HFL MEDICAL/PHARMA DRUG REGISTER BOOK. Nov, 2012

Transcription

1 Nov, 2012 TABLE OF CONTENTS HFL MEDICAL DRUG REGISTER BOOK Page i

2 1.0 GENERAL INFORMATION SYSTEM OVERVIEW AUTHORIZED USE PERMISSION ORGANIZATION OF THE MANUAL ACRONYMS AND ABBREVIATIONS KNOWN ISSUES VERSION MAINTENANCE SYSTEM SUMMARY USER ACCESS LEVELS GETTING STARTED LOGGING ON SYSTEM MENU START PROCESS: DRUG REGISTER BOOK Health Facility Licensing Search Drug Register Book : Description Drug Register Book : Permanent Approval Error! Bookmark not defined Drug Register Book : After Permanent Approval (with Applicant) Error! Bookmark not defined Drug Register Book : Final Approval Error! Bookmark not defined. 3.3 CHANGING USER PROFILE DATA AND PASSWORD ERROR! BOOKMARK NOT DEFINED. 3.4 EXIT SYSTEM 15 HFL MEDICAL DRUG REGISTER BOOK Page ii

3 1.0 GENERAL INFORMATION 1.1 System Overview An entity who wants to establish itself as a HealthCare Facility in the Emirate of Abu Dhabi should have a valid License from HAAD. After obtaining the License, the HealthCare Facility or a representative can apply for a transaction such as Renewal of License, Cancellation of License, Registration of Insurance, Add Specialty, etc. 1.2 Authorized Use Permission The copyright for all material provided on the system is held by Health Authority Abu Dhabi (HAAD). Except as stated herein, none of the material may be copied in any form or by any means, including, but not limited to, any data, software, reports, and documents, or otherwise, without the prior written permission of HAAD. Permission is granted to display, copy, distribute and download the materials on this system for personal, non-commercial use only provided you do not modify the materials and that you retain all copyright and other proprietary notices contained in the materials. This permission terminates automatically if you breach any of these terms or conditions. Upon termination, you will immediately destroy any downloaded and printed materials. Any unauthorized use of any material contained on this system may violate copyright laws; trademark laws, the laws of privacy and publicity, and communications regulations. 1.3 Organization of the Manual 1.0 General Information: This section includes the basic information needed to understand the system, and the details of contacts that provide assistance. 2.0 System Summary: This section introduces the system technically. 3.0 Getting Started: This section provides the information needed to get started and use the system. - HFL MEDICAL DRUG REGISTER BOOK Page 3

4 1.4 Acronyms and Abbreviations Abbreviation HAAD HFL LO CSO TTF Full Description Health Authority - Abu Dhabi Health Facilities Licensing Licensing Officer Service Officer Technical Task Force 1.5 Known Issues Browser Pop-ups: When clicking on Print, the window does not open as the client s browser settings may have it blocked. Enable the pop-up option as shown below: Browser Compatibility: The application is best viewed in Internet Explorer (IE) v8.0 onwards. Certain scripts will not work in browsers like Mozilla Firefox or Google Chrome or Apple Safari. 1.6 Version Maintenance Version # Date Nov-12 - HFL MEDICAL DRUG REGISTER BOOK Page 4

5 2.0 SYSTEM SUMMARY The entity has to complete/submit the transaction, in order for the Health Facilities Licensing Department within HAAD to take action. 2.1 User Access Levels /Screen Users Group Permissions Health Facilities HFL Group HFL Search Screen 3.0 GETTING STARTED 3.1 Logging On Go to the URL and click on guidelines on creating a new username/password on the system. to download the 3.2 System Menu The login created in 3.1 will not directly have access to the HFL menu. If the entered ID is already available in the HAAD IT database, an will be automatically sent to the user with an activation link. Once this link is clicked, the user can access the HFL application. - HFL MEDICAL DRUG REGISTER BOOK Page 5

6 3.2.1 Start : Drug Register Book Health Facility Licensing Search The HFL user will get access to the screen as shown below. Multiple search filters can be used to view the records submitted/save as draft and to add additional details for execution of the request. - HFL MEDICAL DRUG REGISTER BOOK Page 6

7 Entering any of the filters and clicking on the shown in the e.g. below. Click on button, would display results as to clear all filters chosen and clicking on would open the page for New Registration. Click on which will export the required information to the excel file. button Note: All icons shown above in the search results are initially disabled and are activated only after a record is selected for processing. Click on the radio button (circular shaped) of the required application record & choose the type of process required to be started from the list of icons. This icon access will be based on the logged-in user permissions & application status. - HFL MEDICAL DRUG REGISTER BOOK Page 7

8 Note: Each icon is described below: Icon Description Reports Re-Registration Renewal of License Cancellation of License Change of Title Change of Owner Change of Location Registration for Insurance Cancellation of Insurance Drug Register Book Add Specialty Change Of Plan - HFL MEDICAL DRUG REGISTER BOOK Page 8

9 Drug Register Book Drug Prescription Book Drug Register Book : Description Read Me The instructions should be read thoroughly only after which the checkbox should be checked. On checking this option, the button is activated as shown below. - HFL MEDICAL DRUG REGISTER BOOK Page 9

10 At any point in time, you can go back to the Search page by clicking the button. A confirmation dialog would appear as shown below. Submit denotes that the application has gone through all the validation checks and is now with HAAD for further processing & approval. Note: All other tabs are disabled and would be activated only after clicking based on the process logic. Click on button, would take us to the search page. Click on Submit denotes that the application has gone through all the validation checks and is now with HAAD for further processing & approval. - HFL MEDICAL DRUG REGISTER BOOK Page 10

11 DRUG REGISTER BOOK Clicking on would display the below screen wherein only the tab is activated. The Facility Type & Sub-type are displayed as read-only. Based on the Facility Type selected, the other tabs and additional options would be activated/made visible. Details can be entered for all tabs and the application can be submitted by clicking button. Click on button, would take us to the search page. Clicking on will take the control to the previous tab. Clicking on will take the control to the tab and clicking on would advance to the validations are completed in the the application progresses from tab to tab Register Book Details tab only after all field tab. This would take place subsequently as Depending on the Facility Type chosen in S# 2 in the form field description table in Section , the 1 st tab would be populated accordingly as shown below. - HFL MEDICAL DRUG REGISTER BOOK Page 11

12 DRUG REGISTER BOOK Note: The detailed description of tabs & form fields is covered in the New Registration user manual which can be downloaded from Refer from Section to Attachments All related required for the application are explained in the below screenshot. Note: Attachments are Mandatory. Clicking on will open the window where the attachment can be chosen from the user s desktop or any other location. - HFL MEDICAL DRUG REGISTER BOOK Page 12

13 DRUG REGISTER BOOK Work Flow The process workflow facility types. (within HAAD) is shown below which is applicable for all the Payment History The tab shows a history of all payments done for the complete process of Drug Register Book. The fee details displayed depend on the Facility Type chosen in the sub-tab. - HFL MEDICAL DRUG REGISTER BOOK Page 13

14 DRUG REGISTER BOOK Application History The application workflow which initiates after HAAD receives a submitted application is already mentioned in Section Below is an extract of the same steps with an activity log & status shown in the the application status from time to time. tab. This is just a reference for the applicant to track Note: Any Comments entered by the HAAD users, will be visible in this tab. Details will only appear once the application is under process in HAAD. - HFL MEDICAL DRUG REGISTER BOOK Page 14

15 DRUG REGISTER BOOK 3.4 Exit System You can exit from the application by clicking on Sign Out link on the top of the screen as shown below. - HFL MEDICAL DRUG REGISTER BOOK Page 15