REQUEST FOR QUOTATION (RFQ)

Transcription

1 Regional Office for Arab States (ROAS) REQUEST FOR QUOTATION (RFQ) DATE: 31 st of May 2015 REFERENCE: RFQ-ROAS LTA Design/Printing Dear Madam/Sir: We kindly request you to submit your offer quote for the establishment of a Long Term Agreement with UN-Women and all other UN agencies, to set prices for design and printing till 31 st of December 2018 as per Specifications in Annex 1, Offer Quotation must be submitted on or before 14 th of June 2015 at 10:00 AM Cairo Local Time, any offers received after the deadline will be disqualified, please send your offers ONLY via at the following s address: UN Women Regional Office for Arab States (ROAS) Procurement Unit roas.bids@unwomen.org Please indicate in the subject: ROAS Long Term Agreement Design/Print Quotations submitted by must be limited to a maximum of 10MB, virusfree and no more than 3 transmissions. Kindly ensure that the quotations are signed and in the.pdf format, and free from any virus or corrupted files. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UN WOMEN after the deadline indicated above, for whatever reason, shall not be considered for evaluation. For submission of quotation, please follow requirements as set forth in the TOR, SOP and all Annex. Please also take note of the conditions pertaining to the supply of the required services as per the following: Conditions Payment Terms Validity of Quotation 30 days upon UN-Women receipt of invoice For full duration of Long Term Agreement, till 31 st December 2018

2 Preliminary Examination - Completeness of quotation. Contact for Inquiries Partial bids not permitted roas.procurement@unwomen.org Your offer will be submitted to this only: General Conditions of Contract roas.bids@unwomen.org e ment/unwomen-generalconditionsofcontract-services- At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UN WOMEN after it has received the quotation. Any Contract or Purchase Order that will be issued as a result of this RFQ shall be subject to the General Conditions of Contracts attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Conditions of UN WOMEN accessed through the web link above. The UN Women has set out a vendor protest procedure intended to afford an opportunity to appeal to persons or firms not awarded a purchase order or contract in a competitive procurement process. It is not available to non-responsive or non-timely proposers/bidders or when all proposals/bids are rejected. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: protest-procedure Thank you and we look forward to receiving your quotation. Sincerely yours, ROAS Procurement Team

3 Specifications Annex 1 Financial Offer Printing Please insert the schedule on your company letter head, fill in the pricing details and have it signed and stamped by proper company authority Financial Offer Design Please insert the schedule on your company letter head, fill in the pricing details and have it signed and stamped by proper company authority 3

4 ANNEX 2 Administrative Requirements This Annex is to facilitate submission and ensure that offer submitted by proposing companies is administratively compliant, please mark the Yes/No Schedule below to see if you submitted all necessary documentation and complied with all administrative requirements, Companies are required to provide the below mentioned documents; insert both Terms as set in RFQ and Financial offer schedule on the company letter head, fill in your quotation and have it signed and stamped by proper company authority, offers received without the below requested documentation will be disqualified, offers not signed or stamped will be disqualified. Terms as set in RFQ Yes No 1 Compliant with the payment terms set in RFQ: 30 days upon UN-Women receipt of invoice 2 Compliant with Bid Validity: For full duration of Long Term Agreement, till 31 st December Proof of Company Experience Documents Provided based on requirements (certifications, previous works, major contracts, etc.) 4 References documents provided based on requirements (if possible/if applicable) 5 Acceptance of UN-Women General Terms and Conditions 6 Pricing submitted based on pricing/specs schedule in Annex 1 7 Samples provided, Please send samples for goods as applicable to 7 th Golf Street, Maadi, Cairo, Egypt/ attention: Ms. Maha Rateb/ Ms. Dina Heikel, samples are to be sent before the deadline 14 th of June 2015 at 10:00 AM Cairo Local Time, any samples received after the deadline will be rejected. Please kindly make sure you submit all required documents 4

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