SCHOOL USER GUIDE LPN - BSN PROGRAM

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1 SCHOOL USER GUIDE LPN - BSN PROGRAM Welcome To ACEMAPP ACEMAPP is a secure online student clinical document tracking and storage solution. Getting Started... Log In Go to acemapp.org and log in with your address and password. If you have not yet set up a password, or have forgotten it, click Forgot Password. When you log in for the first time you will be asked to agree to the FERPA consent and Honesty Pledge. Create student and/or clinical instructor accounts Choose Students or Faculty from your homepage, then click Create ; enroll members one at a time or in bulk. Assign students to courses Learning modules, assessments, forms, and requirements will be assigned to users automatically. However, you must assign students to specific courses Monitor student compliance progress View Students by Course to review compliance by course. Students should have all green checks and no red x s. Requesting Support Our team is happy to provide support by phone at or by at support@acemapp.org. You may also request support directly from the following ACEMAPP team members. Katie Niles ACEMAPP Program Coordinator Phone: katie.niles@mhc.org Stacy Gradowski ACEMAPP Program Director Phone: stacy.gradowski@mhc.org

2 Managing Students & Clinical Instructors From your School Manager page, click Students [1] to enter your student table, then select Students by Affiliation from the dropdown. Manage Tags You may find it helpful to group your students in ACEMAPP using tags. You can create tags by graduating class, cohort, or any other way that may be beneficial. To manage your tags, click the Manage button and then click on the Manage Tags [2] button. 1 2 Add a New Tag If you would like to add a new tag, scroll to the bottom of the Manage Tags page where you will see a text box labeled Add a New Tag [3]. Within this area, you can create a new tag and set the status of the tag. Within Manage Tags, you can edit tags by clicking the pencil icon. Clicking the pencil icon will allow you to delete the tag or change the status of the tag. 3

3 Create Student Accounts You can create student accounts with the student bulk upload spreadsheet. When you create a student account, you will need to assign the student a due date and a program. Bulk Upload Students To bulk upload students in ACEMAPP, click on the Students by Affiliation button on your dashboard page. Click the Create drop down at the top of the page, and then select Bulk Upload [4]. Download a template Select the appropriate program from the drop down list and then click Pull Template [5]. Click Full Template Instructions for further details on how to fill out your template. The CSV file will download. Open the file and fill out the required columns: first name, last name, date of birth, member address, due date, and graduation date. Save the file to your computer. Upload Completed Template Click the Start Upload Process [6] button. Upload the CSV Template Select the program type from the drop down box, select a tag for the students (if applicable), then click choose file. Find the location of the file on your computer, then click Upload CSV [7]. You can edit the information, if needed, in the Step Two Confirm your data section. After you confirm your data is correct, click the Submit [8] button

4 Manage Returning/Graduating Students Students will automatically be asked to register every year unless you have indicated a graduation date for them upon upload and that date has passed, or you have marked them as graduated manually. To mark multiple students at a time as graduated, you can do so with Bulk Manage. Click the Manage dropdown, then click Bulk Manage [9] from your Manage Students page. Select Graduated next to each student s name, or refine your table by entering a group s tag into the search bar to show an entire group that is graduating and graduate them all at once by selecting the corresponding checkmark [10] at the bottom of the page. You can also set a graduation date in the student profile. To set a graduation date, go to the Manage Students page, and then click on pencil icon [11]. If the student has multiple programs, you can either set a graduate date one by one, based on program or you can set a graduation date for all programs the student is associated with by selecting yes under use single date [12] and entering the date in the Set All Graduation Dates box

5 Reset Students If a student does not pass an assessment in the number of tries allotted, you can reset that assessment for them to retake. To reset assessments, click on the Manage dropdown and select Test Scores [13] from the Manage Students (Affiliated) page. Choose the test on the left side of the page, then find the student s record and delete their previous results by clicking the red x. Another screen will open where you can confirm your decision to delete. 13 Invite Clinical Instructors You can create clinical instructor accounts by either sending individual invitations or with the bulk upload spreadsheet. From your dashboard, select Faculty then Faculty by Affiliation to navigate to your clinical instructor table. You may invite clinical instructor by clicking the Create dropdown and selecting Invitations [14]. There are two options to invite; Invite New Faculty allows you to send a single invite to one clinical instructor, whereas the Use Invitation Spreadsheet allows you to invite multiple clinical instructors at one time. To invite one clinical instructor, click the Invite New Faculty [15] button. Fill out the required fields and click the save button. The clinical instructor will receive the invitation through and be prompted to login to create his/her profile. The clinical instructor will appear as pending until they log into ACEMAPP. When the clinical instructor creates their account, they will show up in your table

6 Assign Students & Clinical Instructors to a Course You may assign students and clinical instructors to all required courses for their program at once. Their courses and requirements will not be visible until the course start date. From your dashboard, select Students followed by Students by Affiliation [16]. From the Manage Students (Affiliated) table, you may search for students by tag, such as cohort. Click the checkmark next to the student(s) you would like to assign to a course. Then click Select followed by Add to Course [17]. Select the course from the dropdown and then select a course start date and update the end date if the date that populates automatically is incorrect. When finished, click Submit [18]. To assign more courses to the same group of students, click Add these members to another course [19] and fill out the corresponding details. Repeat the process until all necessary courses have been assigned

7 Remove Students & Clinical Instructors from a Course From your dashboard, select More followed by Courses [20]. From the Manage Courses table, click on the Manage Course Members icon [21]. Click the pencil icon [22] next to the assigned student or clinical instructor to edit. From the navigation menu, click Delete [23] followed by the red delete button to confirm

8 Assign Course Administrators Course administrators are users who will be able to approve forms, such as the clinical hour tracking form. From your dashboard, select More followed by Courses [24]. Click the person icon Manage Course Admins Manage Course Admins [25]. Click Add Admin [26] before selecting their name from the dropdown. You name search by first name, last name, or . The user must be affiliated with your school to appear as an option. Click Save [27] to finish

9 Managing ACEMAPP Requirements From your dashboard, click Document Manager [25] or on your notification [26]. View Approved - View a list of approved member requirement documents. View Denied - View a list of denied member requirement documents. Preceptor - View a list of pending preceptor documents. Students - View any pending requirements. Faculty - View any pending requirements. Click on the wrench icon [27] to view or edit the complete date, expiration date, and to add a note before selecting Approve or Deny. Queue View - Review multiple requirement document submissions quickly by viewing the requirement in the viewing area and clicking Approve [28] or Deny [29]. Add an optional note to the student or faculty when denying a requirement under Deny Note [30]

10 Managing Requirements Without Attachments From your dashboard, click Students [34]. Search your student or faculty s name using the search box [35]. Click the requirements icon [36] and verify or update the completion and expiration dates as necessary. To finish, click Save [37]

11 Create Student & Clinical Instructor Announcements To create student and/or clinical instructor announcements, click More followed by Student & Faculty Announcements [38]. 38 Click Add New Entry [39] to begin. Type the announcement in the body of the form and then click Save [40]. After you save the announcement, click Programs [41] to decide which users should receive it. The green check mark will select all of your programs. Click Save after you assign the announcement. After you click Save, your selections will display on the screen