Contents and program. Cert_Cp_Version 1.1_ Candidates Manual Level C page 2 of 83

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1 Round C2 IPMA Certification Level C Certified Project Manager Candidates Manual c PMDAN, Suite A6, Zone 'D' Plaza, No.1, Adeyinka Adebayo street, Apo Quarters, Zone 'D', Abuja, Nigeria Tel./Fax: info@pmdan.org Cert_Cp_Version 1.1_ Candidates Manual Level C page 1 of 83

2 Contents and program 1. Introduction to IPMA Level C Certification Stage 1: Self-assessment, application, 2. CV on education, career etc. 3. Basis for competence assessment 4. Description of experience applications 5. Self-assessment 6. Application for Level C Certification Stage 2: People to be contacted for references, Examination 7. People to be contacted for references (Referees) 8. Written examination Stage 3: Report 9. Project Short Report 10. Competence development plan Stage 4: Interview 11. Interview Stage 5: Final evaluation 12. Final evaluation and recommendation Further orientation 13. General information Cert_Cp_Version 1.1_ Candidates Manual Level C page 2 of 83

3 1. Introduction to IPMA Level C Certification Cert_Cp_Version 1.1_ Candidates Manual Level C page 3 of 83

4 Purpose of Introduction Session Guide how to succeed in demonstrating your competences in project management to the assessors during the certification process. Inspire to the fact that participation in the process gives a further lift of your competences in project management. Topics of the introduction session Following the content of this manual, all topics laid down here will be further explained where necessary and the questions of the candidates will be answered. This session will be offered to all interested persons in the form of a webinar. Cert_Cp_Version 1.1_ Candidates Manual Level C page 4 of 83

5 Programme for introduction session 1. Introduction to IPMA Certification 2. CV on education, career etc. 3. Basis for competence assessment 4. Description of experience application 5. Self-assessment 6. Application for Level C Certification 7. People to be contacted for references 8. Written examination 9. Project report, 10. Competence development plan 11. Interview 12. Final evaluation 13. General information Cert_Cp_Version 1.1_ Candidates Manual Level C page 5 of 83

6 The certification - in brief 1. Test the project managers competence to lead a project by applying knowledge and experience in an appropriate way 2. Assesses PM-Behavioural, PM-Technical and PM-Contextual competences and the ability to make these part competences to strengthen each other by managing projects 3. Assessed by two assessors who themselves hold an IPMA certificate in project management and act independently, just bound to the rules and regulations set for all IPMA organisations 4. Certification in four levels which reflects and supports a career with project management 5. Participation in the certification is a selflearning process which gives a characteristic lift of competences 6. Managed by the PMDAN 7. The certification is recognised internationally by certification organisations in more than 50 countries Cert_Cp_Version 1.1_ Candidates Manual Level C page 6 of 83

7 Requirements for Level C (1) Certified Project Manager Competent to to manage projects with limited complexity, and/or to assist the manager of a complex project in all competence elements of project management. Implies that the candidate can manage a project with limited complexity in all its aspects, or for managing a sub-project of a complex project. Implies that the candidate applies appropriate project management processes, methods, techniques and tools. Cert_Cp_Version 1.1_ Candidates Manual Level C page 7 of 83

8 Requirements for Level C (2) Certified Project Manager Experience application At least 36 man-months of project management experience in a responsible leadership role of projects with limited complexity. The 36 man-months should not be older than 6 years, but upon request a period up to 9 years can be accepted (with appropriate justification) The complexity of the assessed projects shall be evaluated against the following criteria: Objectives, assessment of results Interested parties, integration Cultural and social context Degree of innovation, general conditions Project structure, demand for coordination Project organisation Leadership, teamwork, decisions Resources, including finance Risks and opportunities Project management methods, tools and techniques. Cert_Cp_Version 1.1_ Candidates Manual Level C page 8 of 83

9 Requirements for Level C (3) Certified Project Manager Knowledge knowledge of a few methods and tools for most of the competence elements of the ICB in less complex project management situations, including evaluating the methods and tools applied in the project managed by the candidate. Practical experience Practical experience from applications with several participants, in several situations within projects with limited complexity. The project shall be complex enough that the reporting and interview is possible on all competence elements. Reflect on own behaviour and make improvements from time to time. Cert_Cp_Version 1.1_ Candidates Manual Level C page 9 of 83

10 IPMA Level C Certification Procedure (1) Stage 1: Application, Self-assessment 1.1 Preparation Get familiar with the application documents and/or collect questions on these (to be answered in the introduction session) 1.2 Introduction session Webinar for applicants (28 October 2013) : Application, Self-assessment To be submitted at the latest (25 November 2013) 1.4 Report proposal To be submitted at the latest (25 November 2013) 1.5 First feedback By 7 January 2014 Stage 2: Referees, Exam 2.1 People to be contacted for references By 25 November Written exam (3 hrs) - 10 January 2014 ( :00) Venue: Best Western Premier Port Harcourt Hotel Km 16, Aba expressway, opposite Intels camp, Port Harcourt, Rivers State. Mobile: , Tel: +234 (084) Cert_Cp_Version 1.1_ Candidates Manual Level C page 10 of 83

11 IPMA Level C Certification Procedure (2) Stage 3: Report, Competence development plan By 10 February Report 3.2 Competence development plan Stage 4: Interview 4.1 Interview - 9 January 2014 ( :00). Venue: Best Western Premier Port Harcourt Hotel Km 16, Aba expressway, opposite Intels camp, Port Harcourt, Rivers State. Mobile: , Tel: +234 (084) Stage 5: Final evaluation 5.1 Final evaluation and recommendation 11 January 2014 ( :00) after interview 5.2 Decision and issue of certificate 5.3 Feedback from the candidate 5.4 Appeal Within 30 Working days after the decision, in writing Cert_Cp_Version 1.1_ Candidates Manual Level C page 11 of 83

12 Change between levels If the assessment indicates that the candidates competences seem to be suitable for Level B, you can change the level upon request. If the candidate passes Stage 1 (written exam) but not the following Stages, you can change to IPMA Level D upon request. Cert_Cp_Version 1.1_ Candidates Manual Level C page 12 of 83

13 2. CV on education, career etc. Cert_Cp_Version 1.1_ Candidates Manual Level C page 13 of 83

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15 Guidelines for filling in the CV Part 1 The candidate Insert your name at the first page in the file. Insert your photo in the document Explanation Specify both motivation for your company and your personal motivation Basic education(s) Fill in your long term education(s) Career Start with your latest employment. State both year and month: YY/MM If you have changed function in a corporation use a new line in the form. Function/responsibility stated by three lines about project related roles. Extra line(s) with leave maternity or other Cert_Cp_Version 1.1_ Candidates Manual Level C page 15 of 83

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17 Courses/seminars/conferences/network Also education in project management as a part of basic education Number of days at training modules and possibly practice periods as a part of the education Practice periods include self-study, coaching, use at own project etc. The three statements reflect your personal gaining s and should not summarise the content. Literature on project management and other relevant issues Internal guidelines can also be included if so supply with keyword on content The three statements reflect your personal gaining s summarising the content Slides from courses are to be filled in under courses not as literature Own articles Both internal and external presentations Reference persons You specify 2 (and only 2) reference persons The reference persons has to have insight in your management effort not only the results of the projects State projects, where the reference person has an insight or the period for the co-operation Cert_Cp_Version 1.1_ Candidates Manual Level C page 17 of 83

18 The reference persons may not be a member of the IPMA assessor corps This is a separate document Cert_Cp_Version 1.1_ Candidates Manual Level C page 18 of 83

19 3. Basis for competence assessment Cert_Cp_Version 1.1_ Candidates Manual Level C page 19 of 83

20 Total use of the IPMA Competence Baseline for Project Management 1. Introduction meeting Get an overview of the tools and an opportunity to practice selected elements. 2. Self-assessment Work out the main steps describing knowledge and experience applications of the Technical, Behavioural and Contextual competences. Remember to use the guidelines for each step. 3. Development plan Plan a further development of your general competences in management of project and/or specific initiatives in the current project to improve the project management. Cert_Cp_Version 1.1_ Candidates Manual Level C page 20 of 83

21 4. Description of experience application Cert_Cp_Version 1.1_ Candidates Manual Level C page 21 of 83

22 The purpose of describing Experience Application 1. Your experiences in project management are documented. Useful for your career as project manager - and a requirement for certification 2. A chronological consideration of your career in project management establishes a solid basis for the next step of the competence assessment, where we decide on your experiences in using chosen project methods. 3. Specifications of experiences give an opportunity to reflect and learn about managing projects. Cert_Cp_Version 1.1_ Candidates Manual Level C page 22 of 83

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24 Guidance to description of management experience (1) The number of projects are not limited Formally not older than 6 years, but we can accept up to 9 years, with reasons Informative project name Max. 3 lines of description Organisation of employment + other major organisations involved Max. 3 organisations and max. 3 lines Own organisation, customer organization or others Start- and close For the part of the project you were involved in. That is not necessarily the whole project s start and close Total resources For the part of the project you were involved in Active participants Active participants are those who use a considerable part of their time on the project (eg. permanent project participants, sub-project managers, project co-ordinators, working group leaders etc.) Cert_Cp_Version 1.1_ Candidates Manual Level C page 24 of 83

25 Guidance to description of management experience (2) Other participants The number who has contributed to the result of the project in short periods or in minor degree (eg. members of reference groups, testers, specialists etc.) Type of project task BD Business Development BF Building Facilities, etc OD Organisational Development PD Product Development SD Systems Development SI Systems Supply/Implementation TF Technical Facilities Own role in project PrM Program Manager PfM Portfolio Manager SPM Senior Project Manager PM Project Manager SubPM Sub-Project Manager PMA PM Associate Cert_Cp_Version 1.1_ Candidates Manual Level C page 25 of 83

26 Manager of phases Covers the phases where you were involved Entire lifecycle from idea to operation/application Developing the project ideas into a defined concept Further developing the concept into detailed specification of project results Transferring specifications into final results/products and operation/application Level A, B, C complexity Level A complexity - complex portfolios or programmes Level B complexity - complex projects Level C complexity projects of limited complexity Number of man-months The time spent on project management or participation in managing projects Per year only a maximum of 12 man months can be earned Cert_Cp_Version 1.1_ Candidates Manual Level C page 26 of 83

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28 Requirements as to extent and character of experience At least 36 man-months of project management experience in a responsible leadership role of projects with limited complexity. The 36 man-months should not be older than 6 years, but upon request a period up to 9 years can be accepted (with appropriate justification) The 36 person-months are in a responsible leadership function of projects with limited complexity All projects that are part of the assessment should be included in the form. Only 12 man-months effort can be earned as experience per year overtime should not be included. Cert_Cp_Version 1.1_ Candidates Manual Level C page 28 of 83

29 Complexity of portfolio, programme and projects (1) Level A complexity (complex portfolios or programmes) The main criteria for the complexity of a portfolio or programme are: Number, importance, variety and complexity of active projects in the programme or portfolio and number of project managers directed. Proposals to the overseeing body for decision and own decisions. Selection and development of project management requirements, processes, methods, techniques, tool, regulations and guidelines in the organisation. Influence on the selection, training and employment of project managers. Coordination of all projects of their portfolios or programmes and ensuring compliance to strategy. Cert_Cp_Version 1.1_ Candidates Manual Level C page 29 of 83

30 Complexity of portfolio, programme and projects (2) Level B complexity (complex projects) At Level B the complexity of the assessed projects shall be evaluated against the following criteria: 1. Objectives, Assessment of Results Mandate and objective (uncertain, vague), Conflicting objectives (many), Transparency of mandate and objectives (low), Interdependence of objectives (high), Number and assessment of results (multi-dimensional) 2. Interested Parties, Integration Interested parties, lobbies (numerous), Categories of stakeholders (many, different), Stakeholder interrelations (unknown), Interests of involved parties (divergent) 3. Cultural and social context Diversity of context (diverse), Cultural variety (multicultural), Geographic distances (distant, distributed), Social span (large) 4. Degree of innovation, general conditions Technological degree of innovation (unknown), Demand of creativity (innovative), Scope for development (large), Significance on public agenda (large interest) Cert_Cp_Version 1.1_ Candidates Manual Level C page 30 of 83

31 Complexity of portfolio, programme and projects (3) 5. Project structure, demand for coordination Structures to be coordinated (numerous structures), Demand of coordination (large), Structuring of phases (overlapping), Demand for reporting (multidimensional) 6. Project organisation Number of interfaces (many), Demand for communication (indirect, manifold), Hierarchical structure (matrix, multi-dimensional), Relations with permanent organisations (intensive, mutual) 7. Leadership, teamwork, decisions Number of sub-ordinates (many, large control span), Team structure (many, dynamic), Leadership style (variable, adaptive), Decisionmaking processes (many important decisions) 8. Resources including finance Availability of people (uncertain, changing), Financial resources (many investors and kinds of resources), Capital investment (large), Quantity and diversity of staff (large) Cert_Cp_Version 1.1_ Candidates Manual Level C page 31 of 83

32 Complexity of portfolio, programme and projects (4) 9. Risk and opportunities Predictability of risks and opportunities (low), Risk probability (high), significance of impacts (large), Potential of opportunities (large), Options for action to minimise risks (large) 10. PM methods, tools and techniques Variety of methods and tools applied (manifold), Application of standards (few), Availability of support (low), Proportion of PM to total project work (high) Level C complexity Same as level B, but of limited complexity Cert_Cp_Version 1.1_ Candidates Manual Level C page 32 of 83

33 Evaluation of project management complexity for Level C (1) Cert_Cp_Version 1.1_ Candidates Manual Level C page 33 of 83

34 Evaluation of project management complexity for Level C (2) The evaluation is done in separate Excel spread sheet Complexity_Evaluation_form : C.2_Name_Surname_Complexity_Evaluation_form_D ate This scheme is used to assess the complexity of project management in a project. Each indicator is rated according to four levels of complexity (4 = very high complexity, 3 = high complexity, 2 = low complexity, 1 = very low complexity). If the total complexity value is equal or exceeding 18 points, a project is appropriate to be used in a certification process on IPMA Level C. Ratings between 16 and 20 points need a careful verification. For a complete evaluation all criteria have to be rated. For a complete evaluation all criteria have to be rated. On completing the scheme the Total complexity score is calculated. When complexity is evaluated the project management complexity is in focus not the complexity of the project task. Just forward complexity evaluation of the project which you later, in the application, report on experiences but do use the form for assessing more/all projects. Cert_Cp_Version 1.1_ Candidates Manual Level C page 34 of 83

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37 Reporting on experience from managing chosen project (1) You choose a newer project with limited complexity, which you use to demonstrate your competences in project management and your ability to extract learning. In the first form copy the information on the chosen project from the form Extent and character of PM Experience At the upper half of the page give a further description of the project bullet-form preferred. May clarify its context, goals, resources, deadlines and the organization incl. own role. On the following pages of the application form you explain three (3) management challenges incl. initiatives, results and gained learning. Cert_Cp_Version 1.1_ Candidates Manual Level C page 37 of 83

38 Reporting on experience from managing chosen project (2) You analyse three management tasks using the following steps: 1. Describing the challenge focusing on what should be achieved from managing the project 2. State your factual managerial initiatives and applications to cope with the challenge 3. Summarize the managerial outcomes of the initiatives and/or lack of outcome 4. Describe what you have learned and how this learning has been applied later Cert_Cp_Version 1.1_ Candidates Manual Level C page 38 of 83

39 Reporting on experience from managing chosen project (3) The situation, initiatives, outcomes and learning shall be about managing projects. Under initiatives and learning refer in the column to the right to a maximum of two elements of the ICB. The more specific the challenges are formulated the more specific you can formulate the learning. One form must be a maximum of one A4 page Cert_Cp_Version 1.1_ Candidates Manual Level C page 39 of 83

40 Example of Report experience from managing chosen project Cert_Cp_Version 1.1_ Candidates Manual Level C page 40 of 83

41 5. Self-assessment Cert_Cp_Version 1.1_ Candidates Manual Level C page 41 of 83

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43 Procedure for self-assessment (1) The applicant shall assess their knowledge and experience for all competence elements of the ICB. As an aid for the applicant, the self-assessment form includes a rationale for the scores, particularly for the high and low ones. The applicants assess their competence by reflecting on their activities in projects and lessons learned. After completing their self-assessment, the applicant should discuss the results with another person who knows them well. The outcome of such a discussion may result in an adjustment of the scores. Cert_Cp_Version 1.1_ Candidates Manual Level C page 43 of 83

44 6. Application for Level C Certification Cert_Cp_Version 1.1_ Candidates Manual Level C page 44 of 83

45 Requirements to contents of application The document shall be forwarded by to Word-format is recommended Electronic file-name: C.1_First name_surname-applicationform_date Date is stated as: YY-MM-DD At new versions the date is changed. On request from the Certification Body an updated application has to be submitted e.g. if the application is not complete Relevant documentation shall be archived in hard copy and/or electronically for at least six years from the date of certification. The CB undertakes to keep confidential all information from the application and certification process Cert_Cp_Version 1.1_ Candidates Manual Level C page 45 of 83

46 The candidate s documents from stage 1 Document content CV incl. photo and application 3 Extent and character of project management experience Distribution of own man month per year Evaluation of project management complexity (only for one project) Report experience from managing chosen project Self-assessment 1 Number of pages 1-2 Report (Body, pages) 5-15 Report (Appendices, maximum pages) Cert_Cp_Version 1.1_ Candidates Manual Level C page 46 of 83

47 7. People to be contacted for references Contact details of at least two referees are to be provided by the candidate. The assessors shall contact as many referees, named by the applicant, as is deemed necessary to assist in the assessment of the applicant s eligibility and competence. Cert_Cp_Version 1.1_ Candidates Manual Level C page 47 of 83

48 8. Written exam Cert_Cp_Version 1.1_ Candidates Manual Level C page 48 of 83

49 Practical information of the examination (1) Examination on paper: The examination will be conducted in writing on paper. Each candidate should therefore carry proper writing utensils to the examination place. The examination will take place 10th January 2014 (13:00-16:00) Venue: Best Western Premier Port Harcourt Hotel Km 16, Aba expressway, opposite Intels camp, Port Harcourt, Rivers State. Mobile: , Tel: +234 (084) Duration: 3 hours Cert_Cp_Version 1.1_ Candidates Manual Level C page 49 of 83

50 Practical information of the examination (2) Aids: No further aids (books, scripts etc.) are allowed at the examination. No own note paper is to be brought to the examination. Note paper will be made available by the assessors, if needed. This has to be returned together with the examination papers and the task sheets at the end of the examination to the assessors. Certification fees: Only applicants with paid fees shall be admitted to exams Cert_Cp_Version 1.1_ Candidates Manual Level C page 50 of 83

51 Structure of exam (1) 17 Direct questions 14 Open essays and/or Intellectual tasks Duration at least 3 hours. 35% of the competence elements will be covered with the direct questions and at least 2 competence elements per range will be covered in the open essays and / or intellectual tasks. Direct questions are multiple choice or single questions. Open essays are proposals, calculations or process descriptions. Intellectual tasks are case studies (may be with several questions). Cert_Cp_Version 1.1_ Candidates Manual Level C page 51 of 83

52 Structure of exam (2) Part 1 30 multiple choice tasks Each correct answer gives 1 point (Max. of 30 points could be achieved) Part 2 12 single questions, Each correct answer gives 5 points Answer in about 2 to 3 lines or 3 to 6 list items (Max. of 60 points could be achieved) Part 3 Project case with 14 questions 14 x 5 points = 70 points, (Max. of 70 points could be achieved) 20 minutes for rework and final check of answers. A maximum 160 points could be achieved. To Pass 100 points should be achieved (corresponding to 62,5% of accepted answers) Cert_Cp_Version 1.1_ Candidates Manual Level C page 52 of 83

53 Examples for part 1: Multiple choice Cert_Cp_Version 1.1_ Candidates Manual Level C page 53 of 83

54 Examples for part 2: Single questions Question 1: Mention four typical project phases. Question 2: Elaborate the answers by giving a brief description of the contents and result of each of the phases. Question 3: Describe briefly: What is a risk analysis? Question 4: When is a risk analysis to be carried out? Question 5: What are the four most important steps of a risk analyses and what is the substance of each of the steps? Cert_Cp_Version 1.1_ Candidates Manual Level C page 54 of 83

55 Introduction to Part 3: Project example The framework for the task is an example of project with limited complexity, in which 'the application of the knowledge in the project management competence elements to a practical case should be treated within the framework of the example e.g. tasks of objective description, planning and follow-up of the project example. Cert_Cp_Version 1.1_ Candidates Manual Level C page 55 of 83

56 9. Project short report See separate sample Project short report : C.2_Name_Surname_Project_short_report_Date Cert_Cp_Version 1.1_ Candidates Manual Level C page 56 of 83

57 Outline description of Project short report Project Description of project stakeholders, resource frame, total duration and role in the project organization incl. own place and role. Attach project organisation chart and project time schedule with project phases on one sheet each. Project Characteristics Main characteristics of management complexity set of management efforts during the project. Cert_Cp_Version 1.1_ Candidates Manual Level C page 57 of 83

58 Guidance for Project short report p.1 The report has two objectives: The final report should show the candidate's competence in managing a project of limited complexity in each of the competence elements described. Work on the development will contribute to development of the candidate's competence. The font size should be 10 point, and the report must not exceed 15 pages plus 10 pages appendices. If the report is longer than 15 pages plus 10 pages appendices, it will be rejected. Report should highlight own role in the project. The STAR method (situation, task of the applicant (the challenge/problem), action taken, result of the action, what the applicant learnt and how this learning has been applied in subsequent projects for each element described) should be used for describing the project management of the candidate. It is also expected that the report will be a presentation of the project results / benefits / dividends. Cert_Cp_Version 1.1_ Candidates Manual Level C page 58 of 83

59 Guidance for Project short report p.2 It is recommended to supplement the report with up to 10 pages of appendices, which illustrates the application of methods and techniques. The STAR method (situation, task, action, results) should be used for describing the project management of the candidate for each element described. It is recommended you use personal form in the description and clarify own role when handling management tasks. One competence element should be described in not more than 3/4 of one A4 page Cert_Cp_Version 1.1_ Candidates Manual Level C page 59 of 83

60 Scope of Project short report at IPMA Level C Body, pages 5-15 Appendices, maximum pages 10 Minimum number of competence elements addressed (ICB) Technical 12 Behavioural 5 Contextual 4 Cert_Cp_Version 1.1_ Candidates Manual Level C page 60 of 83

61 10. Competence development plan Cert_Cp_Version 1.1_ Candidates Manual Level C page 61 of 83

62 Managing competence development Practice management of projects with limited complexity Reflect on experience, gained from own practice, maybe with sparring partner, team Use practice, theory, expert opinion within own organisation, PM quality management, development of standards and guidelines Use feedback from lecturing and trainings, prepare new modules Evaluate performance of professionals on same level or level of direct subordinates (assessments, discuss their professional development) Use practice, theory, expert opinion of third parties, network, external assessment, development of standards and guidelines Participate in seminars and conferences Study professional books, journals, magazines yourself Participate in continuing professional education and trainings Maintain own competence and update own selfassessment sheet for renewing your IPMA Level C certificate Cert_Cp_Version 1.1_ Candidates Manual Level C page 62 of 83

63 Guidelines for competence development It is recommended that you prepare a personal plan for developing your competences in managing projects with limited complexity for the year to come. The plan is based on the assessment of your current competences. As a first step you record your competence development of the current year. You update your self-assessment sheet. Then you identify your development potential and establish the most important objectives for your next year's development. The achievement record for the current year and the plan for the next year shall be documented with specific and quantitative facts. The following table can be useful Cert_Cp_Version 1.1_ Candidates Manual Level C page 63 of 83

64 Description of development initiatives Name Period Date: Achieved competences element(s) Description of professional development initiatives Number of days PM-technical competence PM-behavioural competence PM-contextual competence Practice Project management: specific competence development activities you were / plan to be engaged Reflect on experience, gained from own practice Use competence development in own organisation Use feedback and new modules from lecturing and trainings Evaluate performance on same level or of subordinate level Use competence of third parties Participate in seminars and conferences Study professional literature yourself Participate in PM continuous education and trainings Update own self-assessment sheet Number of days in total: Cert_Cp_Version 1.1_ Candidates Manual Level C page 64 of 83

65 11. Interview session Cert_Cp_Version 1.1_ Candidates Manual Level C page 65 of 83

66 Organising of Interview Session Based on self-assessment, workshop and report, an interview with the candidate is carried out. The candidate must bring his application forms. The candidate is encouraged to bring examples of using the methods Uncertainties from the self-assessment should be elaborated. Behaviour competence elements are also assessed at the interview. The guideline is to assess about 6 PM-technical, about 2 PM-behavioural and about 2 PMcontextual competence elements in the interview. The interview takes not less than. 1 hour. Cert_Cp_Version 1.1_ Candidates Manual Level C page 66 of 83

67 Program for Interview Participants The candidate and at least two assessors. Dialogue on competence In the interview the assessors shall ask questions they have previously prepared related to the self-assessment, the report and the workshop. The questions may include: A check of statements in the documentation submitted. An exploration of gaps, strengths and weaknesses in the knowledge and experience of the candidate. A demonstration of the competence of the candidate related to managing projects, Dialogue on competence development Feed-back from assessors - which is not a part of the formal exam shall be delivered by or after the interview Cert_Cp_Version 1.1_ Candidates Manual Level C page 67 of 83

68 12. Final evaluation Cert_Cp_Version 1.1_ Candidates Manual Level C page 68 of 83

69 Final assessment Upon completion of the interview, the assessors determine if the candidate has satisfactorily met all required criteria for the IPMA Level applied for. Their recommendation with supporting documentation is then forwarded to the CB operational management for decision. Both assessors are required to verify the evaluation report. The self assessment score is not part of the final evaluation. Cert_Cp_Version 1.1_ Candidates Manual Level C page 69 of 83

70 Issuing of certificate (1) On behalf of the CB, the operational management of the CB shall make the decision about granting a pass or fail based upon the recommendation of the assessors. Certificates shall be issued in English language. Certificates shall be registered in both CB and IPMA databases. The information is published on the IPMA website as public information unless the applicant has explicitly expressed a wish not to. The CB shall use the IPMA standard certificate and the Accompanying Sheet with the summary of the certification scheme for all certificates. Cert_Cp_Version 1.1_ Candidates Manual Level C page 70 of 83

71 Issuing of certificate (2) The certificate will be issued on the final day of the certification process. The names of the certified in project management are published: On (2-6weeks after the certificate is issued) On (will be updated 4 times a year) If the candidate does not want to have the name published, written announcement together with the CV must be given. Cert_Cp_Version 1.1_ Candidates Manual Level C page 71 of 83

72 Appeal against CB decisions An applicant who is not accepted or candidate who fails the initial certification process can file an appeal to the CB. Such an appeal shall be made in writing to the CB within 30 working days of the decision and shall include reasons for the appeal. The candidate should give a written reasoning for the appeal to the Certification Secretariat not to exceed 2 A4-pages. It must be stated that it is a formal appeal. The secretariat forwards the appeal to the Appeal Committee together with relevant documents from the certification in question The Appeal Committee assesses the appeal and decides if a new assessor assessment should be done. Cert_Cp_Version 1.1_ Candidates Manual Level C page 72 of 83

73 13. General information Cert_Cp_Version 1.1_ Candidates Manual Level C page 73 of 83

74 IPMA Level C Certification Procedure Stage 1: Application, Self-assessment 1.6 Preparation Get familiar with the application documents and/or collect questions on these (to be answered in the introduction session) 1.7 Introduction session Webinar for applicants (28 October 2013) : Application, Self-assessment To be submitted at the latest (25 November 2013) 1.9 Report proposal To be submitted at the latest (25 November 2013) 1.10 First feedback By 7 January 2014 Stage 2: Referees, Exam 2.1 People to be contacted for references By 25 November Written exam (3 hrs) - 10 January 2014 ( :00) Venue: Best Western Premier Port Harcourt Hotel Km 16, Aba expressway, opposite Intels camp, Port Harcourt, Rivers State. Mobile: , Tel: +234 (084) Cert_Cp_Version 1.1_ Candidates Manual Level C page 74 of 83

75 IPMA Level C Certification Procedure (2) Stage 3: Report, Competence development plan By 10 February Report 3.2 Competence development plan Stage 4: Interview 4.1 Interview - 9 January 2014 ( :00). Venue: Best Western Premier Port Harcourt Hotel Km 16, Aba expressway, opposite Intels camp, Port Harcourt, Rivers State. Mobile: , Tel: +234 (084) Stage 5: Final evaluation 5.5 Final evaluation and recommendation 11 January 2014 ( :00) after interview 5.6 Decision and issue of certificate 5.7 Feedback from the candidate 5.8 Appeal Within 30 Working days after the decision, in writing Certification fees: Certification Fees shall be paid no later than 25 November Only applicants with paid fees shall have their application forms reviewed Cert_Cp_Version 1.1_ Candidates Manual Level C page 75 of 83

76 IPMA 4 Level Certification personal effort The following figures indicate the average personal effort of the candidate to be reserved for proper preparation of the assessment: IPMA Level D 30 hours IPMA Level C 60 hours IPMA Level B 90 hours IPMA Level A 120 hours PMDAN recommends seeking for professional support in preparing yourself for the examination. Further information can be obtained by contacting us directly. Assessors Level C Currently, the following assessors are appointed by PMDAN CB to conduct Level B certifications: Mr. Per Frank Povlsen Foreign First Assessor to PMDAN Dr. Chinwi Obari Mgbere National First Assessor to PMDAN Cert_Cp_Version 1.1_ Candidates Manual Level C page 76 of 83

77 Introduction to re-certification (1) When the certificate has been achieved it should be maintained. After 5 years a report an application and report should be forwarded concerning recertification. The report should document that the certificate is still competent It is expected, that the candidate was active in project management in the last 5 years and developed his/her competence in project management in the past 5 years The current guidelines for the reporting aim at forwarding a new version of the material from the first stage of the certification. The candidate can also be asked to forward further documentation as part of the recertification and/or be summoned to an interview meeting. Cert_Cp_Version 1.1_ Candidates Manual Level C page 77 of 83

78 Introduction to re-certification (2) It is the responsibility of the certificate holder to monitor the expiry date of their certificate and to initiate the recertification process. Recertification focuses on a candidate s development and professional experience since obtaining their initial certification or latest recertification. The recertification candidate shall be assessed by two assessors. If there is any doubt as to the result, then the assessors shall propose an interview via the CB. A recommendation is then made regarding renewal. If non-renewal is recommended, supporting documentation shall accompany the recommendation. Cert_Cp_Version 1.1_ Candidates Manual Level C page 78 of 83

79 Introduction to re-certification (3) The recertification process steps are 1. Stage 1: Application, CV, Self- Assessment, List of projects 2. Stage 2: References, eventual complaints 3. Stage 3: Competence development Plan 4. Stage 4: Interview if necessary 5. Stage 5: Final Evaluation and Recommendation, Decision and issue of the certificate, Feedback from the candidate The Application shall include all necessary personal details and the recertification level applied for. The certificate holder shall confirm that they agree to abide by the conditions and obligations of the IPMA recertification process including, but not limited to: recertification fees, code of conduct, publication of their name (unless they have explicitly expressed a wish not to do so). Cert_Cp_Version 1.1_ Candidates Manual Level C page 79 of 83

80 Introduction to re-certification (4) In addition to that specified in the CV, it shall be supplemented with information about the individual s Continuous Professional Development since the initial certification or recertification. If the assessors, having evaluated the documents, consider it necessary to recommend an interview, the CB shall make the decision as to whether it will take place. The candidate shall be entitled to present additional evidence to support their claim of competence, professional development and their professional conduct at the interview. A recertification candidate who has been denied renewal of the certificate may file an appeal for reconsideration of the decision. Such an appeal must be made in writing to the CB within 30 working days of the decision and must include reasons for the appeal. Cert_Cp_Version 1.1_ Candidates Manual Level C page 80 of 83

81 Assessment (1) The candidates self-assessment has to be considered in the assessment and has to be checked by the assessors for consistency and credibility. For the candidate to pass the recertification process, the CB must fulfil the administrative requirements of the recertification process (e.g. correct assignment of assessors to candidates, ensures fees are paid) and the candidate: Attains a minimum for both professional project management activities/assignments of 50%. Has evidence of Continuing Professional Development of 35 hours per annum, during the last 5 years. Has complied with the code of professional conduct. Cert_Cp_Version 1.1_ Candidates Manual Level C page 81 of 83

82 Assessment (2) The following outcomes are possible as a result of the recertification assessment: Renewal of certificate. Renewal of certificate following satisfactory interview/ and/or references/ and/or review of complaints/ and/or an enquiry for additional information from the candidate for clarification. Non-renewal of certificate following unsatisfactory interview and/or references and/or review of complaints/ and/or an enquiry for additional information from the candidate. If any doubt exists, the CB shall invite the candidate to an interview with the assessors. A determination will then be made pending the outcome of the interview. Cert_Cp_Version 1.1_ Candidates Manual Level C page 82 of 83

83 Change control Issue Status Author Page Date Comme nts Version 1.0 Released Dr. Chinwi Mgbere Version 1.1 Released Dr. Chinwi Mgbere Released for C2 Cert_Cp_Version 1.1_ Candidates Manual Level C page 83 of 83