FICO-CONFIGURATION NEW COMPANY CODE. This document describes how to create a new company code in SAP R/3.
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1 FICO-CONFIGURATION NEW COMPANY CODE This document describes how to create a new company code in SAP R/3.
2 Configuration: New Company Code 2(35) CONTENTS 1 NEW COMPANY CODE ENVIRONMENT ENTERPRISE STRUCTURE EDIT COMPANY CODE DATA COMPANY CREDIT CONTROL AREA, BUSINESS AREA ASSIGNMENT OF STRUCTURES COMPANY CODE - COMPANY COMPANY CODE CREDIT CONTROL AREA FINANCIAL ACCOUNTING GLOBAL SETTINGS COMPANY CODE VAT Registration number Productive indicator BUSINESS AREA FISCAL YEAR VARIANT DOCUMENT Posting Periods Document number ranges Document header Validation Substitution Maximum Exchange Rate Difference Document line items Posting keys Field status variant Tolerance groups Other document line item settings Other FI global settings GENERAL LEDGER ACCOUNTS GENERAL LEDGER POSTINGS Inter company transactions ASSET ACCOUNTING BANK ACCOUNTS ACCOUNTS RECEIVABLES AND PAYABLES... 25
3 Configuration: New Company Code 3(35) 11.1 CUSTOMERS AND VENDORS OUTGOING PAYMENTS INCOMING PAYMENTS DUNNING INTEREST CALCULATION CONTROLLING CONTROLLING AREA COST ELEMENTS COST CENTERS AUTOMATIC ACCOUNT ASSIGNMENT INTERNAL ORDERS PROFIT CENTERS REQUESTS MASTER DATA NUMBER RANGES FI AUTOMATIC ACCOUNT DETERMINATION... 35
4 Configuration: New Company Code 4(35) 1 New company code This document describes how a new company code is added to an existing SAP R/3 environment. Here the company code is not created from scratch, but as a copy from an existing company code. This document wants to point out what information is transferred in the copy and at which points you must interfere. 2 Environment The new company code is created in development system and is transferred from there to test and finally to production. The system settings are done in Customizing (IMG) You get to IMG with transaction SPRO. Start SAP Reference IMG. 3 Enterprise structure The easiest way to create a company code is to copy it from an existing one.
5 Configuration: New Company Code 5(35) Choose Copy, delete, check company code Click the copy icon on the bar. Wait. The systems reads the tables to be copied.. Give the company code number you want to copy and the number of the new company code.
6 Configuration: New Company Code 6(35) Do you want to copy the chart of accounts? If you answer YES, the accounts of the source company are copied to the target company. Do you want change to currency? If you answer NO, the currency of the new company will in this case be EUR. Activity indicator for cash budget management CO When you copy a company code, not all the settings are copied, for example: Productive indicator Company (trading partner) Financial management area Assignment between company code and controlling area. This message comes because the source company code has profit center accounting active, which requires, that the assignment to controlling area is made (not copied). Pass the message with enter.
7 Configuration: New Company Code 7(35) If number ranges exist in the development environment, they are copied. Number ranges must be maintained manually in every environment. Pass the message. Copying starts. When the copy is ready, a change request box appears. Create a new request. Save the request. The request gets a number. Copying continues. If you get messages of number ranges, you can leave them out with Cancel
8 Configuration: New Company Code 8(35) Leave the copy program. 4 Edit company code data Finalize the new company code s data. Select the new company code from the list.
9 Configuration: New Company Code 9(35) Change the name and additional data. Move over to address data. When you save, you get again a change request box. You can use the same request or make a new one.
10 Configuration: New Company Code 10(35) 5 Company Define next the company data. In this example a finnish group company is defined. Select new entries. Fill in the data. Save. When you save, you get again a change request box. You can use the same request or make a new one.
11 Configuration: New Company Code 11(35) 6 Credit control area, business area If the new company means also new credit control area or business are, you define them here. In this example no new areas are defined. 7 Assignment of structures Here you assign the new company code to other organizational stuctures.
12 Configuration: New Company Code 12(35) 7.1 Company code - company Assign the company code to company (trading partner) When you save, you get again a change request box. You can use the same request or make a new one. 7.2 Company code credit control area This assignment is copied from the source company code. Check the other assignments. If they are OK, you don t have to do anything.
13 Configuration: New Company Code 13(35) 8 Financial accounting global settings 8.1 Company code Select the company code. Check the data and settings. Notice that the VAT registration number is copied from the source company and must be changed.
14 Configuration: New Company Code 14(35) From here you can go to address data. In additional data you maintain for example European Intrastat codes. This is also copied from the VAT code and changes when you change it. Change the VAT-code and save. When you save, you get again a change request box. You can use the same request or make a new one VAT Registration number Check the VAT codes Productive indicator When the productive indicator is set, it is no longer possible to delete the test data.
15 Configuration: New Company Code 15(35) 8.2 Business Area Check if business areas are in use. The setting is copied from the source company. 8.3 Fiscal year variant The assignment is copied from the source company.
16 Configuration: New Company Code 16(35) 8.4 Document Posting Periods Companies can have their own posting period variants or share variants. If the company has an own variant, it can open and close periods independently. To create a new variant, choose NEW NTRIES. Save the variant
17 Configuration: New Company Code 17(35) Select a varianto click on copy icon. Replace the source variant with target variant. A= asset postings, D=accounts receivables, K=accounts payables, M=material postings, S=general ledger postings, + is valid for all account types. Save.
18 Configuration: New Company Code 18(35) The assignment is copied from the source company. Change it Document number ranges Document numbers must not be transferred. They are manually maintained in all environments Document header These are copied from the source company. Check the validity in the new company. Check if any validation or substitution rules exist and if they have to be changed. The document types are not company code specific. They are assigned to document number ranges.
19 Configuration: New Company Code 19(35) Validation Two validations are copied. They are not active Substitution One substitution is copied, but it is not active Maximum Exchange Rate Difference This setting was copied from the source company. If a deviation occurs and it exceeds the percentage rate specified here, then a warning appears.
20 Configuration: New Company Code 20(35) Document line items You don t have to do anything here. All necessary settings have been copied Posting keys Posting keys are the same for all companies Field status variant The field status variants define which fields you, will see on the posting screen.
21 Configuration: New Company Code 21(35) In IDES the field status groups are defined at group level. The assignment has been transferred from the source company Tolerance groups Tolerance group have been copied.
22 Configuration: New Company Code 22(35) Other document line item settings Company specific definitions can be in validations and substitutions and document change rules. These settings are all transferred in the copy and should be checked Other FI global settings Taxes are not covered in this document. If you create a new company code in a new country, you must spend some time with tax configurations. 8.5 General ledger accounts If you copied the accounts, you need to check the accounts. Check names, delete unnceccary accounts, create missing accounts etc. The account master data is maintained in the test and production environment. In development environment you need to create accounts, that are used system settings as automatic account determination.
23 Configuration: New Company Code 23(35) 8.6 General ledger postings The setting for postings are also in most cases transferred in the copy and you should check the company code specific settings Inter company transactions The account for inter company transactions are maintained here. You need first to create the accounts.
24 Configuration: New Company Code 24(35) 9 Asset accounting Implementation of asset accounting is not covered in this document. However, when you create a new company code as copy from an existing one, some asset specifications are also copied. The assignment of company code providing number is copied. I you use company code specific asset numbers, change this! Otherwise the asset numbers are taken from the number ranges of the source company. Transaction AO11 The asset number ranges are maintained in IMG. When the first asset is created, this setting can no longer be changed. 10 Bank accounts Define the banks and bank accounts. The house banks have been copied from the source company and need to be updated.
25 Configuration: New Company Code 25(35) You can delete the unnecessary banks and account and create new ones. Usually the bank data is maintained, when you configure the payment program. 11 Accounts receivables and payables 11.1 Customers and vendors Customers and vendors are created to the new a company in the applicationa. All necessary accounting settings have been transferred in copy Outgoing payments The payment configurations have been copied and need to checked / maintained. The settings can be maintained here or in the payment program configuration..
26 Configuration: New Company Code 26(35) 11.3 Incoming payments Also all controll data related to incoming payment have been copied Dunning Also the dunning settings have been copied. The dunning forms are usually company specific, and need to be maintained.
27 Configuration: New Company Code 27(35) 11.5 Interest calculation In interest caculations is in use a number range for interest postings must be created. Check also the postings settings. Also the forms have to be created 12 Controlling 12.1 Controlling area First you have find out how controlling is organized. Many company codes can be assigned to one controlling area or each company code can have own controlling area.
28 Configuration: New Company Code 28(35) Here the new company will be assigned to Controlling Area 1000 Europe. The assignment was not copied. Click on Maintain Controlling Area. Select 1000 and double click Assignment of company codes. Click on New entries.
29 Configuration: New Company Code 29(35) Enter the new company code. Save. The active components for controlling area 1000 are following.
30 Configuration: New Company Code 30(35) The versions and number ranges are controlling area specific, so they already exist. Also the validations and substitutions are valid for all company codes assigned to controlling area Cost Elements Cost Elements are common for all companies assigned to controlling area, and 12.3 Cost Centers Cost centers are company code specific and must be created for the new company. Also in he standard hierarchy you usually create a level for the new company code. Master data is created in the test and production environments.
31 Configuration: New Company Code 31(35) 12.4 Automatic account assignment The control table (OKB9) for automatic account assignment is company code specific and needs to be maintained. If you make assignment to cost centers, you have to create the cost centers also in the development environment. Automatic account assignments are used for example in automatic MM-postings, were you cannot enter a cost assignment.
32 Configuration: New Company Code 32(35) 12.5 Internal orders The number ranges for the orders must be created. The order master data is created in test and production environments Profit Centers Profit centers are company code specific and must be created for the new company. Also in he standard hierarchy you usually create a level for the new company code. Master data is created in the test and production environments. In profit center accounting you also have settings for automatic account assignment. For these setting you may need to create some profit centers also in development environment. Automatic account assighment for revenue elements is the same OKB9-table as for cost elements.
33 Configuration: New Company Code 33(35) Here you define default profit centers for balance sheet and profit and loss accounts. From PrCtrDet icon you can make a derivation rule for profit center definition. The derived profit center will replace the default profit center in postings. Go first to change mode. Make first a condition (here company code = 2900) and the maintain the rule values. Here is an example of Rule values for company code 1000.
34 Configuration: New Company Code 34(35) 13 Requests The data for ceating a new compnay code is now collected to one or several change requests, which must be transported first to test environment and after testing to production environment. 14 Master data When the company code is transported master data (accounts, customers, vendores, cost centers, profit centers etc) is to be created. 15 Number ranges Also the number ranges for document types must be maintained manually. You can copu number ranges from other companies or create new ones.
35 Configuration: New Company Code 35(35) 16 FI automatic account determination FI accounts used in automatic account determination are maintained with transaction FBKP. The settings are mostly valid for chart of accounts, but you must check and create all the necessary accounts in the new company code. If you copied the chart of accounts, then you probably already have them. These are the most important system settings, because they define the accounts used in automatic postings.
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