Cypress-Fairbanks Learning Management System

Transcription

1 The CFLMS is an online system that enables CFISD employees to manage their yearly professional growth. The AVATAR program is the vehicle that we use to navigate through the CFLMS. The professional development calendar year begins May 1 and ends April 30 of each school year. Accessing the Cypress- Fairbanks Learning Management 1. Go to the CFISD home page ( 2. From the top menu, select STAFF. 3. From the menu that pops up, select STAFF DEVELOPMENT, and then click on the CY-FAIR LEARNING MANAGEMENT SYSTEM link. 4. Click on CY-FAIR LEARNING MANAGEMENT SYSTEM (CFLMS) link. (Note: Provided on the CFLMS home page are various resources available to users.) 5. Login with your Novell login and employee number.

2 Learning Portfolio Navigation 1. The screen defaults to the Current Class List. If you are registered for classes that have future meeting dates, they are displayed in this list. 2. The Pending Class List displays classes for which you have joined the Waitlist. 3. Click on the My Transcript link to view a record of all your classes listed. 4. To view a printable version of your transcript, click the Printer icon found above the Actions column. 5. The My Calendar link shows classes you are currently registered for in a calendar view. There are options to view by Day, Week, or Month.

3 Searching and Registering for a Class There are several methods to search the catalog for a class. Users can search for a class by utilizing the Catalog Calendar, the Catalog Menu, or by Keyword or Class Number. Search and Register Using Catalog Calendar 1. Under the Course Catalog menu, click the Catalog Calendar link to access the catalog via a calendar view. 2. The calendar may be displayed by Day, Week, or Month by clicking on the appropriate tab. 3. The top left of the screen tells you the current period of time displayed on the calendar. Use the arrows to change pages forward or backward on the calendar. 4. See the class Overview by clicking on a/the title. 5. To register, click the Add to Cart button, and then click the Check Out button. Search and Register Using Course Catalog Menu 1. Under the Course Catalog menu, click the Show All Classes link. 2. The row of dropdown menus at the top of the page allows you to browse and sort by a selected Contact, Facilitator, or Category. 3. See the class Overview by clicking on a/the title. 4. To register, click the Add to Cart button, and then click the Check Out button.

4 Search by Keyword or Class Code 1. To search by Keyword or Class Code, type a keyword or code in the Search field located at the top of the screen, click the magnifying class icon to initiate search. 2. To search by Date, click the Advanced Filters button. 3. Enter the Meeting Start date or click on the icon located to the left to insert a date in the field. 4. See the class Overview by clicking on a/the title. 5. To register, click the Add to Cart button, and then click the Check Out button. Joining a Wait List 1. Once a class reaches maximum participants, you may be added to a waiting list by selecting the Join Wait List button. If you are on the waiting list for a class, the class will be listed in your Pending Class List. 2. If a seat opens up in the class, you will receive an notifying you that you have a seat reserved; you must accept within 24 hours or you go back on the bottom of the waiting list. 3. The class will be waiting in your Shopping Cart, and if you still want to attend, you need to Checkout. Upon the completion of this step, the class will be added to your Current Class List. 4. If you no longer wish to attend this session, you need to select Pending Class List and select Remove from Cart.

5 Canceling Registration for a Class 1. To cancel a class for which you are registered, return to your Current Class List. 2. Select the registered class that you need to cancel. 3. Click the Cancel button, and then click the Cancel Class button to confirm. 4. If you fail to cancel, this class will be reflected as absent on your records. Receiving Credit for a Class 1. Credit is granted based upon attendance/completion of the class. 2. Coordinators/Facilitators may grant credit in the system from sign-in sheets or by submitting Lexmark Attendance Scans to the Staff Development Office. (HINT: It is critical that you always sign-in! Otherwise, you may not be granted credit.) NOTE: Credit is not posted immediately. There may be as much as a two-week delay in awarding credit and seeing it on your PD Record. Reporting a Discrepancy Should you note a discrepancy on your professional development record, you may electronically report the discrepancy to the class facilitator(s) by completing the following: 1. Select MY TRANSCRIPT from the left navigation bar. 2. Locate the class for which you wish to submit a discrepancy. 3. Click on the Report a Discrepancy button located in the Action column. 4. Click the Yes button when the pop up window appears. 5. An will be sent informing the facilitator(s) of your reported discrepancy.

6 Converting Off-Contract Hours to CTE 1. Confirm with your principal the number of CTE hours required for your campus. 2. You MUST confirm with your building administrators what type of OFF-CONTRACT hours are eligible to convert to CTE (hours must fit within the parameters of the campus goals). 3. Select PD Worksheet from the left navigation bar. 4. Select the OFF-CONTRACT class you wish to convert to CTE. 5. Click the Edit button from the far right side column. 6. Designate the EXACT number of hours that you wish to convert to CTE. 7. Click the Save and Submit button. 8. Hours are submitted electronically to your building designee and are pending until approved.

7 Converting Eligible Off-Contract Hours to DTE Curriculum Coordinators may determine specified professional development hours that can be converted to District Time Equivalency (DTE). If this is the case for your content area, your curriculum coordinator will share with you any hours that fit this criterion. If you are instructed to move specified OFF-CONTRACT hours to DTE, follow these steps: 1. Select PD Worksheet from the left navigation bar. 2. Select the OFF-CONTRACT class that is eligible to convert to DTE. 3. Click the Edit button from the far right side column. 4. Designate the EXACT number of hours that you wish to convert to DTE. 5. Select DTE from the Credit Type drop-down menu. DTE will only be an option if the curriculum coordinator pre-approved the hours when setting up the class in CFLMS. 6. Click the Save and Submit button. 7. Hours are immediately reflected on the transcript and do not require further approval as they were pre-approved by the curriculum coordinator.

8 Adding Out-of-District Hours to the PD Record 1. Select PD Worksheet on the left navigation bar. 2. Enter the Event Title (ex. Title of College course, conference, or workshop). 3. Enter the Event Sponsor (ex. College name, host of conference, facilitator, or presenter). 4. Enter the Description or Expected Outcome. This is where you explain the learning goal for the event. A coordinator/supervisor will need to approve these hours and will use this information to determine credit. If this area is not descriptive enough, the request may be rejected, pending additional clarifying information. 5. Select the Credit Type from the drop-down menu: Off-Contract On-Contract CCC (College Credit for Certification) 6. Enter the Completion Date. The final date of the event must be on or before April 30 in order to appear on the current year s transcript. 7. Enter the total number of Hours. College hours are entered in earned hours, not as seat-time. The system will use a 15x multiplier to calculate total earned hours. 8. Enter any additional information that may be beneficial to the approval of the event. 9. Click the Save and Submit button. If you selected OFF-CONTRACT as the credit type, you will be prompted to enter an appropriate Subject Content Code. Upon doing so, the hours are sent electronically for approval to the appropriate subject content coordinator.