SWMP Tracker workbook

Transcription

1 WRAP Tools training SWMP Tracker workbook Learn to use the Site Waste Management Plan Tracker by uploading and analysing your own projects, or using example data. Project code: ISBN: Research date: July 2010 Date: July 2010

2 WRAP s vision is a world without waste, where resources are used sustainably. We work with businesses and individuals to help them reap the benefits of reducing waste, develop sustainable products and use resources in an efficient way. Find out more at Written by: Andrew Venn of Cyril Sweett Front cover photography: [Home page of the SWMP Tracker] WRAP and (Consultants Name) believe the content of this report to be correct as at the date of writing. However, factors such as prices, levels of recycled content and regulatory requirements are subject to change and users of the report should check with their suppliers to confirm the current situation. In addition, care should be taken in using any of the cost information provided as it is based upon numerous project-specific assumptions (such as scale, location, tender context, etc.). The report does not claim to be exhaustive, nor does it claim to cover all relevant products and specifications available on the market. While steps have been taken to ensure accuracy, WRAP cannot accept responsibility or be held liable to any person for any loss or damage arising out of or in connection with this information being inaccurate, incomplete or misleading. It is the responsibility of the potential user of a material or product to consult with the supplier or manufacturer and ascertain whether a particular product will satisfy their specific requirements. The listing or featuring of a particular product or company does not constitute an endorsement by WRAP and WRAP cannot guarantee the performance of individual products or materials. This material is copyrighted. It may be reproduced free of charge subject to the material being accurate and not used in a misleading context. The source of the material must be identified and the copyright status acknowledged. This material must not be used to endorse or used to suggest WRAP s endorsement of a commercial product or service. For more detail, please refer to WRAP s Terms & Conditions on its web site:

3 How to use this workbook This workbook will take you through the process of using the Site Waste Management Plan (SWMP) Tracker (the Tracker) to help you analyse multiple SWMPs. You will be taken through the process of registering and navigating through the Tracker, uploading data and analysing performance. You can use your own project data and set up your own SWMP, or you can use the example data provided on the Tracker login screen. Simply work through the instructions provided. Task box: Follow the instructions to perform tool functions Information box: Description of the tool screens and/or background information This workbook has been designed for use with an explanatory demonstration of the SWMP Tracker, either through formal training or the relevant video modules.: Information explaining the Tracker s functionality is also from the tool login screen WRAP: User Guide for WRAP SWMP Tracker Link to further WRAP SWMP resources, including; o SWMP Template o Information sheets o Example SWMPs for you to use with this workbook Follow the tasks in Section 1 of this workbook to access these guidance documents. If you have any further questions please us at info@wrap.org.uk or telephone SWMP Tracker workbook 1

4 Contents of this Workbook 1.0 Registering to use the SWMP Tracker My SWMP Projects page Filtering your data Downloaded SWMP Report SWMP Tracker workbook 2

5 1.0 Registering to use the SWMP Tracker Task 1.1 Access the Tracker at Information The SWMP Tracker is an online tool. To use the SWMP Tracker you upload completed (or partially completed) Excel based Site Waste Management Plans. Uploaded SWMPs must be either i) WRAP SWMP v2 or ii) WRAP Compliant (download available see Task 2.1 Option 3). Once uploaded the tool aggregates all data automatically. You can then select to download all data, or just a selection of the data e.g. only projects for a particular client. The SWMP Tracker then generates an Excel SWMP Report you can download. This spreadsheet automatically compares data from the projects you selected. Very useful analysis is already completed for you e.g. average cost of waste destinations, average cost of waste carriers and waste generation over time. Task 1.2 Click on SWMP Tracker SWMP Tracker workbook 3

6 Task 1.3 Click Login to progress to the login / registration form page Task 1.4 Click on the Register button and complete the simple form to create an account. Use your registered address and password to login. SWMP Tracker workbook 4

7 2.0 My SWMP Projects page Task 2.1 Click on the Upload SWMP Templates button at the top left of the screen Information The My SWMP Projects page is the first screen you will arrive at. This is where you can click on a button to upload SWMP templates, and review those projects you have already loaded. It is also where you can start to filter uploaded data, in preparation for the SWMP Tracker Analysis Tool (a downloaded data report, comparing all of the selected projects). Tasks in section 2 below take you through the process of uploading a SWMP. It also tells you where you can find three example SWMPs if you don t have any to use. You now have three options: Option 1 Use your own WRAP SWMP Templates Use your own WRAP SWMP Templates to upload to the SWMP Tracker. Clicking on the Upload SWMP templates button will open a box where you can select Templates to upload (Task 2.2). Option 2 Use example WRAP SWMP Templates If you don t have a SWMP to use, you can use the examples project SWMP templates we have set up for you. Simply go to the SWMP Tracker login screen and click on Example SWMP Templates. Option 3 Download data template (to use your own SWMP) If you have an excel based SWMP, but it is not a WRAP SWMP, no problem. Just go to the SWMP Tracker homepage and click on the Download data template button. SWMP Tracker workbook 5

8 Task 2.2 Select SWMP templates for upload Click on Browse for SWMP templates to upload your Site Waste Management Plans. - Upload single template Navigate to where you have saved your SWMP and click on the file to upload. - Upload multiple templates Holding down CRTL on your keyboard will allow you to select multiple templates for upload (see screenshot below). - Upload zipped templates To upload many templates at once, select the zipped folder containing the individual SWMPs and the SWMP Tracker will automatically uncompress the files online. For advice on how to zip files, read the advice in the yellow Help box on screen. SWMP Tracker workbook 6

9 Task 2.3 Wait for upload SWMP Tracker will show you a progress bar, illustrating how fast your upload speed is and how long there is left. SWMP Tracker workbook 7

10 3.0 Filtering your data Task 3.1 Review your uploaded projects You will now see your uploaded SWMPs on the My SWMP projects page. Click on the Filter database button. Information The SWMP Tracker produces a downloaded report that compares your projects. Before you download this report, you can filter the data that goes into it. For example, you may just want to compare all projects with a certain client or in a certain postcode. The tasks in Section 3.0 below will take you through the process of applying this filter. Alternatively, you can select to include all projects in the downloaded report, so you can compare all projects at once. Note You can also filter data once you are in the downloaded excel report. We take you through this process in Section 4.0 Tasks. SWMP Tracker workbook 8

11 Task 3.2 Filter your data To download all data ensure the select all projects checkbox is ticked, then click on Filter data. Note This is where you can filter your data. You need to deselect the all projects checkbox to access the right side of the screen. If you wish you can filter by location, postcode, project value, client, contractor, project title, construction type, region, time frame, complete-incomplete or any keyword ( additional label ) you may think of. You can also save a specific filter including a combination of filters. First, make a selection of filters and then click Save Filter. This will then save the filter for you to use another time. SWMP Tracker workbook 9

12 Task 3.3 Chose what data to include in the SWMP Report Select the data to download Ensure all checkboxes are ticked (this should happen by default) Click on Generate Report to start downloading the SWMP Report. When you are asked Do you want to open or save this file? ensure you click Save. When you open the downloaded excel file, click Enable Macros Information - Link to the Reporting Portal Organisations that have signed the Construction Commitments: Halving Waste to Landfill have a duty to report on their progress in reducing waste to landfill. The SWMP Tracker is aligned with WRAP s Waste to Landfill Reporting Portal. (the Portal). Once you have registered to use the Portal (click on link highlightedbelow), you can upload data directly to the portal from SWMP Tracker. Uploading data in this manner allows you to report at the Detailed level. The SWMP Tracker will automatically upload data at the List of Waste level, which will not only save you a significant amount of data entry time, but it will also allow for more accurate benchmarking against your peers. SWMP Tracker workbook 10

13 4.0 Downloaded SWMP Report Task 4.1 Review your downloaded report The downloaded Excel-based report is called a SWMP Tracker Analysis Tool. When opening the file ensure you click on the Enable Macros button that pops up. You will arrive on the homepage. Familiarise yourself with the sections contained on the homepage. To start looking at waste analysis data, move on to Task 4.2 SWMP Tracker workbook 11

14 Task 4.2 Review main analysis page From the homepage click on the Waste Analysis box. This is the main page for analysis, showing headline results of all the data you selected to download. Look at the Headline Results (rows 8 14) to view results for all waste movements See Task 4.3 for more information on Applying Filters Look at Tonnage of waste over time Continue to scroll down and review the data SWMP Tracker workbook 12

15 Task 4.3 Optional - review raw data Information This task is optional and will walk you through the stages involved with reviewing raw data in the report. It will also show you how to easily set filters within the report. Task A While still on the Waste Analysis tab, click on the Go To Data button on Row 21. This will take you to the Waste Data tab. This is the page where all of the raw data from your individual SWMPs has been aggregated and stored. Task B Click on the drop-down button in the bottom right hand corner of cell B10. Click on Construction. This will autofilter to show only construction-related waste. Task C Click on the blue Back to Waste Analysis button (see Task B screenshot above), and observe how the graphs in the Waste Analysis tab have changed to just show only Construction waste. SWMP Tracker workbook 13

16 Task D Click on Go To Data again (as you did in Task A), and use the drop down menu in cell B10 to select (All) from the dropdown menu to restore the data set (un-doing Task B). Take some time to review the other worksheet tabs in the Report, but having read through this workbook, you now know the essentials. For further information, read the SWMP Tracker User Guide that can be downloaded from the front page (see screenshot in Task 1.3). SWMP Tracker workbook 14

17 Printed on xx% recycled content paper