3 3

4 1.0 Introduction A Site Waste Management Plan (SWMP) is used to plan, implement, monitor and review waste minimisation and management on construction sites. In April 2008 the Site Waste Management Plans Regulations 2008 came into force in England 1 for construction projects costing more than 300,000 excluding VAT 2. A Site Waste Management Plan (SWMP) is used to record how waste is reduced, reused, recycled and disposed of on a construction site. This effectively means: Recording decisions taken to prevent waste through concept and design. Forecast waste produced on site. Plan how to reduce, reuse and then recover the forecasted waste. Implement and monitor the planned activity. Review the SWMP and record lessons learnt. The (WRAP) Waste & Resource Action Programme SWMP Template v2.0 has been designed to enable clients, designers and contractors to use SWMPs to go beyond legislative compliance and demonstrate Good and Best Practice in waste minimisation and management in construction. The Template is presented in a series of 6 Stages that cover the construction project cycle from policy and setup to project completion and use: policy and setup: administration details and setting targets; preparation and concept design: initial concept and design decisions to reduce waste; detailed design: waste forecasts and waste reduction actions; pre-construction: waste carriers, waste destinations, waste management and recovery actions; construction: recording actual waste movements, and; post completion and use: KPIs, reporting, comparing actual quantities with estimates and the declaration. The Template and Guidance are flexible and offer a number of advantages for users: clear demonstration of compliance with the SWMP Regulations 2008 in England; applicable to all sizes of project and all types of construction; enable users to identify and demonstrate a progression from Standard to Good and Best Practice; minimum data entry by automatically pulling through data and using a predetermined list of waste; data can be transferred from WRAP s Net Waste Tool to forecast waste arisings sheet; enables calculation of KPIs on waste and materials for projects; and allows for easy identification of areas where you can improve. The SWMP is a live document recording how waste is managed and is updated regularly during the course of the project. Preparing a SWMP encourages the review of current waste reduction and recovery practice levels, highlighting areas were Good and Best Practice can be achieved. The SWMP facilitates the identification and implementation of waste minimisation at the design stage and reuse and recycling opportunities during on site operations, reducing the quantities of construction waste sent to landfill. 2.0 Background The Template can be used on a range of project types which can be selected from a pre-defined list of projects (using the Building Research Establishment s (BRE) SMARTWaste project classifications and a range of civil engineering project types agreed with the Civil Engineering Contractors Association).. The Template also allows the user to select the material waste arisings from a pre-defined list of materials. WRAP have liaised with the BRE to ensure that the pre-defined list of materials users selected in the WRAP SWMP Template v2.0 aligns with BRE s SMARTWaste material classifications. The materials are linked to their respective List of Waste (LOW) codes 3. This Guidance builds on a wide range of existing material that is available on the construction section of the WRAP web site ( 1 The regulations can be viewed at and the non statutory guidance can be viewed at 2 The regulations apply to all construction projects worth more than 300,000, with additional requirements for those worth more than 500,000. These additional items mainly relate to waste recording and reporting requirements and for simplicity the compliance sheet lists regulatory requirements for projects worth more than 500, The list of waste and conversion factors used in all of WRAP s Tools are available at WRAP Site Waste Management Plan Template version 2.3 4

5 3.0 How to use the Template Project Homepage The Excel based SWMP Template is structured in a straight forward way. The Project Homepage (Figure 1) functions as the main navigation page. There are three main interactive areas on the Homepage: SWMP Section, Guidance (Standard Good and Best Practice Matrix) and compliance. The Project Stage identifies the suggested stage in the project when the SWMP Section should be completed. Figure 1 Screenshot of the Project Homepage WRAP Site Waste Management Plan Template version 2.3 5

6 3.1 Homepage SWMP Section This flowchart links the SWMP Sections and allows you to navigate to all worksheets in the Template. The buttons link to the respective areas in the Template. A description of each SWMP section is given in Figure 2. Figure 2 Description of SWMP sections SWMP Section 1 Enter Basic Details 2 Record Waste Prevention Actions Function Enter details of the project client, principal contractor, location and value of the project. Select the metrics for the project. Identify the waste prevention actions taken before the development of the SWMP. This could include decisions taken at the design stage such as using modular units or specifying standard sizes. Record relevant details including the action taken, action owner and waste impact. This information forms an action log that is built up throughout the development of the SWMP. 3 4 Forecast Waste Record Waste Reduction Actions Specify Waste Carriers Plan Waste Destinations Record Waste Management and Recovery Enter your forecast for each waste material using the included predetermined list of wastes. The Template will automatically convert your estimate from tonnes m 3, or m 3 tonnes. Update the action log to record any actions identified to reduce the forecasted waste. The information is added to the waste prevention actions, which allows you to build up an action log for the project. Use the template to record the action, action owner and the waste impact. Enter the details of each waste carrier and each waste management facility you intend to use. The Template uses this information later on to enable you to match waste streams with waste facilities and actual waste movements. The Template consolidates the material types into a predetermined list of waste streams. Select a waste management facility and disposal cost for each waste stream. Enter your planned site practices, to record any actions that impact on project waste recovery. This could be actions such as on-site practice or the segregation requirements of the waste contractor. These actions are added to the action log which can be printed out for use on site. 5 Enter Actual Waste Movements KPIs Enter the details of each waste movement (using the pre-determined list of wastes), the waste carrier and waste management facility. The Template pulls data entered in specify waste carriers earlier in the Template to avoid repetitive data input. The Template generates graphs charting progress against metrics selected at Stage 1. Use this sheet to record a snapshot of the performance of the project. 6 Reporting Sign declaration The Template produces a pre-formatted printable report detailing your performance based on the data entered, comparing forecast versus actual data. The data is in a format that allows you to easily input waste figures into the WRAP Reporting Portal. The Template allows you to print off and sign the declaration (that the plan has been monitored and adhered to) at the end of your project. WRAP Site Waste Management Plan Template version 2.3 6

7 3.2 Homepage Guidance Standard, Good and Best Practice There are two Standard, Good and Best Practice (SGBP) areas on the homepage: Guidance Links to the relevant section of the Standard Good and Best Practice guidance sheet. This sheet advises on what Good and Best Practice opportunities are available at each project stage. You can select your chosen performance level for each of the items listed. Standard Good and Best Practice Levels This section shows Standard Good and Best Practice performance based on the selections made in the Guidance sheet. The spider diagram represents the practice level where 0 is none, 1 is Standard Practice, 2 is Good Practice and 3 is Best Practice. 3.3 Homepage Compliance This section of the homepage summarises your SWMP performance against the Site Waste Management Plan Regulations (2008) based on the information you have entered into the Template. If you have not satisfied any part of the regulatory requirements, follow the links from the Homepage to the Template Compliance sheet. The Compliance sheet allows you to review the regulations in England and your performance against them. Regulatory compliance is shown against project stages as there are different requirements depending on the stage of your project. 3.4 Homepage Help The help page provides information on how to navigate and complete the template. This includes information such as how to use the navigation bar as shown in Figure 3. Figure 3 Explanation of the navigation bar found in the help sheet By clicking on the symbol on any page you will be taken to the help page. Additional training materials are available for all of WRAP s waste forecasting, measurement and reporting tools. E-learning materials for the SWMP Template can be accessed at: WRAP Site Waste Management Plan Template version 2.3 7

8 4.0 How to use the Template Entering Data There are two main methods of entering data: Free entry this allows you to type information into the cell Drop down menu clicking on the cell will allow you to click the button to select an item and populate the cell with your selection. The navigation flow diagram at the top of each page can be used to navigate to the next section of the Template. Alternatively you can click on the button to go back to the homepage. Note: In each sheet you only need to enter information into cells that are shaded white, as cells shaded grey show calculated results. A cell shaded red indicates that it must be completed. All sheets are print friendly. WRAP Site Waste Management Plan Template version 2.3 8

9 5.0 How to use the Template 1.0 Basic Details Sheet Section 1.0 Basic Details (Figure 4) allows you to record client, contractor and details of the project, including recording any project targets and metrics for measurement and KPIs. Figure 4 Screenshot of the Basic Details WRAP Site Waste Management Plan Template version 2.3 9

10 5.1 Data entry what you need to fill in The sections in this worksheet you will need to complete are detailed in Figure 5. Figure 5 How to complete Basic Details Sheet Section Basic Details Metrics Project targets What you need to record Enter client name, principal contractor name, owner of the SWMP document, project title, project reference, location and construction value in the free entry boxes. The type of construction and activity can be selected from the dropdown list. Use the drop down list to select the metrics 4 applicable to your project. To clear the cell of your selection hit the delete key. Use the drop down list to select targets 5 that may apply to your project (these may have been imposed by your client for example). To clear the cell of your selection hit the delete key. Schedule Enter the start and end date for your project. Persons legally required to be identified Confirmation This section is partly populated based on data you have entered in Basic Details. Enter data into the other white cells to record relevant information. This section is signed at the end of the project to confirm the plan has been reviewed and updated. The sign declaration button in the navigation bar and the SWMP section on the homepage links to this area. 4 You can select from the following options: measure of construction output, footprint (m 2 ) of structure, footprint (m 2 ) of site, carriageway or pipelength, gross internal floor area, beds, pupils, spaces. 5 You can select from the following options: Waste to landfill (tonnes), total waste arisings (tonnes), waste recovery (%) and waste reused on site (t). WRAP Site Waste Management Plan Template version

11 6.0 How to use the Template Recording Waste Prevention, Reduction and Management and Recovery actions Waste actions are identified and recorded a different stages through-out the project. This sheet allows you to record all three waste actions on your project on one sheet as highlighted on in Figure 6. Figure 6 The three action buttons and tell me about guidance highlighted on a screenshot of the Waste Actions sheet navigation bar This sheet allows you to record waste actions described in Figure 7 at different stages of the project. Figure 7 Description of action types in the Waste Actions sheet Waste Action SWMP Section 2 Waste Prevention Actions SWMP Section 3 Waste Reduction Actions SWMP Section 4 Waste Management and Recovery Actions What you need to record Waste Prevention actions are any decisions that were taken before the Site Waste Management Plan was drafted. These waste prevention measures must be recorded to satisfy the SWMP Regulations (2008). Decisions you can record here might be on the nature of the project construction method or materials employed in order to minimise the quantity of waste produced on site. Waste Reduction actions are any actions taken to reduce the anticipated waste arisings from the project. Examples of this include setting up a cutting station to reduce plasterboard waste, or setting up dedicated storage areas for offcuts to encourage their re-use. Record any decisions that you plan to take that relate to onsite waste management and recovery of waste e.g. establishing a plasterboard take back scheme with your suppliers or segregating waste on site. The waste actions are recorded in one sheet of the template so they can be easily referenced as shown in Figure 8. Figure 8 Screenshot of Waste Actions sheet The action type is colour coded so they can be easily identified and relate to the project stage. A sort function is available at the top of each column to create tailor action list by type, owner, date for completion, etc. WRAP Site Waste Management Plan Template version

12 Most cells are free entry cells. Waste action, waste stream and material type columns use drop down menus. Simply fill out one row for each waste action. To complete this worksheet follow the steps outlined in Figure 9. If there were no waste prevention decisions made on your project then leave this sheet of the Template blank, remembering to answer the question at the top of the sheet by selecting yes or no from the drop down menu. The question relates to the SWMP regulations in England and is referenced in the compliance sheet. Figure 9 How to complete Waste Actions Sheet Column Number Use for reference only What you need to record Waste Action Select Waste Prevention Action, Waste Reduction Action or Waste Management and Recovery Action from the drop down list. Action Taken Type in a description of the action identified. Action owner Type in name of person responsible for this action. Reference to document drawing Type in reference for use as an audit trail. Waste stream Select using drop down menu. Material type Select using drop down menu. Estimated Cost Saving Type in any cost saving resulting from this action. Waste reduced (m 3 or t) Type in the reduction in waste that this measure will have. Date for completion Type in date in dd/mm/yyyy format. If the date has passed then the action will turn red. Status Select complete or incomplete from the drop down menu WRAP Site Waste Management Plan Template version

13 7.0 How to use the Template 3 Forecast Waste Sheet Figure 10 is a screenshot of the Forecast Waste sheet which allows you to forecast the waste arisings for your project. Figure 10 Screenshot of Forecast Waste Sheet Most cells in this sheet use drop down menus from a predetermined list of waste. Free entry cells are used for entering estimated quantities and recording which project team member provided the forecast. The first line has been completed in grey as an example. Details on how to complete the sheet are set out in figure 11. Figure 11 How to complete Forecast Waste Sheet Section C, D or E Activity What you need to record Select whether the waste arising comes from construction, excavation or demolition activity. This information is entered because i) it ties in with industry agreed methods 6 and ii) information entered here is pulled through to Plan Waste Destination. Waste Stream Select a waste stream from the pre defined list of wastes. The list has been developed with the BRE and their SMARTWaste list of wastes providing common reporting metrics. The selection you make here narrows down the material type options you can make in the next column Material Type. Select a material type after you have selected a waste stream. The list is specific to the waste stream selected and has again been developed with BRE. Material Type Further Description of Waste - optional If you only wish to select a waste stream (and not select the more detailed material type), delete the information in the material type cell. The Template will then record your forecast at the waste stream level. The exception to this is if you select segregated hazardous waste or other C&D segregated waste. The material type box will turn red indicating that it must be completed. By selecting these waste streams a range of specific material types are available to select in material type. Entering data is optional and is used to provide a further description of the material. This can either be to identify a specific waste such as composite units like a bath or to further categorise waste into specific categories. The waste can be listed under a waste stream or a specific item under a material type. This is a free entry box and as such does not change the LOW code which will be taken from the material type and waste stream respectively. It is advisable to look through the list under segregated hazardous waste or other C&D segregated waste before using this option. 6 Agreed by the UK Contractors Group and listed in the Strategy for Sustainable Construction (2008). WRAP Site Waste Management Plan Template version

14 Section Suggested LOW 7 Code What you need to record Based on your selections in the waste stream and material type columns, the Template suggests which LOW code applies to your selection. Waste or Re-Use Select an option from the drop down menu. This selection must be made to meet regulatory requirements. This allows you to select whether the waste forecasted will remain on site (reused, recycled or recovered) or go off-site (segregated or mixed). Data entered here pulls through to the Plan Waste Destinations Sheet. Forecast Quantities Calculated Quantities Forecast Provided by Enter either a volume (m 3 ) or mass (tonnes) for your forecast. The SWMP Template then uses industry agreed conversion factors to convert your number from m 3 tonnes or, from tonnes m 3. This number should take into account any waste reduction actions identified and should be the estimated amount of material that will be produced on site. This column reports your total waste forecast. Data is shown in both volume (m 3 ) or mass (tonnes) using industry agreed conversion factors for each material type. Free text entry to record which project team member provided the forecast. 7 LOW stands for List of Waste code. List of Waste (LOW) Codes are the same as European Waste Catalogue (EWC). The Environment Agency refers to EWC codes as LOW codes. WRAP Site Waste Management Plan Template version

15 8.0 How to use the Template 4 Specify Waste Carriers The Specify Waste Carriers sheet shown in Figure 12 allows you to record: The waste carriers you intend to use for your construction project, and; The waste management facilities you intend to use for your construction project. This list is used in the Plan waste destinations and actual waste movement sheets. Figure 12 Screenshot of Specify Waste Carriers 8.1 Data entry Answering the four questions There are four questions at the top of the page that must be answered using drop down menus to select yes / no answers. These questions link to the Compliance page that summarises your performance against the Site Waste Management Plan (2008) Regulations. 8.2 Data entry Waste carrier Use free text entry in this section to record the name, licence number, expiry date and date checked with the Environment Agency for every waste carrier you intend to use. Information entered here is pulled through into drop down menus in Template Sheet 5 Actual Waste Movements. This allows you to quickly match a waste carrier to a waste stream, avoiding the need for repetitive data entry. 8.3 Data entry Waste management facility Use free text entry and drop down menus to record the name, type of facility, reuse/recycling/recovery rates achieved at that destination and waste licensing information for that facility. If you know the individual reuse/recycling/recovery rates for a facility then enter them in columns J, K and L respectively. If you only know the recovery rate for the facility as a whole, enter this percentage in column M. If you do not know recovery rates for your intended facility, leave columns J, K, L and M blank and the Template will assume a recovery rate for the facility entered in column H. These assumed rates have been developed with the UK Contractors Group. Only complete columns R and S if a facility takes more than one waste stream with a different recovery rate or there are two facilities used for the same waste stream. By completing these fields the construction, demolition or excavation activity and the waste stream will appear in a bracket next to the facility title in the list of destinations pulled forward to the Plan waste destinations and Actual waste movement sheets. WRAP Site Waste Management Plan Template version

16 If the same waste stream is selected then columns T, U and V are displayed as shown in Figure 13. Figure 13 Screenshot of Specify Waste Carriers multiple waste destinations The red boxes must be completed so that an amount, cost and recovery rate can be calculated for the waste stream. Enter the percentage of the waste stream expected to be sent to each facility in column T and the /m 3 or /t in columns U and V respectively. WRAP Site Waste Management Plan Template version

17 9.0 How to use the Template 4 Plan Waste Destinations Stage 4 Plan Waste Destinations shown in Figure 14 allows you to match up your forecast waste streams (entered in Forecast Waste ) with expected waste management facilities (entered in Specify Waste Carriers ). Figure 14 Screenshot of Plan Waste Destinations The tables in this sheet are ordered by Construction, Demolition and Excavation phase. Each table shows the materials that have been identified in the forecaster and whether the waste is being sent off-site or is being reused onsite. If a material is not shown from the forecaster check the Forecast waste sheet to make sure you have completed it in full. 9.1 Data entry Expected facility and cost of disposal Use the drop down menu in proposed destinations to select a waste management facility. The waste management facilities listed are taken from the data entered in Specify Waste Carriers. This speeds up the specification of which waste streams will be going to which waste management facility, avoiding the need to repetitively type in the same information. The cost of waste disposal is entered for either /m 3 or /tonnes in the free entry boxes. The Template will calculate the cost of waste disposal for your project based on the amount of waste forecasted and the cost entered in this sheet. WRAP Site Waste Management Plan Template version

18 9.2 Data entry Multiple Destinations If the project has more than one facility for a particular waste stream then firstly following the steps outlined in section 8.0 How to use the Template 4 Specify Waste Carriers for selecting multiple destinations. After this select multiple destinations in the Proposed Destinations column in Plan Waste Destinations. This will automatically calculate the recovery rate and cost of the waste stream using the values entered in Specify waste carriers. 9.3 Data entry Answering the three questions There are three questions at the top of the page that must be answered using drop down menus to select yes / no answers. These questions link to the Compliance page which summarises whether the required cells have been completed to comply with the Site Waste Management Plan (2008) Regulations in England. WRAP Site Waste Management Plan Template version

19 10.0 How to use the Template 5 Actual Waste Movements Stage 5 Actual Waste Movements shown in Figure 15 is where you can record your actual waste movements once the construction team has mobilised to site. Figure 15 Screenshot of Actual Waste Movements 10.1 Summary Data Waste totals Once data has been entered into Sheet 5, this section of Sheet 5 displays a summary. Use the drop down menu in cell B9 to toggle the display between tonnes and m3. Note that a full breakdown of all data entered into the SWMP Template, including a comparison of forecast versus actuals data, is shown in Reporting Data Entry Actual Waste Movements This is where the actual waste movements are entered. Each waste movement should be recorded as a line in the sheet. The table is structured as outlined in Figure 16. Figure 16 How to use Actual Waste Movements Section Movement number CDE Activity Waste Stream Material Type - optional What you need to record This is a reference for tracking the number of movements Select whether the waste arising comes from construction, excavation or demolition activity. This information must be entered because forecasting along these lines ties in with industry agreed methods 8. Select a waste stream from the pre defined list of wastes. The list you select from has been developed with the BRE and their SMARTWaste list of wastes meaning many users will recognise the classifications used. The selection you make here narrows down the material type options you can make in the next column specify further segregation. Entering information here is optional. Select a material type after you have selected a waste stream. The list you select from has been developed with the BRE and their SMARTWaste list of wastes to provide a common classification. If you only wish to select a waste stream (and not select the more detailed material type), press the delete key on your keyboard when the material type cell has been clicked on. The Template will then record your forecast at the waste stream, and not at the material type level. 8 Agreed by the UK Contractors Group and listed in the Strategy for Sustainable Construction (2008). WRAP Site Waste Management Plan Template version

20 Section Further description of waste optional LOW Code used On or Off-site destination Off-site carrier Off-site destination Override facility recovery rate for individual skip Overall diversion from landfill / recovery Date of movement Waste totals (volume, tonnes, actual cost) What you need to record Entering information here is optional. Use this free text entry cell to record a further description of the waste to include a more detailed explanation. This information can be used as part of the audit trail for your project if you wish. Based on your selections in the waste stream and material type columns, the Template suggests which LOW code applies to your selection. The LOW code can be overwritten by pressing the delete key on your keyboard when the LOW Code cell has been clicked on. You can then enter an alternative LOW code if you wish. Select an onsite or off-site destination for your waste arising. If you select an onsite option, the Template records this and displays this information in the Waste Totals table and in Reporting. If you select an off-site option, the Template allows you to complete the following two columns (off-site carrier and off-site destination). You can make a selection here only if an off-site destination is selected in the on or off-site destination column. Make a waste carrier selection using the drop down menu. The options displayed are based on the information you entered in Specify Waste Carriers. You can make a selection here only if an off-site destination is selected in the on or off-site destination column. Make a waste management facility selection using the drop down menu. The options displayed are based on the information you entered in Specify Waste Carriers (waste management facility table). This column can be used to override the information recorded in Specify Waste Carriers for the recovery rate of the waste management facility (See below). This may be required if the facility provides a rate for each lift on their transfer note. This data is displayed based on the information you entered in Specify Waste Carriers (waste management facility table). Use the drop down menu to select the month and year of the waste movement. Enter either the volume (m 3 ) or mass (tonnes) waste totals for each waste movement. This data should be the total waste arising (e.g. before recovery rates are taken into account). Totals after recovery are shown in the table directly above Waste Totals. In the actual cost column enter the total cost for the waste movement. A basic calculation is then made for the /m 3 or /t. You may find the following documents useful when completing this part of the Template: Using the List of Wastes to code waste (Environment Agency) Waste Measurement and Reporting Guidance (WRAP) WRAP Site Waste Management Plan Template version

21 11.0 How to use the Template 6 Key Performance Indicators (KPIs) Figure 17 is a screenshot of Stage 6 KPIs which shows a simple screen graphing the results for your project. Use the drop down menu next to the select metric title to select the data you wish to display. The metrics available to choose from depend on the metrics you select in Basic Details. The graphs show total waste to landfill and total waste arisings, against the metric you select. Figure 17 Screenshot of KPIs Irrespective of metrics selected, the Template will always allow you to choose from the following two items: Total waste showing total waste arisings for your project Per 100k of construction value dividing waste totals by the construction value (entered in Basic Details ). This gives you a relative value that can be compared across projects, irrespective of their size. WRAP Site Waste Management Plan Template version

22 12.0 How to use the Template 6 Reporting Stage 6 Reporting displays the forecast and actual waste measurements for the project. Figure 18 shows a screenshot of the combined construction, demolition and excavation report. There are four tables in total on this worksheet: Totals for Construction, demolition and excavation (forecast versus actuals). Construction related waste arisings (forecast versus actuals). Demolition related waste arisings (forecast versus actuals). Excavation related waste arisings (forecast versus actuals). Figure 18 Screenshot of Reporting Hyperlinks have been included on the left of the summary table for ease of navigation to each of the tables. The figures in these tables can be used to populate information in the Waste to Landfill Reporting portal: Cell C8 allows you to toggle the data shown between volume (m 3 ) and mass (tonnes). The page is printer friendly, although you may wish to print on A3 pages to view the data more easily. WRAP Site Waste Management Plan Template version

23 13.0 How to use the Template 6 Declaration Stage 6 Declaration must be completed at the end of the construction project. This section is located at the bottom of Basic Details as Figure 19 shows. Complete the free entry cells to confirm the plan has been monitored. Complete the section below explaining any deviations from the Plan and record any lessons learnt. This page can then be printed off and signed. Figure 19 Screenshot of Declaration WRAP Site Waste Management Plan Template version

24 14.0 How to use the Template Standard, Good and Best Practice (SGBP) Standard, Good and Best Practice (SGBP) Guidance is embedded in the template with links from the homepage and the navigation bar. The guidance is broken down into steps which include an explanation, practice level, how to achieve the practice level, guidance, practice level target and action as shown in Figure 20. Figure 20 Screenshot of Standard, Good and Best Practice Each step relates to a project stage described in Figure 21. Figure 21 How the steps in the SGBP Guidance relates to the project stage 1 Policy and setup Project Stage SGBP Steps Step 1.1 Policy / target setting Step 1.2 Responsibilities (for the SWMP) 2 Preparation and concept design Step 2.1 Designing out Waste 3 Detailed Design Step 3.1 Estimate waste arisings Step 3.2 Target waste reductions Step 4.1 Forecast residual waste 4 Pre-construction Step 4.2 Management of Waste Step 4.3 Training Step 5.1 Responsibilities (on site) 5 Construction Step 5.2 Site design, storage and logistics Step 5.3 Monitoring Step 5.4 Reporting 6 Post-completion & use Step 6.1 On-site project review Step 6.2 Corporate level review WRAP Site Waste Management Plan Template version

25 The principle behind SGBP is to achieve improvement in resource efficiency through identifying your current level of practice and taking actions to move to the next level. Figure 22 outlines SGBP in SWMP. Figure 22 The flow between Standard, Good and Best Practice Standard Standard Practice represents the level at which the majority of the industry is operating or the minimum of legal compliance (For England the SWMP Regulations 2008) Good Delivering Good Practice involves going beyond Standard practice to realise Quick Wins, further improve the efficient use of materials and identify additional cost saving measures. Best Best Practice reflects the leading approach currently undertaken in the industry, and implements a process that provides continual improvement. There are two aspects to improving the use of SWMPs; the overall approach and the actions at each stage. The overall approach involves identifying when to start a SWMP, who implements the plan and when members of the project team should be involved. Starting the process of planning for waste early on in the project and involving key team members at the right stage will increase the impact on reducing waste and increasing recovery. Individual actions such as designing out waste and estimating waste arisings can then be delivered to higher levels of practice. The SGBP guidance in the Template suggests actions aimed at encouraging construction clients, principal contractors and consultants to plan effectively for waste, as an intrinsic and valuable part of the project planning process. The choice of procurement route for a construction project (traditional, design and build, PFI etc) will affect which member of the project team is involved at each stage in the project lifecycle. For example, under a design and build project the contractor will take on a higher level of responsibility and will be engaged in the earlier stages of the project Data Entry Recording your level of practice To evaluate how well you are doing on a project select the appropriate level of practice by using the drop down list in the Practice level target column then use the free entry action box to explain how you have achieved this level of practice. Further guidance on how to implement the different levels of practice can be found by following the links under Guidance available to help. Changing the practice level under Practice target level will change the Standard, Good and Best Practice spider diagram on the front page shown in Figure 23. Figure 23 Screenshot of SGBP spider diagram WRAP Site Waste Management Plan Template version

26 15.0 How to use the Template Compliance The compliance sheet is linked from the SWMP Template Homepage, which shows SWMP Regulation compliance based on your project stage. This Compliance sheet lists the SWMP Regulations 2008 in England and a yes/no box to identify whether the relevant information has been completed in the template. Figure 24 is a screenshot of this sheet. Figure 24 Screenshot of Compliance Each clause in the SWMP is set out on a row in this worksheet. Rows 12 to 36 of the Compliance Sheet provide review links to the relevant part of the SWMP Template where you can see whether you are in compliance with the Regulations. Rows 39 to 119 feature simple drop down menus where you can click on yes or no to select whether you are in compliance with the Regulations. You can make notes in the comments box to explain why you are in compliance. This section may be used by an SWMP Regulation enforcement officer (likely to be Environment Agency or Local Authority staff) should your SWMP be reviewed or audited. Column I suggests which clauses of the Regulations relate to which project stage (i.e. pre-construction, construction and post-completion). This is referenced on the project homepage where non-compliant will change to compliant and turn green when the section is complete. WRAP Site Waste Management Plan Template version

27 16.0 The Site Waste Management Plan Tracker WRAP s Site Waste Management Plan Tracker is an online Tool that can be used to collate and analyse data from multiple Site Waste Management Plan Templates. The SWMP Tracker will allow you to perform the following standard analyses on your waste data: The quantity, cost management option and fate of waste arisings; Amount of waste sent to landfill; Recovery rates; Project level KPI s (waste arisings, waste to landfill, cost of waste and waste recovery rate); SWMP Practice level (i.e. the extent to which different projects have achieved Good or Best practice as defined by WRAP); Compliance (i.e. the extent of compliance with the requirements of the SWMP Regulations for England); Actions taken to prevent, reduce and recover waste; and Forecast waste arisings (from SWMPs completed before construction). Multiple Templates can be uploaded templates and automatically stored in an online database. This database can then be filtered across a number of variables, including location, construction cost, project type, client/contractor name and reporting period (amongst others). This data can then be downloaded into a separate spreadsheet for internal analysis and the preparation of corporate reports. For signatories to the Construction Commitments: Halving Waste to Landfill, the data can also be exported directly to the Waste to Landfill Reporting Portal. This will automatically report at the Detailed data entry level, saving the labour of data entry. Corporate waste data can then be anonymously benchmarked against industry averages, using similar filters to those described above. For more information, see: WRAP Site Waste Management Plan Tracker SWMP Tracker User Guide - WRAP Site Waste Management Plan Template version

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