Content Management System Solution White Paper

Transcription

1 Content Management System Solution White Paper TABLE OF CONTENTS CMS Primer...1 CMS Overview...2 Authoring Tools & Features...3 Frequently Asked Questions...4 Component Feature Breakdown...5 Screens & Utilities...6 Why Choose DotNetNuke?...12 CMS Primer Content management refers to the practice of disseminating organizational information in a method to effectively categorize, store and manage thousands of files, pages and information across a website. It is also specific to the timely release of program information to constituents in a method that provides governance, standards, and control over the display of the site content. Formerly limited to web developers and users familiar with HTML, content management has been a manual process that historically consumed tremendous organizational resources. It also created dependency on third parties to home grow original solutions and handle routine organizational communications at a very expensive price point. The advent of Web 2.0 provides a new generation of tools and technologies that reduce the technical complexity of producing dynamic web content. Additionally, modular solutions have grown over time to produce a comprehensive platform of tools now in their fourth generation. As a result, web publishing is democratized and no longer the exclusive domain of technical developers. A Content Management System (CMS) provides a framework for solving a problem that all organizations have: to have a friendly way to manage their public website and communications, maintain a member s website, and have a portfolio of pre-built solutions to leverage. Through use of a content management tool, organizations are empowered to directly control their website and program communications with internal resources. By creating a distributed authored environment, departments take ownership of their sites, pages or libraries and can directly update them through any browser and at any location. Portalogiks Inc Page 1 of 12

2 CONTENT MANAGEMENT FEATURES SYSTEM FEATURES USER & MEMBERSHIP MANAGEMENT FEATURES CMS Overview ASP.NET 2.0 MERCHANT SERVICES FEATURES Leverage the strengths, objects, and power of Microsoft s leading web technology SQL Server Portal content and configurations are managed using an enterprise-class database engine Modular Constructss Add new modules to host or child portal sites instantly Certificates Enhance security by adding a certificatee to the site which ensures site content is sent in an encrypted state Localization Settings Enable multiple languages and localized user settings WYSIWYG Authoring Author content with no HTML knowledge, authorized users can update site conten via the browser Content Syndicationn Syndicate any module and its content via an RSS feed instantly Content Cloning Deploy mirrors of modules across the site, manage them from a single place and have them all update simultaneously Production Schedules Utilize page and module activation and expiry settingss and allow the site to self-publish based on your schedulee Document Workflow Management Add document workflow scenarios to your document library, enablee serial or parallel review processes, and associate event handlers to specific actions for approval and publishing Media Tools Publish video, Flash, and interactive web galleries directly from the browser into site pages Bulk Upload Utilities Parsing engine allows the upload of hundreds of files to the portal instantly via a single ZIP file File Manager Manage content and folders from the browser and specify access control at the folder level Recycle Bin All deletedd Pages, Modules, and Files stay in the Recycle Bin, administrators can restore site content directly from the browser User Profile Management Enable users to update their profile, biography, change their password and subscribe to additional services, administrators can specify what profile fields are required and even create unique profile properties Password Manager s forgotten passwords to existing users, safety lockout feature protects users by preventing brute force login attacks Role-Based Security Create dozens of access layers to enablee site authoring, page management, and membership roles Granular Security Rights Specify exactly which modules each security role can see or edit on a given page Auto Assignment Retroactively assign site members into new roles and membership rights Newsletter Tools Author and send newsletters from the portal, target to specific groups and paste in addresses from other systems Merchant Services Integrate membership access or product sales with any of 22 merchant providers such as PayPal and Ibill Shopping Cart Solutions Maintain a product catalogue, set pricing and connect your shopping cart to your merchant service provider Membership Model Receive increased revenues from your site based on recurring billing and allow merchant services to handle the billing and sensitive financial information Portalogiks Inc Page 2 of 12

3 PAGE CONTENT CONTENT CONTROLS FILE & PRODUCT MANAGEMENT Authoring Tools & Features Zone-based Layouts Manage and deploy content in page zones, move modules within the page via the mouse Granular Security Rights Specify exactly which modules each security role can seee or edit on a given page Hidden Display Controls Create, manage and review pages offline, then publish when ready Traffic & Monitoring Run reports on pages, links, and visitor trends and affiliates Publish Times Conditional module and item-level display settings enablee content rotation for scheduled updates Integrated Help Enable automatic help links for each module WYIWYG Editing Friendly conten editing with MS Word-like tools, even synchronous live typing directly into the page! Survey Tools Create surveyss via the browser to collect information from public, or member audiences Feedback Forms Deploy feedback forms to receive correspondence from your site visitors without listing your Announcements Inform site visitors of new items and information via announcement modules Banners Manage banner advertising, exchange, and affiliates across parent and child portals Contacts Create contact lists and share them with others Documents Manage categories and lists of documents and associated meta-data Frequently Asked Questions Easily create click-and-show FAQs pages by typing the question and answer for each item Online Forums Create and moderate online discussion forums with designated user groups Link Lists Create and display links to other sites and places in an organized list Calendars Create online calendars for scheduling, appointments, and sharing Flash Player Integration Upload, display and control Shockwave Flash and media files directly from the browser Repository Dashboard Automatically display categories, popular content, and latest site additions Photo Manager Multiple gallery templates available with auto resizing, thumb nailing and navigation, upload and go! Directory Managemen t Create folder taxonomies and manage security through click and assign rights management Bulk Upload Utilities Parsing enginee allows upload of hundreds of files to the portal instantly via a single ZIP file Security Roles Create role-based security to authorized selected groups/user to manage content Virtual Store Manage product catalogues, products and prices from the browser Portalogiks Inc Page 3 of 12

4 Frequently Asked Questions What are the core functionalities of a CMS? To organize sites, pages, and content across the organization, provide users custom visitor experiences, and increase controlled access to program information via the website. Why is a CMS better than our existing site? Unlike an HTML site where users are third-class objects, in a CMS scenario people are first-class objects. With content management platform that treats users as first-class objects it allows users to take ownership of site content, users to connect to controlled layers of information, and integrates users into roles and services within the web platform. Why is this CMS better than our existing solution? How many servers, product licenses, developers, and home-grown sites do you already have? What is the cost of managing, upgradingg and fixing them? Most information systems are discrete, independent, siloed projects across a variety of disparate systems, products, and technologies. By equipping the organization with a comprehensive framework to create, maintain, and modify any type of solution required to meet business needs one can reduce the complexity and time required to deploy and manage present and unknown future needs. How is using a CMS different from traditional web development? CMS development is focused on implementing solutions rather than originating code. Utilizing one of eight "Principles of Partitioning", pre-existing solutions can be instantiated based on portal-wide schemas. Access control serves as the primary launch mechanism and duplicative development and staging servers are unnecessary. Thus, operating costs are reducedd while the rate of implementing solutions is increased. What is "Distributed Authoring" and how can it help our organization? Distributed Authoring is where website and portal content are authored by a large community of users rather than a limited team of web developers. Specific users and departments have targeted rights whichh enable them to update and manage content through user friendly tools thereby allowing them to distribute content through the controlled mechanisms of the portal. The concept is equitable to the saying "it takes a village to raise a portal"; everyone has a part to contribute. Enable Public Affairs to push information out on demand, enable Human Resources to update their benefits materials, enable work groups and committees to collaborate securely, and most importantly free your web team or IT staff from posting materials from other departments. How much does the CMS cost? The DNN CMS is an open source solution, there is no cost to use it. The real cost however is how much it will cost to implement. Scope and scale will vary depending on the size of your organization and the project, however the below items are given consideration: Initiative Planning Capacity Planning Hardware Operating System Licensess Installation Configuration Customization User Management Security Management Development Migrations Custom Applications Integration of Legacy Applications Training Portalogiks Inc Page 4 of 12

5 Component Feature Breakdown Component SHARED FUNCIONS Title Specification Role-Based Permissions Expiry Settings (conditional start and end display dates) Ability to Associate an Icon Ability to Have Unique Containers PAGE SPECIFICC FUNCIONS Ability to Have Unique Skins (ie: design layouts) Separatee Navigation Titles Specify Parent Page Description Key Words Meta Tags Page Header Tags Page Refresh Interval Copy Page Functionn Copy Page Including Content Function Preview Page Function Submit Page to Google Function Disable Page Function (prevents user access) Hide Page Functionn (prevents page from displaying in navigation menu) MODULE SPECIFIC FUNCTIONS Syndicate Content via RSS/ML Print Content Function Ability to Inherit Permissions (can inherit page permissions) Display Header Display Footer Specify Unique Background Color Specify Border Change Visibility (maximized or minimized) Cache Time (individual cache setting for each module) Ability to Set Default or Globall Settings Ability to Move Module with Content to New Page Page Module Note: Each module has additional settings specific to augmenting its display and functionality. Portalogiks Inc Page 5 of 12

6 Screens & Utilities User Credentials Manager Users have the ability to manage their access credentials, create a new password, or un- register from the portal. Password Management Users have the ability to manage and change their password. Portalogiks Inc Page 6 of 12

7 Profile Management Users have the ability to specify what personal data is available to the public and to members only. Portalogiks Inc Page 7 of 12

8 Page Management Super Users can create pages and manage then via friendly tools that show the hierarchy of the site. Recycle Bin All deleted pages, modules and content are stored in a recycle bin with a restore feature that places the element back in its previous standing. File Manager Web-based file manager allows authorized users to upload and manage files, create new folders, and to manage access rights to specific content. Portalogiks Inc Page 8 of 12

9 Enrollment Settings Establish a registration model that works for your organization, manage the visitor paths of users, and assign a billing provider to handle online payments of access or products. Security Roles Create and manage security roles across the portal, retroactively assign them, and associate various costs with belonging to the security group. Membership Administration Built-in tools allow authorized users to manage, approve and edit the membership database through any web browser. Portalogiks Inc Page 9 of 12

10 Newsletters Create and distribute newsletters and direct them at specific audiences/roles within your member base. WYSIWYG editor enables non-technical users to author formatted correspondence and advanced users can use the HTML editor for more engaging messages. Portalogiks Inc Page 10 of 12

11 CMS Glossary Portal: A Web site or service that offers a broad array of resources and services such as communities, forums, and distributed authoring tools. Portals are more advanced than websites due to the fact they offer an integrated and personalized web-based interface to information, applications, and collaborative services which usually support large communities. Home Page: Main page of a Web site or workspace. Usually has hyperlinks to other pages, both inside and outside the site; one Web site can contain many home pages. Portal Workspace: A sub-site based on the Shared Workspace or Meeting Workspace site templates which represent an organized collection of documents, content sources, management folders, categories, document profiles, subscriptions, and discussions. It provides a central location to organize, manage, and publish content; in many instances your portal workspace will also be your home page. Meeting Workspace Site: A Web site based on a meeting event that is used for planning, posting, and working together on meeting materials, and following up after a meeting or series of meetings. It is most commonly used for meeting dashboards and sharing administrative information. Document Workspace Site: A Web site within the portal based on the Document Workspace template that workspace members use for discussing, editing, and working together on a document. Child Page: A named subdirectory of a top-level Web site that is a complete Web site or workspace. Each sub area can have independent administration, authoring, and browsing permissions from the top-level Web sites and other sub-sites. Web Module: A unit of information that consists of a title bar, a frame, functions, and content. Modules are the basic building blocks of a Web Page. Authentication: The process of proving that you are who you claim to be. Authorization: The process of determining what a user is permitted to do. Rights: Permission to perform specific actions with site content, such as viewing or modifying a page. Rights are enabled or disabled for a user or assigned to a Security Group (to which users belong) in Active Directory that is given access to an area. Users can perform only those actions allowed by the rights assigned to their role. Reader: Rights that allow users to view an area, pages, and their contents. Contributor: A collection of targeted rights that enable a user to view pages and documents in a library and contribute to discussions. These rights usually include but are not limited to being able to Add Items, Edit Items, and Delete Items. Content Manager: A collection of targeted rights that enable a user to manage pages and content on a site or workspace. These rights usually include but are not limited to being able to Delete Items, Add/Remove Web Parts, and Enable Versioning. Site Administrator: A collection of targeted rights that enable a user to manage pages, site structures, and security settings. These rights usually include but are not limited to being able to Delete Items, Add/Remove Web Parts, and Enable Versioning. Portal Administrator: Sysop rights to administer the architecture, infrastructure, security, and management of the portal. Portalogiks Inc Page 11 of 12

12 Why Choose DotNetNuke? 1. No licensing cost 2. DNN was built to leverage the strengths of Microsoft s licensed web server and database engines 3. Utilizes ASP.NET 2.0 which is Microsoft s leading web application technology 4. Co-developed by Microsoft 5. Focuses on using project resources to configure solutions rather than to originate them 6. Does not create unnecessary dependencies between vendors, clients, and software licensing 7. Add on components such as modules are enhancements are 80% less than conventional products 8. Provides accessibility into a product-class that is normally reserved for larger businesses 9. Empowers organizations to internalize their web production instead of outsourcing it 10. Has wide-spread adoption and support 11. Large user community of help and resources 12. Used by thousands of businesses and organizations 13. In development and growing since 2001 Portalogiks Inc Page 12 of 12