SCHEDULE IMPORT GUIDE
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1 SCHEDULE IMPORT GUIDE
2 TABLE OF CONTENTS TABLE OF CONTENTS... 2 INTRODUCTION... 3 WHAT SHOULD I DO BEFORE DOWNLOADING THE SCHEDULE IMPORT TEMPLATE?... 3 COLUMN NAMES AND DESCRIPTIONS... 3 CREATING THE SPREADSHEET... 5 Entering Data Into the Spreadsheet:... 6 Saving the File... 6 STEPS TO UPLOAD... 6 COMMON QUESTIONS... 7 Q. What if I do not have information for EVERY column?... 7 Q. Can I import schedules for Practices or Other events?... 7 Q. Can I import more than one schedule?... 7 Q. Can I make changes to the schedule after it is imported?... 7 Q. Does the import check for scheduling conflicts?... 7 Q. Are there any fees for importing schedules? SI Play LLC. All Rights Reserved. Page 2 of 7
3 INTRODUCTION Importing schedules is a quick and easy way to get your schedule into your system. It is recommended that you upload one spreadsheet per division, to keep the schedules easy to manage. In order to import the data without errors, please read this guide fully and then download the Schedule Import Template. WHAT SHOULD I DO BEFORE DOWNLOADING THE SCHEDULE IMPORT TEMPLATE? It is recommended that you create Locations, Resources, and Teams in the system prior to downloading the schedule import template. Doing so will pull all of your resources, locations, divisions and teams into the Teams and Resources tabs so that these fields may be copied and pasted into the template. This is extremely important because if the data you import is not 100% identical to the data in your system, it is treated as a write-in location/team or your import will fail. COLUMN NAMES AND DESCRIPTIONS Use this section to determine which columns are mandatory, as well as the recommended values. Do not delete or edit column headings in this file or your import will fail. Mandatory fields are in red, bolded text. EventType o Valid options are Game, Practice, Exhibition, Playoff and Other. Active o Valid options are Yes, No, Y, or N. o Recommended value is No/N so that you may view the schedule prior to publishing. GameNumber o If you would like to include game numbers, you may list them in this field. o The system will not generate game numbers if left blank. EventName o If your EventType is Other, input the title of the event here. Date o Input the date as MM/DD/YYYY. Time o Input the start time as HH:MM AM/PM 2017 SI Play LLC. All Rights Reserved. Page 3 of 7
4 Duration o Length of the game in minutes. ResourceLocation o You may copy and paste the resource location from the Resources tab in the template. o If you do not have any resource locations added to the system, or if you enter resource locations incorrectly, they will be created as custom resources. Resource o You may copy and paste the resource from the Resources tab in the template. o If you do not have resources added to the system, or if you enter resources incorrectly they will be created as a custom resource. AwayDivision o You may copy and paste the division from the template. The data in this field must match the division name exactly as it appears in the system. o Write in teams cannot have a division assigned to them. o Not required to enter the AwayDivision for practices or other events. AwayTeam o You may copy and paste from the teams in the template. o If you write in teams, or if the team name does not match what is in the system exactly, standings will not be tracked for the team. o Not required to enter the AwayTeam for practices or other events. HomeDivision o You may copy and paste the division from the template. The data in this field must match the division name exactly as it appears in the system. o Write in teams cannot have a division assigned to them. HomeTeam o You may copy and paste from the teams in the template. o If you write in teams, or if the team name does not match what is in the system exactly, standings will not be tracked for the team. Description o If you would like to give any additional instructions to the teams associated with the event, you may enter it into the description SI Play LLC. All Rights Reserved. Page 4 of 7
5 CREATING THE SPREADSHEET To download the Schedule Import Template: 1. Go to Schedules & Games > Manage Schedules. 2. Click Import. 3. In Step 2, select your Session. 4. In Step 3, click Download Schedule Import Template. The template will look like this: 2017 SI Play LLC. All Rights Reserved. Page 5 of 7
6 Entering Data Into the Spreadsheet: For columns A-G, use Column Names and Descriptions to assist you with entering the correct data, in the correct format. For columns H-I, use the Resources tab to copy and paste the resource and resource locations. For columns J-M, use the Teams tab to copy and paste the divisions and team names. Saving the File When you have finished adding all of your events to the spreadsheet, you must save the file. Here are a few tips that will help when you are going to upload: Use a descriptive file name. For example: Minors Fall 2018 Schedule, Rookie Spring 2019 Schedule. A descriptive file name will help you to make sure you are uploading the correct divisions file. Create a Schedule folder on your desktop or wherever is easiest for you, and save your schedule there. This way, you will not be searching your computer for the saved file (hint it is probably in your Downloads folder!) Save the file as an.xlsx. This is the only file type that will work with the uploader. STEPS TO UPLOAD 1. Go to Schedules & Games > Manage Schedules. 2. Click Import. 3. In Step 2, select your Session. 4. In Step 4, Name your Schedule. NOTE: We recommend importing a schedule for each division. When naming your schedule, include the division name of the schedule you are uploading for easy identification. 5. In Step 5, Choose your file from where it is saved on your computer. 6. Click Validate Spreadsheet to upload your Schedule. 7. If your validation is successful, click Import Schedule. If the imported file contains errors, please check the rows of your spreadsheet against the error messages in the system, make changes, and save. Then, click Back to Import Schedules, and follow steps SI Play LLC. All Rights Reserved. Page 6 of 7
7 COMMON QUESTIONS Q. What if I do not have information for EVERY column? A. You must enter the required fields. Q. Can I import schedules for Practices or Other events? A. Yes! With the EventType column you can specify which type of event to import. We currently support Game, Exhibition, Practice, Playoff, and Other event types. Q. Can I import more than one schedule? A. You may import one schedule, but you will need to go through the import process for each schedule you would like to import. You cannot add multiple files in Step 5. Q. Can I make changes to the schedule after it is imported? A. Yes. You are able edit events just as you would be able to if you added the events manually. Q. Does the import check for scheduling conflicts? A. No. Please take the time to ensure that you do not have scheduling conflicts prior to uploading the schedule. Q. Are there any fees for importing schedules? A. No. The schedule importer can be used without having to pay any additional fees SI Play LLC. All Rights Reserved. Page 7 of 7
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