EVALUATION REPORT FOR TENDER NO.
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1 EVALUATION REPORT FOR TENDER NO. MOICT/SDICTI/011/ FOR SUPPLY AND DELIVERY OF WIRELESS ACCESS POINT (ADVANCED), AS AND WHEN REQUIRED, FOR FINANCIAL YEARS 2018/2019 AND 2019/2020 IN A MEETING HELD BETWEEN 17 TH SEPTEMBER 2018 AND 26 TH SEPTEMBER 2018 AT KYAKA HOTEL MACHAKOS. MEMBERS Mr. Dickson Nyandiga Mr. Pius Muchai Mrs. Mercy Mwangi Ms. Mukami Mung ania Mrs. Nyachomba Kibocha Chairman Member Member Secretary Secretariat BACKGROUND The tender was floated in execution of circular OP/CAB.39/1A dated 23rd February, 2018 from the Head of Public Service on Centralized Procurement of ICT Equipment and Services. Procurement of ICT equipment and services was consolidated under the State Department of ICT and Innovation. This tender was published on 21 st August, 2018 in My Gov publication and the Ministry s Website. The tender was opened on 12th September, 2018 in the presence of bidder representatives. Twenty Five (25NO) bidders submitted their bids as follows:- S/NO FIRM NAME Assigned Serial Numbers 1. Skymoon Products Limited F1 2. Mbirwe Systems Limited F2 3. Agile Business Technologies F3 4. Tulna Limited F4 5. Smoothtel and Data Solutions Limited F5 6. Adrian Kenya Limited F6 7. Interserve Holding Limited F7 8. Down To Earth Technologies F8 9. Eurocom Systems F9 10. Awesome Kenya Limited F Timochem General Supplies F Joyvenna Agencies F Eldama Technologies Ltd F Ramsa Ltd F14 1 of page 6
2 S/NO FIRM NAME Assigned Serial Numbers 15. Unicom Limited F Link Space Technologies F Advatech Supplies Ltd F E-Time Solutions Ltd F Cresentech Limited F Revertment International Limited F Intergrated Supplies and Consultancy F Com 21 limited F Shonitel Limited F Intermass Technologies E.A Limited F Konvergenz Network Solutions F25 Evaluation was done in one stage:- 1. PRELIMINARY STAGE 1. PRELIMINARY STAGE This stage of evaluation involved examination of the pre-qualification conditions as set out in the tender advertisement Notice or Letter of Invitation to tender and any other conditions stated in the bid document. All the under listed conditions had to be fulfilled in order for the bidder to be considered compliant and move to the next stage of evaluation. The conditions set out in this stage were mandatory and all bidders were required to have attached all the above documentation to be considered compliant and successful. Bidders that did not attach any of the required documents were not considered for technical evaluation. 2 of page 6
3 PRELIMINARY EVALUATION FORM CRITERIA F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12 F13 F14 F15 F16 F17 F18 F19 F20 F21 F22 F23 F24 F25 Certificate of c c c c c c c c c c c c c c c c c c c c c c c c c Incorporation/ Registration. CR 12 where c c c c c c c c c c c c c c c c c c c c c c c c C applicable. Valid Tax Compliance Certificate. c c c c c c c c c c c c c c c c c c c c c c c c c Valid Trade c c c nc c c c c c c c c c c c c c c c c c c c c c License or Single Business Permit. Duly filled, signed nc c c c c c c c c c c nc c c c c c c c c c c c c c and stamped business questionnaire. Duly filled, signed c c c c c nc c c c c c c c c c c c c c c c c c c c and stamped form of tender. Duly filled and nc nc c c c nc c c nc c nc nc c c nc nc c c c c c c c c c signed Tender Securing Declaration Form for entities belonging to Youth, Women and Persons with Disabilities A reference letter from the bank. nc c c c c nc c c c c nc nc c c c nc c c c c c c c c c 3 of page 6
4 CRITERIA F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12 F13 F14 F15 F16 F17 F18 F19 F20 F21 F22 F23 F24 F25 A sworn nc nc nc nc c c c c c c nc c c c c c c c nc c c c c c c statement or declaration stating that: a) The firm has not been debarred from participating in any public procurement by PPRA. b) No person related to the firm has any spouse or children working at MoICT c) The firm has not been engaged in any unethical, corrupt, collusive or fraudulent activities in public procurement matters. d) The firm has not been declared bankrupt, insolvent or under 4 of page 6
5 CRITERIA F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12 F13 F14 F15 F16 F17 F18 F19 F20 F21 F22 F23 F24 F25 receivership. e) The firm is not guilty of any violation of fair employment law practices. f) Declaration that the firm will not engage in any corrupt or fraudulent practice. All pages of both original and copy of the tender documents submitted MUST be sequentially serialized by the tenderers. C- Compliant NC Non- Compliant c nc nc c c c c c c c c c c c c c c c c c c c c c c nc c c nc c c nc c c nc nc nc nc nc c c nc c nc c c c c c c 5 of page 6
6 OBSERVATIONS The committee noticed that there was an anomaly in this tender. It was noted that some bidders were attaching bid bonds while others were attaching tender securing declaration form as per the tender instructions. Upon further investigations it was noticed that there was a slight confusion on the tender advertisement. The tender had been advertised at the Ministry s website and in MyGov publication as an open tender while in the Tender document it was captured as reserved. CONCLUSION The Tender evaluation team recommends that tender for supply and delivery of supply and delivery of wireless access point (advanced), as and when required, for financial years 2018/2019 and 2019/2020 to be re-advertised and also the Ministry to organize for a pre-tender conference to induct suppliers. THE TENDER EVALUATION TEAM MEMBERS NAME SIGNATURE DATE Mr. Dickson Nyandiga Mr. Pius Muchai Mrs. Mercy Mwangi Ms. Mukami Mung ania Mrs. Nyachomba Kibocha Chairman.. Member Member.. Secretary.... Secretariat.. 6 of page 6
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