How to Submit a Paper Panel Proposal

Transcription

1 How to Submit a Paper Panel Proposal 1. Step One: Session Title and Submitter Information To begin your submission, enter the session title as well as your address and full name in the boxes provided. Choose Paper Panel as the type of proposal. If you are a member of a CES Research Network or sponsoring network and are submitting your proposal as part of that network, select the appropriate network from the list provided. You may only choose one network. If you are not affiliated with any network, choose None of the above. Click Save and Continue to go on to the next step.

2 2. Step Two: Session Abstract To submit your session abstract, you may type the full abstract of no more than 250 words into the box provided or paste the full text from an external document editor (like Microsoft Word). You may not upload your abstract, so be sure to paste or enter it in the space provided. Click Save and Continue to go on to the next step.

3 3. Step Three: Keywords You may select up to three (3) keywords that accurately reflect your session s content by checking the box next to each keyword. The keywords you have selected will be displayed in the Summary of Selected Keywords box at the bottom of the page for your reference. These keywords will be used in the subject index of the final print program of the conference. Click Save and Continue to go on to the next step.

4 4. Step Four: People Part One: Adding the session organizer, a chair, and a discussant To add the session organizer information, enter in the organizer s address OR first name OR last name in the space provided. This will search our database and locate the organizer s information if it is already on record. If it is not, you will be asked to provide the contact and affiliation details for the session organizer. In the Search Results page, select the correct name from the options given. If the participant s name was not found in the database, select Name Not Found to enter his or her information.

5 If you are entering a new person, you will be asked for first and last name, rank, institutional affiliation, address, and title. Follow the same steps to add a chair or discussant. Please note that both a chair and a discussant are required for a paper panel submission, as well as at least one presenting author. To change the role of any of your participants, click on their role title in the provided table, and choose the desired role from the drop-down menu.

6 Part Two: Adding papers To add papers to your panel, click Add New Person below the box containing your session organizer, chair, and discussant s information. As before, enter in the author s address OR first name OR last name in the space provided. Select Presenting Author from the role options. You will be prompted to enter the paper title. Enter the paper title and click Search. In the Search Results page, select the correct name from the options given. If the author s name was not found in the database, select Name Not Found to enter his or her information. As above, you will be asked for first and last name, rank, , institutional affiliation, and title if entering a new author into the system.

7 After entering the author information, you will be taken back to the Add/Edit People screen. To continue entering the rest of the paper information (including the paper abstract and additional authors), scroll down to the box for papers (below where your session organizer, chair, and discussant are listed). Click on the title of the paper. Clicking on the paper title will open a new Paper Control Panel window where you can enter the rest of the paper s information. Follow the steps provided in the left-hand Paper Control Panel sidebar to enter the abstract, any additional authors, and special requests. (See How to Submit a Paper Proposal manual for more detailed information on this process.) Once you reach the Confirmation step, review your paper proposal and check it for any errors. When you are done, finalize your proposal by clicking on the Submit button provided at the top and bottom of the page. You will then see a confirmation screen and receive a confirmation that your paper proposal has been submitted successfully.

8 To add additional papers to your session, close the Paper Control Panel window entirely and return to your original session proposal window. You can then once again click on Add New Person in the Add/Edit People screen to repeat the above steps and add additional authors and papers. Once you have added all papers successfully, click on Update paper Display or refresh the page. A blue check mark will appear next to each paper indicating that you completed the paper submission and may continue to the next step. Click on the Save and Continue button to move forward.

9 5. Step Five: Requests If you have any scheduling or other special requests, please enter them in the boxes provided. Scheduling requests include any times you are not available or preferred times to present. Due to the large number of participants in the CES conference, we do our best to accommodate all requests received, but cannot guarantee that all will be fulfilled. Click Save and Continue to move on to the final step.

10 6. Step Four: Confirmation To complete your session proposal, review the full submission given in the screen. You may make any edits you like by navigating within the left-hand Session Control Paper sidebar. Once you re sure that all information included is correct, click on the Submit button at the bottom of the screen. Once you have successfully completed your submission, you will receive an confirming that your proposal has been received and instructions regarding how to make any edits. The authors of the proposed papers of your session will also receive confirmation s. If you have any questions or concerns at any point throughout the submission period, don t hesitate to be in touch with the Council directly at ces@columbia.edu. CES Staff will be happy to help!