Events I Create and Promote

Transcription

1 Events I Create and Promote Brenda Lundeen MicroNet, Inc. ChamberMaster and MemberZone are services of MicroNet, Inc. micronetonline.com chambermaster.com memberzone.com

2 Our session includes... How to create an event Typical - Create yourself Submitted by members or public Setup a recurring event Enhance the look of the event Post your event enhanced with download links, pictures, video, and map; add sponsor info Promote the event Social networks and invitations , texting and personal calendar reminders 1 hour

3 Remember... Please ask questions throughout! Send questions, comments, feedback on the GotoWebinar Questions area anytime Q&A time at the end If you are connected via voice line, you ll be able to ask question verbally Click Raise Hand; wait to be recognized; ask question; all participants will hear question May also converse privately through Q&A in Questions area

4 Create Event the basics 9/18/2013 4

5 Event basics Edit event Select existing event from drop-down list or by clicking on the calendar Remember a filter might be in place Search for event Filter options keyword search is powerful search description too! Don t forget to Clear Filters

6 Event basics add a new event Add new event Add button on toolbar Click + sign on day of event To advance further into the calendar click the calendar icon 9/18/2013 6

7 Add Event Step 1 Progress of goals will show on Account tab

8 Add Event Step 2 Important field don t skip it!

9 Add Event Step 3

10 Search Description - Key catch phrase Displays on public event search results (V3 public modules only) Visible to public on automatic FaceBook posts Also increases your search engine ranking 9/18/

11 Events suggested by others Two ways for them to submit: Public - Submit button available to public Remove button under Setup->Event Options and Settings Members - submit event through their Member Information Center Submitted events appear for you in the Task List New Events Staff clicks on New Event and selects Approved Disabled status used to temporarily remove event from display; expired events are automatically removed from display

12 reminder when submission comes in Reminder to staff when new event submitted from Member Information Center v3* Select who should go to Setup->Employees/Reps->Additional Settings.. *If members are still setup to login to v1, select Member Information Center v3 under Setup->Member Login Area Options and Settings See more info on v /18/

13 to member upon approval Rep who submitted the deal is sent an announcing your approval You can turn off the automatic under Setup->General Options & Settings 9/18/

14 Recurring event Put all info that should be duplicated on original event, then save recurrence. Once recurrence is created, consider the instances as separate events Individual instances may be modified or deleted Do not delete the original

15 Enhance the event 9/18/

16 Catch attention of visitors Events->General tab-> Photos & Images Upload a Search Results icon (available with v3 public modules) Display a photo gallery of images Run a video of last year s event Provide a map to the event 16

17 Enhance the description Within the description (General tab Advanced edit) Add document links Add website links Add photos 17

18 Sponsors Create Sponsor levels each time on Sponsors tab OR Set levels that are available for every event Setup->Event Options and Settings Sponsor logos Location on public website Right hand column At the bottom of event page

19 Promote and Remind 9/18/

20 Send Invitations Events->Guest List tab ->Add New Invitations Select invitees Includes registration links Fees tab ->Registration & Billing Preferences Before sending, make sure Allow members.. is checked so your members can register using links in their Tip: You can invite last year s attendees using Add attendees from a past event Members can register thru the link in the without knowing their login/password Save the invitation if modified so you can resend later

21 Resend Invitations Resend invitations to those that haven t responded

22 Automatic Event Reminders General tab->event Information Reminders sent at your specified time Sent to all registered guests 22

23 Communicate Details Send s to specific guests at any time using Send button on Guest List Send to selected guests By invite status By payment status to primary registrants only Schedule the reminder to be sent as desired time* *Plus edition or greater only

24 Post to Facebook/Twitter/LinkedIn Requires existing Facebook, Twitter or LinkedIn account Either Facebook page or profile Once settings are in place, publishing will happen automatically Setup->Social Network Publishing Help/Info->Administrator Tasks->Customizing ChamberMaster->Social Network Publishing

25 9/18/

26 Sample FaceBook post Main Event photo displays here if available Otherwise a Powered by logo will show Sample LinkedIn post.

27 Sample Twitter Posting

28 Encourage Additional Posting Remind your members to post to their social media 9/18/

29 Share Sync links with your members Pulls all events to their devices Updates every hour with changes Copy and paste the link at designated location Subscribe, Add calendar Outlook, Google calendar, Apple calendar etc. 9/18/

30 Send SMS (text) reminder Use SmartText to send a reminder to subscribers Create a keyword (i.e. gvchamber) Create a group (i.e. events) Tell your members to text this to (example) notify gvchamber events Then you send message to your event subscribers before each event Cost = 5 cents/message/subscriber 200 subscribers would cost $10 to send event reminder 9/18/

31 Questions or Assistance? Click Request Support