Manual OPplus FR Payment

Transcription

1 Manual OPplus Prepared for Customers and Partners Project OPplus Prepared by

2 Contents General Information... 3 Manual Structure... 3 Description of Icons... 3 OPplus Navigation Area... 4 OPplus License Information module... 5 Setup Configuration... 6 OPplus module... 9 Required Orderer Bank Master Data Bank Accounts (Orderer Bank) Required Customer Master Data Customer Bank Account Card Required Vendor Master Data Vendor Bank Account Cards Setup General tab ETEBAC tab Payment Types Payment Proposal Card PMT FR tab of 17

3 General Information Manual Structure This manual describes the following modules of the certified vertical solution OPplus: OPplus In the application menu, the functionalities of these modules are available via the Payments menu group. The manual describes the relevant fields and functions as well as procedures exemplifying the use of OPplus. For help about a specific field, click the field and press F1. Please note that OPplus modules may be purchased individually. Therefore, descriptions, menu items and illustrations of cross-module functionalities are not necessarily available to all users. The following modules of the certified vertical solution OPplus are described in separate manuals: OPplus Payments, OPplus G/L Open Entries, OPplus Ext. Lists and Reports, OPplus Analysis (Trial Balance & VAT). Description of Icons Information Indicates sections which include important information to be considered by the user. Reminder Reminds the user of already mentioned information or processes which enable the user to achieve optimized results. Tip Indicates sections which assist the user to apply the functionality correctly. Warning Signifies information of high importance to be considered in order to avoid any errors. 3 of 17

4 OPplus Navigation Area After the OPplus.fob files have been imported, the OPplus functionality is shown as a new menu within the Microsoft Dynamics NAV navigation pane placed below the Financial Management menu by default: The OPplus menu shows the following menu groups if all OPplus modules are used. The History menu item is always included in the OPplus menu, regardless of which OPplus modules are used: 4 of 17

5 OPplus License Information module This chapter describes the benefit of the OPplus License Information module which you will find in the navigation area of the General group. This module is always integrated and a prerequisite for using OPplus regardless which modules of OPplus you plan to use. 5 of 17

6 On the OPplus License Information page, you can see which modules are activated in the customer license. You may implement OPplus in a database without activating all modules in every company. In order to activate a module it is necessary that a) the respective module is licensed and b) that the setup of the module has been started. If you have licensed the Associations module, the Setup done field will automatically contain a check mark. The system will not have a check mark for this field if any associations/linkages have been set up. Via this page you can now set up the user roles for all licensed modules. Setup Configuration By using the Export/Import Setups function via the OPplus License Information, you can transfer OPplus setup tables from one database into another or from company A to company B. The report is divided into two parts, providing three fields in the upper Options section. 6 of 17

7 Field Direction Filename Company Description In this field, you can select whether to import or to export files. This field contains the name of the file you want to import and/or create. In this field, you can select one of the following 3 options: All o o Current o o Export Select this option to export the data of all companies of the database into the text file. Import If you select this option, the data included in the text file will be imported into the companies of the database. If you have exported several companies into the file, the system will import the data of the first company contained in the file. Export Select this option to export the data of the current company into the text file. Import Select this option to import the data of the text file into the selected company. Company Related o Export This option is not available for export. o Import Select this option if you have previously exported all company data, and some companies are still missing in the database. The system will check if the corresponding company is included in the current database. If yes, the data of this company will be imported. If not, the company will be skipped. 7 of 17

8 In the lower part of the report, you will find a list of export/import data of respective modules: When you open the report, the system checks which of the modules are included in the license. According to the license, the respective option fields are automatically enabled with a check mark. However, the user can change these settings manually. When you select the Import option, the system will automatically import all modules included in the license. When you select the Export option, the system will automatically export all modules which are included in the license and (at least) have one record in the corresponding table. Please note/make sure: that the current customer license is activated in the server, NO number series are created/edited during the import. 8 of 17

9 OPplus module The module of the certified vertical solution OPplus is used for the French payment format ETEBAC to perform domestic credit transfers and direct debits in France as well as supports three different bills of exchange. To ensure that the system creates correct payment files when using the module, you need to preset a number of fields in the master data. In the following sections, you will find a description of the fields and functions which are exclusively used for the module. For the remaining basic functions, please refer to the OPplus Payments manual. 9 of 17

10 Required Orderer Bank Master Data Bank Accounts (Orderer Bank) The orderer bank account should be at a financial institution in France and have the corresponding,fr country code. Similarly, a valid combination of bank code and account number and/or BIC/SWIFT code and IBAN should be specified. In the module, you will find the PMT FR tab containing the following fields: Field Name Agency Code RIB Key RIB Checked National Issuer No. Description Short description In this field, you need to enter the 5-digit agency number of your bank. In combination with the 5-digit bank code, the bank account number and the 2-digit check number, you will get the RIB Code which is the complete French account number. In this field, you need to enter the 2-digit check number of your RIB Code. Place a check mark in this field if you want the system to check during entry if the bank code, agency code, bank account number and RIB key are filled with valid values. Here you can enter your unique 6-digit payment issuer code. The code specified in this field will be copied into the payment proposal header. 10 of 17

11 Required Customer Master Data Customer Bank Account Card On the Customer Bank Account Card, you need specify a valid combination of bank code and account number and/or BIC/SWIFT code and IBAN. 11 of 17

12 For the module, the following three additional fields are available on the OPplus tab: Field Name Agency Code RIB Key RIB Checked Description Short description In this field, you need to enter the 5-digit agency number of the customer bank. In combination with the 5-digit bank code, the bank account number and the 2-digit check number, you will get the RIB Code which is the complete French account number In this field, you need to enter the 2-digit check number of the customer bank s RIB Code. Place a check mark in this field if you want the system to check during entry if the bank code, agency code, bank account number and RIB key are filled with valid values. Required Vendor Master Data Vendor Bank Account Cards On the Vendor Bank Account Card, you need specify a valid combination of bank code and account number and/or BIC/SWIFT code and IBAN. 12 of 17

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14 For the module, the following three additional fields are available on the OPplus tab: Field Name Agency Code RIB Key RIB Checked Description Short description In this field, you need to enter the 5-digit agency number of the vendor bank. In combination with the 5-digit bank code, the bank account number and the 2-digit check number, you will get the RIB Code which is the complete French account number In this field, you need to enter the 2-digit check number of the vendor bank s RIB Code. Place a check mark in this field if you want the system to check during entry if the bank code, agency code, bank account number and RIB key are filled with valid values. Setup Before you can use the module, you need to create the setup data by selecting Payments Setup Setup Create Setup Data. General tab Field Name Country Code France Currency Code Euro SIREN Homepage National Bank Description Short description Here you need to enter the country code which represents France in the Country table (usually FR ). This field is used to specify the ISO currency code for euro (EUR). This field is currently not in use. Here you can enter the company s SIREN, a unique 9-digit ID for companies and organizations in France. When creating the setup data, the system automatically enters the URL into this field which is the direct link to the French national bank. 14 of 17

15 ETEBAC tab Field Name Etebac Directory Etebac Filename Etebac File Extension Etebac Limit Etebac Line feed Description Short description Currently not in use. The directory for the data carrier is specified in the payment type. Currently not in use. The file name for the data carrier is specified in the payment type. Currently not in use. The file extension for the data carrier is specified in the payment type. Currently not in use. To specify a limit per data carrier, use the payment type. This field is used to insert a line break after each record and is only intended for testing purposes. Inserting a line break increases the readability of payment files and allows you to find potential errors more easily. 15 of 17

16 Payment Types After having created the setup data, the following additional payment type is available to perform transfers: ETEBAC_VIR Virement (transfer) The following payment type is available for direct debits: ETEBAC_PRE Prélèvement (direct debit) Following payment types are available for bills of exchange: ACCE Traite à l'acceptation (accepted bill of exchange) BOR Traite Emise par vos soins (collective bill of exchange) LCR Traite (standard bill of exchange) 16 of 17

17 Payment Proposal Card PMT FR tab Field Name National Issuer No. Orderer Bank Agency Code Agency Code RIB Key Orderer Bank RIB Key Description Short description When creating the payment proposal, the system copies the national issuer no. from the orderer bank into this field. To change this value, go the respective field in the Bank Account Card. When creating the payment proposal, the system copies the agency code from the orderer bank into this field. To change this value, go the respective field in the Bank Account Card. When creating the payment proposal, the system copies the agency code from the orderer bank into this field. To change this value, go the respective field in the Customer or Vendor Bank Account Card. When creating the payment proposal, the system copies the RIB key from the recipient bank into this field. To change this value, go the respective field in the Customer or Vendor Bank Account Card. When creating the payment proposal, the system copies the RIB key from the orderer bank into this field. To change this value, go the respective field in the Bank Account Card. 17 of 17