How to Create and Manage Student Accounts in Oracle ilearning

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Lynn Barnett
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1 How to Create and Manage Student Accounts in Oracle ilearning How to Create Student Accounts in Oracle ilearning 1. Log in to Oracle ilearning. 2. Click the Admin button (top right) to access your Admin privileges. 3. At the top right, you will see four tabs: Content (default), Users, ecommerce, and Reports. Click the Users tab. 4. Your teacher organization name will appear on the left of the screen. Click your teacher organization name to display the properties in the right-hand pane of the window. 5. Click the Manage Users link at the top right. 6. Click the Add User button to create new accounts. 7. Per the Oracle Academy Terms and Conditions, you are prohibited from using real names for student accounts. Complete the information required in each field to create a student account. The table below provides a guide of what information should be entered in each field. Field First Name Last Name Username (United States only) Data User (first name "User" will be the same for all users) 1 (or a number indicating the student number in the accounts, 2,3,4, 25, 26, etc.) Syntax: aabb_cc_ddee_sff aa = Country Abbreviation bb = State Abbreviation cc = School Abbreviation dd = Course abbreviation DFo = Database Foundations SQL = Database Design and Database Programming with SQL PLSQL = Database Programming with PL/SQL JFo = Java Foundations JF = Java Fundamentals JP = Java Programming ee = Section number ff = Student number Examples are: 1. usva_jhs_jf01_s01 (This is student 1 of Java Fundamentals Section 1 for Jerome High School in Virginia, United States) 2. usva_jhs_jf01_s02 (This is student 2.) 3. uspa_tashs_jfo02_s01 (This is student 1 of Java Foundations Section 2) 4. usfl_lahs_plsql01_s01 (This is Student 1 of Section 1 for Database Programming with PL/SQL)

2 2 5. usca_lausd_sql01_s01 (This is Student 1 of Section 1 for Database Design and Database Programming with SQL) Username (All other countries) Syntax: aa_bb_ccdd_see aa = Country Abbreviation bb = School Abbreviation cc = Course abbreviation DFo = Database Foundations SQL = Database Design and Database Programming with SQL PLSQL = Database Programming with PL/SQL JFo = Java Foundations JF = Java Fundamentals JP = Java Programming dd = Section number ee = Student number Examples are: 1. UK: uk_nescot_jf01_s01; uk_btc_jf01_s01 2. Romania: ro_cntv_jfo01_s01 3. China: cn_ndvtc_dfo01_s01 4. Netherlands: nl_rtp_jp01_s01 5. India: in_dps_plsql01_s01 6. Egypt: eg_zps_jfo01_s02 7. Hong Kong: hk_ccsc_jp01_s01 Password The password you assign and type in must have a minimum of 8 characters, with a minimum of 1 number, and 1 letter. Students will be asked to reset the password upon first login. Not used, but required. Type in a dummy address (ex: user1@oa.edu). You can fill in the same address for all students. DO NOT use any real student addresses in the field. Manager You MUST assign yourself as the manger of each student account to allow you to obtain access to student assessment scores. 1. You CANNOT type in the manager name; you must search for it using the flashlight icon. 2. Click on the Flashlight icon to search for the manager. A new window will open - be patient as this window displays. a. If you don't see a new window open, make sure all popup blocking software on your PC is disabled. After clicking on the flashlight, a window will open prompting you to enter your name. Address City State (United States only) 3. Enter your username. 4. Click the Go button. 5. Select your name by clicking the radio button at the left. 6. Click the OK button. Enter the two-letter abbreviation for your state.

3 3 State (All other countries) Zip code Country Organization Account Expires Allow Update Preferred Language Internal User Academy Manager Cadre Job Role School Name Curriculum Code Enter your two-letter country abbreviation. Your teacher organization name should automatically appear. You can select a date by clicking on the calendar button as to when the accounts will expire and students will no longer have access to Oracle ilearning, or you can select no expiration (note: All accounts are deleted at the end of August). Default is checked, allowing your students to change their password in the user profile. Leave this field blank (except Chinese schools, which should select simplified Chinese). Default is checked. Leave this field blank for students. Leave this field blank for students. Enter the word student in all lowercase letters. Enter the full name of your school. Select the correct student code in the language that you will use from the Curriculum Codes table shown below. 8. Click the Save button. Or, if you are creating several student accounts, click Save and Add Another. This way, you will not have to retype all the information again for the second student. a. You will only have to modify the first name, last name, username, password, and for each account. This will speed up account creation. b. Note: When you save and add another account, the password field will appear to carry over the password, displaying ****** in the password field. But it does not carry over the password. You must retype the password for each subsequent account or the password will not work for the account. c. When you click Save at the bottom of the page, if Oracle ilearning tells you that the student account name is already in use, please add your initials to the school abbreviation for all of your student accounts. For example, school abbreviation "sshs" becomes "sshsmj" (for teacher initials Mary Jones). For student accounts, au_sshs_jp01_s01 becomes au_sshsmj_jp01_s01

4 4 Curriculum Codes English Curriculum Course Teacher Code Teacher Code in Year Field: Student Code Student Code in Year Field: Java Foundations JFoT J JFoS J Java Fundamentals JFT D JFS D Java Programming JPT H JPS H Database Foundations DFoT I DFoS I Database Design and Programming with SQL Database Programming with PL/SQL DBT Year DBS Year PLSQLT C PLSQLS C Please note: 1. One of the above codes MUST be selected from the respective Year field; otherwise students will NOT have access to any course. 2. If you are offering courses to teachers, you may use the teacher curriculum codes as well. The Teacher curriculum codes will provide teachers with access to both the Student and Teacher version of the curriculum. Changing Student Passwords in Oracle ilearning 1. Click the Admin button. 2. Click the Users tab. 3. Click the Manage Users link. 4. Click the Edit icon (pencil) to open the student s profile. 5. Enter the new password twice. 6. Click the Update button to confirm the changes.

5 5 How to Delete Student Accounts in Oracle ilearning Renewing Oracle Academy instructors should delete ALL old student accounts for the teacher organization before adding any new accounts. Accounts cannot be reset. They must be deleted to erase them from the system. To delete student accounts: 1. Select the check box in front of the student account in the list. 2. Click the Delete button at the top right of the list. 3. Click OK to confirm the delete. Select 2-3 student accounts at a time as the delete process can take several minutes. Refresh your browser between each set of deletions. The list of accounts is not updated after a delete action is executed. However, realize that the accounts are being deleted in the background.

Set Up and Frequently Asked Questions

Set Up and Frequently Asked Questions This document provides instructions to set up student accounts in Oracle ilearning. Also included are general systems guidelines and frequently asked questions (at