Canadian Common CV. April 26, 2013 Kelley Bromley-Brits, PhD Grants Facilitation Officer Faculty of Arts, MUN

Transcription

1 Canadian Common CV April 26, 2013 Kelley Bromley-Brits, PhD Grants Facilitation Officer Faculty of Arts, MUN Slides available at April 26, 2013 Kelley Bromley-Brits 1

2 Overview Participant introductions Intro to the Canadian Common CV Step-by-step instructions: 1) Register and Login 2) Select a Funding CV 3) Complete the Funding CV 4) Add Entries 5) Submit your Funding CV 6) Upload the CV Live demonstration April 26, 2013 Kelley Bromley-Brits 2

3 Overview Intro to the Canadian Common CV Step-by-step instructions: 1) Register and Login 2) Select a Funding CV 3) Complete the Funding CV 4) Add Entries 5) Submit your Funding CV 6) Upload the CV Live demonstration April 26, 2013 Kelley Bromley-Brits 3

4 Sources of information CCV How-to guides SSHRC page: CCV videos: Information on the CCV / Research Portal SSHRC NSERC CIHR CCV learning library: CCV help: FAQ: April 26, 2013 Kelley Bromley-Brits 4

5 Which agencies use the CCV? CIHR Almost all competitions (reference number) Will stop accepting CV attachments ~Sept 2013 SSHRC Winter 2013: Insight Development Grants (xml) All programs by 2014 NSERC May 2013: Discovery grants (individual and team), Subatomic Physics Suite Spring 2013: Collaborative Research and Development Grants (unknown attachment) All programs by late 2015 April 26, 2013 Kelley Bromley-Brits 5

6 Which agencies use the CCV? Other agencies Canada Council for the Arts NLCAHR (NL Centre for Applied Health Research) CFI (Canadian Foundation for Innovation) NCE (National Centers of Excellence) Alzheimer Society MS Society Canadian Diabetes Association Heart and Stroke Foundation Genome Canada And several others! April 26, 2013 Kelley Bromley-Brits 6

7 Why are agencies using the CCV? Allows researchers to have a single CV that they can use to apply to multiple agencies Streamlines procedures Makes it easier to apply for funding Ensures a common data set for all agencies Creates a public repository (Researchers Directory) You will be asked if you would like to submit your information when you complete your CV. April 26, 2013 Kelley Bromley-Brits 7

8 What is the Researchers Directory? A repository of researcher information Optional and unrelated to any application Name, country, type, language competencies, keywords, disciplines trained in, research discipline, area research, methodology, contribution type Information in the directory will be used by: Researchers looking for collaborators Students looking for supervisors Journalists Funding Organizations looking for peer reviewers, focus group participants, media experts April 26, 2013 Kelley Bromley-Brits 8

9 Can I automatically transfer data Maybe from my old CCV? If you ve completed a CCV before June 19, 2012, some of your data will have migrated to the new system They say ~90% of data transferred, but seems like <20% in practice Best to check every field as well: some appear to have been switched or deleted April 26, 2013 Kelley Bromley-Brits 9

10 Can I automatically transfer data from my existing SSHRC/NSERC CV? No The SSHRC/NSERC CV and CCV are different systems; CCV is a third party Risk of data corruption Consequence: need to maintain 2 CVs Also, no CV attachments are allowed (SSHRC) No Most significant contributions No Research contributions Everything is structured data April 26, 2013 Kelley Bromley-Brits 10

11 What is structured data? Form fields, textboxes, drop-down menus, radio buttons All of your written contributions attachments must be pieced apart and entered into the appropriate field Only need to go back 6 years for SSHRC and NSERC; 5 years for CIHR If you ve identified delays/exceptional circumstances, the CCV will not automatically cut off entries So be sure to only select eligible entries in your CCV April 26, 2013 Kelley Bromley-Brits 11

12 Time commitment Will depend on how many contributions/ activities you have to enter After the initial entry, only maintenance Suggest that the first thing you do is invite coapplicants They must also use the CCV SSHRC: Co-applicants upload their CCVs themselves, via the Research Portal (.xml files) CIHR: Co-applicants provide their CCV confirmation number to the applicant, who then enters it into the main application NSERC: Unknown at this time (likely to be similar to SSHRC) April 26, 2013 Kelley Bromley-Brits 12

13 Some issues There is no way to sort your funding history, contributions, recognitions, etc Will be implemented in the future In the meantime, enter data chronologically and double check the order Your CCV won t validate without a month in the publications section If no month is associated, CCV clears the year If it s a Spring/Summer issue, select the month it is usually released April 26, 2013 Kelley Bromley-Brits 13

14 Recent updates

15 Overview Intro to the Canadian Common CV Step-by-step instructions: 1) Register and Login 2) Select a Funding CV 3) Complete the Funding CV 4) Add Entries 5) Submit your Funding CV 6) Upload the CV Live demonstration Information from: April 26, 2013 Kelley Bromley-Brits 15

16 Step 1 Registering and Logging In To create a SSHRC CCV Go to: Select English. In the top menu bar, click Login.

17 If you are a new user, click Register.

18 Complete all mandatory fields (marked with an *) of the User Registration Personal Information page. Then click Next.

19 Complete all * fields Then click Submit. A CCV account has now been created for you.

20 To log in: If you already have a CCV account, enter your username and password. Then click Login.

21 Step 2 Selecting a Funding CV Once you have logged in, the Welcome page will appear. In the top menu bar, click CV. Select Funding.

22 From the Funding Source drop-down menu, select the Funding Agency. Then click Next.

23 From the CV Type drop-down menu, select the CV type. Then click Next. SSHRC has only one type: SSHRC CIHR has 4 types: Academic, Knowledge User, Registration, IAB NSERC has only one type: NSERC_Researcher

24 Step 3 Completing the Funding CV A list of sections will appear. Please review all sections to ensure that anything relevant to your application is included (note that not all fields are mandatory).

25 Step 4 Editing and Adding Entries Completing or updating sections Click the Edit icon ( a pencil) to edit a section All mandatory fields are indicated with an *. If the section has multiple entries, a Submit? box will appear beside the entry. Check the box if you want that specific record to appear on your Funding CCV.

26 To create additional entries in a section, click Add. You must select one entry as your Primary Record. Green checkmark ( ) can mean: All mandatory fields are competed (otherwise you ll see a red X: ); OR The section is not mandatory for the CV you re currently working on

27 You must click Done in each section in order to save your information and to return to the list of sections. It is important to use the Done or Undo (cancel) buttons to navigate. Do not use your browser s navigation buttons.

28 Step 5 Submitting your CCV

29 If you want your name and CCV information to appear in the directories of researchers, click Yes. If not, click No.

30 When you click Submit, your confirmation number will automatically be provided onscreen. Use this for CIHR.

31 Click History in the top menu bar. The Submission History page will appear. For SSHRC, click the.xml icon ( ). Note: Other agencies request the PDF file. To access it, simply click the PDF icon ( ).

32 A download window will appear. Select Save File and then click OK to save the.xml file on your computer.

33 Step 6 Upload your CCV For SSHRC (and likely NSERC): Log into the Research Community Portal and go to your Welcome Page. Find the intended application. Click Open. This will take you to the Application Overview page.

34 Within the Canadian Common CV Uploads section, click Upload. The Common CV Upload page will appear.

35 Enter the title of your CCV. Click Select. A dialog box will pop up; choose your CCV file on your computer. Click Open in the dialog box. Then click Upload on the website.

36 A message will appear indicating that you have successfully uploaded your CCV. To change the CCV you ve attached to your application, delete the file you ve uploaded, and attach the most recent version. There is no link between the Research Portal and the CCV website. Only your uploaded file will be seen.

37 For CIHR: Log into ResearchNet ( and go into your application. Click Identify Participants.

38 Click Edit to edit the participant s information.

39 Enter the CCV Confirmation Number, and click Save.

40 Caution: The CCV server may not be available at certain times and/or during high loads. It is highly recommended that you finish your CV early in the application process. System Maintenance is: Daily - 7:30 am to 9:30 am NL time Sunday - 6:30 am to 10:30 am NL time The system may be unavailable during this time.

41 Overview Intro to the Canadian Common CV Step-by-step instructions: 1) Register and Login 2) Select a Funding CV 3) Complete the Funding CV 4) Add Entries 5) Submit your Funding CV 6) Upload the CV Live demonstration April 26, 2013 Kelley Bromley-Brits 41

42 Live demonstration April 26, 2013 Kelley Bromley-Brits 42