Human Centric Innovation
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1 Fujitsu Forum 2014 ICM Munich 19th 20th November Human Centric Innovation 0 Copyright 2014 FUJITSU
2 Fujitsu Compliant Archiving Solutions for Legal e-archiving Thomas Walloschke Security Solutions Fujitsu Global Delivery 1 FUJITSU LIMITED 2014
3 Fujitsu Compliant Archiving The Fujitsu Offering for Legal e-archiving At a Glance e-archiving Integrators Solutions at a Glance Integration Scenarios German Compliance Smart Integration Fujitsu Secure Mailroom Legal SAP Implementations Sustainable Data Machineroom 2 FUJITSU LIMITED 2014
4 The Secret of Confidentiality Protecting Your Trust 3 FUJITSU LIMITED 2014
5 Beauty 4 FUJITSU LIMITED 2014
6 Beauty of Trust 5 FUJITSU LIMITED 2014
7 Sustainability of Trust Magnificent age of 310 million years 6 FUJITSU LIMITED 2014
8 Beauty of Your Content 7 FUJITSU LIMITED 2014
9 Your Content is Sealed as in Amber You can see the content 8 FUJITSU LIMITED 2014
10 Your Content is Sealed as in Amber You can see the content You cannot change the content without damaging the amber 9 FUJITSU LIMITED 2014
11 Your Customers Content is Sealed as in Amber And you can focus on single objects of the content 10 FUJITSU LIMITED 2014
12 Be Curious! You can use a magnifying glass to obtain a detailed view of each individual object 11 FUJITSU LIMITED 2014
13 And Be Curious Before Others will be! A very warm welcome to the Supervisory Authority Slightly related to the upcoming EU wide eidas Regulation 12 FUJITSU LIMITED 2014
14 Protect Your Trust! I solemnly pledge that 13 FUJITSU LIMITED 2014
15 There is a Common European Way of Building Trust I solemnly pledge that 14 FUJITSU LIMITED 2014
16 Fujitsu Compliant Archiving Legal e-archiving by Fujitsu 15 FUJITSU LIMITED 2014
17 Sustainability of Documents and Data ~2,6 Mio. Years Years Stone Age Today FUJITSU LIMITED 2014
18 Sustainability of Documents and Data ~2,6 Mio. Years Years Stone Age Today 2044 What will done with contemporary cave art in future?? How resilient are today s documents? Which context is required to find documents and data in future? 17 FUJITSU LIMITED 2014
19 Legal e-archiving is a Must Legal and compliance regulations demand archiving solutions Management can be held personally responsible 18 FUJITSU LIMITED 2014
20 The two main aspects of Archiving (Repeated ) How to organize a compliant long-term preservation of electronic documents? 1 2 How to store archive data efficiently and save? Compliance Infrastructure Budget 19 FUJITSU LIMITED 2014
21 Why e-archiving? Motivation Paper Archives are too costly and insecure, digitization is inevitable. Tons of digital documents are created daily. How to ensure long term preservation? How to preserve the evidence value of digital docs? How to deal with fast technology changes? How to relieve expensive online storage from outdated and archive data? 20 FUJITSU LIMITED 2014
22 Fujitsu SecDocs Benefits & Characteristics Permanent validation of compliance (IETF RFC-4998, DIN 31647) Transportable proof of evidence bound to data Certified IT-Security(CC EAL 4+) Compliance with any Regulation 99+ Full replacement of paper archives Simplified auditing 21 FUJITSU LIMITED 2014
23 Core Elements of Digital Archiving Using internationally agreed formats for long term preservation (PDF/A, TIFF) during ingesting Document Evidence record Create and preserve evidence values for the archived document (IETF RFC-4998, DIN 31647) Storage Media that cannot be changed (WORM) 22 FUJITSU LIMITED 2014
24 Core Elements of Compliant Digital Archiving Using internationally agreed formats for long term preservation (PDF/A, TIFF) during ingesting Document Evidence record Create and preserve evidence values for the archived document (IETF RFC-4998, DIN 31647) Most critical element for compliant archiving Storage Media that cannot be changed (WORM) 23 FUJITSU LIMITED 2014
25 Fujitsu SecDocs - Architecture Processes Business Application (e.g. SAP, etc.) Document Management (DMS) Scan Application Infrastructure SecDocs Archive Service Certified Security Components (ArchiSafe, ArchiSig, Crypto funct.) Certification Services Migration: Validierung der Beweiskraft kann extern erfolgen. Die Evidence Records basieren auf internationalen Standards Timestamps, certificate validation Storage 24 FUJITSU LIMITED 2014
26 Fujitsu SecDocs - Highlights Processes Unified Information Access Semantic Web Technology Business Application (e.g. SAP, etc.) Document Management (DMS) Scan Application Trustworthy certified Security Infrastructure SecDocs Archive Service Certification Services Generates and preserves Proof of Evidence Longer than a human life. Certified Security Components (ArchiSafe, ArchiSig, Crypto funct.) Timestamps, certificate validation Simple Migration Storage Transportable Proof of Evidence, testable extrnally LTANS-ERS 25 FUJITSU LIMITED 2014
27 Examples(1) SAP SAP Integration ArchiveLink and BC-ILM Electronic Files Electronic File SGB (DE) (=General social data protection) Electronic File Aviation Electronic File Banking 26 FUJITSU LIMITED 2014
28 Examples(2) Legally Binding Scanning Legally binding scanning in electronic files (DMS) and destruction of paper according to German regulation (egov-law, Tech.Guidelines) E-Government Law Solutions for government Solutions for organisations governed by public law Governance and Legal e-archiving Agenda 2015, 2018, FUJITSU LIMITED 2014
29 Fujitsu Compliant Archiving Legal e-archiving according to OAIS (ISO 14721:2012) Smart Integration 28 FUJITSU LIMITED 2014
30 Legal e-archiving in Context of ISO OAIS Producers/ Consumers Business Application (e.g. SAP, etc.) Document Management (DMS) Scan Application Web Application OAIS Langzeitspeicher Model Ingest Access Service Access Archive Service Archiv- Certified Security Components Preser- (ArchiSafe, ArchiSig, Crypto funct.) Administration vation- Planning Zertifikatsdienste Zeitstempel, Zertifikatsvalidierung SIP: Submission Information Package AIP: Archival Information Package DIP: Dissemination Information Package Storage 29 FUJITSU LIMITED 2014
31 Legal e-archiving in Context of ISO OAIS Producers/ Consumers Business Application (e.g. SAP, etc.) Document Management (DMS) Scan Application Web Application OAIS Langzeitspeicher Model SIP: Submission Information Package AIP: Archival Information Package DIP: Dissemination Information Package SIP Ingest Access Service Archive Service AIP Archiv- Certified Security Components Preser- (ArchiSafe, ArchiSig, Crypto funct.) Administration vation- Planning AIP Storage DIP Access Zertifikatsdienste Zeitstempel, Zertifikatsvalidierung 30 FUJITSU LIMITED 2014
32 Generic OAIS Model using Access Service Processes Business Application (e.g. SAP, etc.) Document Management (DMS) Scan Application Infrastructure OAIS Model Access Service - ASP Archive Service - SecDocs Certified Security Components (ArchiSafe, ArchiSig, Crypto funct.) Certification Services Timestamps, certificate validation Storage 31 FUJITSU LIMITED 2014
33 Access Service - Highlights Processes Business Application (e.g. SAP, etc.) Workflow controlled Ingest Document Management (DMS) Simple Integration Web Service API Scan Application Search and Retrieval Infrastructure OAIS Model Access Service - ASP Archive Service - SecDocs Certified Security Components (ArchiSafe, ArchiSig, Crypto funct.) Certification Services Timestamps, certificate validation Storage Administration of Archive Service 32 FUJITSU LIMITED 2014
34 Why Fujitsu SecDocs is an ideal Solution According to IETF RFC-4998 LTANS-ERS Key Functions Neutral long term storage of data, metadata and proof of evidence (OAIS and LTANS) Transportable proof of evidence bound to data Service oriented architecture Key Advantages Long term data availability independent from software and hardware compliant to any regulation Simple and cost efficient migration even of many archives Permanent validation of compliance One cost reducing archive as central consolidated service 33 FUJITSU LIMITED 2014
35 Thank you for listening! 34 FUJITSU LIMITED 2014
36 35 FUJITSU LIMITED 2014
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