ALERT UPLOAD GUIDE FOR BROKERS OCTOBER 19, 2018

Transcription

1 ALERT UPLOAD GUIDE FOR BROKERS OCTOBER 19, 2018

2 Copyright 2018 DTCC. All rights reserved. This work (including, without limitation, all text, images, logos, compilation and design) is proprietary and protected by copyright, and is for the exclusive use of users authorized by DTCC. If this work is received from DTCC in any electronic medium, authorized users of this work are granted a limited, non-exclusive, nontransferable, non-sublicensable and freely revocable license to make reproductions and transmissions necessary for downloading and storage of this work on the users' computers and to print one or more paper copies from the electronic version for their own use. Other than to this limited extent, no part of this work (including any paper copies thereof or print versions thereof) may be printed, copied, altered, modified, posted, reproduced, displayed, published, sold, licensed, used or distributed (including by transmission) in any form or by any means, or stored in any information storage and retrieval system, without DTCC's prior written permission. All product or service names are the property of their respective owners. The services described herein are provided under the DTCC brand name by certain affiliates of The Depository Trust & Clearing Corporation ( DTCC ). DTCC itself does not provide such services. Each of these affiliates is a separate legal entity, subject to the laws and regulations of the particular country or countries in which such entity operates. Please see for more information on DTCC, its affiliates and the services they offer. Publication Code: AL503 Service: ALERT Title: Upload Guide for Brokers

3 TABLE OF CONTENTS Preface 1 ASSIsT and Broker Lift Out Services 1 ASSIsT Service 1 Broker Lift Out Service 1 Related Documents and Training 2 Questions? 2 1. Introduction 3 System Requirements 3 2. Creating a File for ALERT Plus Upload 4 Templates 4 File Format Guidelines 4 Validation Rules 5 Field Formats 5 Settlement Instruction Data 5 Record Limit 5 Fields of Note 5 Fields 5 Example 17 General Account Data 20 Record Limit 20 Fields 20 Example Submitting a Template File to DTCC 24 Creating a DTCC Support Account 24 Opening a Case to Send the Template Files to DTCC Handling Template Errors 27 Validation Errors 27

4 A. Microsoft Excel Notes 28

5 PREFACE This document describes how to upload broker managed reference data into ALERT Plus formats for onward loading to the ALERT platform to support initial loading of accounts and standard settlement instructions pertaining to the Broker Lift Out service. ASSIsT and Broker Lift Out Services ASSIsT Service DTCC is introducing the ALERT Automating Standing Settlement Instructions Together (ASSIsT) service. This service: Helps with the end-to-end flow of Standing Settlement Instruction (SSI) data management from investment managers to broker/dealer. Reduces the number of trade failures resulting from firms still using manual processes for the management of SSIs. The ASSIsT service, available to non-alert clients at no cost, allows broker/dealers to receive account and SSI information from their manual clients via standard ALERT connections. DTCC's direct connections with global custodians and prime brokers enable ALERT clients to connect their account information directly to source providers. ALERT ASSIsT clients can benefit from this complimentary service, further improving the timeliness and data quality to the community. Reduced trade failure enables a community of users to share accurate settlement instructions that provide timely transmission of SSI updates to broker/dealers. This service reduces operational costs due to a reduction of manual errors, administrative overhead, and processing expenses that result from trade repair. Broker Lift Out Service The Broker Lift out service complements the ASSIsT service. It provides broker/dealers with the opportunity to have a single route for all SSI change, using their ALERT direct interface. When you subscribe to this service, DTCC maintains the broker/dealer client SSIs within the ALERT platform. DTCC reuses the client's existing ALERT direct interface connection to route SSI changes in a standardization manner to only the nominating broker. Once a broker/dealer's clients' SSIs are transformed into standard ALERT data, DTCC and the nominating broker will reach out to the broker/dealer's clients to offer them access to the ALERT platform via the ASSIsT service. Using this service, a client can access data from the Global Custodian Direct interface and from the prime broker and permission additional brokers. The client will then become responsible for sending SSI changes directly to DTCC. This document describes how to upload broker managed reference data into ALERT Plus formats for onward loading to the ALERT platform to support initial loading of accounts and standard settlement instructions pertaining to the Broker Lift Out service. Preface 1

6 Related Documents and Training ALERT platform: For related documents and videos, and all documents referenced in this document, go to the Institutional Trade Processing - ALERT Learning Center. ASSIsT service: For related documents and FAQs, go to the Institutional Trade Processing - ALERT ASSIsT Program Learning Center. Questions? The DTCC ASSIsT team provides general assistance and technical help. Contact: ALERTAssist@dtcc.com Preface 2

7 1. INTRODUCTION System Requirements DTCC recommends that you use Microsoft Windows XP instead of Windows Windows 2000 truncates some of the text in drop-down lists. Introduction 3

8 2. CREATING A FILE FOR ALERT PLUS UPLOAD This chapter discusses the process of file creation. It includes file format guidelines and validation rules. Templates The ALERT Plus module includes a zipped file with the following template files: General_Account_Template.xls Account_Model_Settlement_Instructions_Template.xls After you sign up for the Broker Lift Out Service, a representative from the DTCC Service Bureau will contact you and provide you with the template files. The template files are Microsoft Excel worksheets that include the valid headers for each file type that can be uploaded to the ALERT platform. Not all columns require data population, but all headers are required. You cannot modify the column order. File Format Guidelines The file that you provide must conform to these formatting guidelines: All upload files must be in the Microsoft.xls or.xlsx format. The file must include all columns for the file type, whether or not you populate data in them. If a required field in an uploaded file is blank, you receive an error. The file must include headers that match the headers in the template and be in the same order as in the Field Formats table on the next page. Headers appear in the first line of data. Each subsequent line is a row of data. Notes Do not modify headers. The record limit for all templates is 2000 data rows excluding headers. All templates must be less than 5MB in size, and must contain at least one row of data other than the header row. Do not use multiple sheet tabs in as single template file. Use a separate template file if necessary to split the data. Do not use the Microsoft Excel Insert/Symbols command to special characters into the file. Delete the characters in Table 2.1 from the Microsoft Excel AutoCorrect options to eliminate the possible insertion of these symbols and characters into the file. Table 2.1 AutoCorrection Details Autocorrection Symbol/Character Description Copyright symbol Registered trademark Trademark symbol Ellipsis Creating a File for ALERT Plus Upload 4

9 Validation Rules The file that you provide must also conform to the set of business, syntax, and semantic validation rules. If fields fail the rules validation, the ALERT platform returns errors against them. For information on the rules, see the Settlement Instructions and Validation Rules section in the online help. Field Formats This section describes the fields in each file type you can upload, indicates which fields you must populate, and provides an example of each file. The files are General_Account_Template.xls and Account_Model_ Settlement_Instructions_Template.xls. Notes When you populate the file, you must observe the file format guideline listed below, as well as the validation rules. SeeValidation Rules above for more information. In addition to the data fields related to each file type, you must also add information that requires. See the section describing each file type for more information. The Market-Specific Best Practices section of the Market/Business Rules documentation contains a reference of mandatory and recommended fields. Settlement Instruction Data A settlement instruction defines the delivery or receipt information for cash or securities that are needed to complete a security transaction for a specific account, in accordance with the rules of a central securities depository. On the ALERT platform, you uniquely define each settlement instruction for a market by a combination of country, security, and method of settlement. You can create a settlement instruction for each account. Settlement instructions require the Acronym and Access Code fields. Record Limit The record limit is 2000 data rows. Fields of Note Acronym/Access Code: Account-level settlement instructions attached to an account require Acronym and AccessCode. Action. The Action field indicates whether you are updating an existing entry (U) or creating a new one (N). Only uppercase values are valid. Updating an entry can be done using the available templates. The report contains two system-generated columns, RefID and Status; DO NOT ADD or MODIFY these columns. Fields Table 2.2 on the next page lists the fields in the same order as the template. Required fields are bold. Notes Populating Purpose, MarginType, MarginDirection, and MarginIndicator is only required for collateral instructions. You can upload non-collateral instructions by leaving those fields empty. The SellSideLEIdentifier field is only applicable to broker/dealers. Leave this field blank when uploading account or model settlement instructions. Creating a File for ALERT Plus Upload 5

10 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls Field Value Length Description Action N (new) U (updated) 1 Use this field to identify if the record in this row is a new (N) record or an update (U) to an existing record. Acronym 8 The ALERT name, provided by DTCC, that identifies and is unique to the investment manager. Required. AccessCode 12 The identifier assigned to an account by the investment manager. It can contain only the digits 0-9 and the uppercase alphabetic characters A-Z. AccessCode must be included. Required for settlement instructions. ModelOwner 8 The ALERT name, provided by DTCC, that identifies and is unique to the investment manager. Required. ModelName 12 The name that the investment manager or custodian gives to the set of standing settlement instructions (SSI). Required for settlement model. SellSideLEIdentifier Leave this field blank. Country ISO Country Codes 2 The country in which the security is settling. Required. Security 3-character code 3 The type of security settling through the chosen method; for example, equity, corporate bond, municipal bond, or money market. See the ALERT Common Reference Data. Required. MethodType Alphanumeric 11 Must match a valid Method Type. See the ALERT Common Reference Data. Required. Purpose COLL (Collateral) 35 The underlying reason, or purpose, of the transaction to further specify security or cash segregation. COLL (Collateral) is utilized for collateralized cash or securities and is only required to upload collateral instructions. Note: The collateral keys (Margin Type, Margin Direction or Margin Indicator) are also required when Purpose equals COLL. MarginType ANY INITIAL VARIATION 35 The type of margin being pledged in an account. Required when Purpose equals COLL. Creating a File for ALERT Plus Upload 6

11 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description MarginDirection ANY DELIVER RECEIVE MarginIndicator ANY CALL RECALL 35 The margin movement in an account. Required when Purpose equals COLL. 35 The indicator for a margin call or recall in an account. Required when Purpose equals COLL. ID1 35 The local market code identifier of the direct member/participant of the depository or clearing/settlement agency. For example, if settlement instructions are for Australia, money market (MMT) securities, and the Austraclear method, you enter the member ID with a maximum length of 6. For information on the valid values for ID1, see the Settlement Instructions and Validation Rules section in the online help. Note: The template header requires a space after ID as displayed in the upload template ID2 35 Another means of identification used by a depository, such as a DTC Agent ID number (8 characters) or a CHESS HIN number (maximum length, 10). For information on the valid values for ID2, see the Settlement Instructions and Validation Rules section in the online help. Note: The template header requires a space after ID as displayed in the upload template ID3 35 Another means of participant identification used by a depository, such as a DTC Institution ID number (8 characters). For information on the valid values for ID3, see the Settlement Instructions and Validation Rules section in the online help. Note: The template header requires a space after ID as displayed in the upload template Creating a File for ALERT Plus Upload 7

12 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description ID 4 Alphanumeric 35 Another means of identification used by a depository. Only applicable in settlement instructions for India when the method is the Central Depository Services Ltd. (INCSD), National Securities Depository Ltd. (NSDL), The Reserve Bank of India (RBI), or Companhia Brasilieira de Liquidacao e Custodia (BOVESPA). For information on the valid values for ID 4, see the Settlement Instructions and Validation Rules section in the online help. Note: The template header requires a space after ID as displayed in the upload template ID 5 Alphanumeric 35 Another means of identification used by a depository. Only applicable in settlement instructions for India when the method is the Central Depository Services Ltd. (INCSD), National Securities Depository Ltd. (NSDL), or The Reserve Bank of India (RBI), or Companhia Brasilieira de Liquidacao e Custodia (BOVESPA). For information on the valid values for ID 5, see the Settlement Instructions and Validation Rules section in the online help. Note: The template header requires a space after ID as displayed in the upload template AgentID Numeric 8 For Fedwire Instructions. The DTC number of local agent. This is mandatory matching criteria for an OASYS Trade Match service client. InstitutionID Numeric 8 For Fedwire Instructions. The DTC number of investment manager. ParticipantName1 35 The first 35 characters (of 70 characters total) of the participant s name. ParticipantName2 35 The second 35 characters (of 70 characters total) of the participant s name. A/CRef1 35 The first 35 characters (of 70 characters total) of the name of the fund's account at the local agent/subcustodian/subagent (1 level of clearing) or at the global custodian (multiple levels of clearing). Creating a File for ALERT Plus Upload 8

13 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description A/CRef2 35 The second 35 characters (of 70 characters total) of the name of the fund's account at the local agent/subcustodian/subagent (1 level of clearing) or at the global custodian (multiple levels of clearing). A/C # at Global Custodian 35 The number of the safekeeping or security account at the global custodian. When Security = DTC, the value is the internal account number. For one level of clearing, the custodian is referred to and appears in the Subagent data section and acts as the agent. For two levels of clearing, the global custodian should appear in the Custodian section, with the subcustodian s information appearing in the Subagent section. Note: The template header requires a space before and after the pound sign (#) and between the words, as displayed in the upload template. SWIFT refers to the local agent/subcustodian/subagent as the REAG/DEAG. SWIFT refers to the global custodian as the RECU/DECU. SubA/CRef1 35 The first 35 characters (of 70 characters total) of the name of the global custodian's account at the next level in the settlement chain. For 2 levels of clearing, which is most often the case, this is the name of the global custodian's account at the local agent/subcustodian/subagent. If there is an intermediary, this would be the name of the global custodian's account at the intermediary. Creating a File for ALERT Plus Upload 9

14 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description SubA/CRef2 35 The second 35 characters (of 70 characters total) of the name of the global custodian's account at the next level in the settlement chain. For 2 levels of clearing, which is most often the case, this is the name of the global custodian's account at the local agent/subcustodian/subagent. If there was an intermediary, this would be the name of the global custodian's account at the intermediary. A/C # at Local Agent 35 The account number of the entity that has the account at the local agent. For two levels of clearing, this is the global custodian's account number at the local agent/ subcustodian/subagent. If there is an intermediary, this would be the intermediary s account number at the local agent/subcustodian/subagent. Note: The template header requires a space before and after the pound sign (#) and between the words, as displayed in the upload template. For one level of clearing, this field must be left blank. SWIFT refers to the global custodian as the RECU/DECU. SWIFT refers to the local agent/subcustodian/ subagent the REAG/DEAG by SWIFT. SWIFT refers to the intermediary is known as the REI1/DEI1. CashA/CNumber 35 The cash account # of the fund, given to it by the next party in the settlement chain. For one level of clearing, the custodian is referred to and appears in the Subagent data section, as they act as the agent. For two levels of clearing, the global custodian should appear in the Custodian section, with the local agent/subcustodian s information appearing in the Subagent section. PaymentCurrency ISO Currency Codes 3 The currency in which settlement will take place. See the ALERT Common Reference Data. Creating a File for ALERT Plus Upload 10

15 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description AlternateCurrency ISO Currency Codes 3 The alternate currency if settlement takes place in another currency, such as Singapore $ or US$ in Singapore. See the ALERT Common Reference Data. AlternateCashA/CNumber 35 The alternate cash account number of the fund, given to it by the next party in the settlement chain. For one level of clearing, the custodian, who acts as the agent, is referred to and appears in the Subagent data section. For two levels of clearing, the global custodian should appear in the Custodian section, with the subcustodian's information appearing in the Subagent section. SWIFT refers to the investment manager as the BUYR/SELL. SWIFT refers to the local agent/subcustodian/subagent as the REAG/DEAG. SWIFT refers to the global custodian is known as the RECU/DECU. CustodianName1 35 The first 35 characters (of 70 characters total) of the global custodian bank's name. CustodianName2 35 The second 35 characters (of 70 characters total) of the global custodian bank's name. CustodianBIC 11 The global custodian bank's BIC. CustodianAddress1 35 The first 35 characters (of 70 characters total) of the global custodian bank's address. CustodianAddress2 35 The second 35 characters (of 70 characters total) of the global custodian bank's address. CustodianCity 35 The global custodian bank's city. CustodianState/Province 35 The global custodian bank's locality. CustodianCountry ISO Country Codes 2 The global custodian bank's country. See the ALERT Common Reference Data for a list of supported countries. CustodianPostCode 15 The global custodian bank's address--post code, zip code, or similar. SubAgentName1 35 The first 35 characters (of 70 characters total) of the local agent/subcustodian s primary name. Creating a File for ALERT Plus Upload 11

16 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description SubAgentName2 35 The second 35 characters (of 70 characters total) of the local agent/subcustodian s primary name. SubAgentBIC 11 The local agent/subcustodian s BIC number. SubAgentAddress1 35 The local agent/subcustodian s primary address. SubAgentAddress2 35 The local agent/subcustodian s secondary address. SubAgentCity 35 The local agent/subcustodian s city. SubAgentState/Province 35 The local agent/subcustodian s locality. SubAgentCountry ISO Country Codes 2 The local agent/subcustodian s country. See the ALERT Common Reference Data. SubAgentPostCode 15 The local agent/subcustodian s postal code. CorrespName1 35 When the Relationship field is set to Cash (C), this is the first 35 characters (of 70 characters total) of the name of the cash correspondent bank that the global custodian chooses if it does not clear cash through the local agent/subcustodian. When the Relationship field is set to Subagent (S), this is the first 35 characters (of 70 characters total) of the name of the first intermediary. CorrespName2 35 When the Relationship field is set to Cash (C), this is the second 35 characters (of 70 characters total) of the name of the cash correspondent bank that the global custodian chooses if it does not clear cash through the local agent/subcustodian. When the Relationship field is set to Subagent (S), this is the second 35 characters (of 70 characters total) of the name of the first intermediary. CorrespBIC 11 The correspondent s BIC number. CorrespAddress1 35 When the Relationship field is set to Cash (C), this is the first 35 characters (of 70 characters total) of the address of the cash correspondent bank that the global custodian chooses if it does not clear cash through the local agent/subcustodian. When the Relationship field is set to Subagent (S), this is the first 35 characters (of 70 characters total) of the first intermediary's address. Creating a File for ALERT Plus Upload 12

17 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description CorrespAddress2 35 When the Relationship field is set to Cash (C), this is the second 35 characters (of 70 characters total) of the address of the cash correspondent bank that the global custodian chooses if it does not clear cash through the local agent/subcustodian. When the Relationship field is set to Subagent (S), this is the second 35 characters (of 70 characters total) of the first intermediary's address. CorrespCity 35 When the Relationship field is set to Cash (C), this is the address-- city of the cash correspondent bank that the global custodian chooses if it does not clear cash through the local agent/subcustodian. When the Relationship field is set to Subagent (S), this is the first intermediary's address--city. CorrespState/Province 35 When the Relationship field is set to Cash (C), this is the locality of the cash correspondent bank that the global custodian chooses if it does not clear cash through the local agent/subcustodian. When the Relationship field is set to Subagent (S), this is the first intermediary's locality. CorrespCountry ISO Country Codes 2 When the Relationship field is set to Cash (C), this is the country of the cash correspondent bank that the global custodian chooses if it does not clear cash through the local agent/subcustodian. When the Relationship field is set to Subagent (S), this is the first intermediary's country. See the ALERT Common Reference Data. CorrespPostCode 15 When the Relationship field is set to Cash (C), this is the post code of the cash correspondent bank that the global custodian chooses if it does not clear cash through the local agent/subcustodian. When the Relationship field is set to Subagent (S), this is the first intermediary's address--post code. Creating a File for ALERT Plus Upload 13

18 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description CorrespCashA/CNumber 35 Should be used only if the Relationship field is set to Cash (C). In this case, it is the global custodian's cash account number at the cash correspondent bank, if it does not clear cash through the local agent/subcustodian. CorresSecA/CNumber 35 Should be used only if the Relationship field is set to Subagent (S). This is the first intermediary's account number at the next level in the settlement chain. In most cases, this is the first intermediary's account number at the local agent/subcustodian/ subagent or clearing agent. Relationship C (Cash) S (SubAgent) (blank) 1 Defines the party details stored in the Correspondent fields. The field can be set either to Cash, which indicates a cash correspondent in the settlement chain, or to Subagent, which indicates an intermediary in the settlement chain. For example, it could be used to allow for the listing of a cash correspondent and another local agent/subcustodian level. RegName1 140 The beneficial owner name of the securities held at the depository when omnibus accounts are not permitted or used. This is part of post-settlement process; it is used when securities are settling in physical form by the local agent/subcustodian. PSET BIC or ISO Country Code 11 (BIC) 2 (ISO) Place of Settlement. This is used by SWIFT for the central depository s BIC. See the ALERT Common Reference Data for a list of country codes. RegAddress1 35 The first 35 characters (of 70 characters total) of the beneficial owner's address. RegAddress2 35 The second 35 characters (of 70 characters total) of the beneficial owner's address. RegBIC 11 The beneficial owner's BIC. RegCity 35 The beneficial owner's city. RegState/Province 35 The beneficial owner's state or province. RegCountry ISO Country Codes 2 The beneficial owner's country. See the ALERT Common Reference Data for a list of supported countries. Creating a File for ALERT Plus Upload 14

19 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description RegPostalCode 15 The beneficial owner's post code, zip code, and so on. SettlementContact 35 The name of the contact at the local agent/subcustodian (1 level of clearing) or at the global custodian (2 or more levels of clearing). SettlementPhone 20 The phone number of the contact at the local agent/subcustodian (1 level of clearing) or at the global custodian (2 or more levels of clearing). SpecialInstr1 35 Special Instructions #1 related to the settlement contact from the Settlement Contact and Settlement Phone fields. SpecialInstr2 35 Special Instructions #2 related to the settlement contact from the Settlement Contact and Settlement Phone fields. InstitutionName 35 Name of the investment manager. InstitutionBIC 11 The BIC of the investment manager. InstitutionContact 35 The name of the investment manager's contact. InstitutionPhone 20 The investment manager's phone number. I/P1ID 8 The DTC ID of the first interested party. Used to send trade confirmations by DTC. I/P1BIC 11 The DTC BIC of the first interested party. Used to send trade confirmations by DTC. I/P1A/CNumber 25 The DTC first interested party's account number. Used to send trade confirmations by DTC. I/P1Name 35 The DTC name of the first interested party. Used to send trade confirmations by DTC. I/P1Contact 35 The DTC name of the contact at the first interested party. Used to send trade confirmations by DTC. I/P1Phone 20 The DTC phone number of the first interested party. Used to send trade confirmations by DTC. I/P1SpecialInstr1 35 The DTC special instructions of the first interested party. Used to send trade confirmations by DTC. Creating a File for ALERT Plus Upload 15

20 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description I/P1SpecialInstr2 35 The DTC additional special instructions of the first interested party. Used to send trade confirmations by DTC. I/P2ID 8 The DTC ID of the second interested party. Used to send trade confirmations by DTC. I/P2BIC 11 The DTC BIC of the second interested party. Used to send trade confirmations by DTC. I/P2A/CNumber 25 The DTC second interested party's account number. Used to send trade confirmations by DTC. I/P2Name 35 The DTC name of the second interested party. Used to send trade confirmations by DTC. I/P2Contact 35 The DTC name of the contact at the second interested party. Used to send trade confirmations by DTC. I/P2Phone 20 The DTC phone number of the second interested party. Used to send trade confirmations by DTC. I/P2SpecialInstr1 35 The DTC special instructions of the second interested party. Used to send trade confirmations by DTC. I/P2SpecialInstr2 35 The DTC additional special instructions of the second interested party. Used to send trade confirmations by DTC. I/P3ID 8 The DTC ID of the third interested party. Used to send trade confirmations by DTC. I/P3BIC 11 The DTC BIC of the third interested party. Used to send trade confirmations by DTC. I/P3A/CNumber 25 The DTC third interested party's account number. Used to send trade confirmations by DTC. I/P3Name 35 The DTC name of the third interested party. Used to send trade confirmations by DTC. I/P3Contact 35 The DTC name of the contact at the third interested party. Used to send trade confirmations by DTC. I/P3Phone 20 The DTC phone number of the third interested party. Used to send trade confirmations by DTC. Creating a File for ALERT Plus Upload 16

21 Table 2.2 Fields in Account_Model_Settlement_Instructions_Template.xls (continued) Field Value Length Description I/P3SpecialInstr1 35 The DTC special instructions of the third interested party. Used to send trade confirmations by DTC. I/P3SpecialInstr2 35 The DTC additional special instructions of the third interested party. Used to send trade confirmations by DTC. ReceivingAgentBIC 11 The BIC of the receiver agent/broker This is the recipient of the SWIFT message. If you subscribe to the CTM Settlement Notification (SN) service this BIC is the recipient of the message. Example The example in Table 2.3 displays headers and several rows of populated entries. Note The headers in these examples are not in the same order as in the ALERT Platform template.. Table 2.3 Example of Settlement Instruction Header Field Data Row 1 Data Row 2 Data Row 3 SubAgentState/Province SubAgentPostCode 1040 SubAgentName2 SubAgentName1 "BankBoston, NA" ING Bank Belgium SA/NV ING BANK N.V. SubAgentCountry AR BE BG SubAgentCity Buenos Aires Brussels Sofia SubAgentBIC FNBBARBAGCD BBRUBEBB010 INGBBGSF SubAgentAddress2 14th Floor C1001ADA "Ivan Vazov Region 1408" SubAgentAddress1 Della Paolera 265/ Cours Saint-Michel Emil Bersinski Street SubA/CRef2 SubA/CRef1 A/C # at Local Agent SpecialInstr2 SpecialInstr1 SettlementPhone SettlementContact Security EQU EQU F/X Creating a File for ALERT Plus Upload 17

22 Table 2.3 Example of Settlement Instruction (continued) Header Field Data Row 1 Data Row 2 Data Row 3 Relationship RegState/Province RegPostalCode RegName1 RegCountry RegBIC RegCity RegAddress2 RegAddress1 PSET CAVLARBA CIKBBEBB PaymentCurrency EUR BGN ParticipantName2 ParticipantName1 CIK ModelName FIDELITY MethodType UNIVERSAL CIK CASH InstitutionName InstitutionPhone InstitutionContact InstitutionBIC ID 5 ID 4 ID3 ID2 ID I/P3SpecialInstr2 I/P3SpecialInstr1 I/P3Phone I/P3Name I/P3ID I/P3Contact I/P3BIC I/P3A/CNumber I/P2SpecialInstr2 I/P2SpecialInstr1 I/P2Phone I/P2Name Creating a File for ALERT Plus Upload 18

23 Table 2.3 Example of Settlement Instruction (continued) Header Field Data Row 1 Data Row 2 Data Row 3 I/P2ID I/P2Contact I/P2BIC I/P2A/CNumber I/P1SpecialInstr2 I/P1SpecialInstr1 I/P1Phone I/P1Name I/P1ID I/P1Contact I/P1BIC I/P1A/CNumber CustodianStateProvince CustodianPostCode CustodianName2 CustodianName1 Northern Trust Company Northern Trust Company "NORTHERN TRUST COMPANY THE" CustodianCountry CustodianCity CustodianBIC CNORGB22 CNORGB22 CNORGB22 CustodianAddress2 CustodianAddress1 Country ARG BEL BG CorresSecA/CNumber CorrespStateProvince CorrespPostCode CorrespName2 CorrespName1 CorrespCountry CorrespCity CorrespCashA/CNumber CorrespBIC CorrespAddress2 CorrespAddress1 CashA/CNumber AlternateCurrency Creating a File for ALERT Plus Upload 19

24 Table 2.3 Example of Settlement Instruction (continued) Header Field Data Row 1 Data Row 2 Data Row 3 AlternateCashA/CNumber Action U N N Acronym FIDELITY FIDELITY FIDELITY AccessCode F009A F009 F009 A/CRef A/CRef1 Northern Trust Company Northern Trust Company NORTHERN TRUST COMPANY AVFC AVFC AVFC A/C # at Global Custodian General Account Data General account data provides information about the underlying account owner, sometimes called the beneficial owner or sub-account. The data includes an access code, short name, account name (up to two lines), custodian internal account number, country of origin, and information about the institution (usually an investment manager) who is maintaining the account information. The nominating broker must provide a relevant access code for each account. DTCC will create a unique acronym for clients with three. The ALERT platform will have a generic bulk acronym for clients with one or two access codes. Record Limit The record limit is 2000 data rows. Fields of Note Action: The Action field indicates whether this is updating and existing entry (U) or creating a new one (N). Only uppercase letters are valid. The field must pass file validation. Acronym/Access Code: The Acronym is the Acronym of the institution uploading the file. The AccessCode is the access code of the account. Both fields are required to pass validation. Fields Table 2.4 lists the fields in the same order as the template. Required fields are bold. Table 2.4 Fields in GeneralAccountTemplate.xls Field Value Length Description N N (New) U (Update) 1 Determines whether the entry is new (N) or an update (U). Must be uppercase. Acronym 8 The ALERT platform name, provided by DTCC, that identifies and is unique to the investment manager. Required. AccessCode 12 The identifier assigned to an account by the investment manager. It can contain only the digits 0-9 and the uppercase alphabetic characters A-Z. Required. OmniAccessCode Alphanumeric 12 Access code to omnibus account for block settlement of multiple accounts. Creating a File for ALERT Plus Upload 20

25 Table 2.4 Fields in GeneralAccountTemplate.xls (continued) Field Value Length Description FundISIN 12 The 12-character, alpha-numeric International Securities Identification Number assigned to a fund. BuySideLEIdentifier Alphanumeric 20 The investment manager's 20-character alphanumeric Legal Entity Identifier. AccountName 55 The formal name by which the fund is known. The investment manager assigns this name. Required. AccountName2 55 An additional 55 characters for the account name if the initial 55 characters for the AccountName field does not suffice. ShortName 50 An abbreviated fund name that may be assigned by the investment manager. Required. AccountType (see Note) Indicates the type of customer agreement entered into by the executing broker/dealer and investment manager. The values are: CASH (default) MARGIN SHORT OTHER PRIME BROKER. Note: This field is required when uploading new accounts only. The value must be in uppercase letters. On accounts created prior to version 1.4 of the ALERT platform, AccountType is added as a read-only field with the default value, Cash. If you need to change this value, delete the existing account and re-create it with the AccountType value. AffirmingParty (see Note) Investment manager or party delegated by the investment manager that acknowledges or affirms the broker/dealer confirmation. The values are: Institution, All Agents, Institution & All Agents, and Interested Party. The default is Institution & All Agents. Note: This field is required when uploading new accounts only. On accounts created prior to version 1.4 of the ALERT platform, AffirmingParty is added with the default value, Institution & All Agents. If you need to change the value, you can upload it (Action=U) or select another option on the General Account page. TaxID/SSIndicator TIN/SSN 3 Indicates the value in the US Tax ID/SS# text box is a US Tax ID (TIN) or Social Security number (SSN). The value must be in uppercase letters. TaxID/SSValue 30 The tax ID number provided by the US tax authorities for the fund or Social Security number. The format is: Tax ID = XX-XXXXXXX (available for all countries) SSValue= XXX-XX-XXXX (available for US only) You can include hyphens. Creating a File for ALERT Plus Upload 21

26 Table 2.4 Fields in GeneralAccountTemplate.xls (continued) Field Value Length Description TaxIDExpirationDate Date in MM/ DD/YYYY format 10 This field only appears when the Country of Origin = Germany. It is mandatory if the Tax ID field is populated. The date entered must be greater than the current date and in the MM/DD/YYYY format. CharityA/CRef Alphanumeric 30 Identifies the charity account. Available only when Country of Origin is the UNITED KINGDOM (GB). Withholding Y/N 1 Indicates whether taxes should be withheld (applies only to US funds, along with Tax ID). Not allowed if TaxExempt is selected. TaxExempt Y/N 1 Indicates whether the account is tax exempt. Not allowed if Withholding selected. CountryOfOrigin ISO Country Code 2 Use the ISO country codes listed in ALERT Common Reference Data. These codes also appear in the Country of Origin drop-down list on the ALERT platform's web interface. Required. The value must be in uppercase letters. FundType Alphanumeric List of types of client accounts. Values are, for example: BANK PORTFOLIO, BANK TRUST, and PENSION FUND. See the ALERT Common Reference Data for a complete list. The value must be in uppercase letters. DTCC recommends that you populate this field. InvestmentAdvisor Y/N 1 Specifies whether the fund is managed by an investment advisor. An account that is not managed by an investment advisor may be self-managed or directed. InstitutionName 70 The first 70 characters of the institution s name. DTCC recommends that you populate this field. InstitutionContact 35 The contact name at the institution. InstitutionPhone 20 The institution s phone number. InstitutionBIC 11 The institution s BIC. AccessCodeLEIdentifier Identifier assigned to an account by the investment manager. It corresponds to the underlying fund. LargeTraderID Code mandated by the SEC for entities classified as large traders. The ALERT platform field is of 35 chars length. LargeTraderID can either be 8 digits or 8 digits + hyphen( -)+4 digits. If there is more than one LargeTraderID for the same access code, populate them separated by a forward slash (/). Creating a File for ALERT Plus Upload 22

27 Example The example in Table 2.5 displays headers and several rows of populated data rows. Note In this example, the headers appear in a different order than in the ALERT platform template. When a file includes headers, the fields can be in any order. Table 2.5 Example of General Account Data Headers Data Row 1 Data Row 2 Data Row 3 Action N N N CountryOfOrigin US US US InstitutionContact Trading Trading TRADING Withholding N N N InvestmentAdvisor N N N AccountName BINSWANGER BINSWANGER CORPORATION MONEY American Public Power Association CORPORATION PURCHASE PENSION Pension Plan PROFIT SHARING PLAN ShortName BINSWANGER BINSWANGER MONEY PURCH American Public Power CORP PROFIT SHARING InstitutionPhone InstitutionName 1838 Investment Advisors 1838 Investment Advisors 1838 INVESTMENT ADVISORS TaxID/SSIndicator TIN TIN TIN TaxID/SSValue TaxExempt TaxIDExpirationDate CharityA/CRef ModelOwner GLBLCUST GLBLCUST ModelName INVST_US INVST_US AccountName2 FundType BANK TRUST PENSION FUND PENSION FUND InstitutionBIC AccessCode Acronym AccountType Cash Cash Cash AffirmingParty Institution Interested Party All Agents Notes For additional information, see the ALERT Online Help. Creating a File for ALERT Plus Upload 23

28 3. SUBMITTING A TEMPLATE FILE TO DTCC After you create or update a template file, send it to DTCC Support for upload to ALERT platform. Creating a DTCC Support Account You must have an DTCC Client Center support account to send template files to DTCC. 1. Go to and click Register. Figure 3.1 Register for DTCC Support Account 2. Fill in the required fields on the dialog that appears and click Submit. Figure 3.2 Input Registration Details Submitting a Template File to DTCC 24

29 Opening a Case to Send the Template Files to DTCC After registering for a DTCC Client Center support account, log into the Client Center and open a case. 1. Click Open a Case. Figure 3.3 Open a Case 2. Select from drop-downs or select settings from the following fields: Select Problem: Select I have a different question. Select Product: Select your ALERT Web Acronym. Subject: Type Broker Liftout request (ALERT Acronym). Description: Enter Attention: Type Global Service Bureau. Please upload the attached templates to (ALERT Acronym).: Attention: Global Service Bureau. Please upload the attached templates to (<<ALERT Acronym>>). 3. Click Add Attachment and upload the templates files to the case. Submitting a Template File to DTCC 25

30 4. Click Submit to finish creating the case. Figure 3.4 Open a Case Submitting a Template File to DTCC 26

31 4. HANDLING TEMPLATE ERRORS DTCC will upload the provided template files to the ALERT platform. If the submitted template files contain validation errors, DTCC will reach out to the Broker to correct the failing instructions on the template due to possible incorrect formatting or missing information. It is the Broker s responsibility to provide the information necessary to correct the errors so that DTCC can successfully load the template files. Validation Errors The The ALERT platform has validation rules in place to flag mandatory fields, as well as formatting rules for certain IDs or account numbers. -DTCC will compile any errors form the submitted template files and send the requestor an . DTCC will complete the errors from the template file and send the requestor an . DTCC will work with the requestor to correct the failing instructions to be able to successfully upload the template files. Handling Template Errors 27

32 A. MICROSOFT EXCEL NOTES When working with Microsoft Excel, keep the following information in mind: Creating a file for upload: When using Excel to create an.xls or.xlsx file for upload to the ALERT platform, be aware of the file format guidelines and validation rules so that you upload error-free files. For more information, see the File Format Guidelines on page 4 and Validation Rules on page 5. Avoiding special and autocorrect character: Do not use the Insert/Symbols command to insert special characters into the file. Delete the characters in AutoCorrection Details below from any autocorrect options in use. Table A.1 AutoCorrection Details Autocorrection Symbol/Character Description Copyright symbol Registered trademark Trademark symbol Ellipsis Using a mandatory field as the last field in a row: Files that you upload to the ALERT platform must include all fields for each file type, whether populated or not. Otherwise, you get an error. Working with templates: DTCC will provide brokers with Excel worksheet templates that you will submit to DTCC for upload the ALERT platform. The templates include all valid headers required for each file type. You can use these templates as a quick reference to ensure that all fields for the file type are included in a file and to verify that they are spelled correctly. Note Headers are required to upload a file. The columns must appear in the order shown in the templates. For more information, see File Format Guidelines on page 4. Microsoft Excel Notes 28

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