Operation guide. Océ PlotWave 750

Transcription

1 Operation guide Océ PlotWave 750

2 Copyright and Trademarks Copyright Copyright 2016 Océ. Illustrations and specifications do not necessarily apply to products and services offered in each local market. No part of this publication may be reproduced, copied, adapted or transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, optical, chemical, manual, or otherwise, without the prior written permission of Océ. OCÉ MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THE CONTENTS OF THIS PUBLICATION, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. OCÉ SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THE CONTENTS OF THIS PUBLICATION. Océ reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes. Trademarks Océ, Océ Matrix Logic, Océ PlotWave, Océ Power Logic are registered trademarks of Océ- Technologies B.V. Océ is a Canon company. Adobe, Acrobat, PostScript, Reader, and the Adobe logos are both registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft, Windows, Internet Explorer are trademarks or registered trademarks of Microsoft Corp. incorporated in the United States and/or other countries. All other trademarks are the property of their respective owners. Edition US

3 Contents Contents Chapter 1 Preface Notes for the reader Downloads and support for your product...14 Chapter 2 Introduction...15 The product concept and complete workflow...16 Overview of the Océ PlotWave 750 system The Océ PlotWave 750 key concepts User interaction Get to know the Océ PlotWave Océ PlotWave The Océ PlotWave 750 components...26 The printer operator panel Printer operator panel actions...30 Scanner operator panel Océ TDS600 Scanner operator panel...34 Select a language...36 Media types, material and sizes on the printer Set media material Set a media size indication Turn on and off the Océ PlotWave Turn on and off the controller Turn on and off the Océ TC4 scanner Turn on and off the Océ TDS610 scanner...44 Climate control on the Océ PlotWave Chapter 3 Define your workflow with Océ Express WebTools...47 Introduction...48 Océ Express WebTools...48 Set the security settings for Microsoft Internet Explorer...49 The system requirements: security settings for Firefox...49 The system monitor...51 Overview of the scanner states The toner states Toner level indication The [Jobs] tab...56 The job states Overview of the job states in the Queue The Smart Inbox...60 The Scanner accounting tab The [Preferences] tab...64 The [Templates] tab The [Configuration] tab The [Support] tab Define your Printing System Default Settings About the default settings in Océ Express WebTools

4 Contents Set another language for Océ Express WebTools How to change the language setting in Mozilla Firefox How to edit a setting...71 View and check the settings...73 Save the settings in a file Load the settings from a file Restore the factory defaults Shut down or restart the controller Configure the network and security settings Configure the network settings in Océ Express WebTools How to configure the network adapter in Océ Express WebTools...78 How to configure the network settings in the Océ Express WebTools...80 Access and passwords User roles and authorizations...81 Log in as an authorized user...82 Log out after your session Change the password for authorized users...84 Security levels Set the security level Secure protocols IPv6 settings...86 Enable IPSec...87 E-shredding Enable or disable the e-shredding function Select the e-shredding algorithm...89 Specify the number of overwrite passes...90 Remote Security...91 [Remote security]...91 generate a CA-signed certificate request...92 Import a CA-signed certificate: import the root certificate...94 Configure the printer settings Change the regional settings Define the media series Configure the sleep mode timer Configure the pen settings Define your printing system preferences Define the system preferences Define the print job preferences Define the separation sheet preferences Define the default output quality for print jobs Configure Smart inboxes to manage jobs in your printing system The Smart Inbox and Jobs Queue concept Use Smart Inboxes in a multiple-user environment Use Smart Inboxes in a repro environment Use Smart Inboxes in a multiple-user and repro environment Open or create a Smart Inbox Open or create a Smart Inbox in the Smart Inbox section Open or create a Smart Inbox in Océ Publisher Express Smart Inbox management Delete a Smart Inbox Configure the system for copy and scan Configure the system for copy and scan with the Océ TC4 scanner Set the preferences for copy and scan-to-file Define the templates for copy and scan jobs Configure the system for copy and scan with the Océ TDS600 scanner Set the preferences for copy and scan-to-file Define the templates for copy and scan jobs Configure the scan destinations Configure scan destinations Configure a local scan destination

5 Contents Configure a remote scan destination Test the remote scan destination Enable scan-to-file view Enable scan-to-file view Chapter 4 Use the Océ PlotWave 750 to print Send print jobs What you need to know before you send your print jobs Use Océ Publisher Express to send a print job Use Océ Publisher Select to send a print job Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job Use the Océ PostScript 3 Driver to send a print job Use Océ Publisher Mobile to print a file Use FTP to send a print job Use LPR to send a print job Print a job from the Smart Inbox Use Océ Mobile Printing and Scanning Océ mobile printing software applications Océ Mobile WebTools Configure the Océ Express WebTools settings for a mobile connection Generate the Quick Response Card Connect your mobile device to Océ Mobile WebTools Connect to Océ Mobile WebTools with a URL Connect to Océ Express WebTools using the IP address Print from your mobile device Save a scanned document on your mobile device Chapter 5 Use the Océ TC4 scanner for copy and scan-to-file jobs Use the scanner operator panel Use the scanner operator panel Define job settings with the scroll wheel and scroll-wheel key only Make a copy job Basic copy jobs on the Océ TC4 scanner Introduction to copy jobs Do a basic copy job Scanner operator panel Stop a copy job Extended copy jobs Do an extended copy job Available settings for copy jobs Improve the copy quality according to the original Make multiple sets of copies Copy with a separation sheet Make a copy with a stamp Scale to another media size Make a copy on a cut sheet Make a copy and add a strip Make a copy of a specific area of an original Make a copy and delete a specific area of an original Make a scan-to-file job Basic scan-to-file jobs on the Océ TC4 scanner Introduction to scan-to-file jobs Do a basic scan-to-file job Do an extended scan-to-file job Stop a scan-to-file job Scan-to-multipage Extended scan-to-file jobs

6 Contents Available settings for scan-to-file jobs [File type] [Resolution] [Original type] and background compensation [Original width] [Remove strip] [Checkprint] Chapter 6 Use the Océ TDS600 scanner for copy and scan-to-file jobs Océ TDS600 Scanner operator panel Section, Function and Arrow keys Preference section Custom card start screen Templates start screen Job templates Sections on the operator panel Perform basic copy jobs Make copies Select the required media Select the input mode Select the zoom factor Select the exposure Background compensation Define settings for the next original Deliver originals after scan jobs Use the manual feed for copy jobs Account Logic Define the delivery of folded copies Interrupt a job Stop a job Stamping Make basic scan-to-file jobs on the Océ TDS600 scanner Make a scan-to-file - How to scan- to-file using a template Make a scan-to-file - How to scan-to-file Scan-to-multipage Multi-copy check print Settings for scan-to-file on the scanner operator panel Destination card settings File mode Destination Resolution File type Image card settings Scale Scale table Mirror Optimization card setting Optimization Special copy and scan jobs Non-standard size originals (Océ TDS600 scanner) The scan width The copy size Scanning originals with filing strip - Copying with removed filing strip along the left hand side. 260 Right-hand side Copying with removed filing strip along the right-hand side Leading and trailing strip Copy with removed filing strips along the leading and trailing strip Copy with added filing strips along the leading and trailing strip

7 Contents Brightness Automatic background compensation Original type Editing functions Auto align Shift the image Mirror image Make a set copy Océ Matrix Logic What is Océ Matrix Logic Create a new template Edit a template Delete a template Create a Océ Matrix Logic job Create a Matrix Job - Prepare the Matrix job Create a Matrix Job - Scan your Matrix Job originals Follow a Matrix job Chapter 7 The finishing options Use the Folder The components of the Océ PlotWave folder The folder configuration options Fold support Offline folding Maximum folding length The reinforcement unit Set reinforcement for the copy job in the scanner operator panel of the Océ TC4 scanner The belt unit How to adjust the side guides of the belt Get to know the Océ Double Decker (Pro) finishing module The functions of Océ Double Decker Pro The Océ Double Decker Pro module Product specifications How to set the tray selection method Chapter 8 Maintain and troubleshoot the Océ PlotWave 750 system Maintain the printer [Maintenance] Media Load rolls of media Use the optional roll loader Load cut sheet material Define the media type and media size Toner Refill the toner Replace the waste toner container Solve problems on the printer Introduction to problem solving How to detect a problem with the help of Océ Express WebTools How to correct a problem with the help of Océ Express WebTools Define the error report settings Clear paper jams on the printer Paper jam in the fuser section Paper jam in the manual feed section Paper jam in the roll feed section Paper jam in the cut sheet section Paper jam at the top delivery tray

8 Contents Maintain the Océ TC4 scanner Clean the scan area Calibrate the scanner Clear an original jam on the Océ TC4 scanner Scanner error messages and solutions Maintain the Océ TDS600 scanner Clean the scan area of the Océ TDS600 scanner Clear an original jam on the Océ TDS600 scanner Maintain the folder options Paper jam in the folder How to clear a jam in the folder transport section Clear a media jam in the second fold section Clear a media jam in the belt unit The reinforcement unit Introduction to reinforcement unit maintenance Remove an empty tape roll Insert a new tape roll Prepare the tape roll for operation Empty the waste box of the reinforcement unit Clean the reinforcement knives Handle errors at the reinforcement unit Clear a tape jam in the reinforcement unit No reinforcement strips on the output Chapter 9 Support [Maintenance] Service required indication [Counter history] Preferred Océ media types and sizes Update Update the system software Licenses Check your licenses Save the currently active licenses Install a new license Upload a new license Remote Service [Océ Remote Service] [Check connection] [Allow remote assistance] [Download log files] Audit log Audit log Chapter 10 Account management An overview of Océ Account Center Océ Account Console Introduction to Océ Account Console Summary of Océ Account Console Enable account management in the Océ Express WebTools Accounting workflow Workflow on the printer Chapter 11 Supported media types and sizes for the printer Preferred Océ media types and sizes

9 Contents Available media sizes Standard scale factor Index

10 Contents 10

11 Chapter 1 Preface

12 Notes for the reader Notes for the reader Typography This manual uses the following typography to indicate elements that are part of the user interface. Typography [Text between square brackets] Indicates Name of a button, tile, setting, value, or other option of the user interface < Text between angle brackets > Name of a key on a keyboard Text displayed in courier font File path Command Prompt comment [Text] [displayed in] [menucascade] Names of options to be used in a fixed order Safety symbols Before using this product, make sure you have read and understood the safety information belonging to the product. Find the safety information on Also be sure to follow all warnings and instructions marked on the product. This manual uses the following safety symbols to indicate hazards and precautions. Symbol Type of symbol Indicates WARNING CAUTION CAUTION CAUTION CAUTION CAUTION Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. To use the machine safely, always pay attention to these warnings. Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions. This indication can concern hazards that have a specific CAU- TION symbol. The 'hot surface', 'electric shock', 'moving parts' and 'laser beam' cautions are listed below. Hot surface Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions. Electric shock Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions. Moving parts Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions. Laser beam Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions Chapter 1 - Preface

13 Notes for the reader Symbol Type of symbol Indicates IMPORTANT Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and to avoid damaging the machine or property. Indicates a clarification of an operation or contains additional explanations for a procedure. Reading these notes is highly recommended. Body protection symbols This manual uses the following body protection symbols to indicate that it is important to protect yourself before performing a specific task or action. Symbol Type of symbol Indicates IMPORTANT IMPORTANT IMPORTANT IMPORTANT Hand protection Wear the mentioned type of gloves when you perform this task or action. Eye protection Use the mentioned type of eye protection when you perform this task or action. Body protection Wear the mentioned type of body protection when you perform this task or action. Foot protection Wear the mentioned type of safety footwear when you perform this task or action. Chapter 1 - Preface 13

14 Downloads and support for your product Downloads and support for your product Downloads: User guides, printer drivers and other resources can change without prior notice. To stay up-todate, you are advised to download the latest resources from: " Before you use your product, you must always download the latest safety information for your product: make sure that you read and understand all safety information in the manual entitled 'Safety Guide'. Support For support information please contact your Canon local representative. Find your local contact for support from: " 14 Chapter 1 - Preface

15 Chapter 2 Introduction

16 The product concept and complete workflow The product concept and complete workflow Definition A complete Océ solution includes several different hardware and software products to manage your complete document workflow. The following illustration gives an overview of a complete Océ solution and the document workflow. Illustration Document Management Job Submission Scanner Controller Printer Finishing Options [1] Overview of a complete Océ solution. The system set-up and control. Different documents The complete workflow includes the following different documents. No. Document 1 Original 2 Copy 3 Print 4 File Different products The complete Océ solution is a combination of the following elements. Scanner Controller Printer Finishing options Job submission software Different jobs The arrows in the illustration show the different possible jobs. The complete document workflow of the Océ solution includes the following different jobs. Print job. A print job starts with a file (4) and ends with a print (3). Copy job. A copy job starts with an original (1) and ends with a copy (2). Scan-to-file job. 16 Chapter 2 - Introduction

17 The product concept and complete workflow A scan-to-file job starts with an original (1) and ends with a file (4). Set-up and control the complete workflow. Chapter 2 - Introduction 17

18 Overview of the Océ PlotWave 750 system Overview of the Océ PlotWave 750 system Introduction The Océ PlotWave 750 is a wide format mid volume multifunctional system for printing, scanning and copying engineering documents. The Océ PlotWave 750 offers a broad range or print, copy and scan to file functionality. The system is available in various hardware and software configurations. Depending on your needs the Océ PlotWave 750 is available as a printer only or a printer combined with a colour scanner. Océ PlotWave 750 printer only configuration [2] Océ PlotWave 750, 6 roll configuration with one cut sheet tray The default configuration includes 1 drawer with 2 rolls. The Océ PlotWave 750 supports up to 6 rolls (3 roll drawers) and one or two cut sheet tray(s). Possible configurations of the printer are: 18 Chapter 2 - Introduction

19 Overview of the Océ PlotWave 750 system Océ PlotWave 750 configuration with the Océ TC4 color scanner Océ PlotWave 750 / Océ TC4 components No. Component 1 Integrated Top Delivery Tray 2 Printer operator panel 3 Manual feed section 4 Location of the integrated controller 5 Roll drawers or cut sheet trays 6 Océ TC4 color scanner 7 Scanner operator panel 8 Scanner feed table Océ PlotWave 750 configuration with the Océ TDS600 productive black and white scanner No. Component 1 Integrated Top Delivery Tray 2 Printer operator panel 3 Manual feed section 4 Location of the integrated controller 5 Roll drawers or cut sheet trays 6 Océ TDS600 productive black and white scanner 7 Scanner operator panel 4 Chapter 2 - Introduction 19

20 Overview of the Océ PlotWave 750 system No. Component 8 Scanner feed table 20 Chapter 2 - Introduction

21 The Océ PlotWave 750 key concepts The Océ PlotWave 750 key concepts Printer configuration The Océ PlotWave 750 printer has 2 to 6 media rolls (default configuration: 2 rolls). 2 cut sheet trays can be added. Océ Delivery Tray, folder or Océ Double Decker (Pro) stacker are optional. Copy functionality With the TC4 or the Océ TDS600 scanner, a large number of copy activities can be performed. A wide variety of original and copy-related settings are supported. Users can specify particular layout, media, finishing, feeding and quality enhancement options from the scanner operator panel. Scan functionality The Océ PlotWave 750 offers full hybrid performance with its scan-to-file functionality. Documents are scanned and copied and then stored digitally. Ten customizable destinations are supported. Adobe PostScript 3 /PDF The Océ PlotWave 750 fully supports Adobe PostScript 3. Extra fonts are available as an option for the Japanese, Chinese and Korean languages. They can be enabled with a license in the Océ Express WebTools. Network connectivity The Océ PlotWave 750 supports the full TCP/IP environment: IPv4 and IPv6. Print and copy jobs Print and copy jobs are sent to the Océ PlotWave 750 printer from a user application (print job) or from the scanner (copy job). Print and copy jobs can consist of several sets, which in turn can consist of several pages. Sorting of a print or copy job can take place based on sets or on pages. Processing sets The Océ PlotWave 750 supports processing sets. This means that a job can consist of several files or originals. You can print or scan these files or originals multiple times and in sorted sets. Spool memory The Océ PlotWave 750 contains a spool memory which provides a queuing system for documents you want to print or copy. The spool memory allows multiple users to send print and copy jobs to the Océ PlotWave 750 at the same time. The print and copy jobs are then placed in the print queue where they wait to be printed. The job that is put into the queue first is printed first. The system can be set up to give priority to either print or copy jobs. Job recovery The Océ PlotWave 750 is equipped with a job recovery function that safeguards users against data loss in case of a printer failure. After a restart, the data submitted to the printer before the crash is automatically processed and printed. This means that jobs do not have to be resubmitted after a printer malfunction. This saves valuable time for the users. Chapter 2 - Introduction 21

22 The Océ PlotWave 750 key concepts Green button principle The Océ PlotWave 750 is a very user-friendly system. The scanner, in particular, is very easy to operate. Basic copy jobs can be performed by simply pressing the green start key on the scanner operator panel. You have to change the default copy settings with the help of the other settings on the scanner operator panel only if you want to perform more complex copy jobs. Templates The scanner operator panel offers a number of customizable templates for the job settings of a copy or scan job. The templates allow you to store your preferred job settings. To start a job, you simply select a template on the operator panel and press the green button. Templates can be managed in the Océ Express WebTools. Océ Matrix Logic Océ Matrix Logic is an Océ PlotWave 750 option which allows you to form in one single operation different copy sets from one set of scanned originals using predefined settings. This application is free of charge and downloadable from the Océ Express WebTools. 22 Chapter 2 - Introduction

23 User interaction User interaction Introduction The user can communicate with the Océ PlotWave 750 from local locations and remote locations. Printer or scanner operator panel The Océ PlotWave 750 offers a printer or scanner operator panel that allows you to do the following. Manipulate aspects of machine behavior on the printer operator panel. Define the settings for copy, scan and scan-to-file jobs on the scanner operator panel. Integrated Océ Express WebTools controller application The Océ Express WebTools controller application supports a centralized workflow. This application has a transparent and intuitive layout, where you can perform many tasks based on user role defined access. Separate work spaces give you a full overview and full control of print and scan job management, but also allow you to manage your templates, system preferences and network connectivity settings. You can also monitor the status of your system in this application. You can access the integrated Océ Express WebTools controller application via the printer controller monitor or via any networked workstation. Printer drivers With the Océ PlotWave 750, the Océ Wide format Printer Driver 2 for Microsoft Windows (WPD2) and the Océ PostScript 3 Drivers can be used. With these drivers, users in remote locations can print their files directly from their applications to the Océ PlotWave 750. More information about installing, configuring and using drivers can be found in the documentation provided with the drivers. All Océ drivers can be freely downloaded from the internet at downloads.oce.com. Océ Publisher Expressjob submission software: Océ provides Océ Publisher Express job submission software that allows you to send print jobs to your Océ PlotWave 750. Océ Publisher Express is a built-in job submitter in the Océ Express WebTools. You can open Océ Publisher Express in the jobs tab of the Océ Express WebTools ([Create new job]). Océ Publisher Selectjob submission software: Océ Publisher Select is a productive, Windows based job submission software that helps you to create, print and manage multiple files jobs in an intuitive way. Download Océ Publisher Select freely from the website. Océ Publisher Mobile: print from a mobile device With Océ Publisher Mobile print your PDF, DWF, PLT (HPGL 1/2), JPG and TIFF documents to Océ Large Format printers, using your Apple devices or Android tablets. Find latest information on Océ Publisher Mobile on the website. Chapter 2 - Introduction 23

24 User interaction Download Océ Publisher Mobile freely from the Apple App Store or Google Play. 24 Chapter 2 - Introduction

25 Get to know the Océ PlotWave 750 Get to know the Océ PlotWave 750 Océ PlotWave 750 Océ PlotWave 750 configuration The Océ PlotWave 750 is a wide format, black and white, multifunctional printing system. The Océ PlotWave 750 is available as a printer only configuration and as a combination with a scanner. The Océ PlotWave 750 offers a broad range of print, copy, and scan-to-file functionality. As a printer, it is available from a 2 roll configuration to a 6 roll plus 2 cut sheet tray configuration. The Océ PlotWave 750 can also be combined with various finishing options such as a folder, a reinforcement unit, a color or black and white scanner, and the Océ Double Decker Pro. The Océ PlotWave 750 can be adapted to the fit in just the way you want it. The illustration below shows the main configurations with the optional folder, a scanner, and a copy delivery tray: [3] The Océ PlotWave 750 system in combination with the Océ TC4 scanner and the Océ folder [4] The Océ PlotWave 750 system in combination with the Océ TDS600 scanner and the Océ folder Chapter 2 - Introduction 25

26 The Océ PlotWave 750 components The Océ PlotWave 750 components Introduction The Océ PlotWave 750 is available as a digital network printer, a printer and scanner or as a full combination which can print, copy or scan-to-file and finish the output. You can combine the printer with 1 scanner at a time The Océ PlotWave 750 consists of the following components. These components, in combination with your network, Océ Publisher Select, Océ Publisher Mobile, Repro Desk, and one or more drivers (WPD2, PS3), allow you to use the Océ PlotWave 750 as your default enterprise print and copy solution. See the Océ Large Format Systems Connectivity Manuals for more details about configuring networking settings on the Océ PlotWave 750 printer. You can find more information about installing, configuring and using drivers in the documentation provided with the drivers. All Océ drivers for the Océ PlotWave 750 are available for download from the Internet at The Océ PlotWave 750 printer [5] The printer with 3 drawer configuration (6 rolls) and one cut sheet tray The Océ PlotWave 750 printer incorporates two rolls with the ability to upgrade up to a 6 roll configuration, and 2 cut sheet trays. The printer delivers your jobs on the top delivery tray. You can buy the following optional devices. a roll loader one or two cut sheet trays the Océ Delivery Tray a folder to fold the output (first fold, second fold) a reinforcement unit to add a reinforcement strip to the folded output 26 Chapter 2 - Introduction

27 The Océ PlotWave 750 components a belt unit (for Océ )Double Decker Pro a scanner: The OcéTC4 scanner Use the Océ PlotWave 750 TC4 scanner to make copy or scan-to-file jobs, in color, grayscales or black and white. The Océ TDS600 scanner Use the Océ TDS600 scanner to make copy or scan-to-file jobs in monochrome. The original delivery tray is available as an optional device. The optional original delivery tray enables stacking of originals behind the scanner. The Océ PlotWave 750 controller The Océ PlotWave 750 controller is the heart of the system and controls all the activities of the system. In a standard configuration, the controller is located inside the printer. You can access the controller by opening the side cover on the left flank of the printer. The interface to the system (Océ Express Webtools) can be accessed from the printer via an optional monitor, mouse and keyboard or remotely from a workstation. Chapter 2 - Introduction 27

28 The printer operator panel The printer operator panel Introduction The printer operator panel consists of a number of keys and a graphical display. At the top of the panel you will find an attention light that starts to flash when operator intervention is required. If enabled, you will also hear a buzzer to alert you if operator intervention is needed [6] Printer operator panel The keys With the keys on the operator panel you can make a number of settings for the Océ PlotWave 750 printer, such as the media type and size or preferred language. The following keys are available. No. Key types Function 1 Key operator key This key gives access to a number of printer related options. Demo print Print settings Administrator only Service only 2 Up/Down key This key situated to the right of the graphical display is used to display the next or previous option from the selected menu choice and to select the desired option. Use the top key to move upwards through a list. Use the lower key to move down a list Chapter 2 - Introduction

29 The printer operator panel No. Key types Function 3 Stop key The red stop key is used to stop the present print job. After this key is pressed, a dialog will be displayed asking for confirmation. The printing process does not stop immediately since a number of prints may already have been submitted to the printer after processing. The prints cannot be stopped. 4+5 Selection keys The selection keys are located immediately below the graphical display. The left key can be used to activate one of the main menu choices (Language, Folding or Media) on the left part of the display. The right selection key can be used to activate the options on the right part of the graphical display. A shadow highlighting effect is used to indicate the active menu option. To identify the active selection, the dotted line around this selection is changed into an uninterrupted line and the small selection triangles next to the specified option are no longer dimmed. These selection triangles indicate that you can select an option from a predefined list with the help of the Up/Down key. 6 Online key Use the Online key to put the printer online or offline. If the green light above the Online key is on, the printer is online; if this light is off, the printer is offline. The display The graphical (LCD) display offers feedback about the current printer status. It provides you with the following information. Status information (e.g. Preparing for run or Ready to print ). During normal operation the following message types may appear: -Status/action message: indicates the actual status of the printer plus the action to be taken, e.g. Roll empty. Feed A2, plain paper. -Warning message: during a warning message the printer will continue to operate, but it is possible that the print quality is not optimal, e.g. Fill toner. -A graphical overview of available rolls and sheet feeders, including the material type and size used by each roll or sheet feeder. A symbol indicating the paper orientation (for cut sheet tray only). An indication that a particular roll or cut sheet tray is empty. An empty roll is represented by a dotted roll symbol. An empty cut sheet tray is displayed as an empty paper tray. In the event of an error, a graphical representation of any error location (cover or panel) is displayed together with instructions on how to solve the problem. Chapter 2 - Introduction 29

30 Printer operator panel actions The counter On the operator panel of the Océ PlotWave 750 printer, a counter is displayed to give the user feedback about the progress of the job that is currently being printed. The counter, which is located at the bottom of the upper window on the operator panel, displays the number of sets and/or pages printed. Counting starts at 1. The following information is available. When no sets are made, only the current page and the total number of pages are displayed (e.g. Page 3 of 5 ). At the beginning of a job, when the system does not know the total number of pages yet, only the current page may be displayed (e.g. Page 5 ). With set input: set counter. In this case the counter shows the current, the total number of sets and the current page (e.g. Set 3 of 5, Page 10 ). At the beginning of a job, when the system does not know the total number of sets yet, only the current set and page may be displayed (e.g. Set 2, Page 5 ). With set input: multiple sheet counter. In this case the counter shows the current page, the total number of pages and the current copy, e.g. Page 2 of 12, Copy 5 ). At the beginning of a job, when the system does not know the total number of pages yet, only the current page and copy may be displayed (e.g. Page 2, Copy 5 ). Printer operator panel actions On the Océ PlotWave 750 printer operator panel you can perform a limited number of actions in the off-line menu. The tables below display the settings. Offline menu options Offline menu Menu Secondary menu(s) Description Language List of 2 languages You can toggle between the 2 main languages on the printer operator panel. See Select a language on page 36. Offline folding (optional) Input Method Legend Binding Binding Reinforce Binding Edge On/Off Package Width Length All the settings except the Special setting are job settings that can be set for an individual offline folding job. The default values for these settings are set by the key operator in the Océ PlotWave 750 Express WebTools application. Special Knife 4 30 Chapter 2 - Introduction

31 Printer operator panel actions Menu Secondary menu(s) Description Media Roll Type Material Size Manual Type Material Size Sheets Type Material Size You can use the Media menu to define the contents of the media drawer(s) and/or sheet feeder(s) and the manual feeder. Key operator settings Use the key above the graphical display of the printer operator panel to access the following options. Make sure that the printer is put in offline mode first. The settings you access via this key are not the same as the key operator settings in the Océ PlotWave 750 Express WebTools application. Menu Secondary menu(s) Description Demo print - Follow the instructions to print a demo file. Print settings - Follow the instructions to print a report of the system settings. 4 Chapter 2 - Introduction 31

32 Printer operator panel actions Menu Secondary menu(s) Description Administrator only Network settings adapter Follow the instructions in the wizard to configure the network settings for the adapter. Restart the controller to implement the settings. Activate/deactivate password Activate/deactivate buzzer Clear memory Follow the instructions to enable or disable the fixed password. The password protects the Administrator only option against unauthorized access. You cannot choose a new password. The password is displayed on the printer panel screen when you activate the functionality. Use the Up/Down key (key number 2 in The printer operator panel on page 28) to make it. The password is: Up-Down- Down-Up-Down. Follow the instructions to enable or disable the sound of the buzzer. The set memory will be cleared after you restart the controller. All the jobs will be cleared from the set memory. Service only - This menu is password protected and only used by Océ Service. 32 Chapter 2 - Introduction

33 Scanner operator panel Scanner operator panel Océ TC4 scanner No. Component 1 LED (green and red attention light) 2 Display 3 Upper soft key 4 Scroll wheel key 5 Scroll wheel 6 Lower soft key 7 Green start key 8 Stop key 9 Numeric keys 4 Chapter 2 - Introduction 33

34 Océ TDS600 Scanner operator panel No. Component 10 Lower soft key 11 / B Left soft keys 12 Upper soft key Océ TDS600 Scanner operator panel Introduction The Océ PlotWave 750 is a very user-friendly system. The Océ TDS600 scanner, in particular, is very easy to operate. Basic copy jobs can be performed by simply pressing the green start key on the scanner operator panel. You have to change the default copy settings with the help of the other settings on the scanner operator panel only if you want to perform more complex copy jobs. The operator panel is located above the original feed. The panel consists of a display in the centre surrounded by a number of function, section and arrow keys. To the left of the display, you can find the Stop key and below the display you can find the Start, Numeric and Correction keys as well as the Counter window. This section consists of two parts. The first part explains the basic use of the keys. The second part deals with special use of the display. It describes how to use the soft keys above and along the sides of the display to define your copy settings. Illustration C [7] scanner operator panel The keys With the keys on the Océ TDS600 scanner operator panel you can make a number of settings for the Océ PlotWave 750. The following keys are available. 34 Chapter 2 - Introduction

35 Océ TDS600 Scanner operator panel Keys No. Key type Function 1 Stop key Press the red key left of the display to stop the copy process for the current original. You can stop the original transport immediately when an original jam occurs. 2 Section keys The section keys are the four keys located above the display. These keys provide access to the Custom, Original, Print and File sections on the display. Each section contains several functions (cards). These can be accessed with the help of the function key all the way to the left, which is also called the card selection key. 3 Arrow keys Like the numeric keys, the arrow keys can be used to define numeric settings. The arrow keys are also used for selecting subfunctions. 4 Correction key The orange key marked with C is located at the bottom of the central section of the operator panel. Press the correction key one time to reset the selected setting to its default value. Press the correction key two times to reset the numeric display to 1. Press the correction key three times to return to the first screen on the display. 5 Numeric keys The keys with numbers on the lower part of the operator panel are used to enter numbers. 6 Start key The green key marked with is used to start the feeding of the original, or to restart the copy process. 7 Function keys The five function keys (below the display) allow you to select functions or subfunctions within a card. 8 Job interrupt key Use the job interrupt key to set extra priority to your copy job or to remove extra priority from your copy job. Determine the priority of your copy job with the Job interrupt key before you scan your originals. The job is placed at the top of the scheduled jobs in the controller application. The interrupt job will start running directly after the current page is completed. No new job is sent to the printer. Chapter 2 - Introduction 35

36 Select a language Select a language Introduction On the operator panel of the Océ PlotWave 750 printer, you can specify which language you want to use to display printer information, such as status and error messages. By default, you can choose between two languages, which are defined in the Océ Express WebTools for your system by the Key operator (see Change the regional settings on page 96). The Océ PlotWave 750 supports a total of 20 languages. Procedure 1. Press the Online key on the printer operator panel to put the printer offline. The message Offline is displayed in the status window. 2. Press the left selection key to shift the focus to the Language option. A shadow effect is used to indicate that the focus is set to this option. 3. Activate the Language option by pressing the right selection key. The dotted line around the current selection changes into a solid line and the small selection triangles next to the specified language are no longer dimmed. 4. Use the arrow keys to switch between the two predefined languages. 5. The language-specific elements on the display are immediately customized to reflect your language choice. Only the indicator for the language itself is in the alternative language. This way you always know what your alternative language is. 6. Put the printer online again by pressing the Online key. The printer now uses the selected language. 36 Chapter 2 - Introduction

37 Media types, material and sizes on the printer Media types, material and sizes on the printer Introduction One of the features of the Océ PlotWave 750 printer is the automatic media change function. This function enables the printer to switch to another roll of the same media when there is not enough media on the current roll to finish the print run. Specify media type and the media size after you load media, as described in Load rolls of media on page 299. The Océ PlotWave 750 supports both DIN and ANSI media formats. See Preferred Océ media types and sizes on page 361 for an overview of all materials that can be used on the Océ PlotWave 750 printer. Set media type Procedure 1. Press the Online key on the printer operator panel to put the printer offline. The message Offline is displayed in the status window. The focus shifts to the Media option (indicated by the shadow effect). Ready to print [8] The printer operator panel in offline mode 2. Use the arrow keys to select the roll for which you have just loaded new media. 3. Press the right selection key to activate the Type option. The dotted line around the current selection changes into a solid line and the small selection triangles next to the specified material are no longer dimmed. 4. Use the arrow keys to select the type you just loaded. 5. Press the Online key to put the printer online again. The printer now knows which type is used for the specified roll. Set media material Procedure 1. Press the Online key on the printer operator panel to put the printer offline. The message Offline is displayed in the status window. 2. Press the left selection key to shift the focus to the Media option. A shadow effect is used to indicate that the focus is set to this option. 3. Use the arrow keys to select the roll for which you have just loaded new media. 4. Press the right selection key to activate the 'Mat.' (Material) option. The dotted line around the current selection changes into a solid line and the small selection triangles next to the specified size are no longer dimmed. Chapter 2 - Introduction 37

38 Set media material 5. Use the arrow keys to select the media material for the media you just loaded. 6. Press the Online key to put the printer online again. The printer now knows which media is used for the specified roll. 38 Chapter 2 - Introduction

39 Set a media size indication Set a media size indication Procedure 1. Press the Online key on the printer operator panel to put the printer offline. The message Offline is displayed in the status window. 2. Press the left selection key to shift the focus to the Media option. A shadow effect is used to indicate that the focus is set to this option. 3. Use the arrow keys to select the roll for which you have just loaded new media. 4. Press the right selection key to activate the Size option. The dotted line around the current selection changes into a solid line and the small selection triangles next to the specified type are no longer dimmed. 5. Use the arrow keys to select the 'Size' option for the specified roll. The printer shows both DIN and ANSI sizes. 6. Press the Online key to put the printer online again. The printer now knows the size of the specified roll. Chapter 2 - Introduction 39

40 Turn on and off the Océ PlotWave 750 Turn on and off the Océ PlotWave 750 Introduction You can separately turn on and off the Océ PlotWave 750 printer, Océ PlotWave 750 controller, and scanner. Power On / off options Part Printer Description Use the On /Off switch at the rear of the printer to turn on and off power to the printer. When you are facing the front side of the printer, the power switch is located on the left-hand side at the rear of the printer. With this switch you also turn on and off the power for the climate control function of the printer Climate control on the Océ Plot- Wave 750 on page 45. Keep the power turned on to be able to use the Climate control function. Configure the [Sleep mode timeout] setting in the Océ Express WebTools application to ensure minimal power consumption when the system switches to sleep mode. Océ TC4 and Océ TDS600 scanners Use the On/Off switch at the front underneath the original feed table on the scanner to turn on and off the scanner Chapter 2 - Introduction

41 Turn on and off the Océ PlotWave 750 Part Océ PlotWave 750 Controller Description Use the On / off key at the front of the printer to turn on and off the controller that is located inside the printer. When the controlller is on: Press the key only once and wait seconds. The green LED of the key turns off to indicate that the controller is turned off. Keep the key pressed for 4 seconds to immediately turn off the controller. When the controller is off: Press the key only once to start up the controller. The green LED is turned on when you press the key. You can also shut down the controller in the Océ PlotWave 750 Express WebTools application, from the [Support] tab. Illustration [9] On / off switch at the rear of the printer Turn on and off the printer Procedure 1. Set the On/Off switch at the rear of the printer to position 1. The message Ready to print appears on the printer operator panel. You must separately switch on the controller via the button at the front of the printer. 2. Set the On/Off switch at the rear of the printer to position 0. This action only turns off the printer. Before you turn the printer off, make sure that the printer is not printing a job. Chapter 2 - Introduction 41

42 Turn on and off the controller Turn on and off the controller Procedure 1. The printer can be in standby mode, in sleep mode or it can be turned off completely. Press the On / Off key at the front of the printer to turn on the controller inside the printer. The green LED turns on. This action only turns on the controller. Separately from this action, you can turn on the printer and scanner. 2. Press the On / Off key at the front of the printer to turn off the controller inside the printer. The green LED turns off seconds after you have pressed the key. [10] On/Off button on the incorporated Océ PlotWave 750 Controller 42 Chapter 2 - Introduction

43 Turn on and off the Océ TC4 scanner Turn on and off the Océ TC4 scanner Procedure 1. Set the On/Off switch to position 1. The green LED turns on. The 'Ready to scan message appears. 2. Set the On/Off switch to position 0. [11] On / off switch on the Océ TC4 scanner Chapter 2 - Introduction 43

44 Turn on and off the Océ TDS610 scanner Turn on and off the Océ TDS610 scanner Illustration [12] On / off switch on the Océ TDS600 scanner Procedure 1. Set the On / off switch at the front of the scanner to position 1. The green LED turns on. The 'Ready to scan message appears. 2. Set the On / off switch at the front of the scanner to position Chapter 2 - Introduction

45 Climate control on the Océ PlotWave 750 Climate control on the Océ PlotWave 750 Introduction The Océ PlotWave 750 gives the best print results when the printer is located in a room with moderate climate conditions and/or air conditioning. This way, the temperature and humidity levels in the room can be kept at a level that guarantees optimal print results on the Océ PlotWave 750. The quality of the prints on the Océ PlotWave 750 can be negatively influenced by humidity in the environment and humidity of the media that the printer uses to print on. For printers that are located in a room that has no climate control facilities or that is known to be humid from time to time, the Océ PlotWave 750 can be furnished with an optional climate control function. The climate control function helps to keep the media rolls in the drawers dry. The climate control function is active when the printer is in sleep mode. The printer has very low energy consumption in sleep mode. IMPORTANT If you turn off the printer with the power switch located at the back of the printer, you also turn off the climate control function. Leave the printer switched on to be able to use the climate control function. Climate control function The climate control function monitors the humidity level with a sensor inside the printer. When this sensor registers a humidity level in the printer environment that is higher than 50%, the climate control function is automatically activated inside the printer when the printer is in sleep mode. The temperature inside the drawers with the media rolls increases just enough to prevent the media inside the drawers from becoming humid. This way you can prevent moisture in the media from adversely affecting print quality. The climate control function is a fully automatic system that does not need to be configured. The climate control function can only operate when the power to the printer remains switched on. A media roll that already contains a lot of moisture cannot be dehydrated by the climate control function. Always make sure that you store the media rolls in a dry, cool and dark place, preferably in its original wrapping. Chapter 2 - Introduction 45

46 Climate control on the Océ PlotWave Chapter 2 - Introduction

47 Chapter 3 Define your workflow with Océ Express WebTools

48 Introduction Introduction Océ Express WebTools Introduction Océ Express WebTools is an application that runs via the Océ PlotWave 750 controller. It can be accessed on the controller monitor or on any other networked workstation. You can use an Internet browser (Microsoft Internet Explorer, or Mozilla Firefox ) to open the homepage of Océ Express WebTools. Definition You can use Océ Express WebTools to do the following: Send print jobs to your Océ PlotWave 750 with Océ Publisher Express. Access the settings to manage the configuration and preferences of the printing system. To change settings in Océ Express WebTools, you must log in with one of the three predefined user roles because the settings are all password protected (see User roles and authorizations on page 81). Monitor the status of the printing system. How to access the Océ Express WebTools Proceed as follows to access Océ Express WebTools: Enter the Océ PlotWave 750 Hostname (for example in the workstation's web browser. or Enter the Océ PlotWave 750 IP address (for example in the workstation web browser. The IP address is displayed on the printer operator panel. In case the Océ Express WebTools window does not open: Check if the Océ PlotWave 750 controller is switched on. Contact your network administrator to check the network parameters. Check if the Océ PlotWave 750 network settings have been registered in the network infrastructure. Check the security level set on the controller. The HTTP protocol is filtered when the security level is set to Medium/high or High. In such case, use the HTTPS protocol instead. 48 Chapter 3 - Define your workflow with Océ Express WebTools

49 Set the security settings for Microsoft Internet Explorer Set the security settings for Microsoft Internet Explorer Introduction You can use a web browser to open the home page of Océ Express WebTools. Depending on the Internet browser you use, you must set the required minimum browser security settings as indicated below. You must enable cookies. Procedure Step Action Value 1 Select Tools / Internet Options / Security / Local intranet / Custom Level 2 ActiveX controls and plug-ins Binary and script behaviours Enable 3 Downloads: File download Enable 4 Miscellaneous Allow META REFRESH Launching applications and unsafe files Use Pop-up blocker Enable Enable Disable 5 Scripting Active scripting Enable The system requirements: security settings for Firefox Introduction You can use an Internet browser to open the homepage of Océ Express WebTools. Depending on the Internet browser you use, you must set the required minimum browser security settings as indicated below. You must enable cookies. Procedure Step Action Value 1 Select Options / Options 2 General Show the downloads window when downloading a file Recommended 4 Chapter 3 - Define your workflow with Océ Express WebTools 49

50 The system requirements: security settings for Firefox Step Action Value 3 Content Block pop-up windows Load images automatically Enable Javascript Disable Enable Enable 50 Chapter 3 - Define your workflow with Océ Express WebTools

51 The system monitor The system monitor Introduction You can open the system monitor to get an overview of the current status of the printing system. When you click on the [System] tab in the lower left corner of the screen, the system monitor pops up. The system state (for example: [Printing:]) is displayed in the upper right corner of the system monitor section of the Océ Express WebTools. Overview of the system states Procedure State Icon Description [User intervention required] [System memory is full] [Sleeping...] [Ready to print] [Printing:] <job-name> The user is requested to go to the printer and follow the instructions displayed on the operator panel. Status message when printer does not print because the system memory is full. Energy saving state: State when not all functionality is available due to printer sleeping. State when there is no active job and no waiting job. When a job arrives, no user intervention is needed to start printing. State when a print job is active. [Processing:] <job-name> The system is processing the job data. [Receiving:] <job-name> The system is receiving the job data. 'Printer paused' 'E-shredding ready' State of the printer that has been set to 'Pause' on the operator panel. Ready for E-shredding. 'Media indication' [The system is not connected to Océ Remote Service] [The system is trying to connect to Océ Remote Service] Roll media and roll width indication for roll (if available) and cut sheet tray 1 and 2 (if available). The system is not connected to Océ Online services. The tooltip contains detailed information on why the system is not connected. The system tries to make a connection with Océ Online services ([Remote Assistance] option). 4 Chapter 3 - Define your workflow with Océ Express WebTools 51

52 Overview of the scanner states State Icon Description [The system is connected to Océ Remote Service] The system is connected to Océ Online services ([Remote Assistance] option). The media status: Icon Description Loaded roll Not loaded or empty roll Special paper (set as 'Special' on the on operator panel) Loaded cut sheet paper Overview of the scanner states Procedure State Icon Description [Scanner is ready] The scanner is ready. [Scanner is busy] The scanner is active. [User intervention required] 'Scanner unavailable' General error message. The scanner not available. 52 Chapter 3 - Define your workflow with Océ Express WebTools

53 The toner states The toner states Procedure Icon Description Toner OK The toner level is low. Toner empty Chapter 3 - Define your workflow with Océ Express WebTools 53

54 Toner level indication Toner level indication Introduction The toner level is indicated in the [System] monitor in Océ Express WebTools. The toner level is represented by an illustration under the [System ] tab. IMPORTANT Only use Océ PlotWave 750 toner. Make sure you have the correct region version. IMPORTANT You can only add one bottle of toner. If you add more than one bottle, the developing unit will flood. IMPORTANT The printer must be turned on to add the toner. IMPORTANT Shake well the bottle with the toner. Toner level indication Toner level Indication Description Illustration 1. [Toner available] Enough toner is available in the machine to continue printing. 2. [Toner low] Little toner is available in the machine. The printer continues printing. The operator attention light turns yellow. New toner can be added, but you can also still continue printing for a while. This depends on the toner coverage of your jobs. The printer will indicate when to refill toner Chapter 3 - Define your workflow with Océ Express WebTools

55 Toner level indication Indication Description Illustration 3. [Refill toner] No toner is available in the machine. The printer stops printing. The operator attention light turns red. You need to add toner in order to continue printing. Chapter 3 - Define your workflow with Océ Express WebTools 55

56 The [Jobs] tab The [Jobs] tab Illustration [13] Jobs tab The [Jobs] tab Accessible for any user. For some specific actions you must log on as a Key operator (see User roles and authorizations on page 81). Tasks: Create a new job from a printable file in the Océ Publisher Express section. To submit a new job click [Create new job]. A new window opens, where you can define some basic job settings and where you can browse to the file you want to print. (see Use Océ Publisher Express to send a print job on page 149) Monitor jobs in the [Jobs - Queue] section. This section gives an overview of the jobs in the queue, waiting to be printed. The buttons on top of the [Jobs - Queue] section allow you to move a selected job to the top of the queue, delete the job, or interrupt the current job. If you click [Delete all] all jobs are deleted from the queue. (see The Smart Inbox and Jobs Queue concept on page 107) Control your jobs in the [Smart Inbox] section (group jobs, make settings, start jobs/sets). This section enables you to do the following. When you click [Open Smart Inbox] and enter a name, the new Smart Inbox immediately appears in the Smart Inbox overview (see Open or create a Smart Inbox in the Smart Inbox section on page 113). Get an overview of all the Smart Inboxes that you created on your system. When you select a print job in the Smart Inbox you can use the buttons on top of the Smart Inbox section to print, edit or delete the job. You can also Delete a Smart Inbox on page Chapter 3 - Define your workflow with Océ Express WebTools

57 The [Jobs] tab Get an overview of all scan jobs. All scan jobs are placed in the Smart Inbox [Scans]. When you select a scan job you can use the buttons on top of the Smart Inbox [Scans] section to print, save or delete the scan job. Get an overview of all jobs on the system. Only when you enable the [Preferences] - [System settings] - [Smart Inbox management] - [Display a Smart Inbox with all jobs] setting, the Smart Inbox [View all] displays all the jobs. When you select a job you can use the buttons on top of the Smart Inbox [View all] section to print, edit or delete the job. If you click [Delete all], all jobs are deleted from the system. To manage jobs in Smart Inboxes, the [Smart Inbox capability] must be enabled. A key operator can protect the view on the Smart Inboxes and limit it only to the key operator and system administrator profiles. Chapter 3 - Define your workflow with Océ Express WebTools 57

58 The job states The job states Introduction When a job is placed in a Smart Inbox or in the Queue, the icon in front of the job name gives information about the status of the job. Overview of the job states in the Smart Inbox Procedure State Icon Description Receiving Indicates that the [Smart Inbox] is receiving the job data. New Indicates that a new job is available in the [Smart Inbox]. Queued Printed Indicates that the job is copied to the queue and waiting to be printed. Indicates that the job has been printed. Attention needed General error message. Account data missing State when the account data for the job is missing. Overview of the job states in the Queue Procedure State Icon Description Receiving Indicates that the Jobs Queue is receiving the job data. Processing Indicates that the Jobs Queue is processing the job data. Ready to print Indicates that the job is ready for printing. Scheduled Indicates that the job is waiting to be printed. Printing Indicates that the job is currently being printed Chapter 3 - Define your workflow with Océ Express WebTools

59 Overview of the job states in the Queue State Icon Description Attention needed General error message. Chapter 3 - Define your workflow with Océ Express WebTools 59

60 The Smart Inbox The Smart Inbox Definition A Smart Inbox helps you to manage customized jobs. You get an overview of the Smart Inboxes when you open the [Jobs] tab in Océ Express WebTools. Illustration [14] The Smart Inboxes in the [Jobs] tab Jobs in a Smart Inbox You can use the Smart Inbox to manage your jobs. Define one or more Smart Inbox names that allow you to easily organize and access your jobs. The following jobs are placed in a Smart Inbox: Print jobs, sent via printer drivers, applications or Océ Publisher Express. In the printer driver, application, or job submitter you can select the Smart Inbox you want to print to. When 'Direct print' is enabled your print job will be sent to the print queue immediately. When 'Direct print' is disabled your print job is kept in the Smart Inbox and you must submit the job at the printer via the Smart Access on the user panel. Scan jobs, when you select the Smart Inbox as your location. When you make a scan on the printer, and you select the Smart Inbox as the external location you send your job to, you can collect the job from the selected Smart Inbox in Océ Express WebTools. Under the [Jobs] tab, you can select the job in the Smart Inbox and save it locally. Copy jobs The [Preferences] - [System settings] - [Smart Inbox management] - [Save printed jobs in a Smart Inbox] - setting enables you to keep copy jobs that have been printed in the Smart Inbox for reprint. 60 Chapter 3 - Define your workflow with Océ Express WebTools

61 The Smart Inbox For more information on the Smart Inbox, see The Smart Inbox and Jobs Queue concept on page 107. Chapter 3 - Define your workflow with Océ Express WebTools 61

62 The Scanner accounting tab The Scanner accounting tab Introduction The [Scanner accounting] tab in the Océ Express WebTools allows you to unlock the scanner for copying or scan-to-file. Valid accounting information is required to unlock the scanner. By default [Scanner accounting] is disabled. Before you can edit a setting or a settings group, you must be logged on as a key operator or power user. Illustration [15] Scanner accounting tab Enable [Scanner accounting] Procedure 1. Click [Preferences] - [System settings] - [Logging and accounting]. 2. Change the value of [Force entry of accounting data for copy and scan jobs] to 'On'. When 'On', it will only be possible to start a copy or scan-to-file job when valid accounting data is entered. The following [Scanner accounting] settings are now valid: Setting [Scanner locking: at startup] [Scanner locking: at panel time-out] [Scanner unlocking: location] Description When 'Enabled', the scanner will lock after startup. When 'Enabled', the scanner will lock when the scanner operator panel timeout expires. Scanner locking and unlocking can be done from any host (workstation) or a single host (workstation) only on the network. When set to 'From any host', accounting fields can be filled in from any host to unlock the scanner. When set to 'From single host', a single host can be specified from which the scanner can be unlocked Chapter 3 - Define your workflow with Océ Express WebTools

63 The Scanner accounting tab Setting [Scanner unlocking location: single host] [Scanner unlocking: access] Description The hostname or IP-address from which accounting fields can be entered to unlock the scanner. Only valid when 'Scanner unlocking: location' has value 'From single host'. When set to 'Everyone', no login is needed to enter accounting fields to unlock the scanner. When set to 'Login needed', only a Key operator or Power User is allowed to perform this action. For detailed Accounting information: See An overview of Océ Account Center on page 374. Chapter 3 - Define your workflow with Océ Express WebTools 63

64 The [Preferences] tab The [Preferences] tab Illustration [16] The Preferences tab The [Preferences] tab Before you can edit a setting or a settings group, you must log in as a Key Operator or a Power User. With the [Preferences] tab, you can fine-tune the system to fit your company's workflow and processes. [Overview] Summary of the settings organized in different groups: [System settings] [Print job defaults] See Define the system preferences on page Chapter 3 - Define your workflow with Océ Express WebTools

65 The [Templates] tab The [Templates] tab Introduction Go to the [Templates] tab to define templates. The templates enable you to easily perform copy and scan jobs that you do very often. They contain pre-defined settings for copy and/or scan-to-file jobs made with the Océ TC4scanner or the Océ TDS600 scanner. Before you can edit a setting or a settings group, you must log in as a Key Operator or a Power User. [17] The [Templates] tab for copy and scan with Océ TC4 scanner The [Templates] tab for the Océ TC4 scanner In the [Templates] tab, you can define up to 5 templates for copy jobs and up to 5 templates for scan jobs, as well as the stamps that you can use in the templates. [Overview] Summary of the main settings of each copy and scan template and the list of the available stamps. [Copy Template 1] to [Copy Template 5] List of all settings configured for each copy template. [Scan Template 1] to [Scan Template 5] List of all settings configured for each scan template. [Stamps] List of the 10 available stamps. [Templates] - productive scanner - Océ TDS In the [Templates] tab, define the preferred values for the 4 templates: Template 1, Template 2, Template 3 and Template 4 as well as the 10 stamps you can use in the templates. [Overview] Summary of the main settings of each copy and scan template and the list of the available stamps. Template 1 to 4 Chapter 3 - Define your workflow with Océ Express WebTools 65

66 The [Templates] tab List of all settings configured for each copy template. [Stamps] List of the 10 available stamps. The templates are applicable to the scanner operator panel. They contain predefined settings for copy and/or scan-to-file jobs. 66 Chapter 3 - Define your workflow with Océ Express WebTools

67 The [Configuration] tab The [Configuration] tab Illustration [18] The Configuration tab The [Configuration] tab Before you can edit a setting or a settings group, you must log on as a System administrator or a Power user. The [Overview] displays a summary of the settings organized in different groups. Configure the: [Connectivity] See How to configure the network adapter in Océ Express WebTools on page 78. [Scan destinations] See Configure scan destinations on page 137. [Pens] See Configure the pen settings on page 99. [Remote security] See Remote security on page 91. Chapter 3 - Define your workflow with Océ Express WebTools 67

68 The [Support] tab The [Support] tab Introduction Log in as System Administrator or Power User. The [Support] tab The [Support] tab consists of seven sections: [About]: find general information about the system, generate the [Quick Response Card] for Océ Mobile WebTools, and carry out the Maintenance operations. [Counter history]: view, save or print counter information on all jobs. [Media]: manage all media on the printing system. [Update]: view and install the security and system patches and new software packages. [Licenses]: view and update the licenses on the printing system. [Remote Service]: make a connection with Océ Remote Service to check and control your system. [Audit log]: download a comma-separated values (CSV) file with audit events, or clear the audit events. Find detailed information in the [Support] chapter. 68 Chapter 3 - Define your workflow with Océ Express WebTools

69 Define your Printing System Default Settings About the default settings in Océ Express WebTools Define your Printing System Default Settings Definition Before you send jobs to the printer, remember the following: The values defined in Océ Express WebTools are default values for the general system behavior. You can define a number of job settings in the Océ printer drivers or the Océ job submission tools. The settings defined in the printer drivers or the job submission tools always overrule the settings defined in Océ Express WebTools. Chapter 3 - Define your workflow with Océ Express WebTools 69

70 Set another language for Océ Express WebTools Set another language for Océ Express WebTools Introduction The set language in the internet browser defines the language used in Océ Express WebTools. This language setting does not influence the language on the operator panel. On the operator panel, you can only toggle between the [First language] and the [Second language]. You can define the values for the [First language] and the [Second language] in the regional settings of Océ Express WebTools (see Change the regional settings on page 96). If the selected language cannot be supported, the standard user interface language for Océ Express WebTools is US English. How to change the language setting in Microsoft Internet Explorer Change the language setting of Océ Express WebTools. It is possible that the internet options are put under a different menu, depending on the Microsoft Internet Explorer version you use. Procedure 1. Open Microsoft Internet Explorer. 2. Select Tools menu - Internet options. The internet options window appears. 3. Make sure the General tab is selected. 4. Click the Languages button in the lower part of the window. Another window opens. 5. Select the language of your choice. A new language can be added to the list with the Add button. 6. Move the newly added language up in the list to the top position. 7. Click OK to confirm or Cancel to close both windows again. 8. Click Refresh in the toolbar or open another page. The language of the application will be changed. How to change the language setting in Mozilla Firefox Procedure 1. Open Mozilla Firefox. 2. In the Tools menu select Options. The Options window appears. 3. Open the Content tab. 4. In the Languages section click the Choose... button. Another window opens. 5. Select the language of your choice. A new language can be added to the list with the Add button. 6. Move the newly added language up in the list to the top position. 7. Click OK to confirm or Cancel to close both windows again. 8. Click Reload in the toolbar or open another page. The language of the application will be changed. 70 Chapter 3 - Define your workflow with Océ Express WebTools

71 How to edit a setting How to edit a setting Procedure 1. Browse to the settings group you want to edit, for example [Preferences] - [System settings] - [Print queue management]. You can find detailed information about the settings in the tooltip. The illustration below shows, for example, the tooltip information of the [Print queue] setting. 2. You can click directly on the value of a setting if you want to edit a single setting. Before you can edit a setting or a settings group, you must log on as an authorized user. For example, if you click on the value of the [Print queue] setting a separate window opens, where the same information is displayed as in the tooltip and where you can edit the setting. Chapter 3 - Define your workflow with Océ Express WebTools 71

72 How to edit a setting or You can click [Edit] in the settings group bar to access a window for all settings in the group if you want to edit more settings in the settings group. Before you can edit a setting or a settings group, you must log on as an authorized user. For example if you click [Edit] in the [Print queue management] settings group bar, a separate window opens, where all the settings of the settings group are listed, and where you can edit all these settings. This overview window does not show detailed information per setting. 3. Modify the setting or settings. 4. Click [Ok] to confirm your entries or [Cancel] to reject your entries. 72 Chapter 3 - Define your workflow with Océ Express WebTools

73 View and check the settings View and check the settings Purpose View and check the settings and the values that are stored when you save the settings file. When to do Before you save the setting and the values in the Océ Express WebTools. To check which settings are no longer set to the factory default value. Procedure 1. Click the [Configuration] tab or the [Preferences] tab. 2. Click [View set] in the top-right hand corner of the screen. A secondary window is opened. 3. Scroll through the list of settings. The first column displays the setting and the second column displays the values. A "*" indicates that the value of the setting is different than the original factory default value. You can print the information with the standard print function of your browser. Chapter 3 - Define your workflow with Océ Express WebTools 73

74 Save the settings in a file Save the settings in a file Purpose Save the settings and the values that you configured in the Océ Express WebTools in a file. When to do Duplicate the settings very easily to another printer of the same type. Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings cannot be transferred to another printer. The passwords for authorized users and the passwords for remote scan destinations are excluded from the file for security reasons. License information is not included in the file either. Procedure 1. Click the [Configuration] tab or the [Preferences] tab. 2. Click [Save set] in the top-right hand corner of the screen. A secondary window is opened. 3. Navigate to a location where you want to store the file. 4. Save the settings<hostname of printer><date>.xml file. The file name is not fixed. You can change the name if required. 5. Click [Ok] to confirm or [Cancel] to close the window without storing the settings file. 74 Chapter 3 - Define your workflow with Océ Express WebTools

75 Load the settings from a file Load the settings from a file Purpose Load the settings and the values for the Océ Express WebTools from a file. When to do Duplicate the settings to another printer of the same type. IMPORTANT When you are logged in as a Key operator you can only load the Key operator settings. When you are logged in as a System administrator you can only load the System administrator settings. To load all the settings that are stored in the file you must log in as a Power user. Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings cannot be duplicated to another printer. The passwords for authorized users and the passwords for remote scan destinations are excluded from the file for security reasons. License information is not included in the file either. Procedure 1. Click the [Configuration] tab or the [Preferences] tab. 2. Click [Open set] in the top-right hand corner of the screen. A secondary window is opened. 3. Navigate to the location of the settings file and select the file. 4. Click [Ok] to load the settings file or [Cancel] to close the window without loading the settings file. Result The values of the settings in the settings file overwrite the current values. The network configuration settings of the system and the passwords are not restored to prevent connectivity problems and to guarantee the integrity of the passwords. Chapter 3 - Define your workflow with Océ Express WebTools 75

76 Restore the factory defaults Restore the factory defaults When to do When you want to restore the factory default settings and values of your Océ Express WebTools. IMPORTANT When you are logged in as a Key operator you can only restore the Key operator settings. When you are logged in as a System administrator you can only restore the System administrator settings. To restore all the factory default settings you must log in as a Power user. Procedure 1. Click the [Configuration] tab or the [Preferences] tab. 2. Click [Restore defaults] in the top-right hand corner of the screen. A secondary window is opened. 3. Click [Ok] to restore the factory default settings or [Cancel] to close the window without restoring the factory defaults. 76 Chapter 3 - Define your workflow with Océ Express WebTools

77 Shut down or restart the controller Shut down or restart the controller Illustration [19] Shutdown button in Océ Express WebTools To remotely shut down the controller, click [Shut down] in the [Support] tab. If the printing system is on, you can also use this button to restart the controller. Chapter 3 - Define your workflow with Océ Express WebTools 77

78 Configure the network and security settings Configure the network and security settings Introduction For complete and detailed connectivity information for your Océ System, refer to the 'Large Format Systems Connectivity Manuals' available on For complete and detailed security information for your Océ System, refer to the 'Océ PlotWave - ColorWave Systems Security Manual' available on Configure the network settings in Océ Express WebTools How to configure the network adapter in Océ Express WebTools Introduction Some of the network settings are configured during the installation of your system. If you want to change the initial configuration or if you want to define more network settings, you can do so in the [Configuration] tab. Before you can edit a setting or a settings group, you must log on as System administrator or Power user. Procedure 1. Click [Configuration] - [Connectivity]. 2. Click [Edit] in the [Network adapter] settings group bar to access the [Network adapter] window. You can edit all the settings of the settings group in one window. or 78 Chapter 3 - Define your workflow with Océ Express WebTools

79 How to configure the network adapter in Océ Express WebTools 3. To edit only one setting, click a single setting value in the expanded list. For example, click on the value of the [IP type] setting to display a window where you can change the value. This window also contains a short explanation of the setting. 4. Set the [IP type] (IPv4 or IPv6 or both) 5. Click [Ok] to confirm your entries or [Cancel] to reject your entries. 6. Restart the system to use the new network settings. Chapter 3 - Define your workflow with Océ Express WebTools 79

80 How to configure the network settings in the Océ Express WebTools How to configure the network settings in the Océ Express WebTools Procedure 1. The relevant IP settings are displayed based on the [IP type] you selected. 2. Enable IP address assignment by DHCP when a DHCP server is available, or enter the IP address of the system and the subnet mask manually 3. Enable preferred DNS configuration by DHCP when a DHCP server is available, or enter the IP address of the DNS server manually 4. Restart the system to apply the new network settings. Configure the protocols Procedure 1. Select a protocol (for instance: FTP) 2. Enable (or disable) it 3. Configure the protocol settings (for instance the 'Time-out') 4. Restart the system to enable or disable the protocol 80 Chapter 3 - Define your workflow with Océ Express WebTools

81 Access and passwords Access and passwords User roles and authorizations Introduction The settings in the Océ Express WebTools can be configured and managed to enable the optimal performance of the Océ PlotWave 750. You can view all the settings in the Océ Express WebTools but when you want to edit a setting, a message appears. This message indicates that the setting is password protected. You must log in, before you have the rights and authorizations to change a setting. Logging in requires a password. IMPORTANT Handle all passwords securely and with care. The machine has to be reinstalled in case of forgotten passwords. Overview of user roles and authorizations The table below displays the different user roles and the authorizations that belong to the role. User role [Key operator] [System administrator] [Power user] Description Besides the normal use of the system, the Key operator takes care of the system's daily maintenance and is authorized to change all default settings in the [Preferences] tab of the Océ Express WebTools. The System administrator takes care of the integration of the system into the IT-infrastructure of the customer. The System administrator is authorized to change all settings in the [Configuration] tab of the Océ Express WebTools. The Power user is authorized to access all functionalities of the Océ Express WebTools. It combines the [Key operator] and [System administrator] roles. The [Océ service] role is mainly used for the printer installation and to configure the Service settings. You do not need a password for the normal use of the system. If Accounting is enabled, you have to file in the accounting information. Chapter 3 - Define your workflow with Océ Express WebTools 81

82 Log in as an authorized user Log in as an authorized user Purpose In order to have write access for certain groups of settings, you must log in as an authorized user. There are 3 user roles, System administrator, Key operator and Power user who have authorization to edit specific groups of settings. You do not need to log in before you start a session. The system will only display a message when you need to log in to perform an action. Before you begin Navigate through the tabs and select the value of a setting you wish to change. Procedure 1. After you click the value of the setting you want to edit, a log in window appears. 2. You can select a user role from the drop down list. 3. Enter the password. The user role with the required authorization is already selected. If the password is entered incorrectly, a message appears. You can enter the password again. 4. Click [Ok] to confirm your entry. Once you have logged in, the log in lasts for the duration of the browser session. If you have not been active for more than 30 minutes, the session expires and you need to login again. For security reasons it may be useful to periodically change the password for the 3 access modes (Key operator, System administrator, Power user) to the Océ Express WebTools. 82 Chapter 3 - Define your workflow with Océ Express WebTools

83 Log out after your session Log out after your session Purpose When you have finished the modification of a setting, it is advised to log out again. Procedure 1. Click the log out hyperlink in the top right-hand corner of the screen. or 2. Close the screen of your internet browser. Chapter 3 - Define your workflow with Océ Express WebTools 83

84 Change the password for authorized users Change the password for authorized users When to do For security reasons it is advised to periodically change the password for the 3 access modes (Key operator, System administrator, Power user) to the Océ Express WebTools. The default passwords are: [Key operator password]: KeyOp [System administrator password]: SysAdm [Power user password]: PowUsr IMPORTANT Handle and store all passwords securely and with care. The machine has to be reinstalled in case of forgotten passwords. Procedure 1. Click [Configuration] - [Connectivity] - [Passwords]. 2. Expand the [Passwords] section. 3. Depending on the password you want to change, select [Key operator password], [System administrator password] or [Power user password]. A secondary window appears. 4. Log in as Key operator to change the key operator password. The default key operator password is KeyOp. Log in as System administrator to change the system administrator password. The default system administrator password is SysAdm. Log in as Power user to change all the passwords. The default power user password is PowUsr. The passwords are case sensitive. You can only use characters from the following range: A-Z a-z 0-9 _ - # $ % ^ * + =,. : ; / [ ] ( ) { } You cannot use Chinese, Cyrillic or Japanese characters. 5. Enter the new password twice to confirm your input. The password is hidden. 6. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Example The [System administrator] or [Power user] can also change the [Océ service] password when the security policy requires it. The Océ technician will need this password to perform Service operations on the printer. 84 Chapter 3 - Define your workflow with Océ Express WebTools

85 Security levels Security levels Set the security level Definition According to your security policy and your needs, define the [Security level] to apply in the [Security] section of the [Configuration] - [Connectivity] tab. Security levels 4 levels of security are available on the Océ PlotWave 750: [Normal] [Medium] [Medium/High] [High] The [Normal] level offers access to all functionalities and protocols. The [High] level limits the use to a limited number of them. Attention when you set the Medium high or High security level through the HTTP protocol: After you set the Security level to 'High', you must open Océ Express Web Tools by means of the HTTPS protocol to restart the system. Type ' IP address or hostname' in the web browser. Download the Océ PlotWave - ColorWave Systems Security Manual from the Océ PlotWave 750 page on the Océ website ( to find detailed information on the security levels. [System administration from Printer Panel] When [System administration from Printer Panel] is enabled, some network, security and system settings can be set and changed directly from the printer user panel. Disable this option to make these settings accessible only to a System Administrator from the Océ Express WebTools. Chapter 3 - Define your workflow with Océ Express WebTools 85

86 Secure protocols Secure protocols IPv6 settings Introduction In case IPv6 is enabled: You can see all IPv6 information in the [Configuration] - [Overview] tab If IPv6 is enabled, the System Administrator or Power User can change some of the IPv6 settings.[connectivity] IPv6 settings The following settings are available for IPv6: [IPv6 Link Local address] [IPv6 Stateless (SLAAC) address] [Enable IPv6 address configuration by DHCP] [IPv6 manual address] [IPv6 Gateway by DHCP] [IPv6 default gateway address] [Enable IPv6 DNS configuration by DHCP] [IPv6 address of DNS server] This address is determined automatically. you cannot change them. This address is determined automatically. you cannot change them. The IPv6 DNS address can be provided by the DHCP server when a DHCP server is available. If not, enter the address manually. the IPv6 address when set manually. Enter the value :: or 0:0:0:0:0:0:0:0 to disable a manual IPv6 address. It is recommended not to check it. Enter the Gateway address manually. Fill it in to set the IPv6 default Gateway address. The IPv6 DNS address can be provided by the DHCP server when a DHCP server is available. It is automatically set when the DHCP server is available and enabled. If the DHCP server is not enabled, the IPv6 address of the DNS server can be set manually. Then enter the IPv6 address of the DNS server manually. 86 Chapter 3 - Define your workflow with Océ Express WebTools

87 Enable IPSec Enable IPSec Introduction [IPsec] is a security protocol that you can use: To limit access to your network to a maximum of 5 hosts. To encrypt the data between the hosts and the system. You can enable [IPsec] in Océ Express WebTools via the printer controller monitor or via any other networked workstation. For more information on [IPsec], consult the Océ PlotWave - ColorWave Systems Security Manual. You can only disable [IPsec] in Océ Express WebTools via the printer controller or via one of the identified hosts. Make sure your [IPsec] configuration is correct. You may not be able to connect to the printer as a result of an invalid [IPsec] configuration. In such cases, you can disable [IPsec] on the controller ([Configuration] - [Connectivity] - [IPsec generic]). Procedure 1. Open Océ Express WebTools and log in as [System administrator]. 2. Open the [Configuration] - [Connectivity] tab. 3. Go to the [IPsec generic] bar. 4. Click on Edit in the upper right-hand corner of the section. 5. Change the [IPsec] setting from [Disabled] to [Enabled]. [Enable or disable IPsec. IPsec restricts access to the printer over IPv4. It also encrypts the communication between the hosts and the printer. Note that when IPv6 is enabled also, traffic over IPv6 is not restricted, nor encrypted.] Enable or disable the failsafe option Procedure 1. Open Océ Express WebTools and log in as [System administrator]. 2. Open the [Configuration] - [Connectivity] tab. 3. Go to the [IPsec generic] bar. 4. Click on Edit in the upper right-hand corner of the section. 5. Choose the setting for the [Failsafe option]; select either [Disabled] or [Enabled]. [When enabled, HTTP communication remains possible with all hosts, with no encryption, even when IPsec is enabled. All functionality of Express WebTools, including job submission, uses HTTP. Once IPsec is configured correctly and working satisfactorily, this option can be disabled. ] Chapter 3 - Define your workflow with Océ Express WebTools 87

88 E-shredding E-shredding Enable or disable the e-shredding function Introduction The e-shredding function allows you to securely erase jobs from the system. This prevents unauthorized people from recovering the deleted jobs. When the e-shredding function is enabled, you can select an e-shredding algorithm. You can enable the e-shredding function in the Océ Express WebTools. By factory default, the e-shredding function is disabled. Procedure 1. Go to [Configuration] - [Connectivity] - [E-shredding]. 2. Click. 3. Click the radio button for [Enabled] or [Disabled]. When e-shredding is enabled, the system may require more time to process jobs. 88 Chapter 3 - Define your workflow with Océ Express WebTools

89 Select the e-shredding algorithm Select the e-shredding algorithm Introduction The e-shredding function allows you to securely erase jobs from the system. This prevents unauthorized people from accessing the deleted jobs. You can select one of the following algorithms. [Gutmann]. All jobs on the system are erased in 35 overwrite passes. [DoD M]. All jobs on the system are erased in 3 overwrite passes. [Custom] allows you to define the number of passes manually. The factory default is [DoD M]. Procedure 1. Go to [Configuration] - [Connectivity] - [E-shredding] - [E-shredding algorithm]. 2. Click. 3. From the list, select the required method. Chapter 3 - Define your workflow with Océ Express WebTools 89

90 Specify the number of overwrite passes Specify the number of overwrite passes Introduction The e-shredding function allows you to erase jobs from the system. This prevents unauthorized people from accessing the jobs. You can manually enter the required number of overwrite passes. Therefore, the setting [E-shredding algorithm] must be set to [Custom]. The more passes you define, the more reliable the erasing of jobs is. However, more passes take more time. You can enter any number from 1 to 35. The factory default is 3. Before you begin Make sure that [Custom] is selected as the e-shredding algorithm. Procedure 1. Go to [Configuration] - [Connectivity] - [E-shredding] - [E-shredding custom number of passes]. 2. Click. 3. Enter the required number of overwrite passes. 90 Chapter 3 - Define your workflow with Océ Express WebTools

91 Remote Security Remote Security [Remote security] Introduction By default, the first certificate delivered for the use of HTTPS is an Océ self-signed certificate. To ensure a fully trusted authentication, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). In Océ Express WebTools you can generate the certificates. When you use a certificate, the client station that submits the print can check the identity of the controller. Remote security: certificates By default, Océ delivers an Océ self-signed certificate. This certificate provides encryption of the print data between the client and the controller. It can be easily used. This self-signed certificate has not been signed by a Certification Authority, consequently the web browser will display a 'Certificate Error' message the first time you use the HTTPS protocol. When your security policy recommends it, the administrator can request and import a certificate delivered by a Certification Authority (CA-signed certificate). For more information on how to do this, see Generate a new CA-signed certificate request on page 0, and Import a CA-signed certificate: import the root certificate on page 94. The [Remote security] feature is limited to [Reset certificate] functionality when you use it from the controller monitor (configuration where a keyboard and monitor are plugged on the printer controller). Chapter 3 - Define your workflow with Océ Express WebTools 91

92 generate a CA-signed certificate request generate a CA-signed certificate request Introduction To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). In Océ Express WebTools, you can generate a certificate request yourself or you can import a predefined certificate via your computer or network. When generating a certificate request, you need to take the following steps. For more information on remote security, certificates and HTTPS consult the Océ PlotWave - ColorWave Systems Security Manual. Download the manual from the company support website. Generate a CA-signed certificate request in Océ Express WebTools Procedure 1. Select the [Configuration] - [Remote security] tab. 2. Click on [Generate a certificate request]. A window opens. 3. Fill in the required settings. Refer to the Océ PlotWave - ColorWave Systems Security Manual (in English) for detailed information. 4. Click [Ok] to save. The certificate is made. Result The web server generates a certificate request. The content of the request is displayed (plain text). Example (fake request): -----BEGIN NEW CERTIFICATE REQUEST----- MIIBvDCCASQAwfDELMAkGA1UEBMCRlIxDDAKBgNVBAgTA0lERjEQMA4GA1UEBxMHQ1JFVEV J TDEBEGA1UEChMKT2NlIFBMVCBTQTEMMAoGA1UECxMDU05TMSowKAYDVQQDEyF0ZHM3M DAtNzQw LnNucy5vY2VjcmV0WlsLm9jZS5uZwgZ8wDQYJKoZIhvcNAQEBBQADgY0AMIGJAoGBAJ2NKQM d 92 Chapter 3 - Define your workflow with Océ Express WebTools

93 Remote security: generate a CA-signed certificate request - Save and send the request HjiDZ1khzTJTORxHqjKl3AtE3PXqRsiHouTH5JTceYtaBjCnxCJ4pGKY5iKN8KJiJuZG8PHxY7o W/+zpvxN2VtX7TcyTAvyCThUwL+cqo75tvODo5HMCUa2sLdl8GO9WMLpgZkxH5KzIiO+LcI4 yqbqhenynyws0c2obxcq3yksf74+xio0swhoa2yfdp4t+luf3wxys8luh3zhhkoyg== -----END NEW CERTIFICATE REQUEST----- Remote security: generate a CA-signed certificate request - Save and send the request Procedure 1. Click "Save" to save the content of the request in a.csr file (named 'certificate_request.csr' by default). 2. Restart the controller 3. Send the content of this request to the Certification Authority. Chapter 3 - Define your workflow with Océ Express WebTools 93

94 Import a CA-signed certificate: import the root certificate Import a CA-signed certificate: import the root certificate Introduction To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). In Océ Express WebTools, you can generate a certificate request yourself or you can import a predefined certificate via your computer or network. When you import the certificate you need to: Import the root certificate Import the intermediate certificate Import a CA-signed certificate Check and import the root certificate Complete all procedures to successfully import the certificate. For more information on remote security, certificates and HTTPS consult the Océ PlotWave - ColorWave Systems Security Manual. Download the manual from the company support website. Procedure 1. Open Océ Express WebTools 2. Select the [Configuration] - [Remote security] tab. 3. Click on [Import CA-signed certificate]. A window opens. 4. Select [Root certificate]. 5. Browse to the Root certificate file and click [Import]. The Root certificate may already exist in the web server certificates list. 6. Validate to confirm the import. 7. When the message [Certificate successfully imported.] pops up, go on to import the [Intermediate certificate]. 8. Click [Ok] to save. Import a CA-signed certificate Import the Intermediate certificate To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). When importing the certificate, you need to take the following steps. Import the Intermediate certificate Import the Intermediate certificate Import a CA-signed certificate Check and import the root certificate Complete all procedures to successfully import the certificate. Procedure 1. Open the [Remote security] tab 2. Click on [CA-signed certificate] 3. Select [Intermediate certificate] 4. Browse to the Intermediate certificate file and click [Import] 5. When the message [Certificate successfully imported.] pops up, go back to the main page to import the [CA-signed certificate] 94 Chapter 3 - Define your workflow with Océ Express WebTools

95 Import a CA-signed certificate Import a CA-signed certificate To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). When you import the certificate you need to: Import the root certificate Import the intermediate certificate Import a CA-signed certificate Check and import the root certificate Complete all procedures to successfully import the certificate. Procedure 1. Open the [Remote security] tab 2. Select [CA-signed certificate]. 3. Browse to the certificate file. 4. Select "Yes" to validate the certificate against Java root certificates and click "Import". 5. When the message [Certificate successfully imported.] pops up, restart the controller. The certificate is now installed on the server. Check and import (if needed) the CA Root certificate into the workstation web browser as well. That will secure the complete data workflow between the workstations and the server. Import a CA-signed certificate: Check and import the root certificate To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). When you import the certificate you need to: Import the root certificate Import the intermediate certificate Import a CA-signed certificate Check and import the root certificate Complete all procedures to successfully import the certificate. Procedure 1. On each workstation, open the web browser. 2. In the Tools - Internet Options - Content window, open "Certificates". 3. Check whether the CA Root certificate is already displayed in the "Trusted Root Certification Authorities" list. 4. If it is not on the list, import the CA Root certificate. Chapter 3 - Define your workflow with Océ Express WebTools 95

96 Configure the printer settings Configure the printer settings Change the regional settings Before you can edit a setting or a settings group, you must log on as a key operator or power user. If you want to change the initial configuration of the regional settings, you can do so in the [Preferences] - [System settings] - [Regional settings]. Define the following settings. [First language] and [Second language] of the operator panel(s). You can toggle between these two languages on the operator panel(s). [Measurement unit] Every time you change the [Measurement unit], the controller recalculates the values from millimeter to inches and vice versa. [Media series] [Date format] [Time format] [Keyboard layout] Current date and time Make sure that you select the right time zone and the current date and time. [Time zone] - This information is used to correct for daylight saving time. [Current date and time] - This information is used for date and time settings. 96 Chapter 3 - Define your workflow with Océ Express WebTools

97 Define the media series Define the media series Introduction You must indicate in the Océ Express WebTools the media series that you use on your system. Before you can edit a setting or a settings group, you must be logged on as a key operator or power user. Procedure 1. Navigate to [Preferences] - [System settings] - [Regional settings]. 2. Click the value for [Media series] to access the edit window and select the correct media series. For standard formats listed below, the shortest dimension is the supported roll width in the media series. If you want to select a new media series in your submission tool, only the sizes in the defined media series are available. Setting Group / Values [Media series] [DIN: A0, A1, A2, A3, A4, E+ (36 inch), ISO B1, ISO B2] [DIN carto: A0, A1, A2, A3, A4, E+ (36 inch), 500 mm, 700 mm] [ANSI small: E, D, C, B, A, E+ (36 inch), 30 inch] [ANSI mixed: E, D, C, B, A, E+, D+, C+, B+, A+, 30 inch] 3. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Chapter 3 - Define your workflow with Océ Express WebTools 97

98 Configure the sleep mode timer Configure the sleep mode timer Introduction If the printer is idle for a defined period it goes into sleep mode. In sleep mode, the printer uses minimal energy. The power supply of the controller remains on. The printer enters the sleep mode when the sleep mode timer expires. You cannot disable sleep mode, but you can adjust the value of the sleep mode timer. The default value is 30 minutes. The range is minutes. Procedure 1. Click [Preferences] - [System settings]. 2. Click [Edit] in the 'System properties' bar or click the value of the [Sleep mode timeout] setting. 3. Enter a new value in the Edit window and click [Ok] to confirm your entries or [Cancel] to reject your entries. If you access the Edit window by clicking the value of the setting you want to change, the Edit window displays the minimal and maximal value you can select. When the printer is in sleep mode, there are several ways to activate the system. send a print job. press a button on the operating panel of the printer. press a button on the operating panel of the scanner. 98 Chapter 3 - Define your workflow with Océ Express WebTools

99 Configure the pen settings Configure the pen settings Introduction Normally the pen settings are defined in the application that is used to create a drawing. If the pen settings are not defined in the application, the default pen settings configured in the Océ Express WebTools are used. Before you can edit a setting or a settings group, you must be logged on as a key operator or power user. Illustration Procedure 1. Click [Configuration] - [Pens]. 2. Click on the value of the pen number that you want to change. The pen settings window appears where you can configure the color, width and pattern for this pen. 3. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Chapter 3 - Define your workflow with Océ Express WebTools 99

100 Define your printing system preferences Define your printing system preferences Define the system preferences Introduction Before you start to use your printing system you can define the general system preferences to fine tune it to optimally fit your company's workflow and processes. Before you can edit a setting or a settings group, you must log on as a key operator or power user. Illustration [20] System settings Procedure 1. Click [Preferences] - [System settings]. The system settings are grouped in functional settings groups. You can find detailed information about the settings in the tooltip. Settings group [Service] Description Contact information for service. Only oceservice can login and edit these settings. [Contact] Person to contact in case of error Chapter 3 - Define your workflow with Océ Express WebTools

101 Define the system preferences Settings group [Regional settings] Description The regional settings are configured during the installation of your system. Here you can change the initial configuration. You can toggle between the [First language] and the [Second language] on the printer or scanner operator panel. Every time you change the [Measurement unit], the controller recalculates the values from millimeter to inches and vice versa. If you reverse to the original value of this setting a slight calculation difference can occur due to rounding differences. [Current date and time] [Print queue management] [Smart Inbox management] [Logging and accounting] [System properties] [Separation sheet] [Printer properties] [Folder properties] [Océ Double Decker Pro: Tray selection] [Scanner properties] [Scanner zoom steps] [Memory] Define the time zone, date and time of the system. Define how jobs are managed in the print queue. Define how jobs are managed in the Smart Inboxes. Define logging and accounting data. Define when the system is turned on or off. Define whether a separation sheet is used after each job or set Define the general printer behavior. Define the general folder behavior. Only available if a folder is installed. Define the general Océ Double Decker (Pro) behavior. Only available if an Océ Double Decker (Pro) is installed. Define the general scanner behavior. Only available if a scanner is installed. Define the default zoom settings for the scanner. Only available if a scanner is installed. Define the [Orange zone limit] and the [Red zone limit] of the set memory, when the system must warn about missing free space. 2. Click [Edit] in the settings group bar or click the value of a single setting. 3. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Chapter 3 - Define your workflow with Océ Express WebTools 101

102 Define the print job preferences Define the print job preferences Introduction Here you can define the default values for print jobs. If you send a print job using an Océ printer driver or an Océ job submission tool, the job settings defined in the printer driver or the job submission tool always overrule the default settings defined in the.océ Express WebTools Before you can edit a setting or a settings group, you must log on as a key operator or power user. Illustration [21] Print job defaults Procedure 1. Click [Preferences] - [Print job defaults]. The system settings are grouped in functional settings groups. You can find detailed information about the settings in the tooltip. Settings group [Image] [Layout] [Sheet] [Folding] Contains settings that define The default processing of image data. The default positioning of the image on the printed output. The default media usage. The default folding settings. Only available if a folder is installed. [General rasterization settings] How the printer processes complex files. [HP-GL] How the printer interprets [HP-GL] files Chapter 3 - Define your workflow with Océ Express WebTools

103 Define the print job preferences Settings group [HP-GL/2] [CalComp] [PostScript/PDF] (optional) [TIFF] [ASCII] [DWF] [JPEG] Contains settings that define How the printer interprets [HP-GL/2] files. How the printer interprets [CalComp] files. How the printer interprets [PostScript/PDF] files. How the printer interprets [TIFF] files. How the printer interprets [ASCII] files. How the printer interprets [DWF] files. How the printer interprets [JPEG] files. 2. Click [Edit] in the settings group bar or click the value of a single setting. 3. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Chapter 3 - Define your workflow with Océ Express WebTools 103

104 Define the separation sheet preferences Define the separation sheet preferences Introduction If you want to print or copy with a separation sheet, you must enable the function in Océ Express WebTools first. Before you can edit a setting, you must be logged on as a [Key operator] or [Power user]. How to define the separation sheet preferences [22] Separation sheet settings 1. Click [Preferences] - [System settings], and go to the [Separation sheet] bar. Settings Setting [Separation sheet] [Job or set] [Resource] [Custom resource] Description [When enabled, a separation sheet will be printed.] [Print a separation sheet after each job or after each set.] [The roll (sheet) to print the separation sheet from. With "automatic", the roll (sheet) that was used for the previous page will also be used for the separation page.] [The roll (sheet) to print the separation sheet from when "Custom" was selected for "Resource".] Chapter 3 - Define your workflow with Océ Express WebTools

105 Define the separation sheet preferences Setting [Sheet length when custom roll] Description [The length of the separation sheet. Only valid when 'Custom' was selected for 'Roll'. For 'Automatic' roll selection, the separation sheet will have the width and length of the previous page.] To avoid long plots, the separation sheet will be no longer than 1230 mm (48.4 in) plus the length of the additional strip. [Add strip] [Add strip: strip length] [Print job info on last page] Only with Adobe PostScript / PDF license. [Add an additional leading strip to the length of the separation sheet.] [When 'Add strip' is 'enabled', add the given length as leading strip to the separation sheet.] [When enabled, job information will be printed on the last separation page. This only applies to the first time a job is printed. When the job is reprinted from the Smart Inbox, the separation sheet is blank.] 2. Click [Edit] in the settings group bar or click the value of a single setting. 3. Click [OK] to confirm your entries or [Cancel] to reject your entries. Chapter 3 - Define your workflow with Océ Express WebTools 105

106 Define the default output quality for print jobs Define the default output quality for print jobs Introduction The Océ Express WebTools offers 3 settings to optimize the default output quality for print jobs. You can find most of these settings in the [Preferences] - [Print job defaults] tab in the [Image] section. Before you can edit a setting or a settings group, you must log on as a Key operator. [Print optimization] The quality of the printed output is optimized based on the content of the print file. Values [Standard] [Line/text] [Poster] Description [Standard] balances the halftoning (dithering) method for text and gray areas. [Standard] is the default value. [Line/text] halftoning method is optimized for detailed information. For example sharp lines and text. [Poster] optimizes the print process for the prints with a predominance of gray areas. [Use "Bold" in poster mode]: when you set it to "On": the system prints the image with an increased intensity of black. Set it to "Off": when the print contains photos. [Rasterization when scaling] Values [Optimize for speed] [Optimize for quality] Description Activates the [Optimize for speed] rasterization algorithm when scaling is done. Activates the [Optimize for quality] rasterization algorithm when scaling is done. [Default print darkness] / [Print darkness for "Bold"] Values Description % You can find this setting in [Preferences] - [System settings] - [Printer properties] - [Default print darkness]. You can increase or decrease the thickness of the printout content: Increase the value for thicker content Decrease the value for lighter content [Print darkness for "Bold"] applies when the '[Bold] setting is set to [On] for a copy job. 106 Chapter 3 - Define your workflow with Océ Express WebTools

107 Configure Smart inboxes to manage jobs in your printing system The Smart Inbox and Jobs Queue concept Configure Smart inboxes to manage jobs in your printing system Definition Smart Inboxes are used for customized job management. Concept The Jobs Queue The Smart Inbox Metaphor Production belt Personal mailboxes User intention get the job printed as soon as possible Used to get feedback of printer progress cancel requests change priority (local) send jobs to the system organize jobs keep together sets of documents from various origins organize documents over various Smart Inboxes, to easily retrieve jobs reprint jobs or change settings of jobs that are already sent to the printer Jobs in a Smart Inbox You can use Smart Inboxes to manage your jobs. When you open the [Jobs] tab in the Océ Express WebTools the Smart Inbox section displays an overview of the Smart Inboxes. Define one or more Smart Inbox names that allow you to easily organize and access your jobs. The following jobs are placed in a Smart Inbox. Scan jobs, if the selected scan destination is set to [Local to the Smart Inbox]. If you select a remote scan destination ([Configuration] - [Scan destinations]) it is possible that the scanned file cannot be delivered to this destination. In that case the scanned file will also be placed in the [Scans] Smart Inbox. Copy jobs If you want your copy jobs to appear in a Smart Inbox, you must enable the [Preferences] - [System settings] - [Smart Inbox management] - [Display a Smart Inbox with all jobs] setting. Your copy job is then displayed in the [View all] Smart Inbox. The [Preferences] - [System settings] - [Smart Inbox management] - [Save printed jobs in a Smart Inbox] - setting determines if copy jobs that have been printed will be kept in the Smart Inbox for reprint or not. Chapter 3 - Define your workflow with Océ Express WebTools 107

108 The Smart Inbox and Jobs Queue concept Print jobs, sent via printer drivers, applications or Océ Publisher Express. You can enter the name of the Smart Inbox you want to print to in the printer driver, application or job submitter. When you use the Océ Wide format Printer Driver for Microsoft Windows and the [Preferences] - [System settings] - [Print queue management] - [Destination for new print jobs] is set to [As specified in the job ticket], you can also enable or disable 'Direct print'. When 'Direct print' is enabled your print job will be sent to the print queue immediately. When 'Direct print' is disabled your print job is kept in the Smart Inbox and you must send the print job to the print queue manually. You can disable the [Smart Inbox capability]. When disabled, the Smart Inboxes are no longer available and no job can be sent to Smart Inboxes. Furthermore, when "Disabled" the jobs that are waiting for media availability are automatically deleted after the permitted timeout, the undelivered remote scans are deleted and not stored in the Smart Inbox, and the destination of all submitted jobs is forced to the print queue. It is recommended that you disable the [Smart Inbox capability] only in high security environment. You can limit the display of the Smart Inboxes and other operations such as [Delete scans from the Smart Inbox] and [Printing from Smart Inbox and queue operations] to [Key operator] and [Power user] profiles only. Smart Inbox functionality [View job information] To view the job information, click on the job name in the Smart Inbox. [Delete] To delete a job from the Smart Inbox, select the job and click [Delete]. [Edit] (not for [Scans] Smart Inbox) To edit the job settings of a job select the job and click [Edit]. A window opens, where you can change the [Number of sets] and [Collate] settings. [Print] To print a job select the job and click [Print]. The job is copied into the Job Queue when the [Preferences] - [System settings] - [Print queue management] - [Print queue] setting is set to [On]. The [Preferences] - [System settings] - [Smart Inbox management] - [Save printed jobs in a Smart Inbox] - setting determines if jobs that have been printed will be kept in the Smart Inbox for reprint or not. [Save] (only for [Scans] Smart Inbox) This button allows you to save a scanned file. [Delete all] (only for [View all] Smart Inbox) To delete all the jobs from all Smart Inboxes click the [Delete all] button. The icon in front of the job name provides status information about the job. Detailed information about the status is displayed in the tooltip. 108 Chapter 3 - Define your workflow with Océ Express WebTools

109 The Smart Inbox and Jobs Queue concept If a Smart Inbox contains many jobs, you can sort the jobs by clicking on a column name (for example:[job name] or [Time created]). You can also change the display method of the jobs in the Smart Inbox. Select [List view] if you want to display all jobs. Select [Group view] if you want to display only the groups of your sort criterion in the Smart Inbox. The [View all] Smart Inbox is only available if you enable the [Preferences] - [System settings] - [Smart Inbox management] - [Display a Smart Inbox with all jobs] setting. To allow the remote view of the Smart Inboxes to everybody and allow the ability to save scans onto a mobile device, make sure the [Remote Smart Inbox view] remains set to [Everyone]. Job Queue functionality [View job information] To view the job information click on the job name in the queue. [Top] To increase the print priority of a job in the queue you can select the job and click [Top] to place the job on top of the queue. [Delete] To delete a job from the Job Queue select the job and click [Delete]. [Delete all] To empty the Job Queue completely click the [Delete all] button. The icon in front of the job name provides status information about the job. Detailed information about the status is displayed in the tooltip. When a job is printed, the job is removed from the Job Queue. Chapter 3 - Define your workflow with Océ Express WebTools 109

110 Use Smart Inboxes in a multiple-user environment Use Smart Inboxes in a multiple-user environment Introduction A multiple-user environment is a working environment where users directly send jobs to the printer, collect their own prints and make their own copies and scans. In this environment it is important for a user to have easy access to his personal jobs. Illustration Procedure 1. Open the [Preferences] - [System settings] tab en select [Edit] in the [Smart Inbox management] bar. 2. Enter the following values (example). Setting [Display a Smart Inbox with all jobs] [Printing from Smart Inbox and queue operations] [Save printed jobs in a Smart Inbox] [Printed jobs in Smart Inbox: job lifetime] [Printed jobs in Smart Inbox: maximum number of jobs] Value [Disabled] [Everyone] [Enabled] For example: 8 hours For example: Chapter 3 - Define your workflow with Océ Express WebTools

111 Use Smart Inboxes in a repro environment Use Smart Inboxes in a repro environment Introduction A repro environment is a working environment where a repro operator handles all the jobs. In this environment the repro operator can use the [Smart Inbox] to organize his daily work. Illustration Procedure 1. Open the [Preferences] - [System settings] tab en select [Edit] in the [Smart Inbox management] bar. 2. Enter the following values (example). Setting [Display a Smart Inbox with all jobs] [Printing from Smart Inbox and queue operations] [Save printed jobs in a Smart Inbox] [Printed jobs in Smart Inbox: job lifetime] [Printed jobs in Smart Inbox: maximum number of jobs] Value [Enabled] [Login needed] Note: repro operators control the jobs [Enabled] For example: 8 hours For example: 100 Chapter 3 - Define your workflow with Océ Express WebTools 111

112 Use Smart Inboxes in a multiple-user and repro environment Use Smart Inboxes in a multiple-user and repro environment Introduction A multiple-user and repro environment is a working environment where both users directly send jobs to the printer, collect their own prints, make their own copies and scans and the system is also used by a repro operator. In this environment it is important for a user to have easy access to his personal jobs, but it is also important for the repro operator to have an overview of all jobs. Illustration Procedure 1. Open the [Preferences] - [System settings] tab en select [Edit] in the [Smart Inbox management] bar. 2. Enter the following values (example). Setting [Display a Smart Inbox with all jobs] [Printing from Smart Inbox and queue operations] [Save printed jobs in a Smart Inbox] [Printed jobs in Smart Inbox: job lifetime] [Printed jobs in Smart Inbox: maximum number of jobs] Value [Enabled] [Login needed] [Enabled] For example: 8 hours For example: Chapter 3 - Define your workflow with Océ Express WebTools

113 Open or create a Smart Inbox Open or create a Smart Inbox Open or create a Smart Inbox in the Smart Inbox section Procedure 1. Select the [Jobs] tab. 2. In the Smart Inbox section click [Open Smart Inbox]. 3. Click on the blank field to open a drop-down list that shows all Smart Inboxes that contain one or more jobs, available on your system. You can open an existing Smart Inbox from the list or you can type the name of a new Smart Inbox. 4. Press Enter or click on Smart Inbox. The Smart Inbox is now displayed in the Smart Inbox section. Chapter 3 - Define your workflow with Océ Express WebTools 113

114 Open or create a Smart Inbox in Océ Publisher Express Open or create a Smart Inbox in Océ Publisher Express Procedure 1. Select the [Jobs] tab. 2. Click on [Create new job] in the Océ Publisher Express section. 3. In the [Workflow] section click on the Smart Inbox field to open a drop-down list that shows all Smart Inboxes that contain one or more jobs, available on your system. You can open an existing Smart Inbox from the list or you can type the name of a new Smart Inbox. 4. Click [Ok] to send the print job to the selected Smart Inbox. The new Smart Inbox is now displayed in the [Smart Inbox] section. 114 Chapter 3 - Define your workflow with Océ Express WebTools

115 Smart Inbox management Smart Inbox management Introduction The Smart Inbox capability is completely customizable. Configure each functionality of it in the [Preferences] - [System settings] - [Smart Inbox management] section. Smart InboxSettings [Smart Inbox capability] [Create print job via Publisher Express] [Remote Smart Inbox view] [Delete scans from the Smart Inbox] [Display a Smart Inbox with all jobs] [Default Smart Inbox] [Printing from Smart Inbox and queue operations] [Save printed jobs in a Smart Inbox] [Activate or deactivate the Smart Inbox capability. When enabled, the jobs can be sent and saved to Smart Inboxes. When disabled, the Smart Inbox capability is no longer available and no job can be sent to Smart Inboxes. Furthermore, when "Disabled", the jobs that are waiting for media availability are automatically deleted after the allowed timeout, the undelivered remote scans are deleted and not stored in the Smart Inbox, and the destination of all submitted jobs is forced to the print queue.]* [When set to "Everyone", all users can launch Publisher Express to create a print job. When set to "No one", Publisher Express is not available to anyone. When set to "Login needed", only a key operator, system administrator or power user can use Publisher Express.] [When set to "Everyone", all users have remote access to jobs in the Smart Inboxes. When set to "Login needed", only a Key Operator or Power User has remote access to the Smart Inboxes.] [When set to "Everyone", all users can delete scans from the Smart Inbox for scans. When set to "Login needed", only a Key Operator or Power User can delete scans from the Smart Inbox for scans.] [When "Disabled", the Smart Inbox with all jobs is not shown. Only the Smart Inboxes for scans and user are shown. Copy jobs and check plots of scan-to-file jobs will be deleted after successful printing since they do not belong to a user Smart Inbox. When "Enabled", the Smart Inbox containing all jobs in the system is shown.] [A print job for which no Smart Inbox is specified will be sent automatically to this default Smart Inbox.] [When set to "Everyone", no login is needed to print a job from a Smart Inbox or to perform queue operations like "Move to top" or "Delete". When set to "Login needed", only a key operator or power user is allowed to perform these actions.] [When "Enabled", jobs that have been printed will be stored in a Smart Inbox for reprint.] This setting is automatically disabled when the [Smart Inbox capability] is disabled. 4 Chapter 3 - Define your workflow with Océ Express WebTools 115

116 Smart Inbox management Lifetime of print and scan job files in the Smart Inboxes Set the values to define the storage duration of jobs files in the Smart Inboxes. * When [Smart Inbox capability] is disabled: All the Smart Inbox settings are automatically disabled All jobs are processed as 'Direct print' only All jobs are deleted when a time-out for a loading a media is reached When you reactivate the [Smart Inbox capability], check and configure all the related Smart Inbox settings. See the list of impacts in the table below: Impacts of the [Smart Inbox capability] value on related settings: Setting impacted by the [Smart Inbox capability] Impact on the setting when [Smart Inbox capability] is changed from [Enabled] to [Disabled] Impact on the setting when [Smart Inbox capability] is changed from [Disabled] to [Enabled] Value Hidden Value Hidden [Save printed jobs in a Smart Inbox] [Disabled] Yes [Disabled] No [Media request timeout] [Enabled] Yes [Enabled] No [Media request timeout action] [Delete job] Yes [Delete job] No [Manual feed timeout] [Enabled] Yes [Enabled] No [Manual feed timeout action] [Delete job] Yes [Delete job] No [Scan to local destinations allowed] [Disabled] 1 No [Enabled] 2 No [Destination for new print jobs] [Send directly to the print queue] Yes [Send directly to the print queue] No [Auto-resume after interrupt job] [Enabled] Yes [Enabled] No [Save received job data for Service] [Disabled] Yes [Enabled] No [Automatic view of scan-to-file] [Off] Yes [Off] No Chapter 3 - Define your workflow with Océ Express WebTools

117 Smart Inbox management Setting impacted by the [Smart Inbox capability] Impact on the setting when [Smart Inbox capability] is changed from [Enabled] to [Disabled] Impact on the setting when [Smart Inbox capability] is changed from [Disabled] to [Enabled] [Remote Smart Inbox view] Not changed Yes Not changed No [Delete scans from the Smart Inbox] [Display a Smart Inbox with all jobs] [Default Smart Inbox] [Printing from Smart Inbox and queue operations] [Save printed jobs in a Smart Inbox] [Printed jobs in Smart Inbox: job lifetime] [Printed jobs in Smart Inbox: maximum number of jobs] [Scans in Smart Inbox: cleanup interval] [Scans in Smart Inbox: cleanup file age] [Scans for remote in Smart Inbox: cleanup interval] [Scans for remote in Smart Inbox: cleanup file age] 1 [Disabled] is the only possible value 2 [Enabled] is the only possible value Chapter 3 - Define your workflow with Océ Express WebTools 117

118 Delete a Smart Inbox Delete a Smart Inbox IMPORTANT When you delete a [Smart Inbox], you only delete the view on the [Smart Inbox], but not the content. To permanently delete the jobs from a [Smart Inbox] you must select the jobs in the [Smart Inbox] and click [Delete]. Procedure 1. Select the [Jobs] tab. 2. To delete a Smart Inbox, click on the X button on the right side of the [Smart Inbox] bar. To prevent the use of the Smart Inboxes for print and scan, you must disable the [Smart Inbox capability]. 118 Chapter 3 - Define your workflow with Océ Express WebTools

119 Configure the system for copy and scan Configure the system for copy and scan with the Océ TC4 scanner Set the preferences for copy and scan-to-file Océ TC4 scanner: Define the default output quality for copy and scan-to-file jobs Introduction Configure the system for copy and scan The Océ Express WebTools offers settings to optimize the default output quality for copy and scan-to-file jobs made with the Océ TC4 scanner. You can define a default output quality for each template. You can find these settings in the [Preferences] - Copy Template 1 to 5 or Scan Template 1 to 5 tabs. Before you can edit a setting or a settings group, you must be logged on as a key operator or power user. [Original type] The quality of the printed output is optimized based on the type of the original that is copied or scanned. Setting location: Copy Template 1 to 5 or Scan Template 1 to 5. Values [Line/text] [Artwork] [Photo] [Gray/lines] [Dark original] [Blueprint] [Maps] Description [Line/text] is default value. This value is advised for line drawings and design drawings. Lines and text are optimized, a light background is compensated. [Artwork] is the recommended value for 3D type originals and sketches with colored areas. It is available for scan to file in color only. [Photo] is recommended for low end display graphics originals (photo, poster) [Gray/lines] is the advised value for originals that contain many grayscales and lines. [Dark original] is the advised value for originals with a dark background. The output is optimized especially for dark transparent originals. The system compensates for the dark background and the actual information on the original is optimized. [Blueprint] is the advised value for blueprints. The information on the original is inverted. White lines will be black, the blue background will be white. [Maps] is recommended for GIS (Geographic Information System) type originals (maps) It is available for scan to file in color only. 4 Chapter 3 - Define your workflow with Océ Express WebTools 119

120 Océ TC4 scanner: Define the default output quality for copy and scan-to-file jobs Values [Transparent] Description [Transparent] is the recommended value for a transparent original. [Background compensation] Setting location: Copy Template 1 to 5 and Scan Template 1 to 5. Values [On] [Off] Description If you select [Auto] the system decides depending on the original type whether background compensation will be on or off. [Auto] [Lighter/darker] Setting location: Copy Template 1 to 5 and Scan Template 1 to 5. Values Numeric value between -5 and +5 Description Increase this value if you want your printed output to be lighter. Decrease this value if you want your printed output to be darker. [Bold] (Copy only) Setting location: Copy Template 1 to 5 Values [On] [Off] Description Select [On] to make the thin lines more visible on copy jobs. Increase or decrease the value for the thickness in the [Preferences] - [System settings], by setting the [Print darkness for "Bold"]. [Resolution (dpi)] (Scan-to-file only) Setting location: Scan Template 1 to 5. Values Description 72 Use this setting to define the resolution of the scanned images. The 100 higher the resolution, the better the image quality A higher resolution increases the file size. [File type] (Scan-to-file only) Setting location: Scan Template 1 to 5. You can make [Color], [Grayscale], or [Black/white] scan files (in the [Color] setting). 120 Chapter 3 - Define your workflow with Océ Express WebTools

121 [File type] and Scan to file Values [TIFF] [TIFF multipage] [PDF] [PDF multipage] [PDF/A] [PDF/A multipage] [CALS] (for [Black/ white] scan files) Description Use this setting to define the file type of your scanned file. You can also define the default compression method, file organization or quality per file type. Depending on the color mode and file type you select, the values for the compression mode and organization will change. For some file types, the compression and organization settings cannot be set in all situations. (See File type and Scan to file on page 121). [JPEG] (for [Color] or [Grayscale] scan files) [Optimization] (for Copy only) Setting location: Copy Template 1 to 5. Values [Fine details] [Normal] [Productive] Description Quality for the copy. Select [Fine details] to scan in high resolution and get a high quality copy. Select [Productive] to make draft copies. [File type] and Scan to file Overview Scan to file: Types of [Organization] and [Compression] of black and white, color and grayscale files per [File type] [File type] [Organization] [Compression] [Black/white] color mode [Color] and [Grayscale] color modes [Black/white] color mode [Color] and [Grayscale] color modes [TIFF] [TIFF multipage] [Raw] [Striped] [Tiled] [Group 4] [Group 3] [None] [Packbits] [LZW] [Packbits] [PDF] [PDF multipage] [PDF/A] [PDF/A multipage] - - [Group 4] [LZW] [None] [Flate] - - [Group 4] [None] [Flate] [LZW] [Flate] [JPEG] [Flate] [JPEG] [CALS] In the [JPEG quality] setting, the quality factor applied to the JPEG files can be set to [Minimum], [Medium], [High] or [Maximum] when the [Color] setting is set to [Color] or [Grayscale]. Chapter 3 - Define your workflow with Océ Express WebTools 121

122 Define the templates for copy and scan jobs. Define the templates for copy and scan jobs. Define the [Templates] for copy for the Océ TC4 scanner Introduction The templates enable you to easily perform copy and scan jobs that you do very often. They contain pre-defined settings for copy and/or scan-to-file jobs. In the [Templates] tab for the Océ TC4 scanner, you can define the preferred values for 5 copy templates and 5 scan templates. These templates are then displayed on the scanner operator panel. It is then very easy to select the template to use and press the green button, instead of having to define all the settings manually. The [Templates] - [Overview] tab displays the main features of the 5 templates for copy and of the 5 templates for scan jobs, and the 10 available stamps for copy jobs. Before you can edit a setting or a settings group, you must log on as a key operator or power user. Illustration [23] Templates Define the templates for copy (1 to 5) Procedure 1. Click [Templates] and select a template. The grouping reflects a combination of settings on the scanner operator panel. As an example the [Copy template 1] functional settings are given. You can find detailed information about the settings in the tooltip. In setting group [Copy template 1: Template description] Action Set the general template information. Examples: the [Name], the [Description], the [Set] activation Chapter 3 - Define your workflow with Océ Express WebTools

123 Define the [Templates] for copy for the Océ TC4 scanner In setting group [Copy template 1: Top 5] [Copy template 1: Original type] [Copy template 1: Original width] [Copy template 1: Delete area] [Copy template 1: Remove strip] [Copy template 1: Add strip] [Copy template 1: Media] [Copy template 1: Cut method] [Copy template 1: Scale] [Copy template 1: Alignment] [Copy template 1: Shift] [Copy template 1: Mirror] [Copy template 1: Drawing method] [Copy template 1: Stamp] [Copy template 1: Optimization] [Copy template 1: Light dark] [Copy template 1: Sort] Action Select the settings to put on the custom card. The custom card provides quick access to frequently used settings. Examples: [Media] with the media information of each roll and manual feed, [Output delivery]... Define the original image options: The type of file you copy ([Line/text], [Poster]...), the [Background compensation]. Define the width of the original that the scanner scans. Set the method and the sizes. Define a zone in which the content will be erased. You can remove or add a strip on one or several sides of the image. Define the media options: [Feed], [Size], [Type]. Select the method or custom length to cut the copy output. Define the scaling method to apply: Keep the image size, scale to a standard format, or set a custom scale value (100% means no scaling). Align the image to a select border of the paper. Shift the image on the paper. You can mirror the image on the paper. Define the drawing method or the location of the legend. The values influences the position of the stamp and the rotation for folding. You can add a stamp to a copy. Previously configure the stamp in the [Templates]-[Stamps] tab (see next paragraph) Select the stamp name and define the [Stamp position], [Stamp size] and [Stamp color] Set the rendering of the file: the quality and the lightness (you can make light images darker when scanned or copied) You can set the jobs by set or by page. 4 Chapter 3 - Define your workflow with Océ Express WebTools 123

124 Define a scan-to-file template In setting group [Copy template 1: Folding] [Copy template 1: Binding] Action Set the finishing options for the copy: The folding and the additional binding strip when any. This option depends on your system configuration (with a 'first fold' or a 'full fold' folder) 2. Click [Edit] in the settings group bar or click the value of a single setting. 3. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Define a scan-to-file template Introduction When you want to scan an image to generate a file from it, go to Océ Express WebTools to: first configure the scan-to-file destination then define a scan template to use on the scanner Before you can edit a setting, you must be logged on as System administrator or a Power user. In order to create a basic scan-to-file template, go to the [Templates] tab, choose one of the scan template numbers and edit the settings. Illustration [24] Template settings in Océ Express WebTools 1- Configure the [Scan destinations] A scan destination is a place where you send your scanned file to for storage. You can define a maximum number of 10 scan destinations in the [Configuration] - [Scan destinations] tab. 124 Chapter 3 - Define your workflow with Océ Express WebTools

125 Define a scan-to-file template Refer to the Configure scan destinations on page 137 section for all details on how to set a scan destination. 2- Define the settings for the Scan templates (1 to 5) 1. Click [Preferences]. Choose your template, for example [Scan template 3]. Template 1: File In setting group [Scan template 3: Template description] [Scan template 3: Top 5] [Scan template 3: File] [Scan template 3: File type] [Scan template 3: Resolution] [Scan template 3: Original type] [Scan template 3: Original width] [Scan template 3: Remove strip] [Scan template 3: Mirror] [Scan template 3: Light dark] Action Enter the name of the template that will be displayed on the scanner panel, and a description. These destinations can be predefined under the [Configuration] - [Scan destinations] tab. For more information on how to do this, see Configure scan destinations on page 137. Select the settings to put on the custom card. The custom card provides quick access to frequently used settings. Examples: [Destination], [File type]... Select the scan [Destination]: [The destination to put the scans into.] You can choose between different scan destinations previously configured (Configure scan destinations on page 137) Define also the color of the scan. Set the [File type] of the scanned file and configure the associated specific options when needed: - [Compression for TIFF],[File organization for TIFF] when the selected file type is TIFF - [Compression for PDF/A][Compression for PDF] when the file type is PDF or PDF/A - [JPEG quality] when the file type is JPEG Set [The resolution of the scanned image in dpi.] You can choose between 72, 100, 150, 200, 300, 400 and 600 dpi. Set the content type of the original file and the [Background compensation]. That will influence the quality of the scan file. The width of the original that the scanner scans. Set the method and the sizes. You can remove a strip from one or several sides of the image. You can mirror the image on the file. Set a positive value to increase the darkness. Set a negative value to bring more light to the scanned file. 4 Chapter 3 - Define your workflow with Océ Express WebTools 125

126 Define the stamps preferences In setting group [Scan template 3: Check print] Action Define whether a check plot is made for each scanned file and how the check prints are ordered (by set or by page). The [Scan template 3: Check print] options are available for [Black/ white] scans only. 2. Click Edit in the settings group bar or click on the value of a single setting. 3. Click [OK] to confirm your entries or [Cancel] to reject your entries. Once you have enabled the [File (scan-to-file)] option and set your preferred [Destination], you can copy with a scan-to-file template. You can now start a scan job from the scanner operator panel. For more information, see Introduction to scan-to-file jobs on page 204. Define the stamps preferences Introduction Here you can define the preferred values for the stamps (as visible on the scanner operator panel). Before you can edit a setting or a settings group, you must log on as a key operator or power user. Illustration [25] Stamps defaults Procedure 1. Click [Preferences] - [Stamps]. The stamps settings are grouped in settings for 10 stamps. You can find detailed information about the settings in the tooltip. 126 Chapter 3 - Define your workflow with Océ Express WebTools

127 Define the stamps preferences Settings [Stamps for copy jobs: font] [Stamp 1 for copy jobs: name] [Stamp 1 for copy jobs: enabled] [Stamp 1 for copy jobs: text] Contains settings that define The font used for the stamps. The name of stamp 1. Whether stamp 1 is enabled or disabled. Enter the text to display on the stamp. You can type in: Free text %DATE: to print the date of the copy on the copy %TIME: to print the time when the copy is made 2. Click [Edit] in the settings group bar or click the value of a single setting. 3. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Chapter 3 - Define your workflow with Océ Express WebTools 127

128 Configure the system for copy and scan with the Océ TDS600 scanner Configure the system for copy and scan with the Océ TDS600 scanner Set the preferences for copy and scan-to-file Océ TDS600 scanner: Define the default output quality for copy and scan-tofile jobs Introduction The Océ Express WebTools offers settings to optimize the default output quality for copy and scan-to-file jobs made with the Océ TDS600 scanner. You can define a default output quality for each template. You can find these settings in the [Preferences] - [Template 1], [Template 2], [Template 3] or [Template 4] tabs. Before you can edit a setting or a settings group, you must be logged on as a key operator or power user. [Original type] The quality of the printed output is optimized based on the type of the original that is copied. Setting location: 'Template 1, 2, 3 or 4: Original - Image'. Values [Line/text] [Gray/lines] [Photo] [Dark original] [Blueprint] [Printed matter] Description [Line/text] is the default value. This value is advised for line drawings and design drawings. Lines and text are optimized, a light background is compensated. [Gray/lines] is the advised value for originals that contain many grayscales and lines. [Photo] is recommended for low end display graphics originals (photo, poster) [Dark original] is the advised value for originals with a dark background. The output is optimized especially for dark transparent originals. The system compensates for the dark background and the actual information on the original is optimized. [Blueprint] is the advised value for blueprints. The information on the original is inverted. White lines will be black, the blue background will be white. [Printed matter] is the advised value for an original that is already a print itself, containing raster information. [Background compensation] Setting location: [Template 1: Original - Image], [Template 2: Original - Image], [Template 3: Original - Image] or [Template 4: Original - Image]. 128 Chapter 3 - Define your workflow with Océ Express WebTools

129 Océ TDS600 scanner: Define the default output quality for copy and scan-to-file jobs Values [On] [Off] Description If you select [Auto] the system decides depending on the original type whether background compensation will be on or off. [Auto] [Lighter/darker] Setting location: [Template 1: Original - Image], [Template 2: Original - Image], [Template 3: Original - Image] or [Template 4: Original - Image]. Values Numeric value between -7 and +7 Description Increase this value if you want your printed output to be lighter. Decrease this value if you want your printed output to be darker. [Bold] (Copy only) Setting location: [Template 1: Original - Image], [Template 2: Original - Image], [Template 3: Original - Image] or [Template 4: Original - Image]. Values [On] [Off] Description Select [On] to make the thin lines more visible on copy jobs. Increase or decrease the value for the thickness in the [Preferences] - [System settings], by setting the [Print darkness for "Bold"]. [Resolution (dpi)] (Scan-to-file only) Setting location: [Template 1: File], [Template 2: File], [Template 3: File] or [Template 4: File]. Values Description [200] Use this setting to define the resolution of the scanned images. The [300] higher the resolution, the better the image quality. [400] A higher resolution increases the file size. [File type] (Scan-to-file only) Setting location: [Template 1: File], [Template 2: File], [Template 3: File] or [Template 4: File]. Values [TIFF] [TIFF multipage] [PDF] [PDF multipage] [PDF/A] [PDF/A multipage] Description Use this setting to define the file type of your scanned file. You can also define the default compression method, file organization or quality per file type. Depending on the color mode and file type you select, the values for the compression mode and organization will change. For some file types, the compression and organization settings cannot be set in all situations. [CALS] Chapter 3 - Define your workflow with Océ Express WebTools 129

130 File formats for scan to file [Optimization] (Scan-to-file only) Setting location: [Template 1: File], [Template 2: File], [Template 3: File] or [Template 4: File]. Values [Scan quality] [File size] Description Optimizing for [File size] gives a smaller file size than optimizing for [Scan quality]. File formats for scan to file Overview [File type] [Organization] [Compression] [TIFF] [TIFF multipage] [Raw] [Striped] [Tiled] [Raw] [Striped] [Tiled] [Group 4] [Group 3] [None] [Group 4] [Group 3] [None] [PDF] - [Group 4] [LZW] [None] [PDF multipage] - [Group 4] [LZW] [None] [PDF/A] - [Group 4] [None] [PDF/A multipage] - [Group 4] [None] [CALS] Chapter 3 - Define your workflow with Océ Express WebTools

131 Define the templates for copy and scan jobs. Define the templates for copy and scan jobs. Define the [Templates] for copy and scan to file with the Océ TDS600 scanner The templates enable you to easily perform copy and scan jobs that you do very often. They contain pre-defined settings for copy and/or scan-to-file jobs. In the [Templates] tab for the Océ TDS600 scanner, you can define the preferred values for 4 scan/copy templates. These templates are then displayed on the scanner operator panel. It is then very easy to select the template to use and press the green button, instead of having to define all the settings manually. The [Templates] - [Overview] tab displays the main features of the 4 templates, and the 10 available stamps for copy jobs. Before you can edit a setting or a settings group, you must log on as a key operator or power user. Define the template preferences for the Océ TDS600 scanner Introduction Here you can define the preferred values for 4 templates: Template 1, Template 2, Template 3 and Template 4. The templates are applicable to the scanner operator panel. They contain predefined settings for copy and/or scan-to-file jobs. Before you can edit a setting or a settings group, you must log on as a key operator or power user. Illustration [26] Templates Chapter 3 - Define your workflow with Océ Express WebTools 131

132 Define the template preferences for the Océ TDS600 scanner Procedure 1. Click [Preferences] - [Template 1] / [Template 2] / [Template 3] / [Template 4]. The grouping reflects a combination of settings on the scanner operator panel. Template 1 functional settings are given as an example. You can find detailed information about the settings in the tooltip. Settings group [Template 1: General] [Template 1: Custom setting 1] [Template 1: Custom setting 2] [Template 1: Custom setting 3] [Template 1: Custom setting 4] [Template 1: Custom setting 5] [Template 1: Original - Feeding] [Template 1: Original - Sheet] [Template 1: Original - Image] [Template 1: Print and File - Image] [Template 1: Print - Sheet] [Template 1: Print - Finishing] [Template 1: Print - Layout] [Template 1: Print - Stamping] Contains settings that define The general template information. Examples: [Name], [Description], [Number of copies], [Print (copy)], [File (scan-to-file)] and media selection. A setting on the custom card. The custom card provides quick access to frequently used settings. Example: [Media] with the media information of each roll and manual feed. The original feeding options. Examples: [Input mode], [Legend location] and [Drawing method]. The original sheet options. Examples: [Paper series], [Remove leading strip], [Remove trailing strip], [Scan width: method], [Scan width: custom], [Scan length: method] and [Scan length: custom]. The original image options: Examples: [Original type], [Background compensation] and [Lighter/ darker]. Print and file image options. Examples: [Zoom: method], [Zoom: custom], 'Scale table settings' and [Mirror]. The sheet options for the print. Examples: [Cut method] and [Custom cut length]. The finishing options for the print. Examples: [Folding], [Folded copy delivery], [Folded package: length], [Folded package: width], [Bind], [Binding edge], [Reinforce] and [Punch]. The layout options of the print. Examples: [Horizontal alignment], [Vertical alignment], [Horizontal shift], [Vertical shift], [Add leading strip] and[add trailing strip]. The stamp options of the print. Examples: [Stamp], [Stamp name], [Stamp size], [Stamp color] and [Stamp position] Chapter 3 - Define your workflow with Océ Express WebTools

133 Define a scan-to-file template Settings group [Template 1: File] Contains settings that define The file options for scan-to-file. Examples: [Destination], [Resolution (dpi)], [File type], [Compression for TIFF], [File organization for TIFF], [Compression for PDF], [Compression for PDF/A] and [Optimization]. 2. Click [Edit] in the settings group bar or click the value of a single setting. 3. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Define a scan-to-file template Introduction If you want to copy with scan-to-file, you can edit the settings in Océ Express WebTools first. It is easier to copy when you create a custom scan-to-file template. Under the [Preferences] tab, you can edit the settings under [Template 1] till [Template 4]: whichever one you prefer. Before you can edit a setting, you must be logged on as [Key operator] or [Power user]. In order to create a basic scan-to-file template, you can choose one of the template numbers and edit the settings under the bars Template: General and Template: File. Illustration [27] Template settings in Océ Express WebTools How to define the Template: General preferences 1. Click [Preferences]. Choose your template, for example template 3, and go to the [Template 3: General] bar. Chapter 3 - Define your workflow with Océ Express WebTools 133

134 Define a scan-to-file template [Template 3: General] Setting [Name] [Description] [Number of copies] [Print (copy)] [File (scan-to-file)] Description [The name of this template on the scanner panel.] You could name the template: Scanto-file. [The description of this template on the scanner panel.] Not mandatory. Only applicable for copying. To create a scan-to-file template, the [Print (copy)] can be set to Off or On. To create a scan-to-file template, the [File (scan-to-file)] must be set to On. When [Print (copy)] and [File (scanto-file)] are both On, a scan-to-file with check plot will be made. When [Print (copy)] is On and [File (scan-to-file)] is Off, scan-to-file is impossible and only a copy will be made. [Media source] [Media source is manual feed] Only applicable for copying. [The printer will request to insert a sheet in the media bypass (manual feed). Only portrait size is supported.] 2. Click Edit in the settings group bar or click on the value of a single setting. 3. Click [OK] to confirm your entries or [Cancel] to reject your entries. The different settings under the headers [Template 3: Custom setting 1] - 5, [Template 3: Original - Feeding], [Template 3: Original - Sheet], [Template 3: Original - Image], [Template 3: Print and File - Image], and [Template 3: Print - Layout] can be edited, but are not mandatory for a basic scan-to-file template. If you want to define your settings in more detail, you can edit these settings. How to define the Template: File preferences 1. Click [Preferences]. Choose your template, for example template 3, and go to the [Template 3: File] bar. Template 1: File Setting [Destination] Description [The destination to put the scans into.] You can choose between different scan destinations. These destinations can be predefined under the [Configuration] - [Scan destinations] tab. For more information on how to do this, see Configure the scan destinations on page Chapter 3 - Define your workflow with Océ Express WebTools

135 Define the stamps preferences Setting [Resolution (dpi)] [File type] [Compression for TIFF] [File organization for TIFF] [Compression for PDF] [Compression for PDF/A] [Optimization] Description [The resolution of the scanned image in dpi.] You can choose between 200, 300, and 400 dpi. [The file type of the scanned image.] You can choose between different types. [The compression method when scanning to TIFF.] [The file organization when scanning to TIFF.] [The compression method when scanning to PDF.] [The compression method when scanning to PDF/A.] Optimizing for File size gives a smaller file size than optimizing for Scan quality. 2. Click Edit in the settings group bar or click on the value of a single setting. 3. Click [OK] to confirm your entries or [Cancel] to reject your entries. Once you have enabled the [File (scan-to-file)] option and set your preferred [Destination], you can copy with a scan-to-file template. You can now start a scan job from the scanner operator panel. Define the stamps preferences Introduction Here you can define the preferred values for the stamps (as visible on the scanner operator panel). Before you can edit a setting or a settings group, you must log on as a key operator or power user. Chapter 3 - Define your workflow with Océ Express WebTools 135

136 Define the stamps preferences Illustration [28] Stamps defaults Procedure 1. Click [Preferences] - [Stamps]. The stamps settings are grouped in settings for 10 stamps. You can find detailed information about the settings in the tooltip. Settings [Stamps for copy jobs: font] [Stamp 1 for copy jobs: name] [Stamp 1 for copy jobs: enabled] [Stamp 1 for copy jobs: text] Contains settings that define The font used for the stamps. The name of stamp 1. Whether stamp 1 is enabled or disabled. Enter the text to display on the stamp. You can type in: Free text %DATE: to print the date of the copy on the copy %TIME: to print the time when the copy is made 2. Click [Edit] in the settings group bar or click the value of a single setting. 3. Click [Ok] to confirm your entries or [Cancel] to reject your entries. 136 Chapter 3 - Define your workflow with Océ Express WebTools

137 Configure the scan destinations Configure the scan destinations Configure scan destinations Introduction When you select the [Scan] tab on the user panel a list of scan destinations is displayed. A scan destination is a place where you send your scanned file to for storage. You can define a maximum number of 10 scan destinations in the [Configuration] - [Scan destinations] tab. Illustration First set the general settings: 1. Open the [Configuration] - [Scan destinations] tab 2. In the [Generic] section, in case you use the FTP protocol for scan-to-file to remote destination, define the [Encoding for remote FTP servers]. 3. View the status of [Scan to local destinations allowed]. When the [Smart Inbox capability] is enabled, the scanned files are stored in the Smart Inbox. When the [Smart Inbox capability] is disabled, the scanned files cannot be stored locally on the controller. Types of scan destinations You can scan-to-file to 2 different scan destination types. Chapter 3 - Define your workflow with Océ Express WebTools 137

138 Configure scan destinations Location Scan destination type description Local [Smart Inbox for scans] When you select this scan destination your scanned file is sent to the [Scans] Inbox. This is the fixed scan destination for scan destination 1. [Local to the Smart Inbox]. (see Configure a local scan destination on page 139) Remote A scan destination can also be a file server or a PC of an end user. [Remote via FTP] When you select this scan destination your scanned file is sent via FTP to a shared folder on a remote workstation. [Remote via SMB] When you select this scan destination your scanned file is sent via SMB to a shared folder on a remote workstation. (see Configure a remote scan destination on page 140) 138 Chapter 3 - Define your workflow with Océ Express WebTools

139 Configure a local scan destination Configure a local scan destination Introduction The first template is dedicated to scan to local destination (Smart Inbox). The other scan templates can be configured either for local destination or remote destination. Before you can edit a setting or a settings group, you must log on as System administrator or Power user. Configure the [Scan destination 1: Local to the Smart Inbox] Procedure 1. The [Scan destination 1: Local to the Smart Inbox] is dedicated to scan to Smart Inbox. Click on [Edit] to edit the 'Scan destination 1' group of settings. 2. Set the name of the destination. This name will be displayed on the scanner panel (Smart Inbox by default) The field for the name of the scan destination cannot be empty. 3. Define the name of the scanned files. The file extension depends on the scanned file type that you select when you start your scan job on the user panel. '###' stands for a number that will be displayed at the end of the name. An ascending number replaces the "###". 4. Enter the start value for the '###' number (if you enter 001, the first scanned file is named scan001.*) 5. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Configure the other scan templates for scan to local destination Procedure 1. Click [Configuration] - [Scan destinations]. 2. Click [Edit] in a [Scan destinations] title bar. 3. Enter a name for the destination. This name will appear on the user panel. 4. Place a check mark in the enabled box. 5. Select the local scan destination type: [Smart Inbox for scans] When you select this scan destination your scanned files are sent to the [Scans] Inbox. 6. Enter a file name for your scanned files. The file extension depends on the scanned file type that you select when you start your scan job on the user panel. If you enter a generic name, for example: scan###.*, the scanned files automatically get a unique file name. An ascending number replaces the "###". 7. Enter a start value for ###. If you enter 001, the first scanned file is named scan001.*. 8. Click [Ok] to confirm your entries or [Cancel] to reject your entries. Chapter 3 - Define your workflow with Océ Express WebTools 139

140 Configure a remote scan destination Configure a remote scan destination Before you can edit a setting or a settings group, you must log on as System administrator or Power user. Create a web destination with FTP Procedure 1. Create a home directory and a subdirectory on a workstation. For example c:/ftp/scan 2. Enable FTP on the workstation 3. Click [Configuration] - [Scan destinations]. 4. When needed, change the [Encoding for remote FTP servers] in the [Generic] section. 5. Click [Edit] in a [Scan destinations] bar. 6. Enter a name for the scan destination. This name will appear on the user panel. 7. Place a check mark in the enabled box. 8. Select [Remote via FTP]. 9. For access to the directory on the workstation through FTP, a username and password is set on the FTP server that runs on the workstation. Enter the remote username and the remote password in the required fields. Make sure the user has write-access privileges on the destination. 10. Enter the path name of the remote folder. The path name is the "system-name-of-remote-workstation/subfolder". This is case sensitive. Find the system name of the remote workstation on the control panel of the workstation (Control panel - Network - Identification - System name) 11. Enter a file name for your scanned files. The file extension depends on the scanned file type that you select when you start your scan job on the user panel. If you enter a generic name, for example: scan###.*, the scanned files automatically get a unique file name. An ascending number replaces the "###". 12. Enter a start value for ###. If you enter 001, the first scanned file is named scan001.*. 13. Click [Ok] to confirm your entries or [Cancel] to reject your entries. If for any reason a scanned file cannot be delivered to the remote destination, the file is sent to the local [Scans] Inbox. 14. Test the remote scan destination on page 142 Create a network destination with SMB Procedure 1. Create a shared folder on a workstation. For example c:\scan 2. Click [Configuration] - [Scan destinations]. 3. Click [Edit] in a [Scan destinations] bar. 4. Enter a name for the scan destination. This name will appear on the user panel. 5. Place a check mark in the enabled box. 140 Chapter 3 - Define your workflow with Océ Express WebTools

141 Create a network destination with SMB 6. Select [Remote via SMB]. 7. If you defined a username and a password for the shared folder on the remote PC, enter the remote username and the remote password in the required fields. Make sure the user has write-access privileges on the destination. If the remote workstation uses domains, you must enter "domain_name\username" as the remote username and the password for this user in this domain. 8. Enter the path name of the remote folder. The path name is the "system-name-of-remote-workstation/subfolder". This is case sensitive. Find the system name of the remote workstation on the control panel of the workstation (Control panel - Network - Identification - System name) 9. Enter a file name for your scanned files. The file extension depends on the scanned file type that you select when you start your scan job on the user panel. If you enter a generic name, for example: scan###.*, the scanned files automatically get a unique file name. An ascending number replaces the "###". 10. Enter a start value for ###. If you enter 001, the first scanned file is named scan001.*. 11. Click [Ok] to confirm your entries or [Cancel] to reject your entries. If for any reason a scanned file cannot be delivered to the remote destination, the file is sent to the local [Scans] Inbox. 12. Test the remote scan destination on page 142 Example Configure a remote destination in IPv6 (to the Windows shared folder) To send a scan file to a Windows shared folder over IPv6, use the literal address: Put '-' instead of ':' Add 'ipv6-literal.net' at the end of the address For instance: \\2001-db8-ffff e8ff-fe46-6cba.ipv6-literal.net\Scan Chapter 3 - Define your workflow with Océ Express WebTools 141

142 Test the remote scan destination Test the remote scan destination Introduction When you create the remote scan destination (FTP or SMB), use the "Test" button. The test automatically executes the following 5 steps: Check the remote folder syntax. Check the validity of the hostname. Check the possibility of connecting to the remote host. Check if the remote destination exists. Check the possibility of writing to the remote destination. When all of these 5 steps are completed successfully, the following message is displayed: The remote destination is valid. Procedure 1. If one of these steps fails, an error message and error code are generated. The possible causes are found below: Error code Possible Causes 2 For SMB destination: check that remote folder <remotefolder> syntax conforms to \\hostname\share\[\folder\...] or \\<IP_address>\share[\folder \...] For FTP destination: check that remote folder <remotefolder> syntax conforms to hostname/folder[/subfolder/ ] or <IP_address>/folder/[/folder/ ] 3 Check whether the hostname is OK. Make sure the printer is connected to your network. Check the network settings of the printer in Express Web Tools : - Primary DNS suffix - Preferred DNS server - NetBios over TCP/IP is set to "Enabled" - Subnet mask - Default gateway. Check with the System administrator whether the DNS server can resolve the hostname to an IPv4 address. Check that the printer's security level is set to normal. For SMB destination: if IPV6 protocol is enabled on the printer: - replace hostname with its IPv4 address (if IPV6 must be enabled) - or Disable IPv6 on the printer (if IPV6 can be disabled) If none of previous checks solve the problem: enter the remote host IPv4 address instead of the hostname 4 Check if the hostname or IP address is correctly entered. Check that the remote host is up and running and connected to the network Chapter 3 - Define your workflow with Océ Express WebTools

143 Test the remote scan destination Error code Possible Causes 5, 6, 7 Check that SMB or FTP protocol is enabled on the remote host Check that the customer network security policy (firewall/switch) does not block FTP ports For SMB destination: - check that the security level is set to "Normal" - check that the remote host supports SMB1 protocol (error code: 7) For FTP destination: check that the FTP server is using port 21 Check that the clock of the remote host and the clock of the printer (in [Preferences]-[System settings]-[regional settings]) are synchronized (the maximum permitted time difference is 30 minutes, as documented by Microsoft). 8 Check whether the remote username and password are correct. For SMB destination: Check the remote username syntax: - For a remote host user: <hostname>\<username> or <ip_address>\<username> - For a domain user: <domainname>\<username> Check that the clock of the remote host and the clock of the printer (in [Preferences]-[System settings]-[regional settings]) are synchronized (the maximum permitted time difference is 30 minutes, as documented by Microsoft). 9 The remote destination server has reached the maximum number of connections. Check with the System administrator or try again later. 10 Check that the remote folder is correctly typed Check that the remote folder exists on the remote host For SMB destination: check that the share is correctly typed or the share exists on the remote host For FTP destination: check that the remote folder has "list" permissions for remote user 11, 12 Check that the remote user has "write" permission on the remote share (for SMB) and on the remote folder (for SMB and FTP) Check that the remote folder is not full (error code: 12) SMB destination: check that the remote username is correctly typed (may happen if "guest" account is enabled on the remote host). Chapter 3 - Define your workflow with Océ Express WebTools 143

144 Enable scan-to-file view Enable scan-to-file view Introduction After you have configured your scan destination, you can scan your document. When you enable the scan-to-file view, you can view the scanned file on the controller monitor. Purpose When you use the scan-to-file view on the printer controller monitor, you can check whether the file is correct before saving it. The scan-to-file view is only accessible on the printer controller monitor. You cannot view the scanned file in Océ Express WebTools on another workstation; you can only edit the settings there. If you scan to the [Smart Inbox for scans], you can view the scanned document at any time. Click on the View button in the Scans Smart Inbox. You can only do this in Océ Express WebTools via the printer controller monitor. Procedure 1. Open Océ Express WebTools and log in as [Key operator] or [Power user]. 2. Open the [Preferences] - [System settings] tab. 3. Go to the [Scanner properties] bar. 4. Click on Edit in the upper right-hand corner of the section. A window opens. 5. Move down to Automatic view of scan-to-file. 6. Select On and close the window. Result When you now scan a document, Océ View Station opens in Océ Express WebTools on the controller monitor. The window will always appear on the controller monitor, displaying your scanned file. When you scan multipage 'TIFF/PDF', the scanned files will not appear on the controller before you close the scan job on the scanner. 144 Chapter 3 - Define your workflow with Océ Express WebTools

145 Enable scan-to-file view Enable scan-to-file view Introduction After you have configured your scan destination, you can scan your document. When you enable the scan-to-file view, you can view the scanned file on the controller monitor. Purpose When you use the scan-to-file view on the printer controller monitor, you can check whether the file is correct before saving it. The scan-to-file view is only accessible on the printer controller monitor. You cannot view the scanned file in Océ Express WebTools on another workstation; you can only edit the settings there. If you scan to the [Smart Inbox for scans], you can view the scanned document at any time. Click on the View button in the Scans Smart Inbox. You can only do this in Océ Express WebTools via the printer controller monitor. Procedure 1. Open Océ Express WebTools and log in as [Key operator] or [Power user]. 2. Open the [Preferences] - [System settings] tab. 3. Go to the [Scanner properties] bar. 4. Click on [Edit] in the upper right hand corner of the section. A window opens. 5. Move down to [Automatic view of scan-to-file]. 6. Select [On], and close the window. Result When you now scan a document, Océ View Station opens in Océ Express WebTools on the controller monitor. The window will always appear on the controller monitor, displaying your scanned file. When you scan multipage 'TIFF/PDF', the scanned files will not appear on the controller before you close the scan job on the scanner. Chapter 3 - Define your workflow with Océ Express WebTools 145

146 Enable scan-to-file view 146 Chapter 3 - Define your workflow with Océ Express WebTools

147 Chapter 4 Use the Océ PlotWave 750 to print

148 Send print jobs Send print jobs What you need to know before you send your print jobs Definition Before you send print jobs to the Océ PlotWave 750, remember the following. The values defined in the Océ Express WebTools are default values for the general system behavior. You can define a number of job settings in the Océ printer drivers or the Océ job submission tools. The settings defined in the printer drivers or the job submission tools always overrule the settings defined in the Océ Express WebTools. Make sure that you define and load the correct media for your job. Make sure that you define the correct job settings. For example, orientation, rotation, and media type. 148 Chapter 4 - Use the Océ PlotWave 750 to print

149 Use Océ Publisher Express to send a print job Use Océ Publisher Express to send a print job Introduction Océ Publisher Express is a job submitter that is integrated in the Océ Express WebTools. When you use Océ Publisher Express to submit a print job, the maximum job size is 2 GigaByte. Illustration Procedure Step Action Remarks 1 Open the [Jobs] tab, This tab displays the following. The Océ Publisher Express section. An overview of all jobs that are currently available in the [Jobs - Queue]. An overview of all the Smart Inboxes that currently contain on or more jobs. 2 Click on [Create new job] in the Océ Publisher Express section. A separate window opens. 4 Chapter 4 - Use the Océ PlotWave 750 to print 149

150 Use Océ Publisher Express to send a print job Step Action Remarks 3 Click on [Add file] and use the Browse... button to select the file you want to print. 4 Select the [Preset] and change the [Settings] if necessary. You can print documents with the following data formats - HP-GL -.hp,.hpg,.hpgl - HP-GL/2 -.hp2 - HP RTL -.rtl - CALS -.cls,.cal - NIRS -.nir,.nif - CalComp -.cc,.906,.907,.951,.crf,.pci - Edmics (C4) -.c4 - TIFF -.tif - PostScript 3 -.ps - PDF, PDF/A -.pdf - JPEG -.jpg,.jpeg - DWF Click on 'Show (..) more...' to change an additional number of advanced settings. Examples of advanced settings: [Rotate], [Orientation],... Job settings that you change in Océ Publisher Express always overrule the default settings defined in the Océ Express WebTools. 5 In the [Workflow] section, enter the name of the Smart Inbox you want to print to. Click 'Print' to send the print job to the Smart Inbox. You can easily create a new Smart Inbox if you enter a new Smart Inbox name. 150 Chapter 4 - Use the Océ PlotWave 750 to print

151 Use Océ Publisher Select to send a print job Use Océ Publisher Select to send a print job Definition Océ Publisher Select is a client application that allows you to create, preview, print and manage jobs in an intuitive way. Illustration [29] Océ Publisher Select Océ Publisher Select The software is based on user's intent. When a job is created, the system: Allows you to load files to print from the workstation or from the network. Automatically prints documents from a "Hot Folder". Analyzes each file added to the job. Automatically applies the default print settings defined in the template. Automatically selects the media to be used according to the template you selected. Automatically selects the optimal configuration of settings according to the [Image Properties] and printer's capabilities (for folding for instance). Can automatically detect the location of the legend on a document. Displays an instantaneous and interactive [Print Preview] of the expected output (including the location of the top of the folded packet when folding is activated). Allows you to tune each [Basic] and [Advanced] setting of a document before printing it. Allows you to add a banner page to each set of documents. Allows you to create and print stamps on documents. Allows you to save jobs (including their configuration) in order to archive or reprint them. Provides accounting capabilities. Submits the jobs to an inbox. Allows you to monitor the status of your jobs. Chapter 4 - Use the Océ PlotWave 750 to print 151

152 Use Océ Publisher Select to send a print job The values set in Océ Publisher Select override the defaults set for the printer. Use Océ Publisher Select to send a print job Step Action Remarks 1 Start Océ Publisher Select and connect it to the Océ system 2 Create a new job 3 Add the print files to the job The system immediately starts to interpret the file. It automatically selects the most appropriate media and orients the image on the media. 4 Edit and adjust the document print settings when needed In the [Edit Document Print Settings] window, you can: Select one or several documents in the [Document List] to display the properties, print settings and [Print Preview]. Check and adjust the [Image Properties]. Tune the [Basic] settings. Tune the [Advanced] settings: - the [Media] settings - the [Layout] settings - the [Rendering] settings - the [Finishing] settings - the [Stamping] settings 5 Check the [Print Preview] The system displays an interactive preview to represent: The way the system will print the image. The effects of the selected settings on the output. 6 Send the print job to the printer 7 Track and manage a submitted job View the status of the job Save the job Duplicate the job Cancel the job You can download the latest version of Océ Publisher Select from the Océ website. Refer to the Océ Publisher Select online help and User guide for detailed information on installation and use of Océ Publisher Select. 152 Chapter 4 - Use the Océ PlotWave 750 to print

153 Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job Introduction Océ provides the Océ Wide format Printer Driver for Microsoft Windows that allows you to send print jobs to your printer. This driver is a mixed raster-vector HP-GL/2 printer driver that allows you to print from any application under a Windows operating system to your Océ printer. Illustration Procedure Step Action Remarks 1 Open the file that you want to print in the source application. AutoCAD or any other Windows application 2 From the [File] menu of the application, click [Print]. 3 Select the product name of your printer in the [Printer] area of the [Print] dialog box. 4 Click [Properties]. You can define the default print job settings in Océ Express WebTools. 4 Chapter 4 - Use the Océ PlotWave 750 to print 153

154 Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job Step Action Remarks 5 In the [Image] tab click the [More] button. Make sure a checkmark is placed in the [Océ Ticket enabled] box to overrule the default values for the job settings. 6 Check all tabs in the driver and change the settings, if necessary. 7 Click [OK] to send the print job to the [Smart Inbox] or the print queue. 154 Chapter 4 - Use the Océ PlotWave 750 to print

155 Use the Océ PostScript 3 Driver to send a print job Use the Océ PostScript 3 Driver to send a print job Introduction Océ provides the Océ PostScript 3 Driver that allows you to send print jobs to your Océ PlotWave 750. Illustration Procedure Step Action Remarks 1 Open the file that you want to print in the source application. 2 From the [File] menu of the application, click [Print]. 3 Select the Océ PlotWave 750 in the [Printer] area of the [Print] dialog box. 4 Click [Properties] and [Advanced]. When you select [Properties], you can make settings for the print job. 5 Activate the Océ Job Ticket to overrule the default values for the job settings. 6 Check and change the Printer Features settings if necessary. 7 Click [OK] to send the print job to the Smart Inbox or the Jobs Queue. Chapter 4 - Use the Océ PlotWave 750 to print 155

156 Use Océ Publisher Mobile to print a file Use Océ Publisher Mobile to print a file Introduction With Océ Publisher Mobile, you can print a DWF, PDF, PLT (e.g. HP-GL, HP-GL/2, HP RTL), JPEG or TIFF file from your iphone, ipad or Android tablet. Required tools Google PlayApp StoreDownload the free app from the or and install it on your mobile device. 156 Chapter 4 - Use the Océ PlotWave 750 to print

157 Use Océ Publisher Mobile to print a file Illustration [30] Océ Publisher Mobile Procedure 1. Open Océ Publisher Mobile on your mobile device 2. Configure the printer Chapter 4 - Use the Océ PlotWave 750 to print 157

158 Use Océ Publisher Mobile to print a file 3. Open a document from your Photo Gallery, select a document, or take a picture You can also select a document in a or a web browser and select 'Open in' - 'Océ Publisher Mobile'. 4. Define the print settings and the number of copies 5. Tap the green button to print 158 Chapter 4 - Use the Océ PlotWave 750 to print

159 Use FTP to send a print job Use FTP to send a print job Introduction The Océ PlotWave 750 supports printing through FTP. If you send your print job through FTP, the default Océ Express WebTools settings are used if the setting is missing in the print job. You must enable printing through FTP in the Océ Express WebTools. How to send a print job via FTP You can print the files through FTP in the following ways. Via a command line prompt Enter the address ftp://<hostname or IP address> /jobs in your workstation browser. Via an FTP application From a Web browser The Océ PlotWave 750 has a dedicated FTP Jobs folder. You cannot delete or change this folder. It is created at installation and protected. The most convenient way to print files through FTP is to drag and drop the files or to copy and paste the files, into this [Jobs] folder on the FTP site of your Océ PlotWave 750 controller. The documents in the folder are printed on the Océ PlotWave 750. Web browsers that support job submission through FTP Level of functionality Web browser Operation Supports drag and drop of files Supports copy and paste of files. Microsoft Internet Explorer Mozilla Firefox Microsoft Internet Explorer Mozilla Firefox Drag the jobs into the [Jobs] folder on the FTP site of your Océ PlotWave 750. Paste the jobs into the [Jobs] folder on the FTP site of your Océ PlotWave 750. Chapter 4 - Use the Océ PlotWave 750 to print 159

160 Use LPR to send a print job Use LPR to send a print job Introduction The Océ PlotWave 750 supports printing through LPR. If you send your print job through LPR the default controller settings set in Océ Express WebTools will lead. You must enable printing through LPR in the Océ Express WebTools. How to send a print job via LPR Type the following line command after the Command prompt: lpr -S <hostname or IP address> -P <print queue name> <file name>. You can use any name for <print queue name>, for example jobs. 160 Chapter 4 - Use the Océ PlotWave 750 to print

161 Print a job from the Smart Inbox Print a job from the Smart Inbox Procedure 1. Select the [Jobs] tab in the Océ Express WebTools. 2. Select the correct Smart inbox. 3. Select the job and click [Print]. The job is copied to the Jobs Queue. Chapter 4 - Use the Océ PlotWave 750 to print 161

162 Use Océ Mobile Printing and Scanning Use Océ Mobile Printing and Scanning Océ mobile printing software applications Definition Océ provides 2 ways to make mobile printing: The App Océ Publisher Mobile Océ Publisher Mobile is an App you download for free from the App Store or Google Play. Install it on your iphone, Ipad or Android tablet, and configure the Océ printers. You can then submit print files to a selected printer. Refer to the website for more information. The Océ Mobile WebTools functionality of your Océ PlotWave 750 system Océ Mobile WebTools is embedded in your Océ PlotWave 750 system. It allows you to print and scan through a Wi-Fi connection. Refer to the following procedures to configure and use it. 162 Chapter 4 - Use the Océ PlotWave 750 to print

163 Océ Mobile WebTools Océ Mobile WebTools Introduction Océ Mobile WebTools provides the following functionalities: Submit a print-ready file to the Océ PlotWave 750 from a mobile device (smartphone or tablet). Save a scanned file from the Océ PlotWave 750 onto a mobile device. Delete a scanned file on the Océ PlotWave 750. Illustration [31] Print from your mobile device with Océ Mobile WebTools Requirements Océ Mobile WebTools can be accessed via the browser on your mobile device. The following are required in order for this to work: A Wi-Fi infrastructure connected to the printer's network. A compatible mobile device on which you can access and browse the file system. A compatible mobile operating system. A compatible mobile web browser. Optionally: A mobile file explorer application to print a stored file. A mobile application to scan QR Code. How to use the functionality When you want to use Océ Mobile WebTools: The system administrator configures the network and Wi-Fi infrastructure The system administrator enters the configuration information on the printer controller interface (see Configure the Océ Express WebTools settings for a mobile connection on page 165). Chapter 4 - Use the Océ PlotWave 750 to print 163

164 Océ Mobile WebTools With this information, you can generate and print the [Quick Response Card] (see Generate the Quick Response Card on page 167). The [Quick Response Card] contains the QR Code, which contains information on how to connect to the Océ Mobile WebTools. The user activates Wi-Fi on the mobile device and connects to the network. The user then opens Océ Mobile WebTools on the device's web browser (see Connect your mobile device to Océ Mobile WebTools on page 169). With Océ Mobile WebTools, the user can print a file from the mobile device on the Océ PlotWave 750 and the user is able to save a scanned document on the mobile device (see Print from your mobile device on page 172, Save a scanned document on your mobile device on page 174). Get the latest information on infrastructure and mobile device compatibility Refer to the Océ Large Format Systems Connectivity Manual on the Océ website for information on the connection requirements, or visit the support section of the Océ website for more information on mobile connection. 164 Chapter 4 - Use the Océ PlotWave 750 to print

165 Configure the Océ Express WebTools settings for a mobile connection Configure the Océ Express WebTools settings for a mobile connection Introduction If you want to give users easy access to Océ Mobile WebTools, the settings must first be configured. With the information, you can develop a [Quick Response Card] to create easy access. Before you begin Make sure you configure your Wi-Fi network and connect the printer to the network. Log in as [Key operator] or [Power user] to be able to configure the mobile connection information. Illustration Procedure 1. Open Océ Express WebTools on your workstation. 2. Go to the [Configuration] - [Connectivity] tab. 3. Go down to the [Mobile] section. 4. Click [Edit] in the right-hand corner. 5. Enter the settings for the mobile connection. This information will also be printed on the [Quick Response Card]: Enter information according to your IT policy. Contact your [System administrator] for more information. [Mobile] section in Océ Express WebTools Setting [Mobile printing password] [Show mobile password on Quick Response Card] [Wifi name on connection sheet] (also known as SSID) [Wifi key on connection sheet] (also known as security key) Action Optional: Only define a key if you want users to enter a password before connecting to the printer. Use it when you need to control access to the printer. Enter Yes if you want to display the password on the [Quick Response Card]. Enter the name of your Wi-Fi network. The name will be displayed on the [Quick Response Card]. If required, enter the password for your Wi-Fi network. The key will be displayed on the [Quick Response Card]. Chapter 4 - Use the Océ PlotWave 750 to print 165

166 Configure the Océ Express WebTools settings for a mobile connection 6. Click [Ok] to confirm the determined settings. If the printer is in a Windows domain network, enter the domain name in Océ Express WebTools: - Open the [Configuration] - [Connectivity] tab - Go to the[tcp/ip: IPv4] section. Enter the domain name in the field [Primary DNS suffix]. Result The information you entered in the [Mobile] section will be printed on the [Quick Response Card]. 166 Chapter 4 - Use the Océ PlotWave 750 to print

167 Generate the Quick Response Card Generate the Quick Response Card Introduction If you want to give users easy access to the printer from their mobile devices, you can generate the [Quick Response Card]. The [Quick Response Card] contains all the information necessary to establish a connection between the mobile device and the printer. When to do Print the [Quick Response Card] on individual cards or on a poster to provide easy access to the printer. Before you begin You need to edit the settings for the connectivity information in Océ Express WebTools first. Only a system administrator or power user can edit the information (see Configure the Océ Express WebTools settings for a mobile connection on page 165). The illustration below is an example. You cannot print and use this [Quick Response Card] for your personal printer. The printer generates a unique [Quick Response Card] with your own personal QR Code based on your settings. Illustration [32] Example of a QR Card Chapter 4 - Use the Océ PlotWave 750 to print 167

168 Generate the Quick Response Card Procedure 1. Open Océ Express WebTools on your computer and log in as system administrator. 2. Open the [Support] - [About] tab 3. Navigate to the [Downloads] section. 4. Click on [Quick Response Card]. A new window opens. The [Quick Response Card] is automatically generated and displayed in the window. The card contains all your settings and a uniquely generated QR code. The URL of your printer is also displayed so you can also access Océ Mobile WebTools on your mobile device via the web browser. 5. Print the [Quick Response Card]. Result You can print the [Quick Response Card] in any size from any printer. 168 Chapter 4 - Use the Océ PlotWave 750 to print

169 Connect your mobile device to Océ Mobile WebTools Connect your mobile device to Océ Mobile WebTools Introduction When you scan the QR Code or enter the printer's URL in the mobile web browser, you can connect to Océ Mobile WebTools. Purpose With Océ Mobile WebTools, you can: Print a document from your mobile device. Save a scanned document on your mobile device. Before you begin Make sure the system is configured (see Configure the Océ Express WebTools settings for a mobile connection on page 165). Make sure you have generated the [Quick Response Card] (see Generate the Quick Response Card on page 167). Make sure you have activated the Wi-Fi connection on your mobile device. Connect to the Océ Mobile WebTools using the QR Code If you want to scan the QR Code, you need to have or download a QR Code scan application on your mobile device. For ios mobile devices, you can also enter the IP address of the printer in the icab Mobile browser to get access to the more extended Océ Express WebTools. Find the latest compatibility information on the Océ website under the Support tab. If the connection fails and cannot be established on your mobile device, contact the system administrator. Procedure 1. Open the QR Code scan application on your mobile device. 2. Scan the QR Code displayed on the [Quick Response Card]. Océ Mobile WebTools opens in the web browser of your mobile device. 3. When requested, enter the password in order to connect. The password is displayed on the [Quick Response Card]. If it is not available, contact the system administrator. Connect to Océ Mobile WebTools with a URL Procedure 1. Open the web browser on your mobile device. 2. Enter the printer's URL, displayed on the [Quick Response Card]. For example: Chapter 4 - Use the Océ PlotWave 750 to print 169

170 Connect to Océ Mobile WebTools with a URL 3. When requested, enter the password in order to connect. The password is displayed on the [Quick Response Card]. If it is not available, contact the system administrator. 170 Chapter 4 - Use the Océ PlotWave 750 to print

171 Connect to Océ Express WebTools using the IP address Connect to Océ Express WebTools using the IP address If permitted by the system administrator, you can also access the extended Océ Express WebTools on your mobile device. Procedure 1. Open the web browser on your mobile device. 2. Enter the printer's IP address. Get the IP address from your system administrator. 3. When requested, enter the password in order to connect. Get the password from the system administrator. Result Océ Mobile WebTools opens in the web browser of your mobile device. You can now use it to print from your mobile device or save scanned files on your mobile device. Chapter 4 - Use the Océ PlotWave 750 to print 171

172 Print from your mobile device Print from your mobile device Introduction If you have access to Océ Mobile WebTools you can print a file from your mobile device on the Océ PlotWave 750. Before you begin Make sure you have a working connection. For more information, see Connect your mobile device to Océ Mobile WebTools on page 169. You can navigate in a file repository on your mobile device. If needed, install a file explorer application. For more details, refer to the Océ website. Illustration [33] Print from your mobile device Procedure 1. Open Océ Mobile WebTools on your mobile device. 2. Go to the [Print] section and select [New job]. The [Print job] window opens. 3. Click on [Select a file]. 4. Browse to the file you want to print and click Open. 5. Define the settings of your print job: Settings of your print job Settings Description [Number of sets] Define the number of copies [Media] Indicate on which loaded media you want to print Chapter 4 - Use the Océ PlotWave 750 to print

173 Print from your mobile device Settings [Layout] Description Indicate whether you want to change the layout of the document: - [No scaling: 100%]: print without scaling. - [Fit long edge to media]: the image will be scaled, and in case of a portrait file also rotated, to fit the longest edge of the image to the roll width (standard size). - [Fit short edge to media]: the image will be scaled, and in case of a landscape file also rotated, to fit the shortest edge of the image to the roll width (standard size). If you select scale to media, make sure you select the specific roll in the [Media] field. [Image] Indicate the print optimization that corresponds to the content of the file: - [Line/text] - [Standard] 6. After defining your settings, click on the printer icon in the upper right-hand corner. The job is sent to the printer. Result Your document is printed on the Océ PlotWave 750. Your print job appears on the printer user panel and in the jobs queue of Océ Express WebTools while it is being printed. If the system requires accounting information, your print job is sent to the Smart Inbox named [Mobile] in Océ Express WebTools. It is not printed. Connect to Océ Express WebTools from a workstation. Enter the accounting information to print the job. Chapter 4 - Use the Océ PlotWave 750 to print 173

174 Save a scanned document on your mobile device Save a scanned document on your mobile device Introduction If you have access to Océ Mobile WebTools, you can scan a document from the printer and save it on your mobile device. Before you begin Make sure you have a working connection. For more information, see Connect your mobile device to Océ Mobile WebTools on page 169. Procedure 1. On the printer user panel, select [Scan]. 2. Open the [Scan destinations] and select Smart Inbox. 3. Scan the document. The scanned file is sent to the [Scans] section in Océ Express WebTools and in Océ Mobile WebTools. 4. Open Océ Mobile WebTools on your mobile device. 5. Go to the [Scans] section. The scanned file is displayed here. The [Scans] section is automatically refreshed within a few seconds. 6. Select the file and click on the Save icon. 7. Browse to a folder on your mobile device and click OK. The stored location or folder is sometimes determined by the browser on your mobile device. Some mobile device browsers change the name or the extension of the file while storing it. Result The file is stored on your mobile device. Click the delete icon if you want to delete the file from the inbox on the printer. 174 Chapter 4 - Use the Océ PlotWave 750 to print

175 Chapter 5 Use the Océ TC4 scanner for copy and scan-to-file jobs

176 Use the scanner operator panel Introduction This chapter describes how to use the Océ TC4 color scanner. Use the scanner operator panel Introduction Use the scanner operator panel to define the job settings. You can define the job settings in two ways. Use the left soft keys and the scroll wheel. You can use this method if you prefer a general step by step method. Use the scroll wheel and scroll-wheel key only. You can use this method if you prefer a fast method. Note that the scanner operator panel also uses icons to explain a setting. The following illustration shows the scanner operator panel. Illustration [34] The TC4 Scanner operator panel 176 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

177 Use the scanner operator panel Procedure No. Component 1 LED (green and red attention light) 2 Display 3 Upper soft key 4 Scroll wheel key 5 Scroll wheel 6 Lower soft key 7 Green start key 8 Stop key 9 Numeric keys 10 Lower soft key 11 / B Left soft keys 12 Upper soft key Use the scanner operator panel Define job settings with the left soft keys and the scroll wheel Procedure 1. Select [Scan-to-file] with the upper left soft key. The five job templates appear. 2. Select a job template with one of the left soft keys. The top 5 settings appear. 3. Find a setting with the scroll wheel. A small rectangle in front of a setting name indicates the focus of the scroll wheel. 4. Select a setting with the left soft key. There are several types of settings. The behavior of the scanner operator panel and the definition of a setting depends on the type of setting you selected. You can select one of the following types of settings. A setting that contains two values only, like 'On' or ' Off'. When you select this setting while the setting was not in focus, the setting becomes in focus. When you select this setting while the setting was already in focus, the setting stays in focus and there are no changes. Change the value of the setting with the left soft key. The value and icon changes. A setting that contains a list of values, like [Lighter/darker]. Define the required value with the scroll wheel. The value and icon changes. A setting that contains a list of settings, like [Media]. Define the required value with the scroll wheel. The value and icon changes. Select the next setting of the list of settings with the left soft key. You can enter a numeric value with the numeric keys. To enter a negative numeric value, scroll to a negative value first and than enter the value with the numeric keys. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 177

178 Use the scanner operator panel 5. Select [Close] with the lower-right soft key. 6. Repeat from step 4 to define the next setting. Use the [Defaults] option at the lower-left key to set all settings of the job template to default. 178 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

179 Define job settings with the scroll wheel and scroll-wheel key only Define job settings with the scroll wheel and scroll-wheel key only Procedure 1. Select [Scan-to-file] with the upper left soft key. The five job templates appear. 2. Focus on a job template with the scroll wheel. A small diamond in front of a template indicates the focus of the scroll wheel. 3. Select a job template with the scroll-wheel key. The top 5 settings appear. 4. Find a setting with the scroll wheel. A small rectangle in front of a setting name indicates the focus of the scroll wheel. 5. Select the setting with the scroll-wheel key. There are several types of settings. The behavior of the scanner operator panel and the definition of a setting depends on the type of setting you selected. You can select one of the following types of settings. A setting that contains two values only, like 'On' or ' Off'. Change the value of the setting with the scroll-wheel key to change the value of the setting. The value and icon changes. A setting that contains a list of values, like [Lighter/darker]. Open the setting with the scroll-wheel key. Define the required value with the scroll wheel. The value and icon changes. Close the setting with the scroll-wheel key. A setting that contains a list of settings, like [Media]. Focus on a setting with the scroll wheel. The bold text of a value indicates the focus of the scroll wheel. The icon changes. Open the setting with the scroll-wheel key. The list of values appears. Define the required value with the scroll wheel. The value and icon changes. Close the setting with the scroll-wheel key. You can enter a numeric value with the numeric keys. To enter a negative numeric value, scroll to a negative value first and than enter the value with the numeric keys. 6. Select [Close] with the lower-scroll-wheel key. 7. Repeat from step 4 to define the next setting. Use the [Defaults] option at the lower-left key to set all settings of the job template to default. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 179

180 Make a copy job Make a copy job Basic copy jobs on the Océ TC4 scanner Introduction to copy jobs Introduction A basic copy job only takes two steps. Feed the original and press the start key. Every other type of copy job is called an extended copy job. An extended copy job takes one additional step; you define the copy job settings on the scanner operator panel. When you select [Copy], the scanner operator panel shows five copy job templates. These templates have been defined on the system controller (Océ Express WebTools, in the [Templates] tab). The copy job templates provide access to the different settings per copy job template. When you select a copy job template, the scanner operator panel shows the top 5 settings of the selected copy job template. The top 5 settings are the most often used settings. You can use the scroll wheel to see the other settings. When you select [Scan] you have access to 5 pre-defined scan templates. Illustration [35] The copy job templates Steps in a basic copy job Procedure 1. Feed the original. 2. Press the green start key. Result You do a basic copy job in 2 steps. The basic copy job uses the settings of the first template. 180 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

181 Steps in an extended copy job Steps in an extended copy job Procedure 1. Feed the original. 2. Define the job settings. Select the required template at the scanner operator panel and change the predefined settings only if necessary. 3. Press the green start key. Result An extended copy job takes one additional action only. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 181

182 Do a basic copy job Do a basic copy job Introduction The main steps of a basic copy job are described below. Place your original face-down, right aligned along the original guide. Keep the legend at your right-hand side. Press the green start key. To detect the width of the drawing, the scanner will feed the original in and out once before it feeds in the complete drawing (auto width detection). Procedure 1. Place the original face down and right aligned as illustrated below. The scanner takes the original. [36] Place the original face down and right aligned 2. Press the green start key. The scanner operator panel shows the copy job number and the status of the copy job. You can copy faster when you feed the original in landscape direction. Result The scanner makes a copy. The copy is sent to the Océ PlotWave 750 printer and will be printed immediately or stored in the Smart Inbox in Océ Express WebTools. 182 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

183 Scanner operator panel Scanner operator panel Océ TC4 scanner No. Component 1 LED (green and red attention light) 2 Display 3 Upper soft key 4 Scroll wheel key 5 Scroll wheel 6 Lower soft key 7 Green start key 8 Stop key 9 Numeric keys 4 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 183

184 Scanner operator panel No. Component 10 Lower soft key 11 / B Left soft keys 12 Upper soft key Océ TDS600 productive scanner C No. Component 1 Stop key 2 Selection keys 3 Arrow keys 4 Correction key 5 Numeric keys 6 Green start key 7 Function keys 8 Job interrupt key 184 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

185 Stop a copy job Stop a copy job Introduction You can stop a copy job with the red Stop key on the scanner operator panel. Procedure 1. Press the red Stop key. This will not affect a set job. Result When you press the red Stop key while the scanner scans, the scan process stops. The scanner rewinds the original and the copy job is canceled. When you press the red Stop key while the scanner rewinds, the rewind process continues. The copy job is canceled. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 185

186 Extended copy jobs Extended copy jobs Do an extended copy job Introduction The main steps of an extended copy job are described below. Feed the original. Define the job settings. Press the green start key. Before you begin If you must enter the same value for a setting very often, you can set this value as the default value for that setting in a template or in the scan destination you will use, in Océ Express WebTools. Using scan templates makes the process of defining job settings much easier because you can set a group of predefined settings for frequent use. After you press the start key, the scanner operator panel always shows the job number and status of the job. A copy job appears temporarily in the job queue in Océ Express WebTools, a scan-tofile job appears in the selected destination of the [Scan destinations]. Procedure 1. Place your original face-down, right aligned along the original guide. Keep the legend at your right-hand side. The scanner takes the original. 2. Define the job settings. [37] The top 5 settings of a copy job template Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings appear. Scroll to a setting. Select a setting with the left soft key. Scroll to the required value. Select the next setting with the left soft key. Scroll to the required value. Select [Close] to close the setting. 186 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

187 Do an extended copy job 3. Define the number of copies if necessary and press the green Start key. You can copy faster when you feed the original as landscape, unless you must scale your original to another media size. In that case you must feed the original portrait. Result The Océ PlotWave 750 makes a copy according to the defined settings. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 187

188 Available settings for copy jobs Available settings for copy jobs Introduction The Océ PlotWave 750 provides a lot of settings to manage all your different copy jobs. These settings are used for extended copy jobs. The following table gives an overview and a very short description of the available settings. A detailed description of each setting can be found in the online help of Océ Express WebTools. You can change the default value of a setting that you use very often in the copy template in Océ Express WebTools. Available settings for copy jobs The available settings for copy jobs a setting can contain more than one setting. Setting Function [Original type] Define the type of original you use [38] [Original type] (example) [Scale] Scale an original [39] [Scale] (example) [Media] Define the type of media used [40] [Media] (example) [Lighter/darker] Make a lighter or darker copy [41] [Lighter/darker] (example) [Remove strip] Copy without strips [42] [Remove strip] (example) Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

189 Available settings for copy jobs Setting [Original width] Function Define the width of the original [43] [Original width] (example) [Delete area] Copy without a specific area [44] [Delete area] (example) [Cut method] Define the cut method of the printer [45] [Cut method] (example) [Add strip] Copy with a strip [46] [Add strip] (example) [Alignment] Align the image of the copy [47] [Alignment] (example) [Shift] Shift the image of the copy [48] [Shift] (example) 4 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 189

190 Available settings for copy jobs Setting [Mirror] Function Mirror the image of the copy [49] [Mirror] (example) [Drawing method] [Stamp] Define the legend location Copy with a stamp [50] Stamp (example) [Collate] Define how to collate the copies. [51] [By set] (left) and [By page] (example) [Optimization] Optimize the copy for speed or fine details [52] Scan quality mode (example) [Fine details] [Normal] [Productive] Folding Binding Optional setting to define the folding method Optional setting to use a binding strip or a reinforcement strip 190 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

191 Improve the copy quality according to the original Improve the copy quality according to the original Introduction You can improve the copy or scan quality even more for the following situations. You have an original from a special type. The scanner makes sure that the copy or the scanned file has a sharp image. You can define the [Original type] setting manually to improve the copy or scan quality according to the type of original you use. You have a dark or light original. The scanner detects the brightness of the image on the original automatically and makes sure that the copy or the scanned file has a bright image. You can adjust the brightness manually with the [Lighter/darker] setting to improve the copy or scan quality according to the type of original you use. You have an original with very fine details. The scanner optimizes the image of the original automatically. You can optimize the image manually to sharpen the fine details with the Scan quality setting. With the original type you identify what kind of original you want to copy or scan. The Océ PlotWave 750 offers you a range of original types, one range for the B&W mode [Grayscale] and one range specific for the color mode [Color]. If you select an original type, the Océ PlotWave 750 optimizes the print quality automatically for that particular type of input. The illustrations below explain on which aspects the original types are optimized and how they relate to each other in terms of optimization manipulation. Maintain color accuracy Photo (1) Artwork (2) Map (3) Lines & Text (4) [53] Original type characterization for the color mode: Color Enhance sharpness Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 191

192 How to improve the copy quality of dark and light originals Density 5 Photo (1) Grays & Lines (2) Lines & Text (3) Transparent (4) Dark Originals (5) Blue Print (6) Inverted 6 Enhance sharpness [54] Original type characterization for the color mode: Grayscale How to improve the copy quality of originals from a special type Procedure 1. Place the original face down and right aligned. The scanner takes the original. 2. Define the job settings. [55] The [Line Art] icon of the [Original type] setting Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings appear. Scroll to [Original type] and open this setting with the left soft key. Scroll to the original type you have. 3. Define the number of copies if necessary and press the green Start key. Result The copy quality was improved according to the original type. How to improve the copy quality of dark and light originals Procedure 1. Place the original face down and right aligned. The scanner takes the original. 192 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

193 How to improve the copy quality of an original with very fine details 2. Define the job settings. [56] The [Lighter/darker] icon Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings appear. Scroll to [Lighter/darker] and open this setting with the left soft key. Adjust the required value. A positive value lightens the copy, a negative value darkens the copy. 3. Define the number of copies if necessary and press the green Start key. Result The copy quality improved according to the brightness of the original. How to improve the copy quality of an original with very fine details Procedure 1. Place the original face down and right aligned. The scanner takes the original. 2. Define the job settings. [57] The Fine details icon of the Scan quality setting Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings appear. Scroll to [Optimization] and open this setting with the left soft key. Scroll to the option [Fine details]. 3. Define the number of copies if necessary and press the green Start key. Result The copy quality improved according to the fine details on the original. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 193

194 Make multiple sets of copies Make multiple sets of copies Introduction You can use the [Create set] option to make multiple sets of copies. Illustration [58] The [By set] (left) and [By page] icon of the [Collate] setting. How to make multiple sets of copies sorted by set Procedure 1. Feed the first original face down and right aligned. The scanner takes the original. 2. Define the job settings. Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The [Create set] option appears at the upper-right corner of the screen. Select [Create set] with the upper-right softkey. The [Cancel set] option appears at the upper-left corner of the screen. The [Close set] option appears at the upper-right corner of the screen. Scroll to [Collate] and define [By set] with the left softkey. This setting is disabled after you press the green start key for the first time. Scroll to another setting if necessary, select the setting with the left softkey and define the value with the scroll wheel. Define the number of copies and press the green start key. You cannot change the number of copies after you press the green start key for the first time. Feed the next original, define the enabled settings for this original if necessary and press the green start key. Repeat this step until all originals are fed. 3. Select [Close set] with the upper-right softkey. How to make multiple sets of copies sorted by page Procedure 1. Feed the first original face down and right aligned. The scanner takes the original. 2. Define the job settings. Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The [Create set] option appears at the upper-right corner of the screen. Select [Create set] with the upper-right softkey. 194 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

195 How to make multiple sets of copies sorted by page The [Cancel set] option appears at the upper-left corner of the screen. The [Close set] option appears at the upper-right corner of the screen. Scroll to [Collate] and define [By page] with the left softkey. This setting is disabled after you press the green start key for the first time. Scroll to another setting if necessary, select the setting with the left softkey and define the value with the scroll wheel. Define the number of copies for the first original if necessary and press the green start key. Feed the next original, define the enabled settings and the number of copies for this original if necessary and press the green start key. Repeat this step until all originals are fed. 3. Select [Close set] with the upper-right softkey. Result The Océ PlotWave 750 copies a set of originals sorted by set or by page. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 195

196 Copy with a separation sheet Copy with a separation sheet Introduction When you perform several copy jobs subsequently, you can divide them by using a separation sheet. The sheets can be colored or differ in length, as they can come from different rolls. When to do Do this when you want your jobs to be divided or clearly separated. Before you begin Open Océ Express WebTools and log in as a [Key operator] or [Power user]. The Separation sheet function can only be accessed in Océ Express WebTools. You cannot enable or disable the function on the printer. Enable the separation sheet function Illustration [59] Separation sheet in Océ Express WebTools Procedure 1. In Océ Express WebTools open the [Preferences] - [System settings] tab. 2. Go to the [Separation sheet] bar. 3. Select Enabled. 4. Edit the other settings according to your preferences. For more information, see Define the separation sheet preferences on page 104 Print from Océ Express WebTools with a separation sheet Before you begin Make sure the settings in Océ Express WebTools are correct. Procedure 1. In Océ Express WebTools open the [Jobs] tab. 2. Click on Create new job and create your own print job. 3. Click Print. The job will be printed with the preferred separation sheet. 196 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

197 Copy with a separation sheet - Copy with the separation sheet Copy with a separation sheet - Copy with the separation sheet Before you begin Make sure the settings in Océ Express WebTools are correct. Procedure 1. Feed the original in the scanner. 2. Specify the copy job and the preferred settings. 3. Press the green Start key to start the copy job. The job will be printed with the preferred separation sheet. When a scan-to-file job is made with a check plot, a separation sheet will not be generated. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 197

198 Make a copy with a stamp Make a copy with a stamp Introduction A stamp is a predefined text you can set on every copy. In the Océ Express WebTools application, define a maximum of 10 stamps and their default values. Procedure 1. Place the original face down and right aligned. The scanner takes the original. 2. Define the job settings. [60] The stamp icon Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings appear. Scroll to [Stamp] and open this setting with the left soft key. Select a stamp with the scroll wheel. Select [Position] with the left softkey. Select a position with the scroll wheel. Select [Size] with the left softkey. Select a size with the scroll wheel. Select [Color] with the left softkey. Select a color with the scroll wheel. 3. Define the number of copies and press the green start key. Result The copy contains the selected stamp. 198 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

199 Scale to another media size Scale to another media size Introduction You can use the [Scale] setting to copy to a larger or smaller media format. Use one of the following methods to scale a copy. Select another media format with the [To fit] setting. Adjust a value in terms of percentage with the [Custom] setting. You can adjust a value between 25 and 400%. A value lower than 100% reduces the copy, a value greater than 100% enlarges the copy. Procedure 1. Place the first original face down and right aligned. Make sure that you feed the original portrait. The scanner takes the original. 2. Define the job settings. [61] Example of a [Scale] icon Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings appear. Scroll to [Scale] and open this setting with the left soft key. The [To fit] and the [Custom] setting appear. Define the media format at the [To fit] setting with the scroll wheel. 3. Define the number of copies and press the green start key. Result The Océ PlotWave 750 copies to another media size. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 199

200 Make a copy on a cut sheet Make a copy on a cut sheet Introduction You can copy on cut sheet media if the required media type or size is not available on the media rolls or in a cut sheet tray of the printer. Procedure 1. Place the original face down and right aligned. The scanner takes the original. 2. Define the job settings. [62] Example of a [Size] icon Result Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings appear. Scroll to [Media] and open this setting with the left soft key. The [Feed] setting appears. Define [Manual] at the [Feed] setting with the scroll wheel. The settings [Size] and [Type] appear. Select [Size] with the left soft key and define the [Size] with the scroll wheel. Select [Type] with the left soft key and define the [Type] with the scroll wheel. 3. Define the number of copies if necessary and press the green Start key. 4. Place the cut sheet media on the manual feed table of the printer. The Océ PlotWave 750 copies on a cut sheet. 200 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

201 Make a copy and add a strip Make a copy and add a strip Introduction You can use a strip to file a drawing. Use [Add strip] to copy an original without a strip and add a strip to the copy. Use [Remove strip] to copy an original with a strip and remove the strip from the copy. You can adjust a strip at the leading or trailing side of a copy. Procedure 1. Place the original face down and right aligned. The scanner takes the original. 2. Define the job settings. Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings display. Scroll to [Add strip] and open this setting with the left soft key. Select [Leading] or [Trailing] with the left softkey and define the value with the scroll wheel or numeric keys. The [Leading] strip The [Trailing] strip 3. Define the number of copies if necessary and press the green Start key. To measure the size of a strip you can use the ruler available at the scanner (metric). Result The Océ PlotWave 750 adds a trailing or leading strip from the copy. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 201

202 Make a copy of a specific area of an original Make a copy of a specific area of an original Introduction You can make a copy of a specific area of an original with the [Remove strip] setting. Define the following strips to specify the area. [Leading] [Trailing] [Left] [Right] IMPORTANT When you erase a margin, make sure that you copied all the required information. Procedure 1. Place the original face down and right aligned. The scanner takes the original. 2. Define the job settings. Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings display. Scroll to [Remove strip] and open this setting with the left soft key. Define the [Leading] strip value with the scroll wheel or numeric keys. Select [Trailing] with the left softkey and define the value with the scroll wheel or numeric keys. Select [Left] with the left softkey and define the value with the scroll wheel or numeric keys. [Left] is the left side of an original that is turned face up. Select [Right] with the left softkey and define the value with the scroll wheel or numeric keys and close the setting. [Right] is the right side of an original that is turned face up. Scroll to [Alignment] and open this setting with the left soft key. Define the value of the [Horizontal] setting to [Center] with the scroll wheel. Select [Vertical] with the left softkey and define [Center] with the scroll wheel. The [Leading] strip The [Trailing] strip The [Left] strip The [Right] strip 3. Define the number of copies if necessary and press the green Start key. To measure the size of a strip you can use the ruler available at the scanner (metric). Result The Océ PlotWave 750 copies a specific area of the original to the specified position on the copy. 202 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

203 Make a copy and delete a specific area of an original Make a copy and delete a specific area of an original Introduction You can make a copy without a specific area of an original with the [Delete area] setting. You can use 2 settings to define the dimensions of the delete area and you can use 2 settings to define the relative position of the delete area on the sheet. Define the relative position of the delete area with the following settings. [Y Offset] [X Offset] Define the dimensions of the delete area [Width] [Length] IMPORTANT When you copy without a specific area, make sure that you copied all the required information. Procedure 1. Place the original face down and right aligned. The scanner takes the original. 2. Define the job settings. [63] The icons of [Y Offset], [X Offset],[Width] and [Length] setting Select [Copy] with the upper left soft key. The copy job templates appear. Open a copy job template with a left soft key. The top 5 settings display. Scroll to [Delete area] and open this setting with the left soft key. Define the [X Offset] with the scroll wheel or numeric keys. Select [Y Offset] with the left softkey and define the value with the scroll wheel or numeric keys. Select [Width] with the left softkey and define the value with the scroll wheel or numeric keys. Select [Length] with the left softkey and define the value with the scroll wheel or numeric keys and close the setting. 3. Define the number of copies if necessary and press the green Start key. Result The Océ PlotWave 750 copies an original without the specified area. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 203

204 Make a scan-to-file job Make a scan-to-file job Basic scan-to-file jobs on the Océ TC4 scanner Introduction to scan-to-file jobs Introduction A basic scan-to-file job takes three steps. Feed the original, select [Scan] and press the start key. Every other type of scan-to-file job, where you change the scan-to-file settings, is called an extended scan-to-file job. An extended scan-to-file job takes one additional step. Define the scanto-file job settings on the scanner operator panel. When you select [Scan], the scanner operator panel shows five scan-to-file job templates. These templates have been defined on the system controller (Océ Express WebTools, in the [Templates] tab). The scan-to-file job templates provide access to the different settings per scan-to-file job template. When you select a scan-to-file job template, the scanner operator panel shows the top 5 settings of the selected scan-to-file job template. The top 5 settings are the most often used settings.you can use the scroll wheel to see the other settings. Illustration [64] The scan-to-file job templates Steps in a basic scan-to-file job Procedure 1. Feed the original. 2. Select [Scan] 3. Press the green start key. Result You get a digital file of your original. 204 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

205 Steps in an extended scan-to-file job without fine tuned job templates Steps in an extended scan-to-file job without fine tuned job templates Procedure 1. Feed the original. 2. Select [Scan]. 3. Define the scan-to-file job settings at the scanner operator panel. Open a template. Select the first setting and define the value. Select the second setting and define the value.... Select the last setting and define the value. 4. Press the green start key. Result The second step takes several additional actions. Steps in an extended scan-to-file job with fine tuned job templates Procedure 1. Feed the original. 2. Select [Scan]. 3. Define the job settings. Select the required template at the scanner operator panel and change the predefined settings only if necessary. 4. Press the green start key. Result You get a tuned digital file of your original. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 205

206 Do a basic scan-to-file job Do a basic scan-to-file job Introduction This section describes a general workflow for a basic scan-to-file job. Before you begin If you must enter the same value for a setting very often, you can set this value as the default value in a scan template, in the Océ Express WebTools. After you press the start key, the scanner operator panel always shows the job number and status of the job. In Océ Express WebTools, a scan-to-file job appears in the Smart Inbox for scans, (except when you disable the [Smart Inbox capability]). Procedure 1. Place the original face down and right aligned. The scanner takes the original. [65] Place the original face down and right aligned. 2. Select [Scan] with the upper left soft key. 3. Press the green start key. Result The scanner scans the original and the sends the scanned file to the default scan-to-file destination. 206 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

207 Do an extended scan-to-file job Do an extended scan-to-file job Introduction This section describes a general workflow for an extended scan-to-file job. Before you begin If you must enter the same value for a setting very often, you can set this value as the default value in a scan template, in the Océ Express WebTools. After you press the start key, the scanner operator panel always shows the job number and status of the job. In Océ Express WebTools, a scan-to-file job appears in the Smart Inbox for scans, (except when you disable the [Smart Inbox capability]). Procedure 1. Place the original face down and right aligned. The scanner takes the original. 2. Select [Scan] with the upper left soft key. The scan-to-file job templates appear. 3. Define the job settings. [66] The top 5 settings of a scan job template Available settings for scan-to-file jobs on page 210 Open a scan-to-file job template with a left soft key. The top 5 settings appear. Scroll to a setting. Select a setting with the left soft key. Scroll to the required value. Select the next setting with the left soft key. Scroll to the required value. Select [Close] to close the setting. Repeat the selection of settings from bullet 3 if you need to define more settings. 4. Press the green 'Start' key. Result The scanner scans the original and sends the scanned file to the defined scan-to-file destination. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 207

208 Stop a scan-to-file job Stop a scan-to-file job Introduction You can stop a scan-to-file job with the red Stop key at the scanner operator panel. Procedure 1. Press the red Stop key. Result When you press the red Stop key while the scanner scans, the scan process stops. The scanner rewinds the original and the scan-to-file job is canceled. When you press the red Stop key while the scanner rewinds, the rewind process continues. The scan-to-file job is canceled. 208 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

209 Scan-to-multipage Scan-to-multipage Introduction Scan-to-multipage allows the user to scan multiple originals into a unique (multipage) file. Scan-to-Multipage will be available for TIFF and PDF/A file types. Other scan-to-file formats only allow single-page scanning. How to Scan-to-multipage Select [PDF Multipage] or [TIFF Multipage] as your File type. Abort Scan-to-multipage Abort during page scanning: The user can forward/rewind paper. The user retrieves the panel just before pushing the Start button. Abort in between scans: The paper is ejected. No effect on the file creation. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 209

210 Extended scan-to-file jobs Extended scan-to-file jobs Available settings for scan-to-file jobs The scan-to-file settings Setting [Destination] Description Use this setting to define the default destination for scan-to-file jobs on the controller. You can define a maximum of 10 remote destinations and one of these destinations is the default destination. [File type] [Resolution] [Original type] [Original width] [Remove strip] [Mirror] Depending on the color mode and file type you select the values for the compression mode and organization will change. For some file types, the Compression and Organization settings cannot be set in all situations. See File type on page 212. Available file types: [TIFF] [TIFF Multipage] [PDF] [PDF Multipage] [JPEG] Use this setting to define the resolution of the scanned images. The higher the resolution you select, the finer the image quality but the larger the file size. See Resolution on page 214. Use this setting to define the type of original for your scan-tofile jobs. The defined type influences the quality of the output. See Original type and background compensation on page 215. Use this setting to define the width of the original that the scanner scans. See Original width on page 216. Use this setting to define blank areas on the sides of the scanned image. See Remove strip on page 217. Use this setting to create a mirrored image of an original. Mirroring occurs in the transport direction. (The image is mirrored along the vertical axis.) Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

211 Available settings for scan-to-file jobs Setting [Lighter/darker] Description Use this setting to define the exposure of the original. Negative values mean less exposure and darker scanned output. Positive values mean more exposure and grayer scanned output. This setting can only be set if the color mode you select is gray or black and white. [Checkprint] Use this setting to define if the system prints a check print for a scan-to-file job. The check print represents the quality of the scanned document. You can make multiple check prints with one scan. This setting cannot be used for scan-to-file jobs with color. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 211

212 [File type] [File type] Depending on the color mode and file type you select the values for the compression mode and organization will change. For some file types, the Compression and Organization settings cannot be set in all situations. With the Scan-to-Multipage functionality it is possible to scan multiple originals into a unique (multipage) file. Color mode: Grayscale Color mode File type Compression Organization [Grayscale] [TIFF] / [TIFF Multipage] [None] [Packbits] [LZW] [Raw] [Tiled] [Striped] [PDF] / [PDF Multipage] [None] Not available JPEG Quality Maximum High Medium Low [Flate] Not available JPEG Quality Maximum High Medium Low Color mode: Black and White Color mode File type Compression Organization [Black&white] [TIFF] / [TIFF Multipage] [None] [Group 3] [Group 4] [Packbits] [Raw] [Tiled] [Striped] [PDF] / [PDF Multipage] [None] [Flate] [Group 4] Not available [CALS] Not available Not available 212 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

213 [File type] Color mode: Color Color mode File type Compression Organization [Color] [TIFF] / [TIFF Multipage] [None] [Packbits] [LZW] [Raw] [Tiled] [Striped] [PDF] / [PDF Multipage] [None] Not available JPEG Quality Maximum High Medium Low [Flate] Not available JPEG Not available Quality Maximum High Medium Low Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 213

214 [Resolution] [Resolution] Use this setting to define the resolution of the scanned images. The higher the resolution you select, the finer the image quality. Select the required scan resolution with the scroll wheel. Setting Value in dots per inch [Resolution] [72 dpi] [100 dpi] [150 dpi] [200 dpi] [300 dpi] [400 dpi] [600 dpi] A higher resolution increases the file size. 214 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

215 [Original type] and background compensation [Original type] and background compensation Use the [Original type] setting to define the type of original for copy and scan-to-file jobs. The defined type influences the quality of the output. Use the [Backgnd comp] setting to define the background compensation for your original. Select the type of original and the background compensation with the scroll wheel. Setting Value [Original type] [Line/text] for paper [Dark original] [Blueprint] [Photo] [Transparent] for transparencies [Gray/lines] [Artwork] (for color only) [Maps] (for color only) [Backgnd comp] When the background on the original has pollution, use this setting to improve the quality of the background. The compensation depends on the type of the originals. If enabled, the background compensation for [Photo] or [Gray/lines] originals is a standard value. If the color mode of a scan-to-file job is set to color, the original type is fixed. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 215

216 [Original width] [Original width] Use this setting to define the width of the original that the scanner scans. Select one of the following: Setting Icon Result [Auto] The scan width is automatically determined based on the actual width of the original. [Standard] [Custom] Use this setting to a [Standard] width of the original. The standard widths that you can select depend on the media series that you selected in the Océ Settings Editor. Custom-selected width. Use this setting if the [Auto] setting or the [Standard] setting does not give the required result. 216 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

217 [Remove strip] [Remove strip] Use the 4 settings below to define the blank areas around the image. Remove strips Setting Icon Result [Remove strip] - [Leading] Use this setting to remove a strip at the top of the image. This action decreases the print or file length. The top side of the image is the side that you first feed into the scanner. [Remove strip] - [Trailing] Use this setting to remove a strip at the bottom of the image. This action decreases the print or file length. [Remove strip] - [Left] Use this setting to remove a strip from the left side of the image/original viewed from the face-up direction. This action decreases the print or file width. [Remove strip] - [Right] Use this setting to remove a strip from the right side of the image/original viewed from the face-up direction. This action decreases the print or file width. Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs 217

218 [Checkprint] [Checkprint] Introduction Check print allows the user to create one or more copies of the scanned originals from the scanner panel. The user can specify the number of copies and the collection method from the panel. How to set Check print Enable [Checkprint] in the scan-to-file settings. The number of check prints and the collate method for those check prints can be specified on the panel. 218 Chapter 5 - Use the Océ TC4 scanner for copy and scan-to-file jobs

219 Chapter 6 Use the Océ TDS600 scanner for copy and scan-to-file jobs

220 Océ TDS600 Scanner operator panel Océ TDS600 Scanner operator panel Introduction The Océ PlotWave 750 is a very user-friendly system. The Océ TDS600 scanner, in particular, is very easy to operate. Basic copy jobs can be performed by simply pressing the green start key on the scanner operator panel. You have to change the default copy settings with the help of the other settings on the scanner operator panel only if you want to perform more complex copy jobs. The operator panel is located above the original feed. The panel consists of a display in the centre surrounded by a number of function, section and arrow keys. To the left of the display, you can find the Stop key and below the display you can find the Start, Numeric and Correction keys as well as the Counter window. This section consists of two parts. The first part explains the basic use of the keys. The second part deals with special use of the display. It describes how to use the soft keys above and along the sides of the display to define your copy settings. Illustration C [67] scanner operator panel The keys With the keys on the Océ TDS600 scanner operator panel you can make a number of settings for the Océ PlotWave 750. The following keys are available. Keys No. Key type Function 1 Stop key Press the red key left of the display to stop the copy process for the current original. You can stop the original transport immediately when an original jam occurs Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

221 Océ TDS600 Scanner operator panel No. Key type Function 2 Section keys The section keys are the four keys located above the display. These keys provide access to the Custom, Original, Print and File sections on the display. Each section contains several functions (cards). These can be accessed with the help of the function key all the way to the left, which is also called the card selection key. 3 Arrow keys Like the numeric keys, the arrow keys can be used to define numeric settings. The arrow keys are also used for selecting subfunctions. 4 Correction key The orange key marked with C is located at the bottom of the central section of the operator panel. Press the correction key one time to reset the selected setting to its default value. Press the correction key two times to reset the numeric display to 1. Press the correction key three times to return to the first screen on the display. 5 Numeric keys The keys with numbers on the lower part of the operator panel are used to enter numbers. 6 Start key The green key marked with is used to start the feeding of the original, or to restart the copy process. 7 Function keys The five function keys (below the display) allow you to select functions or subfunctions within a card. 8 Job interrupt key Use the job interrupt key to set extra priority to your copy job or to remove extra priority from your copy job. Determine the priority of your copy job with the Job interrupt key before you scan your originals. The job is placed at the top of the scheduled jobs in the controller application. The interrupt job will start running directly after the current page is completed. No new job is sent to the printer. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 221

222 Section, Function and Arrow keys Section, Function and Arrow keys Apart from the above mentioned keys, the operator panel of the Océ TDS600 scanner contains a number of other keys. These include: Section keys Function keys Arrow keys The section keys are the four keys located above the display. These keys provide access to the Custom, Original, Print and File sections on the display. Each section contains several functions (cards). These can be accessed with the help of the function key all the way to the left, which is also called the card selection key. The five function keys (below the display) allow you to select functions or subfunctions within a card. Finally, the arrow keys can be used like the numeric keys to define numeric settings. The arrow keys are also used for selecting subfunctions. 222 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

223 Preference section Preference section When the job templates are enabled, the ʻPreference section allows you to do the following. Select the start screen of the scanner operator panel. Use the ʻstart screen function key to select the ʻCustom card section or the Templates section. Press the Preference section key again to activate the selection. Select the original feeding mechanism. Use the [Automatic feed] function key to make the selection: - On: Automatic feeding is turned on. - Off: Automatic feeding is turned off. Press the ʻPreference section key again to activate the selection. Select the original delivery option. Use the [Rewind original] function key to make the selection: - On: After the scan, the original is transported back to the original feed table. - Off: The original is fed out to the top of the scanner. Press the ʻPreference section key again to activate the selection. Select the default language for the operator panel. Use the [Language] function key to select the language. Press the ʻPreference section key again to activate the selection. [68] The Preference section Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 223

224 Custom card start screen Custom card start screen Select the Custom start screen in the following situations. If the scanner is often used by inexperienced users If you must perform many different scan and copy jobs with different settings. In the Custom start screen, you can press the green start key to start the original transport immediately. [69] Operator panel view with Custom card section on the Océ TDS600 scanner The Custom start screen is the Custom card of Template 1. The key operator defines the contents in the Océ Express WebTools. 224 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

225 Templates start screen Templates start screen Select the Templates start screen in the following situations. if the scanner is often used by experienced users if you must perform many scan and copy jobs with similar settings. In the Templates start screen, first select a template and then start the original transport with the green start key. To display the Templates section immediately, press Job definition. [70] Operator panel view with Templates start screen on the Océ TDS600 scanner Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 225

226 Job templates Job templates A job template contains direct access to four settings for fast selection or verification. It also contains the default settings for a certain job. [71] The job templates at the bottom of the scanner operator panel The figure shows an example with the following job templates: Template 1 Template 2 Template 3 Template 4 Last used The key operator defines the settings in the Océ Express WebTools. The key operator can change the template names, for example into the following template names. Single copy Set copy Manual feed Originals Last used After you select a template, the sections are displayed. The sections provide access to the settings for the scanner input, the printer output and the scan-to-file output. Use the Custom Card here to provide access to frequently used settings in relation to the type of job. 226 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

227 Sections on the operator panel Sections on the operator panel Introduction When the job templates are enabled, the scanner operator panel displays the templates. You need to select a template before the sections will display. [72] The job templates at the bottom of the scanner operator panel When you select a job template, the scanner operator panel displays the following sections with an active Custom section. The Custom section, which provides direct access to frequently usedsettings defined by the customer. The Original section, which provides access to the settings of the scanner input, the original. The Print section, which provides access to the settings of the printer output, the print. The File section which provides access to the settings of the scan-to-file output. Custom section The Custom section contains the frequently used settings: Media Media (continued) Input mode Zoom File mode The key operator defines the content of the Océ Express WebTools. The key operator can change the content, dependent on the configuration, for example into the following settings. Media Media (continued) Folding Folding package Folding copy delivery Original section The Original section contains all settings for the scanner input, the original. The settings are divided over the following cards: Scanner Image Sheet Feeding Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 227

228 Sections on the operator panel [73] The cards of the Original section at the left side with the active Image card Print section The Print section contains all settings for the printer output, the print. The settings are divided over the following cards: Stamping Image Layout Finishing [Sheet] [74] The cards of the 'Print' section at the left side with an active 'Sheet' card File section The File section contains all settings for the scan-to-file output. The File section is only available if you have the scan-to-file option installed. The settings are divided over the following cards: Image Destination [75] The cards of the File section at the left side with an active Destination card 228 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

229 Perform basic copy jobs Perform basic copy jobs A number of basic tasks are performed in the Océ TDS600 scanner. These include: Make copies Make copies on page 229 Select the required media Select the required media on page 230 Select the input mode Select the input mode on page 231 Specify the zoom factor Select the zoom factor on page 232 Select the exposure Select the exposure on page 233 Background compensation Background compensation on page 234 Deliver originals after scanning Deliver originals after scan jobs on page 236 Define settings for the next original Define settings for the next original on page 235 Account logging: Account Logic on page 238 Using the manual feed for copying Use the manual feed for copy jobs on page 237 Define delivery of copies Define the delivery of folded copies on page 239 Job interrupt Interrupt a job on page 240 Stop a job Stop a job on page 241 Copy stamping Stamping on page 242 Make copies Procedure 1. Place your original face-down, right aligned along the original guide. Keep the legend at your right hand side. When you feed the original, keep it in place until it is transported (about 1 cm (0.4")) into the machine. [76] Insert the original 2. Select a specific template. 3. Press the green Start key to start the copy or scan to file job. Your original is fed into the scanner. The printer starts. 4. Collect your output. Your copy will be delivered on the selected output unit of the print engine. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 229

230 Select the required media Select the required media Introduction The Media setting can be used to select output material and format. The display will show you what rolls or sheet feeders are currently loaded. The currently selected roll or manual feed is indicated by the l symbol. If you select Automatic, the Océ TDS600 scanner will try to use a roll or sheet feeder format that matches the original size. After inserting the original, the roll or manual feed that is used is indicated by the m symbol. The 0 symbol remains in place until a new original is inserted. It may then move to indicate another roll or sheet feeder, depending on the original format. First select the paper series, then select the media size. The zoom factor is based on the selected media size. Procedure 1. Select a template. 2. Select the Sheet card in the Original section. 3. Select the required paper series with the Paper series function key. [77] Select the required paper series 4. Select the Sheet card in the Print section. 5. Select the required media with the Media function key. [78] Select the required media 230 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

231 Select the input mode Select the input mode Introduction You can use the Input mode setting to specify how a job will be sorted: the Single sheet option treats each sheet as a separate job. Multiple sheets produces the specified number of copies for each sheet in a job and then continues with the next sheet. Graphically that would look something like this: You can use the Input mode setting to specify how a job will be sorted: the Single sheet option treats each sheet as a separate job. Multiple sheets produces the specified number of copies for each sheet in a job and then continues with the next sheet. Graphically this looks as follows: [79] The principle of Multiple sheets Set produces one copy for each sheet in a set and then continues with the next copy of the entire set, as follows: [80] The principle of set copy The current input mode can be closed by pressing the Stop key. The currently selected input mode is indicated by the o symbol. Procedure 1. Select a template. 2. Select the Feeding card in the Original section. 3. Select the desired media with the Input mode function key. [81] Select the input mode Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 231

232 Select the zoom factor Select the zoom factor Introduction You can use the Zoom setting to select a zoom factor. Procedure 1. Select a template. 2. Select the Image card in the Print section. 3. Select Automatic, Zoom table, 1:1, or set the zoom factor on the display of the operator panel. Automatic zoom selection: the system automatically calculates the zoom ratio based on the original size and the output media size Zoom table: Use the zoom table as defined in the Océ Express WebTools. 1:1: Results in an image that is exactly the same size as the original. Set the zoom factor on the operator panel display: Use the arrow keys on the right of the display. If you press one of the vertical keys, the zoom factor will increase or decrease in increments of 0.1%. If you press one of the horizontal keys, the zoom factor will increase or decrease at the increments predefined in the Océ Express WebTools by the key operator. Use the numeric keys at the bottom of the operator panel. You can specify the exact zoom factor in 0.1% increments. For example, if you want to specify a zoom factor of 25.4%, you enter 254. If you want to specify a zoom factor of 254%, you enter [82] Select the zoom factor 232 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

233 Select the exposure Select the exposure Introduction You can use the Exposure setting to correct for a lighter or darker original. Procedure 1. Select a template. 2. Select the Image card in the Original section. 3. Select the desired exposure level by using the arrow keys to the right of the display. [83] Select the exposure level Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 233

234 Background compensation Background compensation You can use the Background compensation function with dark originals. Set Background compensation to on to get all information correct on the copy. A gray background is visible. If you set Background compensation to off, there is no gray background, but weak lines will be affected. 234 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

235 Define settings for the next original Define settings for the next original Introduction You can define the settings for each original you want to copy. When Automatic feed is enabled, you should bear in mind that the original is automatically pulled into the scanner. If you want to be absolutely sure about the settings that belong to an original, insert an original when the settings are correct. To increase your versatility at the scanner input side, you can ask your key operator to turn off automatic feed. When using the scanner with automatic feed off, you must press the start key for each new original to be scanned. This offers you the possibility to change the settings for the next original, even if you already put the original in place on the scanner feed table. Procedure 1. Select the Preference section. 2. Press the Rewind original function key to make your selection: If Automatic feed is off, press the start key. If Automatic feed is on, the original is fed automatically. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 235

236 Deliver originals after scan jobs Deliver originals after scan jobs Introduction You can choose for delivery of the original to be at the front (rewind) or the back side of the scanner. Attention: The Rewind function is disabled when the optional Océ Delivery Tray is installed. When you copy thick or very thin originals, originals that are damaged or originals in a carrier sheet, it is recommended to use the output at the back side of the scanner to ensure correct delivery ( Rewind function off). Procedure 1. Select the Preference section. 2. Press the Rewind original function key to make your selection: On: Originals are delivered at the front of the scanner. You have to collect each original by hand. Off: Originals are delivered at the back of the scanner. 236 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

237 Use the manual feed for copy jobs Use the manual feed for copy jobs Introduction If you want to copy a job on a media type or size that is not available on one of the paper rolls or sheet feeders, it may be easier to manually feed sheets instead of switching paper rolls or sheet feeders. The sheet feed is a special slot just above the roll drawers on the engine. You can insert precut copy material in this slot, one sheet at a time. Only use media as specified in Preferred media types and sizes on page 361. Procedure 1. Select a template. 2. Open the Sheet card in the Print section. 3. Press the Media key and select 'Manual'. The display on the printer will appear as follows: [84] Use the manual feed option 4. Select any required other settings. 5. Enter the number of copies using the numeric keys. 6. Feed the original. 7. Press the Start key. 8. Take your sheet of copy material to the side of the printer engine that contains the sheet feed. 9. Use both hands to align the copy material in accordance with the format indication and the sticker on the manual feed table. 10. Move the copy material forward in the nip of the roller. This must cause an ample paper bulge over the full width of the page. 11. Hold the paper with both hands until the engine pulls in the first part of the sheet. The bulge will be reduced or it will disappear. A few seconds later, the complete sheet will be pulled in the printer. Note: If the copy job requires more sheets, the display will ask you to feed the next sheet. 12. Repeat steps 7 to 11 to complete the job. 13. Collect your output. The image will be printed on the side of the sheet that faces up. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 237

238 Account Logic Account Logic Introduction The system is able to log job information for each job for accounting purposes. The job identification attributes and the number of print jobs are logged in the account file. For more information on account logic: An overview of Océ Account center The account settings are only available if the accounting option is enabled in the system configuration. [85] Accounting function option Procedure 1. Select a template. 2. Open the Scanner card in the Original section. 3. Press the Accounting function key to set Accounting. 4. Select the needed Account ID or User ID with the arrow keys to the right of the display. 5. Enter the Account ID or the User ID with the numeric keys. 238 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

239 Define the delivery of folded copies Define the delivery of folded copies Introduction Normally, your copies are delivered on the integrated receiving tray on top of the printer. However, you can specify to deliver your folded copies on the stacker. Take the following steps if you want to use your stacker. Procedure 1. Open the Finishing card in the Print section. 2. Use the Folded copy delivery function key to select the Stacker option. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 239

240 Interrupt a job Interrupt a job Introduction Press the Job interrupt key on the scanner operator panel to give extra priority to a copy job. When you press the Job interrupt key, your copy job will be placed at the top of the printing queue. When you select Job interrupt, a message appears on the scanner panel display. The print process will be interrupted after the current page is printed. The transport of originals on the scanner will not be interrupted. Procedure 1. Press the Job interrupt key on the scanner operator panel. The printer interrupts the active job and stops after the current page is printed. The Jobs - Queue displays the interrupt job in the print queue at the active job position. 2. Make copies 3. Press the Job interrupt key again to do another interrupt job. Press the Exit interrupt button at the Jobs - Queue to continue with the interrupted job and collect the output at a later time. Collect the output and press the Exit interrupt button at the Jobs - Queue to continue with the interrupted job. 240 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

241 Stop a job Stop a job Introduction Press the Stop key to interrupt the original transport on the scanner. Procedure 1. Press the Stop key. The original transport is now stopped and you are prompted to open the scanner cover and remove the original. 2. Open the cover, remove the original and close the cover again. You are now ready to start the next copy job. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 241

242 Stamping Stamping Introduction Stamping is an Océ PlotWave 750 option which allows you to print a predefined text on all your copies. The key operator predefines the stamps in the Océ Express WebTools. You can select one stamp per original and you can select a color, font size or position. A stamp can consist of the following parts: predefined text date time Procedure 1. Open the Stamping card in the Print section. 2. Select stamp On with the Enable function key. 3. Select a stamp with the Select stamp function key. The following steps are optional. 4. Select a color with the Format stamp function key and the arrow keys. 5. Select a Size with the Format stamp function key and the arrow keys. 6. Select a position with the Stamp position function key and the arrow keys. 242 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

243 Make basic scan-to-file jobs on the Océ TDS600 scanner Make a scan-to-file - How to scan- to-file using a template Introduction Take the following steps to scan an original to file. Make basic scan-to-file jobs on the Océ TDS600 scanner Illustration [86] Destination card in the File section Procedure 1. Place your original face-down, right aligned along the original guide. 2. Select the appropriate scanner template. Make sure the Output mode is set to File or Copy&file. 3. Press the Start key. The original is scanned. The digitized document will be stored on the controller or at a remote location. Make a scan-to-file - How to scan-to-file Procedure 1. Place your original face-down, right aligned along the original guide. 2. Select a random template. 3. Select the appropriate original type. 4. Press the section key File, to select File mode On. The status message displays: Ready to scan to file. 5. Select the Destination card in the File section. 6. Select a Destination. 7. Press the Start key. The original is scanned. Result Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 243

244 Make a scan-to-file - How to scan-to-file A status message displays : Scanning job Scan job number X File scan22.tif When enabled in the view menu in the [Scan jobs] workspace, a view is automatically presented on the controller, showing the results of the scan. 244 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

245 Scan-to-multipage Scan-to-multipage Introduction Scan-to-multipage allows the user to scan multiple originals into a unique (multipage) file. Scan-to-Multipage will be available for TIFF and PDF/A file types. Other scan-to-file formats only allow single-page scanning. How to Scan-to-multipage Select MULTI-PDF/A or MULTI-TIFF as your File type. Press the green Start key to close the set. Press the Stop key to abort the job. Abort Scan-to-multipage Abort at the first page scanning: The current scan is aborted and the set is closed at the same time. Abort during page scanning (page >=2): A message is displayed at the scanner panel to continue with the next scan or to press button again to abort the job. Pressing the abort button a second time will abort the job. No file is created and the job is removed. Abort in between scans: No file is created and the job is removed. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 245

246 Multi-copy check print Multi-copy check print Introduction Multi-copy check print allows the user to create one or more copies from the originals that are scanned from the scanner panel. The user can specify the number of copies and the collection method from the panel. How to set Multi-copy check print Enable the File mode and the Copy mode. The number of check prints and the collate method for those check prints can be specified on the panel. 246 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

247 Settings for scan-to-file on the scanner operator panel Settings for scan-to-file on the scanner operator panel Introduction The settings for scan-to-file on the scanner operator panel are divided into three cards: Optimization, Image and Destination. Optimization [87] Scanner operator panel: Optimization card Optimization Image [88] Scanner operator panel: Image card Scale Scale table Mirror Destination [89] Scanner operator panel: Destination card Destination Resolution File type ([PDF], [TIFF], [CALS]) TIFF subformat or [PDF compression] Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 247

248 Destination card settings Destination card settings File mode Introduction File mode can be Off, On or On with check print. Off means that the scan-to-file function is not active. On means scan-to-file is active. To scan-to-file with a check print, activate both the file mode and the print mode on the scanner operator panel. The check print quality is the same as the scan resolution. A check print is a print of the scanned original, ensuring consistency with a later print of the scanned file. Procedure 1. Press the section key above the File section two times. The File mode is enabled. 2. Press the section key above the Copy section two times. The Copy mode is enabled. 3. The system is now ready to scan to file with check print. The Océ PlotWave 750 system does not allow you to change the File mode setting during a set from On to Off and the other way round. However changing from On to On with check print and vice versa is allowed. In scan-to-file mode, the automatic behavior is optimized for scanning. Turning check print on or off does not influence this automatic behavior. 248 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

249 Destination Destination Introduction You can store your scanned file either in the temporary store on the controller or on a network destination. You can define up to ten destinations in the Power Logic Controller application. On the scanner operator panel, you can choose one of these destinations. The destination can be a local destination. This means that the files are stored on the Power Logic Controller. The destination can also be a remote destination. This means that you can send scanned files to a workstation that is connected to the same network as the printer. Procedure 1. Press the function key to select destination 1 to To select destination 4 to 10, you must first select destination 4. Press the arrow keys to select destination 4 to 10. The destinations can have any name. However, for your convenience, you are able to define understandable names in the Power Logic Controller application. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 249

250 Resolution Resolution The Océ PlotWave 750 scan-to-file option allows you to scan at the following three resolutions. 200 dots per inch (dpi) 300 dpi 400 dpi The higher the resolution, the better the image quality. Higher resolution also leads to larger file sizes. The default value is 200 dpi. 250 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

251 File type File type Introduction To define the internal organization of the scanned files, choose between TIFF (Tagged Image File Format), CALS-I (Continuous Acquisition and Life-Cycle support), and Adobe PDF (Portable Document Format). PDF/A / MULTI-PDF/A Portable Document Format (Adobe Postscript 3 /PDF) is a file format that has captured all the elements of a printed document as an electronic image that you can view, navigate, print or forward. MULTI-PDF/A makes it possible to scan multiple originals into one (multipage) file. [PDF compression] [90] PDF/A compression Within the [PDF compression] option, you can define the compression of the file. Choose one of the following Compression options (select with the arrow keys). Group 4 None Only choose Group 4 if you are sure you can use this compression afterwards. Choose None in any other case. TIFF / MULTI-TIFF Describes image data that typically comes from scanners, frame grabbers, and paint and photoretouching programs. The purpose of TIFF is to describe and store raster image data. A primary goal of TIFF is to provide a rich environment within which applications can exchange image data. This richness is required to take advantage of the varying capabilities of scanners and other imaging devices. For example, TIFF supports lossless image compression. Though TIFF is a rich format, it can easily be used for simple scanners and applications as well because the number of required fields is small. MULTI-TIFF makes it possible to scan multiple originals into one (multipage) file. TIFF subformat [91] TIFF subformat settings Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 251

252 File type Within the TIFF subformat option, you can define the Organization and Compression of the file. Choose one of the following Organization options (select with the arrow keys). Striped Tiled Raw Only choose Striped or Tiled when you are sure you can use these organizations afterwards. Choose Raw in any other case. Choose one of the following Compression options (select with the arrow keys). Group 4 Group 3 None Only choose Group 4 or Group 3 when you are sure you can use these compressions afterwards. Choose None in any other case. If you scan grayscales or dark originals, use Group 3 compression. In these cases, group 4 can increase the file size. Group 4 and Group 3 are compression methods which are optimized for text and vector drawings. If you choose these compressions when scanning a photo with many grayscales, these compressions can result in a negative compression: the file size increases instead of decreases. So use these compressions with care. CALS Is an industry strategy for transition of paper-intensive processes to highly automated, integrated processes for defense system acquisition, design, manufacturing, and life cycle support. 252 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

253 Image card settings Image card settings Scale Introduction The Scale option allows you to scale while scanning to a file. When you set File mode to On then the automatic Scale setting will result in 1:1. You can change this default setting into one of the following three settings. Custom 1.1 Scale table Automatic Custom This option lets you specify a scale value. You can enter a range from 25% through 400%. This value also shows the scale value when the option Automatic is chosen. 1.1 With this option selected, scan-to-file will result in an image that is exactly the same size as the original. Scale displays 100%. Scale table This option lets you select a predefined reduction or an enlargement conversion. Automatic Selecting Automatic always results in a 1:1 scan-to-file. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 253

254 Scale table Scale table Purpose Use the scale table to choose an automatic reduction or enlargement conversion of your scanned file. The scanner offers 8 predefined scale size conversions to make resizing your original easy and error free. Before you begin Make sure you have selected 'Scale table' in the 'Scale' section. Illustration [92] Scale table Procedure 1. Select the Image card in the File section. 2. Select scale table with the Scale function key. The 8 predefined conversion steps become active. 3. Select the preferred enlargement or reduction step with the Scale table function keys. The scale step immediately converts the original media size to another, fixed media size, for example: A0 -- > A1. The default values of the conversions are defined by the key operator in the Océ PlotWave 750 Power Logic Controller application. 4. Use the arrow up and down key to choose another conversion value for the selected scale step. This change is only valid for the current job. After completion of the job, the default values for the scale steps are restored. 254 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

255 Mirror Mirror Purpose You can use the Mirror option to scan a horizontally mirrored image of an original. Mirroring is performed in the vertical axis. Illustration [93] Mirror setting Procedure 1. Select the Image card in the File section. 2. Select Mirror with the function key. On. The original document is a mirror image. The scanner mirrors this image in the vertical axis to create a normal image. Off. The original document is not a mirror image and therefore does not have to be converted. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 255

256 Optimization card setting Optimization card setting Optimization Introduction There are two ways to optimize a scan-to-file. Scan quality File size Scan quality Optimizes for the best image quality. The scan resembles the original as close as possible. File size Optimizes for better compression. Generally results in a smaller file size. 256 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

257 Special copy and scan jobs Special copy and scan jobs On the TDS600 scanner you can carry out a number of special tasks in order to perform special copy or scan jobs. These include: Non-standard size originals Non-standard size originals (Océ TDS600 scanner) on page 257 The scan width The scan width on page 258 The copy size The copy size on page 259 Scanning originals with filing strip Scanning originals with filing strip - Copying with removed filing strip along the left hand side on page 260 Brightness Brightness on page 266 Automatic background compensation Automatic background compensation on page 267 Original type: Original type on page 268 Auto align Auto align on page 269 Shift the image Shift the image on page 271 Mirror image Mirror image on page 272 Make a set copy Make a set copy on page 273 Non-standard size originals (Océ TDS600 scanner) The Océ TDS600 scanner automatically detects the width of the inserted original. For DIN sizes, for example, it detects whether the width is A0, A1, A2, A3, A4, 500 mm, or 700 mm. The Océ TDS600 scanner system uses a memory table that contains all standard width - standard length combinations to predict the length of the original. The scanner also measures the real length of each original while it is transferred through the scanner. When you scan thick, thin or damaged originals or originals in a carrier sheet, use of output at the rear side of the scanner is recommended to ensure correct delivery. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 257

258 The scan width The scan width Introduction To prevent information loss when copying a non-standard original, you can select the nonstandard scan width. The scanned width will then be larger than the original width. It is also possible to define the scanned width and length yourself. Procedure 1. Open the Sheet card in the Original section. [94] Select Non-standard scan size 2. Press Scan width to select the required setting: Standard. This option must be used to copy a standard-size original. Non-standard. This option can be used to copy a non-standard original. The scanned width will be larger than the original width (to the next larger, standard size) to prevent information loss. Numeric. You can define the scan width yourself using the higher/lower keys or the numeric keys. 258 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

259 The copy size The copy size Introduction The copy width depends on the selected roll and the custom-defined scan width. The copy length depends on the selected cut option. Procedure 1. Open the Sheet card of the Print section 2. Use the function key to select Media 3. Select Automatic, or select the roll or sheet feeder with the correct width. The media can also be selected directly from the Custom section. 4. Press the Cut length function key to select the required cut option: Standard, which cuts copies at a standard length. Synchro, which cuts copies at the end of the image. The system cuts at the measured length of the original times the zoom factor. Custom (numeric), which cuts copies at a specified length. You can define the copy length yourself using the arrow keys or the numeric keys. 5. Make other settings as required. 6. Feed the original. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 259

260 Scanning originals with filing strip - Copying with removed filing strip along the left hand side Scanning originals with filing strip - Copying with removed filing strip along the left hand side Introduction You can adjust the original guide of the scanner to remove a filing strip along the left-hand side (right-hand side in direction of feed facing down). This side can be reduced by up to 60 mm. [95] Example of adjusting the left-hand side of an original Procedure 1. Press the handle underneath the original guide and move it to the right. [96] Adjusting the original guide to add or remove a filing strip along the left-hand side 2. Make all required settings. 3. Insert the original face down, right aligned with the original guide on the original feed table. Right-hand side Procedure 1. You can also remove the filing strip along the right-hand side (left-hand side in direction of feed facing down) by selecting a specific roll or sheet feeder. If the paper width of the original is larger 260 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

261 Right-hand side than the paper width of the selected roll or sheet feeder, the remaining paper part on the righthand side will not be scanned. [97] Example of removing the right-hand side of an original Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 261

262 Copying with removed filing strip along the right-hand side Copying with removed filing strip along the right-hand side Procedure 1. Select the required media in the Custom section on the operator panel. 2. Select the 100% value for the Zoom function. 3. Make other settings as required. 4. Feed the original. 262 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

263 Leading and trailing strip Leading and trailing strip Procedure 1. It is also possible to adjust the length of both the leading and trailing strip to eliminate or add a filing strip. Leading and trailing strips can be extended up to 400 mm or shortened up to 100 mm. [98] Example of adjusting the leading or trailing strip of an original Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 263

264 Copy with removed filing strips along the leading and trailing strip Copy with removed filing strips along the leading and trailing strip Procedure 1. Open the Sheet card in the Original section. 2. Press the Remove strip function key. [99] Remove strip 3. Adjust the values in mm for the trailing strip using the numeric or arrow keys. 4. Press the Remove strip function key again. 5. Adjust the values in mm for the leading strip using the numeric or arrow keys. 6. Make other settings as required. 7. Feed the original. 264 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

265 Copy with added filing strips along the leading and trailing strip Copy with added filing strips along the leading and trailing strip Procedure 1. Open the Layout card in the Print section. 2. Press the Add strip function key. [100] Add strip 3. Adjust the values in mm for the trailing strip using the numeric or arrow keys. 4. Press the Add strip function key again. 5. Adjust the values in mm for the leading strip using the numeric or arrow keys. 6. Make other settings as required. 7. Feed the original. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 265

266 Brightness Brightness Introduction You can change the brightness of a print or copy by modifying the exposure of the scanner. The exposure can be set to lighter and darker. Procedure 1. Press the Exposure function key and use the arrow keys to set the exposure as desired. The up and down arrow keys can be used to gradually increase or decrease the exposure setting. The left or right arrow keys can be used to go to the highest or lowest available exposure level at once. If you want to go from any negative value to the highest possible positive value, or vice versa, you have to press the appropriate left or right key twice. 266 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

267 Automatic background compensation Automatic background compensation Introduction The automatic background compensation will provide a good quality copy from a large variety of originals. The automatic background compensation setting, which is switched on (by default), ensures the production of background-free copies of most line drawings. [101] Background compensation setting Procedure 1. Open the Image card in the Original section. 2. Press the Background compensation function key if this function is disabled. When copying extremely light or dark originals, or originals with unequal background density, the results may not meet your requirements (e.g. too much background). In such cases, you can manually adjust the brightness. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 267

268 Original type Original type Introduction The Océ TDS600 scanner allows you to adjust the exposure setting according to the type of image on the original. There are six original types available. Select a mode suitable for the original. Procedure 1. Press the 'Original type' function key to select the appropriate image type: By default 'Lines/text' is selected with 'Background compensation' enabled. This is the most suitable setting for originals that contain characters and line art. Press the 'Original type' function key to select 'Photo' when the original consists of a combination of characters, line art and picture images. If you select 'Photo' or 'Grays&lines', 'Background compensation' will be turned off automatically by default. Press the Original type function key to select Grays & lines if the original contains many grayscales and lines. Press the Original type function key to select Blueprint if you want to copy an original with a negative image (image in white on dark background). The copy will be positive (image in black on white background). Press the 'Original type' function key to select 'Printed matter' when you want to copy an original that is already a print itself, containing raster information. Press the 'Original type' function key to select 'Dark orig' when the original has an extremely dark background (i.e. low contrast). Press the Original type function key to select Cut & paste when the original contains paste edges. 2. Make other settings as required. 3. Feed the original. 268 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

269 Editing functions Editing functions Auto align Introduction You can use the alignment functions of the scanner to align the image automatically to a side of the print. Alignment is possible in the following ways: You must enable standard cut length to get output like the one in the example of illustration above. With Standard cut the print length corresponds to a standard format, depending on the media width. Information loss may occur when 'Standard cut' is used. Procedure 1. Open the 'Layout' card in the 'Print' section. [102] Automatic shift with the 'Align' function 2. Press the 'Align' function key and select a horizontal alignment value (Left, Middle or Right) with the arrow keys. Press the 'Align' function key again and select a vertical alignment value (Top, Middle, or Bottom) with the arrow keys. If you select 'Middle', make sure the original width is properly specified: 'Standard' if a standard sized original is used The exact original width (numeric) if a non-standard sized original is used. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 269

270 Auto align 3. Feed your original. With Synchro cut the system cuts at the measured length of the original times the zoom factor. The minimum length is 279 mm or 11 inches. No information loss occurs when 'Synchro cut' is used. [103] Auto shift options with synchro cut option active In Shift the image on page 271, you can read how to define the exact location of your image on the page. 270 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

271 Shift the image Shift the image Introduction In some cases, the margin may be too narrow to accommodate filing strips without loss of information. To avoid this, you can shift the image horizontally or vertically, as shown below. Procedure 1. Open the Layout card in the Print section. [104] Image shift 2. Press the Shift function key and select a horizontal shift value by pressing the numeric or arrow keys until the required distance is set to shift the image to the left or to the right. 3. Press the Shift function key again and select a vertical shift value by pressing the numeric or arrow keys until the required distance is set to shift the image upwards or downwards. 4. Make other settings as required. 5. Feed the original. You can use horizontal and vertical shift at the same time. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 271

272 Mirror image Mirror image Introduction With the scanner, you can make a mirror-image copy of an original, as shown in the next figure: Procedure 1. Open the Image card in the Print section. [105] Mirror image 2. Press the Mirror function key to enable the Mirror function. Make other settings as required and feed the original. 272 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

273 Make a set copy Make a set copy Introduction Set copy is an input mode that enables you to make one job out of multiple originals. It is distinguished from the Multiple sheets input mode by the way the job is sorted. Procedure 1. Open the Feeding card in the Original section. [106] Input mode for 'Set' selection 2. Use the Input mode function key to select Set. 3. Make other settings as required and feed the original. 4. Press the green Start key to start the copy job. Your original is fed into the scanner. The printer starts. 5. Feed the other originals that make up your set. When Automatic feed is enabled, you do not have to press the green Start key each time you feed an original. 6. When all originals are scanned, press the green Start key to close the set. 7. To abort your job, press the red Stop key. When you press the red Stop key, the entire job is deleted. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 273

274 Océ Matrix Logic Océ Matrix Logic What is Océ Matrix Logic Introduction Océ Matrix Logic is a software application for the Océ PlotWave 750 multifunction system. It allows you to easily create different copy set outputs from one set of originals scanned with the Océ TDS600 scanner. This software is available in the Standard Bundle license. Workflow Here are the steps to follow to compose and print a job with Océ Matrix Logic : Some steps are mandatory whereas others are only optional as mentioned below. 1. Download Océ Matrix Logic from Océ Express WebTools and install it on a workstation 2. Open Océ Matrix Logic 3. Scan a Matrix Job with the Océ TDS600 scanner 4. Create and save a template (optional) 5. Modify existing templates (optional) 6. Compose an Océ job 7. Add one or several templates 8. Add banners (optional) 9. Print the job 10. Follow the submitted job 11. Reprint the job (optional) Download and install Océ Matrix Logic on a workstation 1. In a web browser, open Océ PlotWave 750 Express WebTools 2. Go to the [Support] tab 3. In [About] go to the [Downloads] section 4. Click on [Matrix Logic] 5. Log in as a Key Operator 6. Run the file that is downloaded to install Matrix Logic on the workstation Océ Matrix Logic is installed in the programme list. Start Océ Matrix Logic 1. Select Matrix Logic in the Programme list 2. In the Matrix Logic pop-up window, enter the host name or IP address of the Océ system Océ Matrix Logic application opens 274 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

275 Create a new template Create a new template Introduction In Océ Matrix Logic, first configure the templates to apply to the jobs. You can configure up to 49 different templates in the 'Copy templates' tab: Procedure 1. Click 'Create' A new template is created in the 'Copy configurations' section (left side) 2. Select and rename the template 3. In the right section ('template name'), select a setting to configure 4. Set the value of the setting in the bottom right section Repeat the operation for every setting to configure 5. Click 'Save' If you exit the tab without saving the changes in the template, a message asks you whether you want to save, discard or cancel the template. Edit a template Procedure 1. Select a template in the list (2) 2. Select the setting to define or modify (3) 3. Select the value to apply in the bottom section (4) 4. Repeat steps 2 & 3 with all the settings to edit 5. Click 'Save' (5) Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 275

276 Delete a template Delete a template Procedure 1. Select a template in the list. 2. Click Delete in the toolbar. 3. Click Save. 276 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

277 Create a Océ Matrix Logic job Create a Océ Matrix Logic job Introduction In the 'Matrix composition' tab, you can perform the following tasks: set the job settings (User name, User ID, Job name, Account ID) view a list of the originals (up to 100 originals per job) remove originals from the job add, delete and manage pre-defined Copy templates to apply to the Matrix job. change settings to applied Copy templates select banners initiate the Matrix job printing Create and print a Matrix job Procedure 1. Scan the original files to OcéMatrix Logic with the Océ TDS600 scanner (up to 100 files) 2. Open Matrix Logic. The Matrix composition' tab displays the scanned files. 3. Set the job settings (User name, User ID, Job name, Account ID) 4. In the 'Matrix composition' section, select the copy templates (up to 49) to apply to the files 5. Select a setting in the template and change the value if needed The modification in a template made in the 'Matrix composition' tab changes the template only for the current job. 6. Select and activate the banner to add a banner page to your job As long as it is active, the banner page is delivered with every new job. 7. Click 'Print' to submit the job to the printer and delete the list of originals Create a Matrix Job - Prepare the Matrix job Procedure 1. Fill in the User namer and Job name fields ( User ID and Account ID are optional). If your Océ PlotWave 750 system has Océ Account Logic activated, then the User ID and Account ID will be stored by Océ Account Logic. 2. Every original in the set that you scan is assigned a name by Océ Matrix Logic. To remove a specific original from the matrix job, highlight that original by clicking on its name and then click Remove. To remove all the originals from the matrix job, click Remove all. Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 277

278 Create a Matrix Job - Scan your Matrix Job originals Create a Matrix Job - Scan your Matrix Job originals Procedure 1. Open the Original section on the scanner operator panel. 2. Select the Feeding card. 3. Once the feeding card is open, use the Input mode button to select Matrix Logic. After you select Matrix Logic, the File and Copy sections as well as the Legend location and Drawing method cards on the scanner panel are disabled). [107] Name 4. Scan your entire set of originals (up to 100 originals) and remember to press the green Start button to close the set when you are done. 278 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

279 Follow a Matrix job Follow a Matrix job Procedure 1. Click Print in the 'Matrix composition' tab. 2. Click the Submission queue tab to follow the submission status. Pending jobs queue: displays the list of jobs that are pending to be submitted (busy printer). Submitted jobs queue: displays the list of jobs that have been submitted to the printer with the status. 3. Click Remove or Remove all or Delete if you want to remove one or several matrix jobs while they are pending or submitted. 4. Click Move up or Move down in the Pending Jobs queue if you want to change the print order. 5. To reprint a job, select it and click 'Print' Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs 279

280 Follow a Matrix job 280 Chapter 6 - Use the Océ TDS600 scanner for copy and scan-to-file jobs

281 Chapter 7 The finishing options

282 Use the Folder Use the Folder The components of the Océ PlotWave folder Introduction The Océ PlotWave folder can be connected to the printer to fold your output. IMPORTANT You can only fold paper. When you try to fold polyester, transparent or vellum media, a media jam will occur. Illustration [108] The Océ PlotWave folder Folder components Component Function 1 LED light 2 Stacker 3 Belt unit 4 On/off switch 5 Second fold section 6 Reinforcement unit 7 Folder transport section 8 First fold section 9 First fold delivery 10 Lever 282 Chapter 7 - The finishing options

283 The folder configuration options The folder configuration options Introduction The Océ PlotWave 750 can be configured with the following folder options. Configuration options of the folder Component Function Position of the component Folder Folds and stacks the output. Reinforcement unit The optional reinforcement unit adds reinforcement strips to the folded output. Belt unit The optional belt unit transports the folded output and provides high capacity stacking. Chapter 7 - The finishing options 283

284 Fold support Fold support Introduction The Océ folder for Océ PlotWave 750 supports folding drawings into DIN A and DIN B package formats. This Océ folder offers the selection of Standard, Ericsson or Afnor drawing methods when defining the folding requirements. These are a means of communicating the document orientation and legend position. The controller can then appropriately rotate the drawing to ensure that the completed fold package has the legend on the top. As the print is coming out of the printer, in most cases the legend should be on the trailing edge (last to come out of the printer). If the automatic rotate is not working as you expect, define the rotation so the legend comes out last. Fold patterns DIN-A The front page and back page fully cover the folded package and the back panel extends to create a binding edge. A compensating fold in between is required to ensure that the back panel completely covers the package and extends to provide the binding edge. DIN-B The DIN-B is equal to DIN-A but provides a package without a binding edge. The folder provides a package with front panel and back panel covering the package. A compensating fold in between is required to ensure that both panels are covered. This format is used for a basic fold package. Fold patterns Fold pattern Description DIN-A DIN-B 284 Chapter 7 - The finishing options

285 Fold support Drawing method Ericsson This drawing norm is used mostly in the Nordic countries. The drawings have the legend in the upper left corner. Afnor The drawing norm is used mostly in specific industries in France. The legend is always in the lower right corner of the page, independent of the size of the drawing. Chapter 7 - The finishing options 285

286 Offline folding Offline folding Introduction An important feature provided by the folder is offline folding. You can use the same settings for offline folding and normal folding. Define the default settings for offline folding on the printer operator panel (in Offline mode). Do not fold polyester or transparent media. This media can cause media jams. Offline folding settings Output selection Output length Delivery Stacker or Belt Stacker or Belt Stacker or Belt Stacker or Belt Stacker or Belt =< 2 m Delivered on stacker or belt 2 m m (2 folds) Delivered on stacker or belt 2 m m (3 folds) Stopped in second fold (possible paper jam) > 2.5 m Unfolded, delivered in the top delivery tray < 6 m First fold only, delivered in first fold delivery Use offline folding only for the sheets that do not exceed a maximum length of 6 m. If you try to fold a sheet longer than 6 m, an error occurs. Procedure 1. Press the [On-line key] key on the printer operator panel and watch the light on the top cover of the folder. Indication light folder If the light is off the light blinks slowly the light blinks rapidly the light is on Then the printer is online and offline folding is not possible. the printer is offline but the folder is still processing the last prints. an error has occurred the printer is offline and you can feed a sheet. See the label on the top cover of the folder. 2. Make any setting for (offline) folding on the printer operator panel. 3. Feed the sheet of paper face down and with the legend on your right-hand side. 4. Collect your output. Wait until the light on the folder no longer blinks before you feed a new sheet. A media jam can occur. 286 Chapter 7 - The finishing options

287 Maximum folding length Maximum folding length Introduction There are maximum values for different kinds of media. The table below shows the maximum values for three types of media and the possible folding methods. Maximum folding settings for long prints Paper density (g/m 2 ) --> Fold methods First fold output 1 fold (mm / inch) Stacker 2nd fold 2 folds (mm / inch) Stacker 2nd fold 3 folds (mm / inch) Belt 2nd fold 2 folds (mm / inch) 1220 / / / / / / / / 79 not possible 1220 / / / 48 Folding settings 75 grams Output selection Output length Delivery Stacker or Belt Stacker or Belt Stacker or Belt Stacker or Belt < 2.5 m Delivered on stacker or belt 2.5 m - 6 m First fold only, delivered in first fold delivery > 6 m length known at start Unfolded, delivered in IRT > 6 m length not known at start Possible paper jam First fold only < 6 m Delivered in first fold delivery First fold only > 6 m length known at start Unfolded, delivered in IRT First fold only > 6 m length not known at start Possible paper jam Folding settings 110 grams Output selection Output length Delivery Stacker or Belt Stacker or Belt < 1.22 m (3 folds) Delivered in first fold delivery < 1.22 m (2 folds) Delivered on stacker or belt 4 Chapter 7 - The finishing options 287

288 Maximum folding length Output selection Output length Delivery Stacker or Belt Stacker or Belt > 1.22 m < 2.5 m Delivered in first fold delivery > 2.5 m Unfolded, delivered in IRT First fold only < 2.5 m Delivered in first fold delivery First fold only > 2.5 m Unfolded, delivered in IRT 288 Chapter 7 - The finishing options

289 The reinforcement unit The reinforcement unit Introduction If you install a reinforcement unit, output can be delivered with a pre-punched, self-adhesive strip, see the illustration below. [109] Example of a reinforcement unit With this strip the copy can be stored in a binder, without running the risk that the punching holes tear out. You can unfold a folded map in a binder without opening the binder mechanism, see figure below. [110] Example of a folded map The optional reinforcement unit supports all media sizes larger than A4. See The reinforcement unit maintenance on page 343 for more information about inserting a new tape roll and other maintenance issues. Reinforcement is only possible with the Standard folding method. Enable reinforcement Procedure 1. Enter the IP address or host name of the printer in a web browser to open Océ Express WebTools 2. Log on as key operator or power user. 3. Click [Preferences] - [Print job defaults] - [Folding] - [Bind or reinforce] Chapter 7 - The finishing options 289

290 Set reinforcement for the copy job in the scanner operator panel of the Océ TC4 scanner 4. Select reinforcement to enable the reinforcement option. You can also set reinforcement on the printer operator panel in offline mode. Set reinforcement for the copy job in the scanner operator panel of the Océ TC4 scanner Procedure 1. Access the Copy templates. 2. Open the Binding option in the template. 3. Select Reinforce. 290 Chapter 7 - The finishing options

291 The belt unit The belt unit Introduction A belt unit offers a large capacity and more flexibility. On the belt unit up to 100 A0 prints can be delivered offset stacked. You can adjust the side guides of the belt, depending on the width of the folded package. Selecting belt as folded copy delivery on scanner operator panel of the Océ TC4 scanner Procedure 1. Access the Copy templates. 2. Open the Folding option in the template. 3. Use the scroll wheel to select full belt. 4. Define the folding width and length. How to adjust the side guides of the belt Procedure 1. Loosen the nuts; see the illustration below. [111] Adjust the side guides 2. Adjust the plate based on the width of the fold package. 3. Tighten the nuts. Chapter 7 - The finishing options 291

292 Get to know the Océ Double Decker (Pro) finishing module Get to know the Océ Double Decker (Pro) finishing module The functions of Océ Double Decker Pro Introduction The Océ Double Decker Pro is an optional finishing module for the Océ PlotWave 750 to stack high-volume output in an efficient and productive manner. This section describes the components, product specifications and how to make the settings for the Océ Double Decker Pro. For more information please refer to the user manual of the Océ Double Decker Pro. The functions of the Océ Double Decker Pro module The following table displays the functions. The functions of Océ Double Decker Pro. Model Function Océ Double Decker Pro Manual tray selection Optimized separation methods Optimized tray selection methods Error recovery support. 292 Chapter 7 - The finishing options

293 The Océ Double Decker Pro module The Océ Double Decker Pro module Introduction Océ Double Decker Pro is an optional finishing module for the Océ PlotWave 750 to stack highvolume output in an efficient and productive manner. Océ Double Decker Pro offers you the following functions. Manual tray selection Optimized separation methods Optimized tray selection methods Error recovery support Illustration [112] Océ Double Decker Pro The function of the components The following table displays the components and their function. The components of the Océ Double Decker Pro No. Component Function 1 On / off button Turn the Océ Double Decker Pro module on and off 2 Upper tray handles MoveOcé Double Decker Pro 3 Upper tray extension Increase the size of the media trays for large media 4 Upper tray Collect the media output 5 Alignment guide Improve the stack accuracy 4 Chapter 7 - The finishing options 293

294 The Océ Double Decker Pro module No. Component Function 6 Lower tray extension Increase the size of the media trays for large media 7 Lower tray Collect the media output 8 Tray selection lever Select the tray manually 9 Side cover handle Access the inside to remove jammed media 10 Top cover handle Access the inside to remove jammed media 11 / B Top cover lever Close the top cover. The top cover lever only appears when the top cover is open. 294 Chapter 7 - The finishing options

295 Product specifications Product specifications Stack capacity The stack capacity depends on the media type. The numbers of sheets in the following table apply to the Engineering Bond 20 lbs and Plain Paper 75 g/m 2 media with a same size. The Océ Double decker Pro stacks other media types with a lower capacity and a lower stack accuracy. The stack capacity of the Océ Double decker Pro Tray Number of sheets (Engineering Bond 20 lbs and Plain Paper 75 g/m 2 ) Upper tray Approximate 750 Lower tray Approximate 750 Supported media types The Océ Double decker Pro supports the same media that is described in the documentation of the Océ PlotWave 750 with the following exception. You cannot use polyester film if you use the Océ Double decker Pro with the Océ PlotWave 750. Chapter 7 - The finishing options 295

296 How to set the tray selection method How to set the tray selection method Introduction If you want to define the tray selection method of the Océ Double Decker Pro, you can do this in Océ Express WebTools. You can set one of the following tray selection settings in the [Preferences] at the Océ Express WebTools. [Tray selection method] [Tray selection on job type] [Tray selection switch between sets: minimum number of sheets] [Tray selection based on media size] Procedure 1. To define the tray settings: Manually switch the tray selection lever on the Océ Double Decker Pro to the middle position. 2. Open Océ Express WebTools on the controller or any other workstation and log in as [Key operator] or [Power user]. 3. Open the [Preferences] - [System settings] tab and go to the [Océ Double Decker Pro: Tray selection]. 4. Click Edit in the settings group bar or click on the value of a single setting. 5. Enter your preferred settings. 6. Click OK to confirm you entries or Cancel to reject your entries. Result The printer's output is delivered in the preferred selection and on the selected tray. 296 Chapter 7 - The finishing options

297 Chapter 8 Maintain and troubleshoot the Océ PlotWave 750 system

298 Maintain the printer Maintain the printer [Maintenance] Definition In the [Support] - [About] tab, the [Maintenance] section provide the following options: [Make a demo print] [Clear the system] [Clear the temporary store] [Maintenance] options [Make a demo print] [Clear the system] [Clear the temporary store] Use it to make a printout of the internal demo job (demo print) stored in the system. Use it to clean all data related to jobs stored in the system: spool, bitmaps, temporary data, swap area. Use it to clean the Scan-to-file storage area ('Scans' inbox) After a "Clear" operation, restart of the system is recommended. 298 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

299 Media Media Load rolls of media Introduction When a roll is empty during a print job, a Roll empty indication is displayed on the printer operator panel and on the status bar of Océ Express WebTools. You then have to load a new roll of media. If you load new print media, you must tell the system the size of the material and the type of print material (paper, transparent or polyester). See Preferred Océ media types and sizes on page 361 for an overview of all materials that can be used on the Océ PlotWave 750 printer. When you load the media, you can place one roll at a time conveniently on top of the printer. Two protruding roll retainers prevent the roll from dropping off the printer. [113] Roll retainer Procedure 1. Open the appropriate roll drawer. Do not open more than one roll drawer at a time to prevent overbalance of the printer. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 299

300 A0 36" Load rolls of media [114] Open the drawer 2. If necessary, remove any scrap material from the paper roll drawer. 3. Remove the roll holder from the paper roll drawer. 4. Press the green knob inside the roll holder (on the right side) to release the locking mechanism (see the illustration below) and remove the core from the holder. 34" [115] Press the knob 5. Slide the roll holder in the new roll of material while pressing the green knob. 6. Align the roll with the appropriate size indicator on the roll holder and release the locking mechanism. This line has to be completely visible. 7. Use both hands to place the holder in the roll drawer. [116] Position the media 300 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

301 Load rolls of media 8. Use both hands to slide the material under the metal paper guide until it makes contact, as shown in the above illustration. When the media is particularly curled, it may be somewhat difficult to slide the material under the paper guide. In that case, you can slightly fold back the top few centimeters (no more than 10) of the media to facilitate the load process. [117] Use both hands 9. Press the appropriate green key inside the paper roll drawer. The material will automatically be fed into the machine. Also refer to the sticker inside the drawer. [118] Buttons for feeding and cutting the paper 10. Press the green button a second time to cut off the material protruding from the paper path. 11. Remove the scrap material. 12. Close the roll drawer. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 301

302 Use the optional roll loader Use the optional roll loader Introduction In order to help customers and to comply with the international safety regulations as far as maximum roll weights are concerned, Océ has developed a roll loader for use with the Océ PlotWave 750. Procedure 1. Fully open the roll drawer. Inside the drawer, the roll loaders are installed. The roll loaders consist of a metal frame with a lever and a green knob in the middle of the lever. Do not open more than one roll drawer at a time to prevent overbalance of the printer. 2. Put the appropriate horizontal lever in an upright position by pulling it to the right. 3. Pull the lever completely forward. The roll holder is lifted up; see the illustration below. [119] Roll loader 4. Remove the roll holder from the paper roll drawer using both hands. 5. Press the green knob inside the roll holder to release the locking mechanism and remove the core from the holder. 6. Slide the roll holder in the new roll of material while pressing the green knob. 7. Align the roll with the appropriate size indicator on the roll holder and release the locking mechanism. This line has to be completely visible. 8. Use both hands to place the holder in the roll loader; see the illustration below. [120] Use both hands 302 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

303 Use the optional roll loader 9. Place the roll holder back in the roll drawer by returning the roll loader lever to its upright position. The roll will now be loaded. Be careful when you lift the lever to avoid any possible damage to the roll drawer. 10. Use both hands to slide the material under the metal paper guide until it makes contact, as described in the procedure for loading rolls of media. 11. Press the appropriate green key inside the roll drawer. The material will be automatically fed into the machine. Also refer to the sticker inside the drawer. 12. Press the green key a second time to cut off the material protruding from the paper path. 13. Remove the scrap material. 14. Return the roll loader lever to its starting position by pushing it to the left. 15. Close the paper roll drawer. 16. Press the Online key to put the system offline. 17. Specify the size and type of material on the printer operator panel. Both DIN and ANSI paper series are available on the printer operator panel. 18. Press the Online key again. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 303

304 Load cut sheet material Load cut sheet material Introduction When a cut sheet tray is empty during a print job, a Sheet feeder x empty message is displayed on the printer operator panel and in the status bar of Océ Express WebTools. You then have to load new cut sheet media. You must fan polyester cut sheet before use to prevent it from sticking together. Also avoid the use of sheets that have already been printed on one side. IMPORTANT If you decide to reload the media when the drawer is not entirely empty, it is recommended to remove all remaining media from the drawer before you insert the new media. This way, you can avoid the risk of inadvertently shifting any remaining media out of place and blocking the path. This could result in a jam. Procedure 1. Open the appropriate drawer; see the illustration below. Do not open more than one roll drawer at a time to prevent overbalance of the printer. [121] Open the appropriate drawer 2. Release the right-hand guide by squeezing the light green release handle on the guide; see the illustration below. Move the guide to the required media size indicator. Make certain that the handle is properly aligned with the appropriate indicator. 304 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

305 Load cut sheet material [122] Adjust the position of the right-hand guide 3. Remove the packaging of the media. In case of wrapped paper, also remove the top and bottom sheets. If you use polyester as media, you have to fan the sheets before you load them to prevent them from sticking together. 4. Position the media in the drawer against the front plate. The side to be printed should be facing down. You can check whether the material is properly loaded by looking through the view holes in the drawer; see the illustration above. 5. Adjust the right-hand guide. Carefully place the media in the drawer to avoid damage to the media. 6. Slide the two other guides into position. Also refer to the sticker inside the drawer. 7. Close the drawer. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 305

306 Define the media type and media size Define the media type and media size Purpose To define the media type and media size of a media roll, cut sheet tray or manual feed. When to do After you insert a new media roll or cut sheet material. Procedure 1. Press the Online key on the printer operator panel to put the printer offline. The message Offline is displayed in the status window. The green LED above the Online key is off. 2. Press the left selection key to shift the focus to the media selection. 3. Use the arrow keys to select roll 1 to 6, cut sheet tray or Manual. 4. Press the right selection key to select the setting you want to define. 5. Use the arrow keys to scroll through and define the settings. Media sizes of both the DIN and ANSI media sizes are available. Use the arrow keys to select either a DIN or ANSI format. 6. Put the printer online again by pressing the Online key. You only adjust the settings on the printer operator panel when you alter the size or media type. 306 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

307 Toner Toner Refill the toner Introduction If the Refill toner message appears on the printer panel, you must refill the toner immediately. Before you begin You can leave the printer turned on when you refill the toner. Make sure you use toner suitable for the Océ PlotWave 750. You must use only one bottle of toner at a time. If you use more than one bottle, the compartment will flood and toner will spill. When you have refilled two toner bottles, you must also replace the waste toner container. For more information, see Replace the waste toner container on page 310. Procedure 1. Open the left-hand cover. [123] Open the side cover 2. Shake the toner bottle thoroughly. Leave the bottle closed. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 307

308 Refill the toner 3. Place the bottle on the refill opening of the toner unit. [124] Place the bottle 4. Pull the slider towards you to open both the bottle and the refill opening of the toner unit. [125] Open the slider of the toner refill opening 308 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

309 Refill the toner 5. Tap the toner bottle gently (sideways) to let the toner flow from the bottle. 6. When the toner bottle is empty, return the slider of the toner unit to the original position to close the refill opening and the toner bottle. You can now remove the toner bottle from the opening. 2 1 [126] Close the slider and remove the bottle Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 309

310 Replace the waste toner container Replace the waste toner container IMPORTANT Replace the residual toner container after you have refilled two complete toner bottles Procedure 1. Access the location of the waste toner container behind the toner refill unit. It is advised to change the waste toner container when the printer is not printing a job. [127] Location of the waste toner container 310 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

311 Replace the waste toner container 2. Remove the waste toner container carefully from the waste toner tube and place the cap provided with the container on the opening. [128] Remove the waste toner container Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 311

312 Replace the waste toner container 3. Place a new waste toner container over the waste toner tube and push it into place. Make sure the container is fixed tightly. [129] Place a new waste toner container 4. Close the left-hand cover to make the system available again for normal use. 312 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

313 Solve problems on the printer Solve problems on the printer Introduction to problem solving Introduction When an error occurs, the display indicates the following information. The nature of the problem. The location of the problem. The solution to the problem. An attention light will flash above the printer operator panel when operator attention is required. A buzzer can be activated to alert the operator whenever operator intervention is needed Printer operator panel actions on page 30. Normally, the paper moves through the system without problems. On the graphical display, a cover or door indicates in which part of the system the paper has stopped. The display guides you through a sequence of steps to correct the problem. If a jam occurs in more than one location, the display will continue to instruct you until all jammed paper has been removed. If you corrected the error, the display gives instruction on how to continue the job. Stickers on some parts of the system indicate which green handles, green knobs, green bars and covers, etc. you have to lift, press or open to remove any jammed paper. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 313

314 How to detect a problem with the help of Océ Express WebTools How to detect a problem with the help of Océ Express WebTools Introduction If a problem occurs, you are warned by the operator attention light. If there is a problem with a print job, the problem is specified in Océ Express WebTools. For more information about how to solve problems with print jobs, please refer to the Online Help information. You can access the Online Help information by clicking on Help in the upper right-hand corner of the Océ Express WebTools screen. Illustration [130] [Jobs - Queue] and [View events] Detecting a problem using Océ Express WebTools If there is a problem with a print job: Procedure 1. Open Océ Express WebTools. 2. Click on the [Jobs] tab. The blue [Jobs - Queue] bar in Océ Express WebTools has turned orange. The problem is described in the top line of the [Jobs - Queue] screen. 3. Click on [View events] in the upper right-hand corner of the [Jobs] tab. The [View events] screen opens. A description of the problem and the print job details are shown. Result After detecting the problem, it needs to be fixed. Please see How to correct a problem with the help of Océ Express WebTools on page 315 for more information on how to fix the problem. 314 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

315 How to correct a problem with the help of Océ Express WebTools How to correct a problem with the help of Océ Express WebTools Introduction When a problem in a print job occurs, you can detect the problem with the help of Océ Express WebTools. Click on[view events] in the upper right-hand corner of the [Jobs] tab. The [View events] screen opens with a description of the problem and details about the print job. A description of the problem is given in the form of an event message. The following table explains how to troubleshoot the different problems. Procedure Event message [Partially printed job aborted due to reception problem (protocol error, connection failure, spool-full)] [Job aborted due to reception problem (protocol error, connection failure, spool-full), nothing was printed] [Document could not be printed, specific TIFF/CALS mode is not supported] [Document could not be processed, processing was aborted] [PS/PDF missing or invalid data in the document, one or more pages not correctly printed] Troubleshoot Check the structure and keywords of the Océ Job Ticket. If the scanner or printer operator panel displays the message that the memory is full, delete some jobs from the system. Check if the printer can be reached in the network. Check the structure and keywords of the Océ Job Ticket. If the scanner or printer operator panel displays the message that the memory is full, delete some jobs from the system. Check if the printer can be reached in the network. The document type is not supported by the printer. Check the list of supported document types. The file is complex and the printer does not have enough memory to process it. Try to print it from an application using the Océ Wide format Printer Driver for Microsoft Windows. For more information, see Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job on page 153. If the error persists, contact Océ Service. The Postscript or PDF file is corrupt. Try to print it from an application using the OOcé Wide format Printer Driver for Microsoft Windows. For more information, see Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job on page 153. If the error persists, contact Océ Service. 4 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 315

316 How to correct a problem with the help of Océ Express WebTools Event message [PS/PDF limitation, one or more pages not correctly printed] [PS/PDF resource issue (memory, disk), one or more pages not correctly printed] [PS/PDF resource or language problem, one or more pages not correctly printed] [No pages were generated when processing the document] [Job deleted because it is not recoverable (data is corrupt or incomplete)] [Job deleted because it causes a software crash in the printer] [Job was deleted from the queue after a media request timeout] Troubleshoot The Postscript or PDF file causes an internal printer error. Try to print it from an application using the Océ Wide format Printer Driver for Microsoft Windows. For more information, see Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job on page 153. If the error persists, contact Océ Service. The Postscript or PDF file is complex and the printer does not have enough memory to process it. Try to print it from an application using the Océ Wide format Printer Driver for Microsoft Windows. For more information, see Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job on page 153. If the error persists, contact Océ Service. The Postscript or PDF file is complex or corrupt. Try to print it from an application using the Océ Wide format Printer Driver for Microsoft Windows. For more information, see Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job on page 153. If the error persists, contact Océ Service. The file contains some non-printable pages. The file could be corrupt. The graphic commands in the file could be missing. The shift setting could be set to a value that causes the image to move completely off the paper. This message can appear when the printer is rebooted after a power failure and some documents in the printer spool are corrupt. Reprint the job from the submission application or from the Smart Inbox. This message can appear when the printer is rebooted after a power failure and some documents in the printer spool cause software problems. Reprint the job from the submission application or from the Smart Inbox. The job was deleted from the jobs queue because the media request timeout expired and the [Action after media request time-out] is set to [Delete the job] Reprint the job from the submission application or from the Smart Inbox. [Job cannot be printed because the required PS/PDF license is not available] For Postscript and PDF files, check if the Adobe Post- Script 3 / PDF option is authorized Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

317 How to correct a problem with the help of Océ Express WebTools Event message [Job cannot be printed because the required PDL is disabled] Troubleshoot Click [Configuration] - [Connectivity] and move to the [Printer languages] header. Check whether printing of this printer description language is [Enabled]. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 317

318 Define the error report settings Define the error report settings Introduction If you want to define the various error report functions, you can enable or disable them in Océ Express WebTools. Error report settings Go to the [Preferences] - [System settings] tab. The following error report functions are found under the [Contact] bar. Setting Value Description [Error page] Enabled/Disabled [When enabled, an error page is printed when errors occur in the data-stream of a print job.] [Job event web notification] [Save received job data for Service] On/Off On/ Off/ [Off and clear at next reboot] [Enable print job-related attention messages in the queue view of the Express WebTools.] When this setting is set to On, the system displays print job related attention messages in the queue view of theocé Express WebTools. For more information on the content and meaning of the attention messages, see How to correct a problem with the help of Océ Express WebTools on page 315. When this setting is set to On, the system stores the job data of all received jobs. Océ Service technician can download the job data from the controller for further analysis. Set it to [Off and clear at next reboot] when you stop the job data storage process to delete all stored data at next restart of the system (especially when [E-shredding] is activated). - Only use this setting when the printer has problems with certain jobs. - Do not forget to disable this setting again, to prevent performance reduction. - This setting is not available when the [Smart Inbox capability] is disabled. 318 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

319 Clear paper jams on the printer Clear paper jams on the printer When paper jams occur, the copy process stops and the message Paper jam appears on the printer operator panel. The error location is shown by an illustration on the printer operator panel. A highlighted section of the system indicates the error location. Take the following steps to solve a paper jam. Follow the instructions on the printer operator panel. Leave the main power turned on to prevent loss of data, and correct the paper jam as described in the following chapters. Remove all the pieces of paper from the printer. If a paper jam occurs often you can perform the following checks. Is the media refilled correctly? Did you use the correct media. Did you remove all the pieces of media from the paper path. If you have a problem that you cannot correct, call your Service representative. If this is the case, turn off the system with the main switch at the back of the printer and leave the system as it is. Paper jams can occur in the following areas. No. Location 1 Folding section 2 Fuser section 3 Manual feed section 4 Roll feed section 5 Cut sheet section [131] Locations where paper jams can occur Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 319

320 Paper jam in the fuser section Paper jam in the fuser section CAUTION During normal use the fuser must be closed. Only open it to remove paper after a paper jam. Because of hot surfaces, the operator always has to be cautious and wear heat-protective gloves when removing printing material in the fuser section. Procedure 1. Turn off the printer. 2. Wait a few moments to let the fuser cool down. 3. Open the manual feeder to release the printing material. [132] Manual feed section If you fail to do so, the OPC drum might get damaged when you remove jammed material. 4. Open the cover on the left-hand side; see the illustration below. During normal use, the left-hand cover has to be closed. This is necessary to ensure proper operation. 320 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

321 Paper jam in the fuser section [133] Open the left cover 5. Open the fuser section cover by lifting the cover by the green handle; see the illustration below. [134] Open the fuser section cover 6. Remove any jammed printing material from the fuser section. If the printing material is visible for the manual feed section, remove it from the front side of the Océ PlotWave Pull the green knob to release the fuser section cover and close the cover with the help of the green handle. 8. Close the covers. 9. Turn the printer on again. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 321

322 Paper jam in the manual feed section Paper jam in the manual feed section Procedure 1. Open the manual feed by tilting it towards you; see the illustration below. [135] Open manual feeder 2. Remove any jammed printing material. If the material cannot be removed easily, you must open the cover of the fusing section to get access to the jammed material. Otherwise, the OPC drum may become damaged. 3. Close the manual feeder again. 322 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

323 Paper jam in the roll feed section Paper jam in the roll feed section Procedure 1. Open the appropriate roll drawer. Only one compartment can be open at a time. 2. Remove any jammed printing material from the paper path and, if necessary, pull back the paper and rewind it. Occasionally, a jam may occur before the printing material has been cut. In that case, you can cut the material manually by pressing the appropriate green load button in the roll drawer. 3. Reload the roll if the system asks you to do so Load rolls of media on page Close the roll drawer again. If the roll drawers are still highlighted in the illustration on the printer operator panel, re-check the roll feed section. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 323

324 Paper jam in the cut sheet section Paper jam in the cut sheet section Procedure 1. Open the appropriate sheet feeder. Only one sheet feeder can be open at a time. 2. Remove any jammed printing material from the paper path; see the illustration below. [136] Remove jammed material from the paper path 3. Close the sheet feeder again. If the covers of the sheet feeder are still highlighted in the illustration on the scanner operator panel, re-check the sheet feeder section. 324 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

325 Paper jam at the top delivery tray Paper jam at the top delivery tray CAUTION During normal use the fuser must be closed. Only open it to remove paper after a paper jam. Because of hot surfaces, the operator always has to be cautious and wear heat-protective gloves when removing printing material in the fuser section. Procedure 1. Turn off the printer. 2. Wait a few moments to let the fuser cool down. 3. Open the manual feeder to release the printing material. [137] Manual feed section If you fail to do so, the OPC drum might get damaged when you remove jammed material. 4. Open the cover on the left-hand side of the printer. Make sure the printer is switched off before you open the fuser section. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 325

326 Paper jam at the top delivery tray [138] Open the left-hand cover 5. Open the fuser section cover by lifting the cover by the green handle. [139] Opening the fuser section 6. Remove any jammed printing material from the top delivery tray. 7. Pull the green knob to release the fuser section cover and close the cover with the help of the green handle. 8. Close the left-hand cover. 9. Turn the printer on again. 326 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

327 Maintain the Océ TC4 scanner Maintain the Océ TC4 scanner Clean the scan area Introduction You need to keep the glass plate clean. A dirty glass plate causes a decreased copy and scan quality. Clean the glass plate when you have lines on the image that are not on the original. IMPORTANT Use Océ cleaner A to get the best results. IMPORTANT Make sure you do not damage the sensor at the right of the glass plate. Procedure 1. Turn off the Océ TC4 scanner. 2. Pull the top cover towards you and lift the top cover to open it. [140] Open the top cover Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 327

328 Clean the scan area 3. Clean the glass plate and the white plate with a lint-free cloth and a small quantity of the cleaner. [141] Do not damage the sensor at the right side in front of the glass plate. 4. Dry the glass plate and the white plate with another lint-free cloth. 5. Clean the white plate. 6. Lift the top cover, turn the top cover towards you and push the top cover down until you hear or feel a click. 7. Turn on the Océ TC4 scanner. 328 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

329 Calibrate the scanner Calibrate the scanner Introduction You can calibrate the scanner when you are not satisfied with the scan quality. Use the calibration wizard to calibrate the scanner. Before you begin Make sure the glass plate is clean before you start the calibration procedure Clean the scan area on page 327. A dirty glass plate causes a decreased copy and scan quality. Clean the glass plate when you have lines on the image that are not on the original. Procedure 1. Select [System] with the lower-right soft key. The [System settings] screen opens. 2. Select [Scanner calibration] with a left soft key to start the calibration wizard. The message [Insert calibration sheet] and the following icon appears. [142] The [Insert calibration sheet] icon 3. Insert the calibration sheet and press the green start key to start the calibration process. The message [Scanner is calibrating...] and the following icon appears. [143] The [Scanner is calibrating...] icon When the calibration process is ready, the message 'Press OK to continue' and the following icon appears. [144] The remove the calibration sheet icon 4. Select [OK] with the lower-right soft key. When the calibration process stops or fails, follow the instructions on the scanner operator panel carefully. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 329

330 Calibrate the scanner Result The Océ TC4 scanner is calibrated and the scan quality is correct again. 330 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

331 Clear an original jam on the Océ TC4 scanner Clear an original jam on the Océ TC4 scanner Introduction A red light at the scanner operator panel indicates that an original jam occurred. Procedure 1. Pull the top cover towards you and lift the top cover to open it. [145] Open the top cover 2. Remove the original. 3. Lift the top cover, turn the top cover towards you and push the top cover backwards until you hear or feel a click. Result The green light at the scanner operator panel is on. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 331

332 Scanner error messages and solutions Scanner error messages and solutions Introduction When an error occurs, the scanner operator panel shows the following information. The error message icon The error message A description of the solution An error code Functions at the lower soft keys. In some cases you need these functions, like wind and rewind for example, to come to the solution. Procedure 1. Read the error message carefully. [146] The error message icon 2. Follow the instructions on the scanner operator panel. Result You solved the error with the help of the instructions on the scanner operator panel. 332 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

333 Maintain the Océ TDS600 scanner Maintain the Océ TDS600 scanner Clean the scan area of the Océ TDS600 scanner Introduction If the glass plate is dirty or static, it should be cleaned to ensure top quality output. A dirty glass plate causes a decreased copy and scan quality. Clean the glass plate when you have lines on the image that are not on the original. At the same time you can clean the white reference roller. IMPORTANT When you clean the reference roller, be careful not to damage the sensors on the scanner. IMPORTANT Make sure you do not damage the sensor at the right of the glass plate. Procedure 1. Turn off the scanner. 2. Open the top cover of the scanner; see the illustration below. [147] Open the top cover 3. Clean the glass plate and the white plate with a lint-free cloth and a small quantity of the cleaner; see the illustration below. [148] Do not damage the sensor at the right side in front of the glass plate. 4. Clean the white reference roller with soft cloth moistened with a small quantity of Cleaner A Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 333

334 Clean the scan area of the Océ TDS600 scanner 5. Lift the top cover of the scanner to release the lock of the hinge and close the cover; see the illustration below. [149] Close the top cover of the scanner 6. Turn on the scanner. 334 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

335 Clear an original jam on the Océ TDS600 scanner Clear an original jam on the Océ TDS600 scanner Introduction When an original jam occurs on the scanner, the message Original jam appears on the scanner display. You must remove the original from the scanner. If an original jam occurs often: Check if you use the correct type of original. Check if you insert the original along the guide. Check if the original is damaged before you insert it. Procedure 1. Open the top cover of the scanner; see the illustration below. [150] Open the top cover of the scanner 2. Remove the original. 3. Lift the top cover of the scanner to release the lock of the hinge and close the cover; see the illustration below. [151] Close the top cover of the scanner 4. Make the original smooth and feed the original. When you are working with poor-quality or valuable originals, you are advised to disable the rewind function to avoid the risk of jams during rewind. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 335

336 Maintain the folder options Maintain the folder options Paper jam in the folder Introduction When printing material feeds wrongly in area 1 (see Clear paper jams on the printer on page 319) a jam has occurred in the folding section. Any jams in the folder can occur in either the first fold section, the second fold section, the folder transport section or the belt unit. How to clear a jam in the first fold section Procedure 1. Open the top cover of the folder. The green light on the right of the folder is blinking quickly. [152] Top cover of the folder 2. Remove any jammed printing material. 3. Open the cover of the first fold section. [153] Opening the first fold section 336 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

337 How to clear a jam in the folder transport section 4. Open the guide plate. [154] Opening the guide plate 5. Remove any jammed printing material. 6. Close the guide plate. 7. Close the cover of the first fold section. 8. Close the top cover of the folder. How to clear a jam in the folder transport section Procedure 1. Open the cover of the transport to the first fold delivery. [155] Opening the cover of the folder transport section 2. Remove any jammed printing material. 3. Close the cover of the folder transport section from the left side by lifting it up and pushing the hinge away from you. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 337

338 Clear a media jam in the second fold section Clear a media jam in the second fold section Procedure 1. Open the front door of the second fold section. [156] Opening the front door of the second fold section 2. Remove any jammed printing material at the bottom of the second fold section. 3. Close the front door of the second fold section. 4. When you have a belt unit, put the belt in an upright position. [157] Putting the belt in an upright position 5. Open the delivery unit. [158] Opening the delivery unit 338 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

339 Clear a media jam in the second fold section 6. Open the guide plate with the green lever. [159] Opening the guide plate with the green lever 7. Remove any jammed printing material. 8. Open the vertical transport with the green lever. [160] Opening the vertical transport 9. Remove any jammed printing material. 10. Close the vertical transport. [161] Closing the vertical transport 11. Close the guide plate. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 339

340 Clear a media jam in the second fold section 12. Close the delivery unit [162] Closing the delivery unit 340 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

341 Clear a media jam in the belt unit Clear a media jam in the belt unit Procedure 1. Open the door of the belt unit. [163] Opening the belt unit door 2. Squeeze the two green knobs together, in the upper section of the belt unit, and open the plate. [164] Opening the plate 3. Remove any jammed printing material. 4. Squeeze the two knobs again and put the plate back in its original position. 5. Release the green lever in the lower section of the belt unit (by slightly lifting it and pulling it forward) to open the lower plate. [165] Opening the lower plate Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 341

342 Clear a media jam in the belt unit 6. Remove any jammed printing material. 7. Pull up the green lever again (until it locks into position) to close the plate. 8. Close the belt unit door. 9. Put the belt in its operating position by pushing it down gently. 342 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

343 The reinforcement unit The reinforcement unit Introduction to reinforcement unit maintenance To avoid damage to the reinforcement unit, use only the original reinforcement strips from Océ. Maintenance of the reinforcement unit This section covers maintenance activities for the optional reinforcement unit of the folder. The following actions will be described. Insert a new tape roll Empty the waste box Clean the reinforcement knives. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 343

344 Remove an empty tape roll Remove an empty tape roll Introduction If the tape roll is empty while the printer is in stand-by, one of these messages will appear on the display If the tape roll is empty while the printer is in stand-by, one of these messages will appear on the display: Reinforcement unit empty (if the printer was running when the roll ran out of tape). If a tape roll is empty while the printer is running, this message will be accompanied by a picture of the printer with the side door of the reinforcement unit blinking. Procedure 1. Open the side door of the reinforcement unit; see the illustration below. [166] Opening the side door of the reinforcement unit 2. Turn the two guide plates away from the pin roller and lock the two guide plates into their open position. [167] Opening the guide plates 344 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

345 Remove an empty tape roll 3. Remove the trailing strip of the old tape. [168] Removing the trailing strip of the old tape 4. Open the front side plate of the roll holder (remove the screw and the old kernel.) Clean the reinforcement knives before you put in a new roll. See Clean the reinforcement knives on page 352. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 345

346 Insert a new tape roll Insert a new tape roll Introduction When you have removed the old tape (Remove an empty tape roll on page 344), you can insert a new roll. IMPORTANT Only use Océ reinforcement strips, to prevent damage to the reinforcement unit. Procedure 1. Place the new roll and close the side plate. Make certain that the roll is placed with the holes to the back and the protection sheet to the front, see the illustration below. [169] Positioning the new roll 2. Loosen the end of the roll and lead the tape over the large guide roller. [170] Guiding the tape around the guide roller 346 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

347 Insert a new tape roll 3. Guide the tape between the upper and lower knife and over the pin roller. [171] Leading the tape between upper and lower knife 4. Make sure that at least 200 mm (2 strip lengths) of tape protrudes out of the knife section. [172] Protruding tape 5. Align the holes in the tape with the hole pattern on the label. (You can find the label on the frame plate of the reinforcement unit.) Lift the tape from the pin roller and push the tape between the two knives until the holes are aligned. [173] Adjusting the holes on the tape Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 347

348 Insert a new tape roll 6. Close the guide plates of the pin roller. [174] Closing the guide plates Result Make sure you also, Prepare the tape roll for operation on page 349 and Clean the reinforcement knives on page Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

349 Prepare the tape roll for operation Prepare the tape roll for operation Procedure 1. Remove the protection sheet from the tape. [175] Peeling off the protection sheet 2. Guide the protection sheet back between the upper and lower knife. [176] Leading the protection sheet between upper and lower knife 3. Lift the guide and move the protection sheet between the protection sheet rollers. Pull the protection sheet tight. [177] Leading the protection sheet between the rollers Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 349

350 Prepare the tape roll for operation 4. Insert the strip of the tape into the closed section of the slide. [178] Inserting the tape into the closed section of the slide. 5. Hold the upper guide plate down and cut the tape at the knife section. (Quickly pull the strip up so that the upper knife cuts the tape.) [179] Cutting the tape at the knife section 6. Close the side door of the reinforcement unit. 350 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

351 Empty the waste box of the reinforcement unit Empty the waste box of the reinforcement unit Introduction The protective sheet from the reinforcement tape is stored in a waste box. For each roll of tape, you must empty the box twice. You can empty the waste box while the printer is running. Procedure 1. Open the waste box. First pull the waste box to the left-hand side. Next pull the waste box to the front'. [180] Opening the waste box 2. Empty the box. 3. Close the waste box. First push the waste box forward. Next push the waste box to the right-hand side. [181] Closing the waste box Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 351

352 Clean the reinforcement knives Clean the reinforcement knives Introduction The knives of the reinforcement unit get sticky from the glue on the reinforcement tape. You must clean the knives regularly. If you clean the reinforcement knives, you must put the knives in such a position that you have access to all the parts. You are recommended to clean the knives when: You install a new tape roll Insert a new tape roll on page 346 or When an error in the reinforcement unit has occurred. IMPORTANT Use only the original Cleaner K and Fixing Unit Cleaning Oil (silicon oil) from Océ to prevent damage to the reinforcement unit. Procedure 1. Press the Online key on the printer operator panel to put the printer offline. 2. Select Folding with the left selection key. 3. Press the down key to enter the Folding menu. 4. Select Clean knife with the left or right key. When a job is running, the message Job interrupted appears. The machine stops running after it has correctly finished the prints that were already printing. The focus can now be set to the Folding menu. A picture of the printer appears on the display with the side door of the reinforcement unit blinking. 5. Press the down key to put the reinforcement unit knives in the correct position. 6. Open the side door of the reinforcement unit. 7. Clean the upper and lower knife using Cleaner K. [182] Cleaning the upper and lower knife 352 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

353 Clean the reinforcement knives 8. Use the Fixing Unit Cleaning Oil (silicon oil) to oil the felt. [183] Oiling the felt 9. Close the side door of the reinforcement unit. The knives are automatically put back in their home positions. The picture on the display disappears and the message Press start to resume job or Ready to print appears, depending on whether or not a job was interrupted to clean the knives. 10. Press the Online key. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 353

354 Handle errors at the reinforcement unit Handle errors at the reinforcement unit Clear a tape jam in the reinforcement unit Introduction When a tape jam occurs in the reinforcement unit, an error message appears on the user panel. Procedure 1. Open the front door of the reinforcement unit [184] Opening the front door of the reinforcement unit 2. Turn the two guide plates away from the pin roller and lock the two guide plates into their open position. [185] Open the guide plates 354 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

355 Clear a tape jam in the reinforcement unit 3. Remove all tape between the rollers and the knives. [186] Removing the tape 4. Move a new trailing strip of tape between the rollers and the knives. Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system 355

356 No reinforcement strips on the output No reinforcement strips on the output Introduction When there is no reinforcement strip on the output, then The reinforcement strip is not correctly installed, or The reinforcement strip is not available. Procedure 1. Press the Online key on the operator panel to put the printer offline. 2. Open the side door of the reinforcement unit. 3. Check for loose reinforcement strips in the unit with the protection sheet on (see situation B in the figure). [187] Situation A: No mechanical error. Situation B: Mechanical error. 4. If there are, remove the tape strips in the reinforcement unit. [188] Removing the tape If the protection sheet is not on the reinforcement strip, there is no mechanical error. You must insert a new tape roll Insert a new tape roll on page 346. If this error frequently occurs, you must call your Service representative. 5. Remove all tape between the rollers and the knives. 6. Install a new trailing strip of tape between the rollers and the knives. 356 Chapter 8 - Maintain and troubleshoot the Océ PlotWave 750 system

357 Chapter 9 Support

358 [Maintenance] [Maintenance] Definition In the [Support] - [About] tab, the [Maintenance] section provide the following options: [Make a demo print] [Clear the system] [Clear the temporary store] [Maintenance] options [Make a demo print] [Clear the system] [Clear the temporary store] Use it to make a printout of the internal demo job (demo print) stored in the system. Use it to clean all data related to jobs stored in the system: spool, bitmaps, temporary data, swap area. Use it to clean the Scan-to-file storage area ('Scans' inbox) After a "Clear" operation, restart of the system is recommended. 358 Chapter 9 - Support

359 Service required indication Service required indication Introduction In order to guarantee best performance of the Océ PlotWave 750, system servicing is required. To make sure the system is serviced in time, the Océ PlotWave 750 has a built-in service indication. When service is required, please contact [Océ service] in time. Display The service required indication is displayed on: Indication Medium Location Indication The printer operator panel The scanner operator panel Océ Express WebTools Lower right-hand corner of display Lower right-hand corner of display Upper right-hand corner of the [System monitor] Service indication The service required indication appears on one of the displays or interfaces. The indication can provide you with text information on who to contact at [Océ service]. You can also find this information under the [Preferences] - [System settings] - [Service] tab in Océ Express WebTools. Here you can find the contact person and contact website for servicing your Océ PlotWave 750. When the service required indication is showing, contact Océ via this information. Chapter 9 - Support 359

360 [Counter history] [Counter history] Introduction Navigate to the [Support] - [Counter history] tab to get an overview of the consumables used per printed job. The table below gives an overview of the various functionalities you can access in the [Counter history] to sort, group, save or print the information you need. To access the [Counter history] functionality you must log on as a Key operator or as a System administrator. Procedure Functionality [Counter history] Sort by [Job name], [Job owner], [Smart Inbox] or [Time Printed] [List view] or [Group view]. Description In the header of the counter history list you can select a value from the drop-down list, next to [Counter history] you can select a value between [today] and [6 days], or between [1 week] and [12 weeks]. The counter history list will display the used consumables that are printed during the selected period of time. If you want to sort the counter history list, you can click on the column headers of the counter history list: [Job name]; [Job owner]; [Smart Inbox]; [Time Printed]. This way you can sort the list according to your needs. Select [List view] at the bottom of the counter history list if you want to display all printed jobs. Select [Group view] at the bottom of the counter history list if you want to display only the groups based on your sort criterion. For example, if you sort your counter history list by the column [Job owner] and you click on [Group view], the counter history list displays a list with all job owners that have sent print jobs to the printer in the selected period. When you expand the [Job owner] group, the list displays all jobs that were sent by the [Job owner] in the selected period. [View total info] Select [View total info] in the upper right-hand corner of the counter history list if you want to have a complete overview of job counter information. Click on a group name to display counter information for all jobs in the group. Click on a job name to display counter information for the selected job. [Save all] [Print all] Select [Save all] in the upper right-hand corner of the counter history list if you want to save the counter history for all jobs in the list. You can save the counter data as an [XML-file] or as a [CSV-file]. Select [Print all] in the upper right-hand corner of the counter history list if you want to print the counter history for all jobs in the list. 360 Chapter 9 - Support

361 Preferred Océ media types and sizes Preferred Océ media types and sizes Introduction Océ machines and media are matched for the best quality and performance. Océ recommends the use of approved Océ media. You can receive a full list of the Océ media that you can use in your printer (that includes plain or recycled paper, transparent paper, colored papers and different polyester films) from your Océ PlotWave 750 representative. You can select one of the media names listed in the tables below on: the local user interface Océ Express WebTools the Océ Wide format Printer Driver for Windows (WPD2) the Océ PostScript 3 Driver Océ Publisher Express Océ Publisher Select Océ Publisher Mobile IMPORTANT Do not store the paper in rooms where temperature and humidity are high. Avoid dust and direct sunlight. Wrap not used paper in plastic to prevent it from absorbing moisture. Media category: papers Select the following media name on your user interface [Bond 17 lb] [Bond 20 lb] [Bond lb] US names Bond 17 lb Bond 20 lb Bond lb Media category: transparencies and films Select the following media name on your user interface [Transparent 20 lb] [Transparent 24 lb] [Transparent 28 lb] [Film mil] (Film 88 µm) [Film mil] (Film 123 µm) [Vellum] US names Transparent 20 lb Transparent 24 lb Transparent 28 lb Film mil Film mil [Vellum] Media sizes Media width Maximum 914 millimeters 36 inch Minimum 279 millimeters 11 inch 4 Chapter 9 - Support 361

362 Preferred Océ media types and sizes Roll length Maximum 200 meters 650 feet Minimum Not applicable 362 Chapter 9 - Support

363 Update Update Update the system software Introduction The Océ Express WebTools offers an option to update the system software. You can find these settings in the [Support] - [Update] tab. The update option has the following functionality: load and remotely apply security and system software patches onto the controller check the last patch successfully applied check the execution status of the latest patch applied ('Success' or 'Failure'). When to do Each time a security patch or a controller software patch needs to be remotely installed on the controller. Before you begin - Download the security or system update patch from the website :Security page of your product on or - Get the controller software patch provided by your Canon representative. Log on as a system administrator. Procedure 1. Navigate to [Support] - [Update] tab. 2. Select the [Update] button. 3. Click [Ok] to confirm your entries or [Cancel] to reject your entries. 4. Browse to the location of the patch file(*.oce). Select the file and click 'Open'. 5. Click [Ok] to confirm your entries or [Cancel] to reject your entries. 6. You are now ready to update the software. A warning message is indicated. Click [Ok] to confirm your entries or [Cancel] to reject your entries. 7. The update starts. At the end of the process, the controller reboots. Click [Ok] to open the Océ Express WebTools. 8. Navigate to [Support] - [Update] tab. 9. Log on as a system administrator. 10. Check that the 'Last execution status' of the patch is 'Success': the installation was successful. When the status is 'Failure': Click on 'Open the log of the last patch applied on the controller' and read the information to determine the cause of the problem. If the log file provides no solution, contact your Canon representative. Chapter 9 - Support 363

364 Licenses Licenses Check your licenses About the licenses The [Support] - [Licenses] tab in the Océ Express WebTools allows you to manage the licenses that are active on your system. A license is needed to activate certain functions on your Océ PlotWave 750. You can use the [Support] - [Licenses] tab to perform the following tasks. View the current active licenses. Get the host ID of the Océ system. Save the active licenses. Perform a license activation job. You can activate new licenses or saved licenses. License information overview Click [Support] - [Licenses] to view the available licenses. You can view the license information for the following purposes. Check the active licenses on license state, license type and license duration. Check how long a demo license is valid. View all options available for your Océ system. The list of options depends on the type and version of the Océ system. Make a list of new options you need. Make a list of license numbers. Information [Option] [State] [License type] [Duration in days] [License number] Description This field displays the name of the option. This field displays one of the following license states. [Authorized]. You are authorized to use the function. [Not authorized]. You are not authorized to use the function, you need to get a license for the function. [Expired]. Your license was a temporary license. You need to get a new license to use the function. This field displays one of the following license types. [Resale]. [Demo]. This field displays the time your license is valid. This field displays a license number. 364 Chapter 9 - Support

365 Save the currently active licenses Save the currently active licenses Introduction You can save all active licenses into one single file. Purpose Save the currently active licenses, when you want to: Collect and save all active licenses of different types into one single file Create a back-up file before you start a license activation job. When to do Save the currently active licenses before you start a license activation job or when you want to save the current license situation. Procedure 1. Click [Support] - [Licenses] to display the license information page. 2. You need to log on as System administrator or Power user if you are not logged on already. 3. Click the [Save] button. The [Save licenses] window opens. 4. Select a directory, enter the file name and click the [Save] button to back up the currently active licenses. Result All currently active resale and demo licenses are stored into one single file. Chapter 9 - Support 365

366 Install a new license Install a new license Introduction The Océ applications and optional functions are protected against unauthorized use. You need to activate the license to enable an application or optional function for use. The [Licenses] tab enables you to upload new license files to activate a license. Purpose Upload a new license file. Extend the existing licenses on your printer. After the license is uploaded you must restart your system to activate the license file. How to get a new license file Procedure 1. Click [Support] - [Licenses] to display the license information page. 2. The login window appears. Log on as System administrator or Power user. 3. Click the host ID hyperlink to display the host ID information. 4. Copy the ID and send the host ID information to your Canon representative together with a list of options that you require. 5. After receiving the license file(s), store the file(s) on the network. Related information Save the currently active licenses on page 365 Upload a new license IMPORTANT It is advised to store the license information of the currently active license files in a back-up file before you activate a new license file. Use the [Save] button to store the current license files information. Procedure For this procedure, you need to log in as a System Administrator or Power User. 1. Click [Activate] to open a browser window to search for the license file on the network. 2. Browse the network and select the license file. 3. Click [Ok] to start the activation of the license file. A message appears when the process is completed. 4. Restart the system to activate the changes. Result If you update an expired license, the new license file overwrites the previous license file. If you upload a new license, the license state in the overview is changed from [Not authorized] to [Authorized]. 366 Chapter 9 - Support

367 Remote Service Remote Service [Océ Remote Service] Introduction The Océ Express WebTools offer remote services online (from the Océ PlotWave 750 or from Océ to the Océ PlotWave 750). You can find these settings in the [Support] - [Océ Remote Service] tab. This tab is only available in case the [Océ Remote Service] license is active. See Check your licenses on page 364 [Océ Remote Service] has the following options: [Configure proxy]: Configure a secure Internet connection via a proxy server between the Océ PlotWave 750 and Océ. [Check connection]: Check the connection between the Océ PlotWave 750 and Océ. [Allow remote assistance]: Allow a remote login from Océ to the Océ PlotWave 750. [Download log files]: Download the online services log files from the Océ PlotWave 750. Log on as System Administrator to set up a (secure internet) connection. [Configure proxy] (applicable if proxy settings are required) Procedure 1. Set up the "Proxy server": [Proxy enabled] [Proxy hostname]: please enter the fully qualified hostname of the proxy server [Proxy port] 2. Set up authentication: [Proxy requires authentication] [Proxy authentication: user] [Proxy authentication: password] [Proxy authentication: domain] 3. Click []OK to finalize the proxy configuration. [Check connection] Procedure 1. After [Configure proxy] setup (if applicable), it is possible to test the connection. Click on [Check connection] to test the connection between the Océ PlotWave 750 and Océ. The result is given (within 30 seconds): [The system is connected to Océ Remote Service]. Now the system is able to send data to Océ. Examples: Océ Meter Manager information or Océ online services. Chapter 9 - Support 367

368 [Check connection] For the online viewing and approval of meter reads and/or service call entry via the Web, please refer to the Océ website of your country. It is preferable to create an account: My account. After creating the account, access can be requested for both services. Feedback on the status of the connection and tooltip information are given in system monitor. 368 Chapter 9 - Support

369 [Allow remote assistance] [Allow remote assistance] Procedure 1. Click on [Allow remote assistance] to allow remote access from Océ to the Océ PlotWave 750 system. The Océ PlotWave 750 will now listen for remote access activities from Océ. It will inform the user who is either listening for a connection or has accepted a connection. Click on [Stop remote assistance] to stop the remote access session from Océ to the Océ PlotWave 750 system. Chapter 9 - Support 369

370 [Download log files] [Download log files] Procedure 1. Click on [Download log files]: The system creates a zip file that contains the relevant technical and audit log files in a text format. The zip file can be saved locally. 370 Chapter 9 - Support

371 Audit log Audit log Audit log Definition As a System Administrator, you can download a comma-separated values (CSV) file containing the audit of all security-related events in the system. [Download audit events] and [Clear audit events] Log in as a System Administrator and select the [Audit log] in the [Support] tab. Click on the [Download audit events] button to download a comma-separated values (CSV) file containing the audit events. Click the [Clear audit events] to clear the list of events stored in the system When you use Océ Express WebTools on the printer controller monitor, you can only activate [Clear audit events]. Chapter 9 - Support 371

372 Audit log 372 Chapter 9 - Support

373 Chapter 10 Account management

374 An overview of Océ Account Center An overview of Océ Account Center Introduction Use Océ Account Center to manage the account information of print jobs, copy jobs and scan jobs for your Océ devices. For this application a separate user manual is available. Definition Océ Account Center consists of the following two software modules. Océ Account Console. Océ Account Console runs on a PC that functions as a server. Access to the Océ Account Console application is password protected and limited to authorized personnel. The administrator uses Océ Account Console to create the account information dialog. The administrator publishes the account information dialog for the Océ Express WebTools, the scanner operator panel and other applications. The bookkeeper uses Océ Account Console to retrieve and export the log data. The bookkeeper uses the log data for accounting purposes. Océ Account Logic. Océ Account Logic software is part of the Océ Express WebTools. The software enables the user to enter account information for print jobs, copy jobs and scan jobs. Illustration 374 Chapter 10 - Account management

375 An overview of Océ Account Center User roles and tasks in Océ Account Center Users Tasks 1) Administrator Create, manage and delete the account dialog. Publish the account dialog to the Océ Express WebTools and the scanner operator panel. 2) Users Use the dialog of the Océ Express WebTools to enter the account information for print jobs, copy jobs and scan jobs. 3) Bookkeeper Retrieve and use the account information of print jobs, copy jobs and scan jobs that is stored on the embedded controller of your Océ device. The log data serves as input for the accounting reports and invoices. Chapter 10 - Account management 375

376 Océ Account Console Océ Account Console Introduction to Océ Account Console Definition Océ Account Console is installed on the administrator's workstation. Access to Océ Account Console is password protected and limited to the administrator. Purpose Use Océ Account Console is intended for the following actions. Manage, preview, and publish the account information dialog for Océ Account Logic. Retrieve and export the log files. Manage the devices. For this application a separate user manual is available. Illustration 376 Chapter 10 - Account management