STAFF EXPERIENCE - REJECT RULES

Transcription

1 1. District Number must be numeric in the range or and must be correct for the district submitting the data. -record rejected- The first two records listed below would be loaded to the data base assuming no other reject rule would cause their rejection. The third record would be rejected since the District Number is not in the appropriate range. District Number Social Security Number * If the rejected record should not have been submitted, no action is required. However, if the district wishes the data in the rejected record to be loaded to the data base, the district must correct the District Number and resubmit the record for processing. 2. Social Security Number (SSN) must be numeric and greater than zero, excluding the value , unless it is a Staff Number Identifier and the first two positions are CS and the last seven positions are numeric. Nine-character SSN's should be left-justified, with a trailing blank. -record rejected- Social Security Numbers of and (blank) would cause each record to be rejected. The first number is incorrect because it is not greater than zero. The second is incorrect because it is right-justified rather than leftjustified. If the rejected records should not have been submitted, no action is required. However, if the district wishes the data in the rejected records to be loaded to the data base, the district must correct the Social Security Numbers by making them numeric, greater than zero and left-justified. Resubmit the records for processing. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 1

2 3. Survey Period Code must be correct for the submission specified by the district and must be 2 or 3. -record rejected- The Survey Period Code as specified in the transmission JCL is identified as Survey Period Code "2" and the records are coded as Survey Period Code "3". All updates, adds, or deletes that have this inconsistency are rejected. If the rejected records should not have been submitted, no action is required. However, if the district wishes the data in the rejected records to be loaded to the data base, the district must correct the Survey Period Code on the records coming in or in the JCL and resubmit the records for processing. 4. Fiscal Year must be correct for the submission specified by the district. -record rejected- Similar to the edit for Survey Period Code, both the Fiscal Year on the JCL and the records being submitted for processing must match. If the rejected records should not have been submitted, no action is required. However, if the district wishes the data in the rejected records to be loaded to the data base, the district must correct the Fiscal Year either on the JCL or the records being submitted and resubmit the records for processing. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 2

3 5. Experience Type code must be A, C, D, F, M, N, P, or S. -record rejected- The first record listed below would be loaded to the data base assuming no other reject rule would cause its rejection. The second record below would be rejected because of an incorrect code for Experience Type **** C 02 * **** B 06 If the rejected record should not have been submitted, no action is required. However, if the district wishes the data in the rejected record to be loaded to the data base, the district must correct the Experience Type code to be a valid code and resubmit the record for processing. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 3

4 6. Experience Length must be numeric and be greater than or equal to zero and less than or equal to 75. -record rejected- The first record listed below would be loaded to the data base assuming no other reject rule would cause its rejection. The second record below would be rejected because the Experience Length value was left blank. The third record would be rejected because Experience Length is not within the acceptable range **** C 02 * **** D * **** M 99 If the rejected records should not have been submitted, no action is required. However, if the district wishes the data in the rejected records to be loaded to the data base, the district must correct the Experience Length and resubmit the records for processing. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 4

5 7. The Transaction Code must be A, C or D. For the original transmission, only A is valid. For subsequent batch/update submissions, if A is specified then the record must not already exist on the data base; if C or D is specified, then the record must exist on the data base. -record rejected- For all original transmissions, the Transaction Code must be A. An original transaction is the first submission of a record during a survey period. After original transmission of records, changes to the record for elements other than the key elements must be done with a C as the Transaction Code. To delete a record, the Transaction Code must be a D. To change key elements in a batch transaction, the record must FIRST be deleted with a D and then added with an A. Records with an incorrect Transaction Code would be rejected. If the rejected record should not have been submitted, no action is required. However, if the district wishes the data in the rejected record to be loaded to the data base, the district must correct the Transaction Code and resubmit the record for processing. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 5

6 8. Each Staff Experience record must be unique based on District Number, Social Security Number, Survey Period Code, Fiscal Year, and Experience Type code. -first record accepted, all other duplicate records rejected- The first and second record listed below would be loaded to the data base assuming no other reject rule would cause their rejection. The last record would be rejected because the key items (District Number, Social Security Number, Survey Period Code, Fiscal Year, and Experience Type code) duplicate the key items in the first record **** C **** D 06 * **** C 03 If the rejected record should not have been submitted, no action is required. However, if the record should have been submitted but with a different key, the record should be corrected and resubmitted. If the district wishes to update some item in this record, the record should be submitted with a Transaction Code of C rather than A. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 6

7 9. The Staff Number Identifier, Local may be any combination of letters, numbers and blanks. All blanks are not allowable. It must be left-justified with trailing blanks. -record rejected- The first two records listed below would be loaded to the data base assuming no other edit would cause their rejection. The third record would be rejected because the Staff Number Identifier, Local contains a symbol (@). The fourth record would be rejected because it is right-justified rather than left-justified. District Number Staff Number Identifier, Local ABC123DEF9 * @xyz * If the rejected records should not have been submitted, no action is required. However, if the district wishes the data in the rejected records to be loaded to the data base, the district must correct the Staff Number Identifier, Local and resubmit the records. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 7

8 10. The Staff Number Identifier, Local must not be identical to the Social Security Number. -record rejected- The first record listed below would be loaded to the data base assuming no other edit would cause its rejection. The second record would be rejected because the Staff Number Identifier, Local is the same as the Social Security Number. Staff Social Number District Security Identifier, Number Number Local A * If the rejected record should not have been submitted, no action is required. However, if the district wishes the data in the rejected record to be loaded to the data base, the district must correct the Staff Number Identifier, Local or the Social Security Number and resubmit the record. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 8

9 11. Florida Education Identifier (FLEID) is alphanumeric and must be entered as FL The first two positions must be FL followed by twelve zeros. No blanks or spaces are allowable. -record rejected- Florida Education Identifier: FL If the rejected record should not have been submitted, no action is required. However, if the district wishes the data in the rejected record to be loaded to the data base, the district must correct the Florida Education Identifier and resubmit the record for processing. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 9

10 STAFF EXPERIENCE - STATE VALIDATION RULES 20. Each Staff Experience record must have a matching Staff Demographic Information record based on District Number, Social Security Number, Survey Period Code and Fiscal Year. -state validation 3- The Staff Experience record below would not pass this edit because there is no matching Staff Demographic Information record based on the key items of District Number, Social Security Number, Survey Period Code and Fiscal Year. Staff Demographic Information records District Security Period Fiscal Number Number Code Year **** **** Staff Experience record * **** C 02 The district must verify that the Staff Experience record is valid, then submit a matching Staff Demographic Information record based on District Number, Social Security Number, Survey Period Code and Fiscal Year. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 10

11 STAFF EXPERIENCE - STATE VALIDATION RULES 21. The Experience Length for Experience Type code of F must be greater than or equal to the Experience Length for Experience Type code of D. -state validation 3- Staff Experience record The second Staff Experience record below would not pass this edit because the correct relationship does not exist between Experience Types and Experience Length for the same employee. Record # **** D 02 Record #2 * **** F 01 The district must verify the Experience Type and Experience Length for both records to determine which is valid, then resubmit the corrected record for processing. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 11

12 STAFF EXPERIENCE - STATE VALIDATION RULES 22. Experience Length must not be greater than the number computed when subtracting 20 from the calculated age (using Birth Date from the Staff Demographic Information record). -state validation 3- [Edit assumption: Staff member began employment in these positions no earlier than age 20.] Staff Experience record The second Staff Experience record below would not pass this edit because Experience Length is greater than the calculated age value (based on the employee s Birth Date) **** P 20 * **** F 15 Staff Demographic Information record District Security Period Fiscal Birth Number Number Code Year Date **** **** The district must verify the Experience Length on the Staff Experience record and the Birth Date on the Staff Demographic Information record to determine which is valid, then resubmit the corrected record for processing. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 12

13 STAFF EXPERIENCE - STATE VALIDATION RULES 23. The sum of the values for Experience Types F, S, P and N must not be greater than the number computed when subtracting 20 from the calculated age (using Birth Date from the Staff Demographic Information record). -state validation 3- [Edit assumption: Staff member began employment in these positions no earlier than age 20.] Staff Experience record The Staff Experience records below would not pass this edit because the sum of the values for the combined Experience Types for the employee is greater than the calculated value (based on the employee s Birth Date). * **** F 7 * **** S 9 * **** N 2 Staff Demographic Information record District Security Period Fiscal Birth Number Number Code Year Date **** The district must verify the values of each Experience Type on the Staff Experience record and the Birth Date on the Staff Demographic Information record to determine which are valid, then resubmit the corrected record(s) for processing. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 13

14 STAFF EXPERIENCE EXCEPTION REPORTS 50. Experience Length must not be greater than 40. -exception report- The second Staff Experience record below would not pass this edit because the Experience Length is greater than **** C 02 * **** F **** D 15 The district should verify the Experience Length and if in error correct the record. DATE: 7/14 STAFF DATA BASE EDITS PAGE - 14