Subject: Color Access Policy Manager. Date: March 2009 OKI DATA TRAINING DEPARTMENT REV Bishops Gate Blvd. Mt.

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1 Subject: Color Access Policy Manager Date: March 2009 OKI DATA TRAINING DEPARTMENT REV Bishops Gate Blvd. Mt. Laurel, NJ 08054

3 Introduction Color Access Policy Manager or CAPM, provides the ability to monitor and control color usage on color printers it defines who can print and what can be printed. CAPM establishes printer resident rules which are compared against incoming jobs to determine if the document will be printed in color, mono, or not printed at all. The determination can be based on: User Login Name Application Document Name Web Site URL Host Name (Computer Name) Currently, CAPM is supported by a limited selection of OKI printers: C9650 C710 C6150 C6050 C5650 C3600 This exercise assumes the driver for one of the supported printers is installed and access to that printer is available from your workstation. Customer Benefits Addresses concerns raised by businesses that are interested in adopting color printing, but are hesitant to provide open access to color printers. Business can replace mono printers with color while giving them the ability to set boundaries for color usage. Allows documents that were previously printed in mono, to continue being printed in mono. Color can be turned on as needed. Helps maximize ROI for color printers Objectives At the end of this short tutorial you should be able to install and use the basic features of the Color Access Policy Manager. Oki Data Training 1 March-09

4 Getting started with CAPM Before beginning this exercise you must download and install the CAPM software on a system running one of the following OS: Microsoft Windows 2000 Microsoft XP Microsoft Windows Server 2003 Microsoft Vista Microsoft Windows Server 2008 It is important to understand that once a printer contains a policy, all incoming print jobs are subjected to the policy regardless of the OS from which the job originates, e.g., Windows, MAC, Linux. Oki Data Training 2 March-09

Add a Printer 1. In the Printer pull-down menu, click Add Printer. 2. In the Add Printer dialog, select Network (TCP/IP) then click Search. CAPM searches for printers connected on the TCP/P network.

5 Add a Printer 1. In the Printer pull-down menu, click Add Printer. 2. In the Add Printer dialog, select Network (TCP/IP) then click Search. CAPM searches for printers connected on the TCP/P network. Only printers that support CAPM are discovered and appear in the list. Select the printer for which you will be creating a policy. Then type the name of a new group in the Create New Group. Click Add Printer. Oki Data Training 3 March-09

6 3. Click Yes on the following dialog. 4. Enter the administrator password. The default is: aaaaaa Click OK on this and the subsequent Dialog. Click Close. 5. The printer you add will appear in the list and the group you added will appear in the Group drop down list. Oki Data Training 4 March-09

7 Create and Enable a Policy A Policy is used to set up and monitor/maintain profiles for individual users or for individual computers who will be sending jobs to the printer. It can also be used to restrict printing for a particular application or document. 1. In the Policy pull-down menu, click New Policy. 2. The Policy dialog box has four tabs: User Name Up to 60 characters, for individual users identified by Login Name. Application For printing from specific applications. Document For printing a particular document. Host Name For individual computers, identified by Host Name. For the purposes of this exercise, click the Application tab. Oki Data Training 5 March-09

8 3. In the Enter Application Name field, type the application names in the field at right and click Add after each one. Notice that each application has been added to the Policy for Application list which includes OtherApplications by default and each application can print in color by default. Microsoft Office Word Internet Explorer 4. Select OtherApplications then click the Mono Only radio button under Access Level and click Change. Do the same for Internet Explorer. Click Apply. Oki Data Training 6 March-09

5. Click the printer to which you want to apply the policy, for this exercise there will most likely be only one or two listed. Click Add, click Apply, then click OK. 6.

9 5. Click the printer to which you want to apply the policy, for this exercise there will most likely be only one or two listed. Click Add, click Apply, then click OK. 6. Enter the administrator password. The default is: aaaaaa Click OK. 7. The status will change to Policy Applied. Click Close on the Select Printer dialog then click Close on the Policy dialog. Oki Data Training 7 March-09

10 8. In the Policy pull-down menu, click Enable Policy. 9. Click the printer to which you want to enable the policy, for this exercise there will most likely be only one or two listed. Click Add, click Apply, then click OK. Oki Data Training 8 March-09

11 10. Enter the administrator password. The default is: aaaaaa Click OK. 11. The status will change to Policy Applied. Click Close on the Select Printer dialog. The policy is now enabled within the printer. Oki Data Training 9 March-09

12 Test the Policy 1. Create a color document in Microsoft Word and print it using the driver for the printer to which you applied the policy. Print a color page from Internet Explorer using the same printer. The results should be similar to the images at right. Oki Data Training 10 March-09

Application, Host, etc. At the bottom will be a summary of total counts.

13 Acquire Logs 1. In the Log pull-down menu, click Acquire Logs. The Job Log list will populate with information regarding User, Document, Application, Host, etc. At the bottom will be a summary of total counts. This completes the Color Access Policy Manager Exercise. Oki Data Training 11 March-09

Network User s Guide 1

Network User s Guide 1 Copyright information Copyright 2008 Oki Data Americas, Inc. All rights reserved. Color Access Policy Manager (CAPM) User s Guide P/N 59309701, Revision 1.0 Disclaimers Every effort