Analysis/Intelligence: Data Model - Configuration

Analysis/Intelligence: Data Model - Configuration User Guide

Table of Contents Data Model - Configuration... 1 Section 1: Folder Expense Types & Categories, Payment Types... 1 Expense Types & Categories, Payment Types > Expense Types...1 Expense Types & Categories, Payment Types > Expense Types > Policies...2 Expense Types & Categories, Payment Types > Invoice Expense Types...2 Expense Types & Categories, Payment Types > Payment Types...2 Section 2: Folder Account Codes... 3 Account Codes > Expense Account Codes...3 Account Codes > Expense Account Codes > Additional Segment Details...3 Account Codes > Expense Account Codes > Keys...5 Account Codes > Invoice Account Codes...5 Section 3: Folder Authorized Approver... 5 Authorized Approver > Authorized Approver Settings...5 Authorized Approver > Authorized Approvers...5 Authorized Approver > Authorized Approvers > Additional Hierarchy/Segment Details...6 Authorized Approver > Authorized Approvers > Access Information...6 Authorized Approver > Authorized Approvers > Keys...6 Section 4: Folder Cars... 6 Cars > Car Configuration...6 Cars > Car Configuration > Keys...7 Cars > Criteria and Rates...7 Cars > Registered Cars...7 Cars > Registered Cars > Additional Car Details...8 Cars > Registered Cars > Additional Employee Details...8 Cars > Registered Cars > Keys...8 Cars > Registered Cars > Keys > Prompt Keys... 9 Section 5: Folder Exchange Rates... 9 Exchange Rates > Expense Exchange Rates...9 Section 6: Folder Attendee Details... 9 Attendee Details > Common Attendee Filters... 10 Attendee Details > Config Attendee Details... 10 Attendee Details > Config Attendee Details > Attendee Owner Details... 10 Attendee Details > Config Attendee Details > Additional Attendee Custom Details... 10 Attendee Details > Config Attendee Details > Additional Attendee Owner Custom Details... 10 Attendee Details > Config Attendee Details > Keys... 11 Analysis/Intelligence: Data Model Configuration User Guide i

Section 7: Folder Audit Trail (Change Log)... 12 Audit Trail (Change Log) > Configuration Changes Audit... 12 Audit Trail (Change Log) > Configuration Changes Audit > Keys... 12 Revision History Date January 12, 2019 April 5, 2018 November 4 2017 October 14 2017 September 18 2017 March 18 2017 December 16 2016 June 21 2016 April 21 2016 January 19 2016 July 14 2015 June 18 2015 April 9 2015 March 10 2014 Revision Notes/Comments Monthly release changes; refer to the January Analysis/Intelligence release notes. Updated the copyright. Updated the copyright; no other changes; cover date not updated Monthly release changes; refer to the November Analysis/Intelligence release notes. Monthly release changes; refer to the October Analysis/Intelligence release notes. Monthly release changes; refer to the September Analysis/Intelligence release notes. Monthly release changes; refer to the March Analysis/Intelligence release notes. Changed copyright; no other content changes. Monthly release changes; refer to the June Analysis/Intelligence release notes. Monthly release changes; refer to the April Analysis/Intelligence release notes. Changed from book "chapters" to stand-alone guides; no content changes Added the Authorized Approver > Authorized Approvers > Additional Segment Details folder (and fields) Added the Attendee Details folder Changed the name of Concur Insight to Analysis/Intelligence; updated the copyright; no other content changes Changed the name of Analysis/Intelligence to Concur Insight; updated the copyright; no other content changes ii Analysis/Intelligence: Data Model - Configuration User Guide

Date June 14 2013 July 13 2012 September 17 2010 April 16 2010 Revision Notes/Comments Added this field to this existing Folder Account Codes > Expense Account Codes > Keys Expense Type Key Added these fields to this new Folder Account Codes > Expense Account Codes > Additional Segment Details Segment 1-10 Segment 1-10 Value Segment 1-10 Code Added these fields to this new Folder Exchange Rates > Expense Exchange Rates Effective Start Date Effective End Date From Currency Name From Currency Code To Currency Name To Currency Code Exchange Rate NOTE: This data is available only if rates are loaded as part of an Exchange Rate import. This data is will not be available if using the OANDA Exchange Rate Service. Added these fields to this Folder Cars > Registered Cars: Engine Size Energy CO2 Emission Rate First Date of Circulation First Date Of Circulation For Company End Date Of Circulation Registration Date Added these fields to this new Folder Cars > Registered Cars > Additional Car Details: Car Custom 1 - Name through Car Custom 5 - Name Car Custom 1 - Code through Car Custom 5 - Code Analysis/Intelligence: Data Model Configuration User Guide iii

Date March 19 2010 February 19 2010 Revision Notes/Comments Added these folders (and associated fields): Cars Authorized Approver Initial publication iv Analysis/Intelligence: Data Model - Configuration User Guide

Section 1: Folder Expense Types & Categories, Payment Types Data Model - Configuration The Configuration folder contains these folders: Expense Types & Categories, Payment Types Account Codes Authorized Approver Cars Exchange Rates Attendee Details Section 1: Folder Expense Types & Categories, Payment Types Expense Types & Categories, Payment Types > Expense Types Expense Type Name Expense Type Code Spend Category Spend Category Code Travel Request Expense Category Travel Request Expense Category Code Parent Expense Type Analysis/Intelligence: Data Model - Configuration User Guide 1

Section 1: Folder Expense Types & Categories, Payment Types Parent Expense Type Code Visibility System Deleted Allow User to edit individual attendee amounts Include the user as an attendee by default Display Attendee Amounts on the summary page Expense Types & Categories, Payment Types > Expense Types > Policies Policy Name Policy Key Deleted Flag 0 No 1 Yes Expense Types & Categories, Payment Types > Invoice Expense Types Expense Type Name Expense Type Code Expense Type Mode Mode System Deleted Expense Types & Categories, Payment Types > Payment Types Payment Type Name Payment Type Code Payment Category Payment Category Code Credit Card Payment Type Use for Company Card Import Only Use Offsets Clearing Account Code 2 Analysis/Intelligence: Data Model - Configuration User Guide

Section 2: Folder Account Codes System Deleted Section 2: Folder Account Codes Account Codes > Expense Account Codes Ledger Name Ledger Code Level Expense Type Code Expense Type Name Is Expense Type Deleted Account Code 1 Account Code 2 Account Code 1 from Previous Level Account Code 2 from Previous Level Ledger Key Account Codes > Expense Account Codes > Additional Segment Details Segment 1 Segment 1 Value Segment 1 Code Segment 1 Segment 1 Value Segment 1 Code Segment 1 Analysis/Intelligence: Data Model - Configuration User Guide 3

Section 2: Folder Account Codes Segment 1 Value Segment 1 Code Segment 1 Segment 1 Value Segment 1 Code Segment 2 Segment 2 Value Segment 2 Code Segment 3 Segment 3 Value Segment 3 Code Segment 4 Segment 4 Value Segment 4 Code Segment 5 Segment 5 Value Segment 5 Code Segment 6 Segment 6 Value Segment 6 Code Segment 7 Segment 7 Value Segment 7 Code Segment 8 Segment 8 Value Segment 8 Code Segment 9 Segment 9 Value Segment 9 Code Segment 10 Segment 10 Value Segment 10 Code 4 Analysis/Intelligence: Data Model - Configuration User Guide

Section 3: Folder Authorized Approver Account Codes > Expense Account Codes > Keys Expense Type Key Account Codes > Invoice Account Codes Ledger Name Ledger Code Level Invoice Expense Type Code Invoice Expense Type Name Account Code from Previous Level Account Code Ledger Key Section 3: Folder Authorized Approver Authorized Approver > Authorized Approver Settings Type User Authorized Approvers Minimum Exception Level Maximum Exception Level Authorized Approver > Authorized Approvers Approver Type Approver Type Code Approver Name Approver ID Is Active Yes or No Analysis/Intelligence: Data Model - Configuration User Guide 5

Section 4: Folder Cars Group Group Code Can Approve Exceptions Approval Limit Limit Currency Authorized Approver > Authorized Approvers > Additional Hierarchy/Segment Details Segment 1 - Code through Segment 10 - Code Segment 1 - Value through Segment 10 - Value Authorized Approver > Authorized Approvers > Access Information Product Code Product Name Form Name Authorized Approver > Authorized Approvers > Keys Is Active Flag 1 = Active 0 = Inactive Section 4: Folder Cars Cars > Car Configuration Car Configuration Name Company or Personal Car Type 6 Analysis/Intelligence: Data Model - Configuration User Guide

Section 4: Folder Cars Country Currency Label for Vehicle ID Distance Limit Period Start Month (Annual Only) Start Day (Annual Only) Deleted Cars > Car Configuration > Keys Car Configuration Key Car Configuration Legacy Key Cars > Criteria and Rates Criteria Sequence Effective Date End Date Lower Limit Upper Limit Rate Type Rate Rate is Deleted Cars > Registered Cars Vehicle ID Engine Size Energy CO2 Emission Rate First Date of Circulation First Date Of Circulation For Company End Date Of Circulation Registration Date Employee Name Employee ID Analysis/Intelligence: Data Model - Configuration User Guide 7

Section 4: Folder Cars Configuration Name Configuration Label Configuration Starting Month Configuration Starting Day in Month Personal or Company Configuration Configuration Type Configuration Period Units Rate Criteria Rate Criteria Sequence Deleted Cars > Registered Cars > Additional Car Details Car Custom 1 - Name through Car Custom 5 - Name Car Custom 1 - Code through Car Custom 5 - Code Cars > Registered Cars > Additional Employee Details Employee Email Address Employee Active Flag Default Approver Name Default Approver ID Default Approver Email Address Org Unit 1 - Name through Org Unit 6 - Name Org Unit 1 - Code through Org Unit 6 - Code Custom 1 - Name through Custom 21 - Name Custom 1 - Code through Custom 21 - Code Cars > Registered Cars > Keys Car Key Car Log Key Employee Key Default Approver Key 8 Analysis/Intelligence: Data Model - Configuration User Guide

Section 5: Folder Exchange Rates Car Configuration Key Car Criteria Key CARS > REGISTERED CARS > KEYS > PROMPT KEYS Employee Prompt Key Default Approver Prompt Key Car Configuration Prompt Key Car Criteria Prompt Key Section 5: Folder Exchange Rates Exchange Rates > Expense Exchange Rates Effective Start Date Effective End Date From Currency Name From Currency Code To Currency Name To Currency Code Exchange Rate This data is available only if rates are loaded as part of an Exchange Rate import. This data is will not be available if using the OANDA Exchange Rate Service. Section 6: Folder Attendee Details Analysis/Intelligence: Data Model - Configuration User Guide 9

Section 6: Folder Attendee Details Attendee Details > Common Attendee Filters Show Latest Attendee only Attendee Details > Config Attendee Details Attendee Company Name Attendee First Name Attendee Last Name Attendee Middle Initial Attendee Suffix Attendee Title Is Attendee Deleted Last Modified Date Current Version Flag (Current=1) Version Number Attendee Details > Config Attendee Details > Attendee Owner Details Employee ID Employee Name Employee First Name Employee Last Name Employee Middle Name Country Name Attendee Details > Config Attendee Details > Additional Attendee Custom Details Custom 1 Name through Custom 25 Name Custom 1 Code through Custom 25 Code Attendee Details > Config Attendee Details > Additional Attendee Owner Custom Details Owner Org Unit 1 Name through Owner Org Unit 6 Name Owner Org Unit 1 Code through Owner Org Unit 6 Code 10 Analysis/Intelligence: Data Model - Configuration User Guide

Section 6: Folder Attendee Details Owner Custom 1 Name through Owner Custom 22 Name Owner Custom 1 Code through Owner Custom 22 Code Owner Division Owner Department Owner Business Unit Owner Cost Center Owner Project Owner Company Owner CRM Account Owner CRM Event Owner CRM Opportunity Owner Division - Code Owner Department - Code Owner Business Unit - Code Owner Cost Center - Code Owner Project - Code Owner Company - Code Owner CRM Account - Code Owner CRM Event - Code Owner CRM Opportunity Code Attendee Details > Config Attendee Details > Keys Attendee Owner Emp Key Attendee Legacy Key Attendee Key Country Legacy Key Country Key Analysis/Intelligence: Data Model - Configuration User Guide 11

Section 7: Folder Audit Trail (Change Log) Section 7: Folder Audit Trail (Change Log) Audit Trail (Change Log) > Configuration Changes Audit Audit Type Change Date/Time Table Name Changed (Database Column) Old Value New Value Message Employee Making Change - Name Employee Making Change - ID Audit Trail (Change Log) > Configuration Changes Audit > Keys Audit Key Employee Making Change - Legacy Key Subject Legacy Key 12 Analysis/Intelligence: Data Model - Configuration User Guide