How to make an Annual Return for AR Tab 1

Transcription

1 Guidance for Permit Holders for the completion of the 2015 Waste Collection Permit Annual Return How to make an Annual Return for AR Tab 1 This AR data only relates to waste collected from the source where it was generated. This AR data must exclude household kerbside waste and waste collected from a facility. February 2016 Version 1.1

2 Overview of the Annual Return System and General Comments The Requirement to make an Annual Return (AR) Conditions are included in all Waste Collection Permits that require the permit holder to compile and maintain specified records in relation to their waste collection activity. These records are required to be furnished to the nominated authority; the National Waste Collection Permit Office (NWCPO) no later than the 28 th of February each year via an online web portal. PLEASE NOTE: The Annual Return will only be accepted in electronic format via the online web portal. Sanctions will be applied to any permit holder who fails to submit a completed Annual Return or submits a false or misleading Annual Return, up to and including legal action and permit revocation. The role of the NWCPO and Local Authority The NWCPO is responsible for the co ordination of the AR process, managing the AR portal and providing guidance to permit holders on the submission of their return. Local authority waste enforcement staff and/or regional waste office(s) are responsible for the validation and auditing of the annual return data after it is entered. Permit holders who have their head office located within a local authority jurisdiction will have their annual return data validated by this local authority e.g. A permit holder that has an address on their waste collection permit of Tullamore, Co. Offaly, will have their annual return data validated by the waste enforcement team in Offaly County Council. Please take note if you had your Permit Renewed in You are requested to do your AR on the most recent permit. Where destination facilities or LoW (EWC) codes were on your previous permit and are not on your new permit, please contact the NWCPO. These codes/facilities will be made available to you on a temporary basis to allow the completion of your return. 2

3 How to Access the On line Annual Return Portal & Complete Your 2015 Annual Return STEP 1: You must log on to You will be directed to the Sign In page. See below. Click on Sign In STEP 2: You will now be invited to enter your log in details to access the annual return portal. Please enter the user name and password that was provided in the annual return information / letter sent to you. 3

4 STEP 3: You will now be required to enter details for the main contact person that is nominated in your company to complete the annual return and deal with queries relating to same. To the right of the page you will see details relating to your Waste Collection Permit details. Please review and if there are any changes you want to make please the NWCPO at 4

5 Please enter the following details to designate an Annual Return Administrator: Name Name of contact person address of contact person Telephone Number Telephone number of contact person (Enter numbers only) Mobile Number Eircode Mobile number of contact person (Enter numbers only) Enter Eircode where available Then please answer the following questions: Did you collect Household Kerbside waste in 2015? (Door to door, bin or bag service) Click YES only if household kerbside waste was collected and you are authorised to collect this waste type. Click NO if no household kerbside waste was collected or you are not authorised to collect this waste type. Did you collect waste from a Facility to transport elsewhere in 2015? Click YES if waste was collected from a waste facility e.g. Waste transfer station, Waste Water Treatment Plant, Civic Amenity Site or a Pay to Use Compactor (You are required to enter this data in AR Tab 2, for guidance on completing AR Tab 2 please refer to the related guidance document). Click NO if no waste was collected from a waste facility. Did you collect any waste in 2015? Click YES if any waste was collected. Click NO if no waste was collected Please read the declaration Click on Accept & Save Changes 5

6 STEP 4: You will now be directed to the welcome page as shown below. Click on Start your Tab 1 Return to begin your AR Tab 1 return. 6

7 STEP 5: You can now begin your annual return. Select a Waste Code drop down menu This drop down menu will only show the List of Waste (LoW) (Formerly EWC) codes that are attached to your permit. Select a LA Area drop down menu This drop down will show all the Local Authority Areas. Quantity (in tonnes) This field is for the quantity of waste that was collected. Select a Facility drop down menu This drop down menu will only show the list of facilities that are attached to your permit. To enter the annual return data: Click on the Select a Waste Code drop down menu and select the LoW code you want to make a return for. Then click on the Select LA Area drop down menu to select the local authority area in which the waste was collected in. In the Quantity (in tonnes) box enter the quantity of waste in tonnes not kgs relating to the LoW code that was collected. Click on the Select a Facility drop down menu to select the facility where the waste was brought to. 7

8 Then click add This entry will then appear in the Review your Tab 1 entry for submission screen. 8

9 If you have entered information in error and want to delete the entry, use the scroll bar and scroll to the left and click on X, this will delete the entry. If you select certain LoW codes you will asked for further information. A separate pop up box will appear and you will need to complete this before you can submit your data. LoW A red pop up box will appear. Click on the pen icon in the update box. A further drop down menu will appear. Please indicate whether the waste that was collected was residual or dry recyclable and click update. 9

10 The red box will disappear and the entry will appear with The selected type indicated. LoW A light green pop up box will appear. Click on the pen icon in the update box. 10

11 A further drop down menu will appear. Please indicate whether the waste that was collected was from commercial or residential source and click update. Your entry will then appear as below. 11

12 LoW * A navy pop up box will appear. Click on the pen icon in the update box. You will now be required to fill in the No of Items field as this LoW code relates to end of life vehicles. Fill in the number of end of life vehicles collected and click on the update your entry. symbol to 12

13 The entry will now be updated as below. If you collected waste that was destined for export and you select a port of export as the Going to Facility a purple pop up box will appear. Click on the pen icon in the update box. 13

14 A dropdown menu with countries will appear. Select the country of export and click update. The entry will now be displayed. 14

15 Duplicate Data Entry Check If you enter identical lines of data it will appear in the Duplicate Data Entry Check screen located under the Review your Tab 1 entry for submission screen. See below. Click on X to delete the line. A pop up message will appear as below, click ok to delete the entry. The duplicate entry will now be deleted. 15

16 Advanced Features: If you have a number of data entries of the same: LoW code or Local Authority Area or Going to Facility You can select the entry you want to copy down e.g. List of Waste code Then enter number of lines you want to repeat in the No of records to insert field Click on Copy First Line The number of entries will then appear See below the LoW code has been selected and then five copies of this row. You can now select different Local Authority Areas, quantities or Going to Facility for the different entries. 16

17 See below of details filled in. When you are happy with the data entered click add Tonnage data entry check: If you enter data with a tonnage of greater than 10,000 it will appear highlighted in red as shown below: 17

18 Please review this entry. Data must be submitted in TONNES ONLY and NOT KGS Note: Decimal points may be entered (28.56 tonnes), but commas cannot (1,500 tonnes) Conversion Factors For solid waste: 1000 kg = 1 Tonne For liquid waste: 1000 litres = 1 Tonne (1 Gallon = 4.55 litres) If the entry is incorrect delete this entry and re enter correct data tonnage. If the data enter is correct it will be reviewed and may be subject to a validation check by your local authority enforcement team. STEP 6: When all your data is entered for AR TAB 1 and you are satisfied that it is correct click on the Accept and Submit Tab 1 button at the bottom of the page. 18

19 You will now be directed back to the Annual Return Home page which will now show that you have submitted your AR Tab 1 data. 19