Backup and Disaster Recovery Strategies for Business Continuity

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1 Backup and Disaster Recovery Strategies for Business Continuity

2 Who am I? Robert Podgorowiez, CPA Managing Director and founder of Tech Group Full service consulting firm offering IT solutions in South Florida for 20 years IT management, Software development, Customizable Accounting Systems, automated sales force.

3 Disaster Recovery Strategy DRS is the process, policies and procedures related to preparing for recovery or continuation of technology infrastructure critical to an organization after a natural or human-induced disaster. While business continuity involves planning for keeping all aspects of a business functioning in the midst of disruptive events, disaster recovery focuses on the IT or technology systems that support business functions.

4 What Are the Consequences of Data Loss? 93% of companies that lost their data center for 10 days or more due to a disaster, filed for bankruptcy within one year of the disaster. 50% of businesses that found themselves without data management for this same time period filed for bankruptcy immediately. (National Archives & Records Administration in Washington) 94% of companies suffering from a catastrophic data loss do not survive - 43% never reopen and 51% close within two years. (University of Texas) 30% of all businesses that have a major fire go out of business within a year and 70% fail within five years. (Home Office Computing Magazine)

5 Data Loss Statistics? 77% of those companies who do test their tape backups found back-up failures. (Boston Computing Network, Data Loss Statistics) 7 out of 10 small firms that experience a major data loss go out of business within a year. (DTI/Price waterhouse Coopers) 96% of all business workstations are not being backed up. (Contingency Planning and Strategic Research Corporation) 50% of all tape backups fail to restore. (Gartner) 25% of all PC users suffer from data loss each year (Gartner)

6 Causes of Data Loss!" Source: David M. Smith, Ph.D., Pepperdine University

7 Data Backup Methods/Devices Tape Backup Network Attached Storage (NAS) Online Backup BDR Appliance

8 Secrets about backup systems (1) The cost of backup software is a fraction of what you re going to spend. When something goes wrong, the costs of finger-pointing are enormous Online backup is an unbelievably slow recovery medium. 10 Mbps download speed 500 GB : 150 hrs (6+ days) Per-client and upgrade fees are the cash cow of the industry. If you don t protect all of your notebooks and PCs, you are risking some of your most important data.

9 Secrets about backup systems (2) Tape is a great backup medium but a lousy restore medium. Putting your backup software on a Windows server means that you are at risk for all those computer viruses against which you re trying to protect your environment. Supporting heterogeneous environments is a commitment; not an afterthought. Replication requires either expensive dedicated hardware or a lot of resource

10 Tape Backup Tape is not random access so can be slow to restore from Tape is unreliable (up to 70% failure rate) Tape drives and controllers are expensive Tapes written on one drive often cannot be read on another. Manual navigation through multiple tapes Unencrypted data

11 Network Attached Storage (NAS) Inexpensive and large amount of data Encrypted, high security Automated, high speed direct access recovery Almost no NAS devices are designed with removable drives, meaning there is no way to practically off-site the data. Many NAS are Linux based, which means the security permissions of files and folders will be lost when used to restore to a Windows server domain environment. Linux based NAS boxes can have trouble authenticating to new Windows domain environments

12 Online Backup Online Backup Service Stated Price Price for 3 PCs and 50GB Data for 1Yr Free Plan Carbonite $54.95/year/1 PC $ day trial CrashPlan $49.99/yr/1 PC $ day, and free local, friend IDrive $99.50/year/50GB/5 PCs $ GB free account Jungle Disk $3/month plus storage fees $81 None. KineticD $2/GB/unlimited PCs $ day trial MiMedia $99/year/100GB/Unlimit ed PCs $ day trial MozyHome $4.95/mo/1 PC $ GB free account Nomadesk $50/year $50 (subject to fair use policy) 30-day free trial Norton Online Backup $49.99/25GB/5 PCs $ day 5GB trial SOS Online Backup $79.95/year/5 PCs $ day trial

13 BDR Appliance Constant backups Onsite as well as off-site replication Bare Metal Restore Virtualized Server Includes Daily monitoring Monthly fee

14 Your Disaster Recovery Strategy How many Gigabytes do we need to backup? What is your cost of being without a system? How much time can you go between backups? How secure do you need to keep your data? Do you need to be able to retrieve files at a certain point in time?

15 Thank You! Q & A