i-power Real Time GL Last Revised: 4/20/17 Version: 2.0

Transcription

1 i-power Real Time GL Last Revised: 4/20/17 Version: 2.0 EPL, Inc. 22 Inverness Parkway Suite 400 Birmingham, Alabama (205) / EPL (4375)

2 Property of EPL, Inc., 22 Inverness Center Parkway, Birmingham, AL , (205) , Fax (205) EPL, Inc. believes this document is accurate and reliable, and much care has been taken in its preparation. However, EPL, Inc. cannot accept any responsibility, financial or otherwise, for any consequences arising out of the use of this material. The information contained herein is subject to change. Revisions may be issued to advice of such changes or additions. The information and techniques contained in this document are the property of EPL and may not be disclosed in total or in part without the written permission of EPL, Inc EPL, Inc. All All rights Rights reserved.

3 i P a g e Contents CONTENTS... I Overview... 5 Real Time GL Screen... 6 Main Menu... 6 General Ledger Activity... 7 Actions... 7 Screen Overview... 7 Filters... 8 Filter Controls... 8 Results Grid... 9 Status Bar... 9 Creating Searches... 9 Journal Detail Printing/Exporting Results View Export (Excel) Export PDF Journal Entries Journal Entries Management - Option NEW Journal Entries Management - EDIT Option (Manual REVERSAL) Journal Entries Management - REVERSE Option (Under construction) Journal Entries - Filters Filter Options GL Account Activity Filter Options GL Account Daily Totals Filter Options GL Balances Filter Options End of Day Snapshot Filter Options On Demand Reports Report Options Documents Folder Corrections after closure of Accounting Period:... 37

4 5 P a g e C o n t e n t s Overview In today s world, time is a very important and costly resource. EPL's Real-Time General Ledger helps the credit union be more efficient by providing access to up-to-date financial information to make quick decisions. Employees can use the complex filter criteria to research and pinpoint specific data in the General Ledger to review or make corrections on demand. i-power 's Real-Time GL is a one-way system. It provides all important details related to each transaction stored in the system. It can be consulted immediately rather than becoming available the next business day. In the standard i-power data model, GL entries are created after the day s business is completed. Every night a series of batch routines run. Several bring new transactions into the system ACH, ATM, and other third party apps. Once all of the new information has been imported, the GL program runs, reading all of the day s transactions (including the newly imported transactions) and generating the appropriate GL entries based on the configured GL booking codes. Finally, with all of the GL information updated, the financial reports are run. The following morning, you can pull up the financials for review. With Real Time GL, the process is more streamlined. As every transaction is processed, the corresponding GL entry is created (using the same GL booking codes) and written to the database. Reports can be requested on demand and at any time. While you will still have to wait overnight for the standard daily financial reports they can t be run until the various batch imports have been run you will nevertheless have greater flexibility with reporting and more options in analyzing your data. In addition, the process of resolving GL issues will be streamlined; when you make a correcting GL entry, you will be able to check the correction immediately rather than waiting until the next day, after the GL batch update has run.

5 6 P a g e C o n t e n t s Real Time GL Screen Real Time GL is accessed from the i-power Back Office menu: Back Office > General Ledger > General Ledger Profile > Real Time GL. The program will open in a separate window from i-power. Real Time GL runs in a custom JeniuX browser. You may be prompted to allow browser access. To disable this prompt, deselect the checkbox in the dialog box before selecting Allow. Main Menu The main menu provides access to the major reporting Journal Entries management functions. The information displayed may vary based on the User Profile. The menu shows all the GL options. Journal Entries GL Account Daily Totals On Demand Reports GL Account Activity GL Balances Finalization/Closure

6 7 P a g e C o n t e n t s General Ledger Activity Actions This menu indicates what General Ledger function is currently selected and displays the output options available for that function. Output options for GL Account activity View Journal Entry displays the details from the currently selected journal entry in a separate browser window. Export Exports the current filter grid to an Excel spreadsheet. Export PDF Exports the current filter grid to a PDF. The data can then be saved or printed. Screen Overview When the program opens, the work area will be blank. Once you have performed a search, the screen will look something like this: Screen overview

7 8 P a g e C o n t e n t s Filters This area is where you enter your search criteria. The fields available will vary by function. Filter Controls Icon Description This indicator will not display when a search screen initially displays, but appears once a search is performed. Refresh If you are viewing search results and wish to adjust the search parameters, enter the new parameters and press Refresh to update the results grid. When the grid refreshes, the filters are automatically hidden. This button will not do anything until an initial search has been successfully run. Search This functionality does not apply to i-power users. (Ctrl F) Apply Filter Once the search criteria have been entered, press this button to initiate the search. Once the results are displayed, the filters will be hidden. Press this button to make them display again. Hot Key Function is (Ctrl F) Page Up, Page Down when navigating through lengthy search results, you can use these buttons, or the corresponding buttons on the keyboard. Record Management This functionality does not apply to i-power users. Share Row This command generates a SQL statement to extract the selected row. The statement can be sent to another Real Time GL user using the internal messaging service. Help This option is not yet functional. Apply Filter Once the search criteria have been entered, press this button to initiate the search. Once the results are displayed, the filters will be hidden. Cancel Closes the filter display. The display can be restored using the Show/Hide Filter button.

8 9 P a g e C o n t e n t s Results Grid This area displays the results of your search. Status Bar The status bar contains additional control and functionality that do not directly pertain to searches. Icon Description Main Real Time GL has role-based workspaces. Workspace 1 is the standard user workspace. Workflow Not used by i-power users. Batch Operations Enables you to monitor the progress of On Demand Report requests. Documents folder Reports generated by On Demand Reports are accessed here. Creating Searches Searches are created using the fields in the top part of the screen. The Filter section has two sets of fields for entering GL account codes: i-power Users should input GL Account searches using the fields indicated in red above. These standard GL Account field to the right allows for entry of the full GL account code. All credit unions have access to this functionality. Also, note that in both cases, the GL Account field has a blue border while the Description field has a gray border. Blue a live field that you can change. Gray a read-only field. Anytime you see a ( ) to the right of a field, you can press that icon to display a lookup screen with valid entries for the field.

9 10 P a g e C o n t e n t s Lookup screen for GL Account Code field. You can use the fields to filter the lookup list. The specific fields differ based on the type of search you are performing, but the general principles hold true. There is a set of filter controls on the right side of the screen: To perform a search: 1. Enter the desired search criteria. 2. Press the Apply Filter button. The filters will be hidden, and the result grid will display. If there are any invalid search parameters, they will be highlighted in red and a dialog box will display. Correct the parameters and press Apply Filter again. To refine a search: 1. Modify the search criteria as needed. 2. Press the Refresh button. The Refresh button will not be active following an invalid search.

10 11 P a g e C o n t e n t s Journal Detail The Journal Entries GL Activity searches return lists of journal entries. These entries are comprised of multiple GL structures. Once you have the list of transactions, you can double-click on one transaction (or select it and press View Journal Entry) to view the Journal Entry details. Name of Field Effective date Ref. year Entry nr. Business date Insertion details Last upd. details Reason code Description Description The Transaction date Used to research past years activities The first field indicates how the transaction was captured in Real Time module. A Automatic (from the i-power interface). M Manual (entered from within the Real Time GL Module) The second field displays the entry number an internal database number. This field indicates the business date of the Journal Entry This field provides information concerning the creation of the Journal Entry (date, time, drawer, and user) in i-power. This field provides information concerning the last modification of the Journal Entry (date, time, user, and drawer) in Real Time GL. The Reason code associated with the Journal Entry. The Journal Entry description. This field is comprised of multiple elements: SHD TR Ref.: Receipt: SHD i-power Transaction Code. TR assigned by i-power to the transaction

11 12 P a g e C o n t e n t s Ref. reference number Receipt i-power Transaction/Receipt Number. GL Account Master/Sub Account Account description Debit / Credit Curr. Branch Description of Activity Pr. Tp. Member Acc. i-power G/L Account number. Not used by i-power users. This field indicates the description of the i-power G/L Account. These fields indicate the Debit and Credit movements which comprise the Journal Entry. Currency type The Branch on which the GL Account activity will be booked. The description of Activity Product Type--This field indicates the specific i-power product. This field indicates the i-power Member Account and is composed of the Account Number and the suffix. Ex Member Account Suffix--075 Printing/Exporting Results Whenever you have search results displayed on screen, the menu bar displays export options that are appropriate for the current module. View Because journal entries may contain multiple GL structure, the results for journal searches are displayed in two grids. The upper grid shows the journal entries from the search; as you select a journal entry, the individual GL codes within that journal entry are displayed in the lower grid. You can also double-click on a journal entry or select an entry and press the View menu option to display the contents of the journal entry in a separate window. Export (Excel) Pressing the Export icon will export the current grid into a Microsoft Excel spreadsheet. Excel will automatically open with the new spreadsheet. The file is saved in a temp folder; if you wish to save the spreadsheet, you will need to give it a more descriptive name and an appropriate location. Export PDF Pressing the Export PDF button will open the current grid in a new window.

12 13 P a g e C o n t e n t s Journal Entries Journal entry inquiries allow you to begin the search by looking for Journal entries, then looking at the various GL-related transactions within each entry. When you select Journal Entries from the menu, there are several options: Journal Entries menu Management Management of Journal Entries Input / Edit /Reversal Inquiry a standard search. Last Entries reflects entries for the current month Last Unbalanced reflects only unbalanced entries for the current month. This is a useful option for end-of-day procedures. (rare occurrence caused by technical problems) Last for User displays entries by the current user during the current month

13 14 P a g e C o n t e n t s JOURNAL ENTRIES MANAGEMENT Within Management area the following options are available: New Input Journal Entry Edit Modify the Journal Entry. View Display the details of the Journal Entry structure Reverse Reverse Journal Entry Export Export selected list of Journal Entries There are two different types of Users in RT GL Master User is able to: Input backdated Journal Entries; Modify JE performed by him and by other Users; Perform updates for the closed Accounting period Reverse JE performed by him or by other Users Have whole access to Real Time GL Module functionalities. Standard User is able to: Input not backdated Journal Entries; - The field Effective date will be set to the current date and it will be not possible to change a date. Field will be gray Modify only performed by him Journal Entries; Option Edit will be not available on Journal Entries of other Users, Option Edit will be gray for him Reverse only those JE entered by him, options Grayed out if JE entered by another User Have reduced set of functionalities within the Real Time GL Module

14 15 P a g e C o n t e n t s When an option is grayed out, this indicates the user may not edit When option is displayed in blue, the user may edit Journal Entries Management - Option NEW Within the Journal Entries management menu, option New is available. This option permits the user to input a new GL Entry. When New is selected, the Journal Entry Management Screen displays. Effective Date populates with the current date Ref. Year populates with current year J. Entry N/A Business Date populates with current date ( ) Permits the User to select the appropriate Reason Code (Required Field) o Reason codes can be customized by each Credit Union. This permits the user to design specific Templates with particular descriptions and GL structure. o Structures of the Reason Code and the description must be submitted to EPL to ensure consistency between RTGL and i-power settings For the customized Reason Codes: o o the description of the Journal Entry will auto populate when selected (the user may change the description if necessary) the GL Structure will be automatically defined by the system (the user may modify if needed)

15 16 P a g e C o n t e n t s Example: Customized Reason Codes The Reason 099 is a Free Manual Entry; User determines the structure of the GL Entry Within the Journal Entry Management screen, the User can insert: Description of Journal Entry Involved in the transaction GL Accounts Debit and Credit Amount Branch Description of Activity Product Type and Member Account

16 17 P a g e C o n t e n t s Example: Free Manual Entry (Reason Code 099) The Standard Users may only insert Journal Entries related to the current business or effective date transactions. The Master Users may input Backdated Journal Entries even if related to a month where the accounting period is already closed. In situations where a Master User has inserted Journal Entries related to a closed accounting period, the following actions occur within the system: System updates balance of involved GL Account (income and expenses) System automatically performs a movement of the income and expense balance and will post it to undivided earnings Financials based on new data will be available and can be requested by the User Journal Entries Management - EDIT Option (Manual REVERSAL) Option Edit is used in order to change data within the Journal Entry (Note: blue fields may be edited while the grayed out fields are disabled for the user) The Standard Users can modify only JE performed by him during the current business date The Master Users may modify JE s performed by all Users. The Master Users may modify JE s related to the finalized month. The Master User may not Edit After the closure of accounting period Using option Edit the user may:

17 18 P a g e C o n t e n t s Modify GL Accounts (Add, Remove some of them or change GL Accounts) Correct Amount of transaction Modify Activity description Modify the Journal Entry description (only if the entry was Manual, if an Automatic Journal Entries the description cannot be changed) Manually Reverse a Journal Entry o How to Reverse transactions using option Edit o Example of Manual Reversal with (-) sign Steps to do and what we will have in the system: o Add the same GL Account that have been used for the original transaction o Add same amounts that have been used for the original transaction but with sign (-) on the beginning o Insert description of Activity (Example: REVERSAL) o Press OK Tab o In this case on GL Activate we will see the same amount of transaction for the same side (example Credit) but one with and other without sign -. Example of Manual Reversal with a contrary Debit and Credit

18 19 P a g e C o n t e n t s Steps to do and what we will have in the system: o Input the same GL Account used for the original transaction o Input the same amounts used for the original transaction but with a (-) or (+) depending on the original entry. (must be the opposite of the original entry) o Insert description of Activity (Example: REVERSAL) o Press OK Tab o In this case on GL Account Activate we will see the same amount of transaction but once on Debit and once on Credit Side After the closure of accounting period the Edit action will not be available only an Insert action for Master Users.

19 20 P a g e C o n t e n t s Journal Entries Management - REVERSE Option (Under construction) User s with Management Privileges may Reverse an original Journal Entry. Select the Reverse tab on the original transaction, the system opens a new window displaying the original journal entry. The User must confirm the selection by pressing the ok tab, the new Journal Entry with the same characteristics as the original one, but with the negative sign "-" will be inserted. The description of this transaction will be marked with the word REVERSAL This transaction will be with the effective date equal to the date of the original transaction The original transaction will be marked with the Reversal Icon Balances of GL Accounts involved in the original transaction will be changed for the date of the original transaction. The Standard Users can reverse only those Journal Entries performed by him (during the current day) The Master User may reverse Journal Entries performed by all Users (during the current day or past dated entries) Example of the Reversal Entry

20 21 P a g e C o n t e n t s After the closure of the accounting period, Reverse action will no longer be available. Master Users may then use the Insert action to make any changes. Journal Entries - Filters The lower grid displays the individual GL entries for the selected transaction in the upper grid. Filter Options Name of Field Eff. date range Year Type Description Set a date range for journal entries. This defaults to 30 days before and after the current business day Displays current year, however user may input past years for research Select specific types of journal entries: A Automatic (from the i-power interface). M Manual (manually inserted in Real Time GL module

21 22 P a g e C o n t e n t s Blank Both Number Reason Code Only unbalanced Only changed Show / Filter details User Journal entry number. This is an internal number Search by specific Reason Code. Use the ( ) icon to select from a list of available codes defining the source of the journal entry. Manual Journal Entry Created in Real Time GL. Closure of INC/EXP Balances Created by Month End batch routines. Transaction from Core System Created by i-power. RTGL Templates will be defined by the Credit Union s as needed Only returns journal entries that are out of balance. Only returns journal entries that have been edited after their initial creation. This field allows you to refine a search by selecting an entry type: Insertion the initial creation of the journal entry. Last Update the last edit of the journal entry. Insertion user The user who performed the insertion in i-power Last update user Technical user related to the interface between i- POWER and Real Time GL Module. May be the same as the Insertion user. Only returns journal entries created or edited by a specific user Select the ( ) to auto populate the user Drawer Only returns journal entries for a specific drawer Select the ( ) to auto populate the drawer Date range Time range Timestamp range Journal entry description Specify a date range for the filter Specify a time range for the filter If selected, the Date and Time stamps will be combined to form a single reference point, e.g., 07/04/ /14/ :00 15:00 will yield all entries dated between July 4 at noon and July 14 at 3pm. If unselected, the previous two fields (date and time range) are seen as independent. The example above would instead yield all entries inserted/edited between noon and 3pm on each day of the date range. User may initiate a search using a journal entry description using the following options:

22 23 P a g e C o n t e n t s Contains/Begins with Search for Journal Entries containing a specific text string Search for Journal Entries beginning with a specific text string Desc. of first activity Contains/Begins with User may search based on the description of the first activity within the journal entry, using the following options: Search for Journal Entries containing a specific text string Search for Journal Entries beginning with a specific text string Amount from/to Currency GL account field #1 GL account field #2 PR.TP. Order Type Search for transaction amounts that fall with a specified range N/A to i-power Users Search Journal Entries according to the specific internal (technical) G/L. The GL Account number is broken into three components. The account description will be displayed for reference only. This field will not be used by i-power users. They will instead use the second GL Account field. i-power Users will use this field for research Search according to the internal (technical) service code. The first field is the suffix code: CB / CC Club CD Certificate IV Investor LN Loan ML Mortgage Loan SD Share Draft SH Share The second field allows the User to search by Name/Account/Suffix when the ( ) icon is selected. Sets the sort order for the results ascending or descending

23 24 P a g e C o n t e n t s GL Account Activity GL Account Activity searches allow you to focus on activities within specific account, either on a specific date or for a date range. Activity on GL account You may double-click on any entry to view the GL Construction of the transaction. Detail for the transaction highlighted in the previous screenshot. Filter Options Name of Field GL Account Description Filter by specific GL account number. i-power users will only use the second GL Account field.

24 25 P a g e C o n t e n t s Date range Year Branch Currency Show balances JE JE reason code Side Sign Amount from To Activity Description PR.TP. Specify a date range for the filter. You can also specify whether the date range refers to the actual entry date or the business date. The current year will default, user may input previous year search The branch on which G/L Account the activity has been posted USD defaults Determines whether balances will be included in the results: If checked The Total / Balance Field will reflect the Calculated and the Starting Balance for the GL Account selected If unchecked the system will not provide the Starting Balance These two fields allow for filtering based on the journal entry code. The first field specifies the journal insertion type. Three available modes: A Automatically (from the i-power interface). M Manual (manually inserted in Real Time GL module Blank Search will include both types of insertion. The second field allows for entry of a specific journal code. Search by specific Reason Code. Use the ( ) icon to select from a list of available codes defining the source of the journal entry. Manual Journal Entry Created in Real Time GL. Closure of INC/EXP Balances Created by Month End batch routines. Transaction from Core System Created by i-power. RTGL Templates will be defined by the Credit Union s as needed Search Journal Entries according to the ledger side (C=Credit, D=Debit). Search Journal Entries accordingly + A standard transaction. - A reversal/cancellation. Specifies an amount range. Search Journal Entries description by selecting one of the options listed: The drop down field allows you to specify a search mode (Contains/Begins). The second field allows you to specify the text string to search for. Search according to the type of product. The first field is the suffix code:

25 26 P a g e C o n t e n t s CB / CC Club CD Certificate IV Investor LN Loan ML Mortgage Loan SD Share Draft SH Share The second field allows the User to search by Name/Account/Suffix when the ( ) icon is selected. Show/Filter detail User Drawer Date range Time range Timestamp range Last Update/Insertion Select the ( ) to auto populate the user Select the ( ) to auto populate the drawer Specify a date range for the filter. You can also specify whether the date range refers to the actual entry date or the business date. Specify a time range for the filter If selected, the Date and Time stamps will be combined to form a single reference point, e.g., 07/04/ /14/ :00 15:00 will yield all entries dated between July 4 at noon and July 14 at 3pm. If unselected, the previous two fields (date and time range) are seen as independent. The example above would instead yield all entries inserted/edited between noon and 3pm on each day of the date range.

26 27 P a g e C o n t e n t s GL Account Daily Totals The GL Account Daily Totals search allows you to review daily totals for specific accounts. Filter Options Field GL Account Date range Year Branch Currency Show balances JE Type Description Search Journal Entries according to the specific GL Account number. The account description will be displayed for reference only. This first field related to the GL Account will not be used by i-power users. They will instead use the second GL Account field. Specify a date range for the filter. You can also specify whether the date range refers to the actual entry date or the business date. Will default to current year, but previous year search is allowed The branch on which the G/L Account activity has been posted. Filter by currency type. Not used by i-power users. Determines whether balances will be included in the results. If checked The Total / Balance Field will reflect the Calculated and the Starting Balance for the GL Account selected If unchecked the system will not provide the Starting Balance These two fields allow for filtering based on the journal code.

27 28 P a g e C o n t e n t s The first field specifies the journal insertion type. Three available modes: A Automatically (from the i-power interface), M Manual (manually inserted in Real Time GL module) Blank research will be performed based on both types of insertion The second field allows for entry of a specific journal code. JE Reason code Side Search by specific Reason Code. Use the ( ) icon to select from a list of available codes defining the source of the journal entry. Manual Journal Entry Created in Real Time GL. Closure of INC/EXP Balances Created by Month End batch routines. Transaction from Core System Created by i-power. RTGL Templates will be defined by the Credit Union s as needed Search Journal Entries according to the ledger side (C=Credit, D=Debit). Sign Movements with + represent normal movements while the ones with represent reversals. Amount from-to Activity description Service Allows the user to search Journal Entries based on a specific from or to amount Search Journal Entries according to the Journal Entry activity description. There are two different possibilities. The drop down field allows you to specify a search mode (Contains/Begins). The second field allows you so specify the text string to search for. Search according to the i-power Product Type. The first field is the suffix code: CB / CC Club CD Certificate IV Investor LN Loan ML Mortgage Loan SD Share Draft SH Share The second field is the Account/Suffix number. You can do a lookup on both fields; if you select the account/suffix number, the appropriate Share value will default. User may also search by name

28 29 P a g e C o n t e n t s GL Balances The GL Balances screen displays the current balance for all GL accounts. There is also an option to look at a single account or account range. Entries that may need attention are highlighted in red. You can double-click on the account to pull up its history. Note the breadcrumb trail on the upper left. This easy access to the GL account history makes researching balancing issues much easier. To return to the full account listing, select All GLs in the breadcrumb trail.

29 30 P a g e C o n t e n t s Filter Options Field GL account range Reference date Branch Currency Class Only incongruous items List display mode Comparison date Split by branch Totals Description Filter by specific GL account number or range. i-power users will only use the second set of fields. Report GL Balances as of a specific date. The branch on which the G/L Account activity has been posted. Search for a specific currency type. Not used by i-power users. Filter by Account Class Income, Asset, Liability, etc. Incongruous items are records that have a credit/debit mismatch. In some cases, that is what you want, but in some cases it s the result of a mistake. This filter lets you generate a list of items that need to be reviewed. Incongruous items are highlighted in red on the results grid. Use this filter to control the display of zero-balance and zero-turnover accounts. You can suppress either or both types of accounts, or choose to display only either or both types of accounts. Compare todays balance with a previous period balance Separate balances by branch. Control how totals will display in the results. Options are: Show (the totals column displays at the bottom) Don t Show (the totals will not display) Show Only (will only reflect totals without info on single GL Accounts

30 31 P a g e C o n t e n t s End of Day Snapshot The End of Day Snapshot displays all GL accounts that had activity during the specified date range. There are two options for this function: User s end of day snapshot - GL accounts that had activity during the specified date range and had been used by the current User Institution end of day snapshot - GL accounts that had activity during the specified date range (at the institution level)

31 32 P a g e C o n t e n t s Filter Options Group by Field Date/Optional final date Drawer User Currency Year Reconciliation type GL account/opt. final GL acc. Exclude Balanced Items Aggregate by Split by Reconciliation Type Show Alternative accounts Show total additional rows Description These two fields let you specify a single date or date range. If left blank the system will display activities for all drawers. User EOD snapshot will display the EPL User number Institution EOD snapshot the field will be empty. Search for a specific currency type. Not used by i-power users. Will default to current year, but previous year search is allowed Not used by i-power users. These two fields let you specify a single GL account or account range. i- POWER users will not use the first set of GL Account fields. If this box is checked, only out of balances will be included making this report useful for balancing functions. Determines grouping/sorting options for the report. Options are: GL Account, Currency, Year Drawer, Currency, Year Drawer, GL Account, Currency, Year Not used by i-power users. This field will always be checked and represents i-power accounts Show Don t Show Show Only

32 33 P a g e C o n t e n t s On Demand Reports When you select Report on Demand, a dialog box displays so that you can configure your report request: o Preliminary Version: Will reflects GL totals Preliminary report may be ran even after accounting closure if it is necessary to review totals again o Final Version: Close accounting period - Totals will reflect ZERO Note: There are some reports that default to Preliminary or Final mode and prohibit the user from changing the setting. Active fields are bordered in blue; inactive fields, in gray. The available reports vary from credit union to credit union; some of the available reports include: RGL07010F Statement of Financial Condition RGL07010I Statement of Income and Expense RGL06020M Monthly GL Income Balance Sheet RGL06020Q Quarterly GL Income Balance Sheet RGL06020Y Annual GL Income Balance Sheet RGL00530D General Ledger Daily Posting Trial Balance RGL06010A General Ledger Activity Report RGLFTI10R GL Interface Report

33 34 P a g e C o n t e n t s Breakdown by: 1. Account (with balances) 2. Tran code with no details on single activities RGLFTI20R GL Detail Interface Report Breakdown by: 1. Account (with balances) 2. Tran Code with details on single activities RGLFTI30R GL Detail Interface Report 2 - breakdown by: 1. Account, Tran Code 2. Activity description, with no details on single activities Report Options Name of Field Working mode Description Specifies the mode of report: Preliminary Presents information without closing entry Final Presents information as it stands after closure of accounting period. There are some reports that default to Preliminary or Final and prohibit the user from changing Final reference date Report Code Frequency Date Rule From/to Only reprint Through this field it is possible to specify the reference date for which data should be retrieved and printed. Through this field it is possible to search the Report (the Report Code) that should be printed Auto Populates based on the report requested Auto Populates based on the type of report requested Specifies the data range for the report. Specify if Report should only be reprinted. If you select this field, the system will reprint the report without refreshing the data.

34 35 P a g e C o n t e n t s Documents Folder When reports are requested in Real Time GL, they are placed in the Real Time GL Documents folder. This folder is accessed by selecting the folder icon bottom right on the Status Bar. The Documents icon open and closes the folder. This folder allows you to manage the various reports you generate. A toolbar across the upper left gives you the key functionality. User may right click on a report to use icons disabled from this grid bar. Icon Description Refresh Regenerate the report. If you open a report, you ll get the data that was available at the time it was generated. This command will regenerate the report, making sure that the reported data is up to date. Disabled Function Open Opens the report. You can also double-click on a report to open it. Send by Mail There is an option to configure a specific address in order to obtain a report as an attachment. History Displays the history of the report when it was initially generated, when it was downloaded to the Documents folder, etc. Change Owner Allows you to assign the report to another user. Disabled Function Remove Moves the report to the Trash section of the documents folder. Empty Trash Permanently deletes the report. Disabled Function Restore Moves the report from the Trash back to the Documents folder. These commands are also availble by right-clicking on any report in the folder.

35 36 P a g e C o n t e n t s Finalization/Closure By accessing to the Finalization / Closure user can: Finalize Month close the current month but without any posting. After finalization no entrees related to the previous months can be performed by users. Select the Run process Close the Accounting Period Once this transaction has been performed the system automatically: - Performs movement of income and expense balances and post to undivided earnings - Close the accounting period, so no more entries related to that period will be allowed. - Master User will be able to input Back Dated JE Input the Reference Date Should equal the Finalization date

36 37 P a g e C o n t e n t s RTGL determines the last system Finalization date and will automatically populate the next Finalization date required. This field cannot be modified Note: If a Finalization and Closure is not performed manually, after 28 days the system will automatically perform a finalization / closure Corrections after closure of Accounting Period: This can be performed by the Master User. This User can insert backdated Journal Entries in order to correct issues discovered following the close. In this case the Real Time General Module automatically: Amend balances of the profit and loss accounts Generate the Journal Entries related to the Closure Adjust the amount of undivided earnings. New Reports with adjustments data can be requested