ABSTRACT HOW TO BECOME AN EDITOR. OCHA Country Websites Administrators Manual. 2. Click OCHA Single Sign on Login. 3.

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1 OCHA Country Websites Administrators Manual ABSTRACT This document provides basic instructions on how to maintain and update your UNOCHA country website, from how to become an editor to editing content and updating key figures. HOW TO BECOME AN EDITOR 1. Go to 2. Click OCHA Single Sign on Login 3. How to log in: USER ID: Your UN address PASSWORD: Your Webmail password 4. Once you log in, you will be redirected to the UNOCHA homepage. 5. Notify us when this is done so we can profile you as an administrator - Francesca Civili (civilif@un.org) and Ralph Castillo (suicocastillo@un.org). Also send us your Gmail so you can be given access to the Googledoc that maintains the Key Figures module (and to access Google Analytics). The mission of the is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors. Coordination Saves Lives

2 COUNTRY WEBSITE LAYOUT For reference, this section shows the different parts of OCHA Country Website Administrators Manual 2

3 OCHA Country Website Administrators Manual 3 # Module Description 1-2 Top banner This consists of an image that populates the main home page banner of the Country Site and a short blurb which ideally should link to a story or a graphic or a report. It s the most visible part of the site so we want to ensure we use it to strengthen our advocacy messaging and marketing of compelling products. It is maintained manually and it should be updated regularly (ideally once a week) 3 About Afghanistan Shows a bird s eye view of the country s current status. It is a text box and it typically links to a full About OCHA in Country XX page. 4 Donate This provides a button that will redirect the user to a CHF donations page on the UNF website 5 About CHF (and subpages) A list of links to static pages relating to CHF (or ERF) information and resources/documents 6 Key Figures Shows key data about the country. It is critical that figures are always up to date (usually monthly or depending how the dashboard has been set up) as users, especially media, rely on our numbers 7 Top Stories Stories are submitted to the web team for review and we will post on UNOCHA.org and tag for your country as needed. They appear automatically on your site through a view 8 Latest Multimedia Same editorial and posting process than stories. The module displays the latest Multimedia Items from UNOCHA.org 9 Maps and Graphics Shows the latest maps and graphics This is an API 1 from ReliefWeb 2. It updates automatically 10 Humanitarian Coordinator Shows the latest speeches/briefings from the Humanitarian Coordinator. It is an API from ReliefWeb. 11 Funding Documents It shows the latest funding document It is manually updated through a text box. 12 Humanitarian Reports Latest Humanitarian Reports (whether SitReps or Bulletins) API from ReliefWeb. Automatically updated 13 Press Releases Latest Press Releases. API from ReliefWeb. Automatically updated 14 Resources Text box which you can use to add links to any relevant resource (web or documents) 1 A web API is an application programming interface (API). It allows to pull content from another web platform. It is similar to an RSS feed but differently from an RSS, it updates in real time and refreshes automatically. As ReliefWeb posts all OCHA core products around the clock, we can use ReliefWeb to populate the site with OCHA reports, maps, graphics, etc., minimizing the maintenance work for our IMOs. 2 For the API to display documents accurately you need to ensure that OCHA core documents are submitted to ReliefWeb for posting as follows: A) Situation Reports, Humanitarian Bulletins and Press Releases have to be sent to submit@reliefweb.int B) Maps and Graphics have to be sent for posting to maps@reliefweb.int Any other document type that doesn t fall under the above categories but is a country-specific product (i.e. Press Reviews) can also be submitted to ReliefWeb for posting and the web team will customize the API as needed. Please contact Francesca Civili (civilif@un.org) and Satoko Nagakawa (nagakawas@un.org) to discuss.

4 OCHA Country Website Administrators Manual 4 EDITING THE COUNTRY SITE 1 - Main banner: Update the image and the text IMAGE 1. Go to edit content 2. If you want to update image and text, start by removing the current image: 3. Click Choose file - this will show a pop up dialog wherein you can select an image from your hard drive.

5 OCHA Country Website Administrators Manual 5 4. Choose the image (you can either double-click on it or select and click Open):

6 OCHA Country Website Administrators Manual 6 5. Click Upload: 6. Then Save: TEXT 7. The new image will now appear on your site. This is a simple text box. When you want to update the text simply delete the existing text and type in the new one.

7 OCHA Country Website Administrators Manual 7 Usually the text should link to something of relevance (a report, a map, a web story, a speech). Select the text, then click on the Hyperlink icon (see above, circled in green) and insert the link there as follows: Once you re done, click OK and then SAVE the page. Other parts of the site that can be updated The modules highlighted below can also be updated/controlled manually. While editing text boxes, keep in mind a few basic rules: 1. If copying and pasting text from another source (e.g. Microsoft Word, , etc.), always paste the text first into a Notepad and then into the Body box to clean up any hidden formatting that sometimes comes from other programs. Alternatively, use the paste from word option (circled below) and the system will automatically clean the text. 2. Do not change the font colour. The system is set to use the default settings applied in the CSS. 3. Text should always be left-aligned. 4. Formatting/font colour for hyperlinks is set automatically by the system. Do not change the colour of your hyperlinks or underline the text. 5. Try to keep the text short and succinct to avoid unnecessary scrolling. Image: Pasting text in a web page

8 OCHA Country Website Administrators Manual 8 There are three ways to paste text into the body (see circled icons above): A simple paste function; Paste as plain text; Paste from Word. The recommended way is to copy the text desired from any file, paste it into Notepad (usually available under Start All programs Accessories Notepad) and then using the Paste as plain text option. This will ensure that no undesired formatting is carried over. NOTE: The Donate button should not be altered. If changes are needed kindly let us know. Same goes for the DASHBOARD module. If you need changes to it, kindly Ralph at suicocastillo@un.org To update the Related Links box or the funding box just follow the same steps than for the top banner (insert text + hyperlink).

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11 OCHA Country Website Administrators Manual 11 How to upload images in a text box 1. Click on the Image icon. 2. The Image Properties box will pop-up. Click on Browse Server to choose the image from your hard drive. 3. All your images will be placed in a folder. Please select the folder where to insert the photo. This will help organize the images better as well as to retrieve them if needed. Please also ensure that the photo has a meaningful file name and that it is a high res image. 4. In the File Browser, once you ve chosen your image, click on Upload on the top left hand corner. 5. Browse for the photo to be uploaded and click on the Upload button. Please ensure that the photos are in.jpg or.gif format. 6. After the photo has been uploaded, you will need to create a thumbnail of the photo. You can do this by clicking on Resize on the top menu.

12 OCHA Country Website Administrators Manual Insert the width. e.g. 280 pixels. Then, simply click on the Height box and the photo height will be re-sized automatically. Click the Resize box to finish the action. Always leave the Create a new image box checked. The system now has created two versions of your photo: one with its original file size, one with the re-sized format (this one will be automatically saved with a file name ending with _0 ). 8. Double click on the photo/file that ends with _0 to insert it in your page. 9. You will now see that the URL field is filled in the Image Properties box. 10.Select whether you would like the photo left-aligned or right-aligned. When you are done, click OK.

13 OCHA Country Website Administrators Manual 13 KEY FIGURES HOW TO UPDATE YOUR GOOGLE DOC The key figures area is taken from a google spreadsheet. This allows for real time updating of the data. To edit the key figures, you have to first have access to the Google Spreadsheet. Please send your google/gmail account to suicocastillo@un.org and will then be granted permission. In the spreadsheet, you will see an id, title, type and data columns. The ID column is used by the application for access purposes. Please do not change this. The title column refers to the header. You can change it with HTML tags. For OCHA Afghanistan, we have disabled the type column because of specifications given to the Web Team. The following columns with data headers refer to the data being shown in the site. To update data or to add data for later dates, just add the date column at the end of the entry, and then input the data under the correct title. This will then update the figures in the Key figures. If the data is not reflected in the Key Figures area, please go to File >> Publish to the Web and the click Republish Now. This should force the spreadsheet to release the latest data.